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Home My WebLink About05/18/2023 ,I NORM Park District a 1 u c Park �� 11280 Great Peconic Bay Boulevard 4 PO Box 1413 A d Mattituck, New York 11952 LJ 631-298-9103 ti cshashkin@mattituckparks.com RECEE' . August 3, 2023 AUG — T ZGn3 - BY HAND DELIVERY �� ;� ,•: �_ r^� Mr. Denis Noncarrow, Town Clerk Town of Southold 53095 Route 25 Southold, NY 11971-0959 RE: Mattituck Park District Dear Mr. Noncarrow: Enclosed please find agendas, minutes with resolutions, and associated treasurer's documents for the following 2023 meetings: S1 l ➢ 2023 Regular Meeting ➢ J , 2023 Regular Meeting Thank you for your kind attention in the above. *aM encl. Board of Commissioners Kevin Byrne, Chairman Nicholas Deegan and Denise Geis, Commissioners mattituckparkdistrict.org REGULAR MEETING AGENDA MATTITUCK PARK DISTRICT THURSDAY, May 18, 2023 - 6:00 PM Presiding Commissioners Kevin Byrne, Chairman Nick Deegan, Deputy Chair Denise Geis, Commissioner Chris Shashkin, District Clerk Stephen F. Kiely, Esq., Legal Counsel Lyle Girandola, Treasurer Jean Schweibish, Secretary PUBLIC COMMENT SESSION ON AGENDA ITEMS All other comments regarding non-agenda items will be held at the end of the meeting Please limit comments to no more than 5 minutes Call to Order Pledge Approval of 4/20/23 Meeting Minutes . Presented via email APPOINTMENT 6:00 PM: Jim Zappula- security for Breakwater TREASURER'S REPORT DISCUSSION Veterans Park Report on events at May 7th party; procedures going forward Pavilion ideas from Paul Bosso Dog Park Location change to Sabat Park Community Meeting Love Lane Park Condition of floating docks Beach parking stickers Veterans who are not residents 1 RESOLUTIONS RESOLUTION 2023-48 RESOLUTION SETTING MEETING DATES FOR JUNE 2023 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby set the following meeting dates for the month of May: Work Session, Thursday, June 1, 2023 at 6:00 P.M.; monthly meeting, Thursday, June 15, 2023 at 6:00 P.M. RESULT: Motion by , seconded by , all in favor and motion carried unanimously to approve Resolution 2023-48. RESOLUTION 2023-49 RESOLUTION APPROVING BILL REGISTER AND AUTHORIZING PAYMENT OF CURRENT BILLS RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approve the Bill Registers submitted by the Treasurer for the May 4, 2023 work session and May 18, 2023 meeting and further authorizes payment of the current bills. RESULT: Motion by , seconded by , all in favor and motion carried unanimously to approve Resolution 2023-49. RESOLUTION 2023-50 RESOLUTION FOR BUDGET TRANSFER FROM PAYROLL AND FRINGE TO SITE MAINTENANCE AND IMPROVEMENTS RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approves a budget transfer from Payroll and Fringe to Site Maintenance and Improvements. RESULT: Motion by seconded by all in favor and motion carried unanimously to approve Resolution 2023-50. RESOLUTION 2023-51 RESOLUTION TO EXPAND THE LEVEL OF PAYCHEX SERVICES TO MEET HUMAN RESOURCES AND RELATED COMPLIANCE REPORTING NEEDS WHEREAS, the Commissioners of the Mattituck Park District recognize the importance of meeting their Human Resources and related compliance reporting needs, and; 2 WHEREAS, the Mattituck Park District currently uses Paychex basic services for payroll; and WHEREAS, the time tracking functionality will enable MPD to better track and schedule employee time and work schedules, including filling labor gaps experienced during normal operations; and WHEREAS, the Mattituck Park District employs one full-time employee and approximately 40 part- time employees at the peak of the season; and WHEREAS, the incremental cost for these new services is under discussion with Paychex, but will be approximately $14,000 per year; and WHEREAS, a one-time setup fee of$950 will be incurred in May; NOW, THEREFORE, BE IT RESOLVED THAT the Board of Commissioners hereby approves the expansion of the level of services provided through Paychex by upgrading to their HR Pro and Employee Time Tracking services. The upgraded services shall include, but not be limited to, the following provisions: • HR consulting and document management • Employee Handbook development • Compliance support respecting employment laws and regulations • HR training and development • HR forms and templates for various processes as required The Board of Commissioners recognizes that these expanded services, including the time tracking functionality, will enhance the capabilities of the Mattituck Park District in effectively managing human resources, scheduling employee time, and filling labor gaps during normal operations. BE IT FURTHER RESOLVED THAT the necessary arrangements and agreements shall be made with Paychex to implement the upgraded services in a timely manner, and the Mattituck Park District Chairman is authorized to execute any necessary contracts or agreements on behalf of the Mattituck Park District. BE IT FURTHER RESOLVED THAT the Board of Commissioners approves the allocation of approximately $14,000 per year for the incremental cost of these new services. Additionally, a one-time setup fee of$950 shall be incurred in May. This resolution shall take effect immediately upon adoption. RESULT: Motion by seconded by , all in favor and motion carried unanimously to approve Resolution 2023-51. RESOLUTION 2023-52 RESOLUTION APPOINTING SENIOR LIFEGUARDS FOR THE 2023 SUMMER SEASON RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoints 3 Bridget Ryan and Trevor Zappula to positions as Senior Lifeguards for the 2023 Summer Season at a salary of $1,500 per position effective June 24, 2023. RESULT: Motion by , seconded by , all in favor and motion carried unanimously to approve Resolution 2023-52. RESOLUTION 2023-53 RESOLUTION APPOINTING LIFEGUARDS FOR THE 2023 SUMMER SEASON RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoints the following Lifeguards for the 2023 Summer Season whose names and hourly rates are listed below, effective May 27, 2023. Glover, Hazel $20.25 per hour 1 St year Row, Skylar $20.25 per hour 1 St year Czujko, Cassidy $20.50 per hour 2nd year Fogarty, Lillyann $20.50 per hour 2nd year Sumwalt, Ava $20.75 per hour 3rd year Barous, Dimitrios $21.00 per hour 4th year Schuch, Jules $21.00 per hour 4th year RESULT: Motion by , seconded by , all in favor and motion carried unanimously to approve Resolution 2023-53. RESOLUTION 2023-54 RESOLUTION APPOINTING SEASONAL BEACH ATTENDANTS FOR THE 2023 SUMMER SEASON WHEREAS the Board of Commissioners of the Mattituck Park District have set forth the job requirements for the position of Beach Attendant and have kept same on file at the District Office; and WHEREAS such requirements have been reviewed with each employee listed below. NOW, THEREFORE, BE IT RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoints the below listed people to the position of Seasonal Beach Attendant commencing weekends as of Memorial Day weekend, at Breakwater Beach, Veterans Beach Park and Peconic Bay Beach Park, and commencing June 24th daily at Veterans Beach Park and Breakwater Beach and weekends at Peconic Bay Beach Park. Mason, Benjamin $15.25 per hour Christian, Amir $15.50 per hour 4 Cianfrogna, Nicolette $15.50 per hour Cianfrogna, Isabella $15.50 per hour Flamm, Claudia $15.50 per hour Hartofilis, Calliope $15.50 per hour Kiely, Brett $15.50 per hour Kiely, Brody $15.50 per hour Murphy, Kate $15.50 per hour Nicholson, Emily $15.50 per hour Palumbo, Ryan $15.50 per hour Piraino, Alexa $15.50 per hour Shashkin, Boris $15.50 per hour RESULT: Motion by , seconded by , all in favor and motion carried unanimously to approve Resolution 2023-54. RESOLUTION 2023-55 RESOLUTION TO AMEND THE HOURS OF THE SECRETARY OF THE MATTITUCK PARK DISTRICT WHEREAS, the Board of Commissioner of the Mattituck Park District appointed Jean Schweibish to the position of Secretary, effective January 1, 2023 under Resolution 2022-81; and WHEREAS, the annual salary for the position was set at $13,000.00, derived from ten (10) hours per week at an hourly rate of $25.00; and WHEREAS, the Board of Commissioners have reviewed and recognized that additional time is required for the added responsibilities requested of the Secretary; NOW, THEREFORE, BE IT RESOLVED that the Board of Commissioners approves the increase of secretarial hours at up to twenty (20) hours per week, at the same compensatory amount of $25.00 per hour, effective immediately. RESULT: Motion by , seconded by , all in favor and motion carried unanimously to approve Resolution 2023-55. 5 RESOLUTION 2023-56 RESOLUTION FOR INSTALLATION OF EXTERIOR DOORS AT VETERANS BEACH PARK RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approves the installation of two commercial doors purchased from Home Depot under Resolution 2023-43, at the cost of$900 per installation. RESULT: Motion by seconded by all in favor and motion carried unanimously to approve Resolution 2023-56. PUBLIC COMMENTS EXECUTIVE SESSION — on legal and personnel matters 6 MATTITUCK PARK DISTRICT BOARD OF COMMISSIONERS REGULAR MEETING May 18, 2023 MINUTES In Attendance Kevin Byrne, Chairman Denise Geis, Commissioner Chris Shashkin, Clerk Lyle Girandola, Treasurer Stephen Kiely, Esq. Legal Counsel Jean Schweibish, Secretary Absent Nick Deegan Call to Order: 6:00 PM Pledge Approval of 04/20/2023 Meeting Minutes Presented via email 6 PM Appointment to discuss security: Jim Zappula delayed Treasurer's Report: ■ Through April, revenues have reached $510.5k versus the full year budget of $682k, representing 74.5% of the budget so far. Tax receipts have reached 83% of the budget, which accounts for most of the year-to-date revenue at $477.5k. ■ Room rentals have reached $17.7k while beach permits are at $4.8k so far this year, mostly coming in the month of April. ■ Lots of vendor activity in progress, as spending on buildings and grounds has reached $83k, or about 33% of the total budget. ■ Capital Improvements are reallocated under site repairs, maintenance, and landscaping plus some Paychex fees, so it is no longer a standing line. ➢ Monthly Meeting Agenda Format S Kiely reminds the commissioners that discussions should be limited to time sensitive topics at the monthly meetings, while other less pressing issues get taken up at work sessions. He points to the condition of the floating docks at Love Lane and the dog park as 2 agenda items that could be discussed at a work session. C Shashkin points out that the condition of the floating docks is an issue. D Geis states that the dog park agenda item was about scheduling a community meeting for public input in June and K Byrne adds that the 1 commissioners are feeling uncertain about where to locate the park—between Peconic Bay Boulevard and Bay Avenue and that this and a few other topics might be better deferred to a community meeting; additionally, there are rules from NYS Department of Parks which might affect signage for the MPD dog park rules. Respecting the floating docks, K Byrne is concerned about the safety and significant changes need to be made before we can continue operating them, and we don't have a plan as yet. S Kiely asked if they were put into the water and K Byrne advised they were not; D Geis said they should not be put out until they are fixed. C Shashkin said he thought N Deegan had said Home Depot had floating docks that were reasonably priced. D Geis inquired about the pricing C Gueli had been looking into prior to going off the board. K Byrne suggests deferring the conversation until N Deegan is able to be present to weigh in on it. ➢ Non-resident veterans and parking permits. Discussion respecting a non-resident veteran who requested a free parking permit. S Kiely said to avoid opening a floodgate of requests from outside of the park district it was decided to limit free parking to veterans who are residents, which is in keeping with the MPD charter which states the parks and beaches are for residents only. K Byrne asked if the MPD could offer a discount to non-resident veterans, based on the price of a non- resident seasonal pass only. S Kiely said it could be discussed. L Girandola stated that discounts for senior citizens had been discussed already, and why not include a discount for non-resident veterans. D Geis suggested $100 for a non-resident veteran, and K Byrne agreed. S Kiely asked what proof is required, and C Shashkin said their discharge papers. A walk-on resolution will be added to the resolutions at this meeting. ➢ Discussion on alcohol at events. C Shashkin relayed details respecting a communion party where people turned up at the event inebriated and the dj refused to lower the music when requested to by the hostess on duty at the event. D Geis ultimately had to appear and demand that the music be lowered or police would be called. The individual who had filled out the application and paid for the rental was not present, and the security was forfeited as the result of the drinking outside of the venue, which he has objected to. K Byrne questioned whether the individual who rented the space was a resident or non-resident, as this might be an issue of the amount of the rental fee charged and resolve the security fee issue. C Shashkin advised that residents have rented for events that involve non-residents, i.e. a Riverhead law firm that had a Mattituck employees rent the community room for the firm's employees event. K Byrne said he will leave the resident/non-resident issue off the table then. C Shashkin said the individual who had rented the room for the communion wasn't even present at the gathering; D Geis corrected that to say he was there briefly at the start of the event. C Shashkin stated that people had arrive inebriated which is against the rules. S Kiely asked if this is stated in the rules. K Byrne said that a written rule is needed and that an additional non-refundable fee of $250 be added to the application when alcohol is to be served. K Byrne continued that at the discretion of the supervisory person for an event, a warning can be given about the improper serving of alcohol to anyone, and if such service continues, the supervisor should have the authority to stop all service of alcohol beverages at the party. C Shashkin asks about people who go out to their car and bring in bottles of beer. K Byrne said then the supervisor should lock the door not letting anyone in. D Geis stated security is definitely needed. K Byrne said that this was a rare occurrence, but that rules are supposed to be there when you need them. D Geis says she was told their 2 contract said they could play music as loud as they wanted and they didn't have to close the doors, the dj didn't have to listen to us because the MPD didn't hire her, the party did. K Byrne said the decision has to be that we have supervision/security at any event that has alcohol, and that there should be a fee for any event where alcohol is to be served. C Shashkin inquires if this would be a blanket policy under any type of event and D Geis and K Byrne both believe there is no distinction to be made. S Kiely asked if insurance is required to cover incidents. C Shashkin advised that only the catering companies have such insurance, but there should be insurance for all events, procured by the person(s) using the room. K Byrne asked about the cost and what is the limit of the MPD's liability. S Kiely suggested that Jim Murphy from Reeve Agency come in to the work session to review with the board. C Shashkin advised that people can get their own coverage through eventinsurance.com for a range between $99 and $300, and he'd already spoken with Jim Murphy about the coverage and was told it was adequate and proof would be provided. K Byrne was interested in Reeve Agency doing a form and providing the coverage. L Girandola said he felt it would impede sales unless we could be of help. S Kiely inquired if the $250 mentioned by K Byrne was to pay for a security guard and K Byrne answered in the affirmative— it would not come out of MPD's budget. ➢ Veterans pavilion —a walk-on resolution will be added for Paul Bosco of Computer Architectural Design to draft plans for the pavilion structure. ➢ Jim Zappullo arrives. He advised that he is still a full-time narcotics officer in Suffolk County and works for Homeland Security, and that although his schedule is flexible others will need to be brought in as he can't always be available when the MPD needs him. There are other security staff at the school who he trusts and would recommend. He will be retiring next year and have more time to work security for the park district. He suggested that he and the others be provided with something that identifies them as MPD security and is readily visible to the public. Finally, he requested a list of the hours needed so that he can put the people together to cover them. Security for concerts at Vets briefly came up, but F Zappullo advised that he wishes to attend the concerts as a resident, not work them, so he would schedule others to cover the concerts, should the commissioners want security there. Security for events where alcohol is served would be on an on-call, as needed basis. Commissioners agreed that a walk-on resolution would be necessary to have security in place for the season at Breakwater. ➢ Discussions to be covered at lune work session: ■ Scheduling a community meeting respecting the dog park (potentially Thursday, June 22nd) ■ Locations for proposed batting cages/pickleball and basketball courts ■ Love Lane floating docks (N Deegan to address), ■ Fundraising for projects(i.e. raffles at concerts) ■ Setting a date for the preliminary budget meeting 3 ➢ D Geis requests that an email reminder of meetings be sent out. C Shashkin to provide) Schweibish with mailing list. ➢ L Girandola advised that a 401 K plan can be set up through Paychex— it can be done now while we're upgrading services or later at an additional cost. K Byrne asked what the cost is and L Girandola advised $6 per month per participant. C Shashkin said this will be mandated by NY State. K Byrne said to proceed with it. As to time tracking, L Girandola is trying to schedule a meeting for training. RESOLUTIONS RESOLUTION 2023-48 RESOLUTION SETTING MEETING DATES FOR JUNE 2023 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby set the following meeting dates for the month of June: Work Session, Thursday, June 1, 2023 at 6:00 P.M.; monthly meeting, Thursday, June 15, 2023 at 6:00 P.M. RESULT: Motion by K Byrne, seconded by D Geis, all in favor and motion carried unanimously to approve Resolution 2023-48. RESOLUTION 2023-49 RESOLUTION APPROVING BILL REGISTER AND AUTHORIZING PAYMENT OF CURRENT BILLS RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approve the Bill Registers submitted by the Treasurer for the May 4, 2023 work session and May 18, 2023 meeting and further authorizes payment of the current bills. RESULT: Motion by D Geis, seconded by K Byrne, all in favor and motion carried unanimously to approve Resolution 2023-49. RESOLUTION 2023-50 RESOLUTION FOR BUDGET TRANSFER FROM PAYROLL AND FRINGE TO SITE MAINTENANCE AND IMPROVEMENTS RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approves a budget transfer of $47,900 from Payroll and Fringe to Site Maintenance and Improvements. RESULT: Motion by K Byrne, seconded by D Geis, all in favor and motion as amended carried unanimously to approve Resolution 2023-50. 4 RESOLUTION 2023-51 RESOLUTION TO EXPAND THE LEVEL OF PAYCHEX SERVICES TO MEET HUMAN RESOURCES AND RELATED COMPLIANCE REPORTING NEEDS WHEREAS, the Commissioners of the Mattituck Park District recognize the importance of meeting their Human Resources and related compliance reporting needs, and; WHEREAS, the Mattituck Park District currently uses Paychex basic services for payroll; and WHEREAS, the time tracking functionality will enable the Mattituck Park District to better track and schedule employee time and work schedules, including filling labor gaps experienced during normal operations; and WHEREAS,the Mattituck Park District employs one full-time employee and approximately 40 part- time employees at the peak of the season; and WHEREAS, the incremental cost for these new services is under discussion with Paychex, but will be approximately $14,000 per year; and WHEREAS, a one-time setup fee of$950 will be incurred in May 2023; NOW, THEREFORE, BE IT RESOLVED THAT the Board of Commissioners hereby approves the expansion of the level of services provided through Paychex by upgrading to their HR Pro and Employee Time Tracking services. The upgraded services shall include, but not be limited to, the following provisions: • HR consulting and document management • Employee Handbook development • Compliance support respecting employment laws and regulations • HR training and development • HR forms and templates for various processes as required The Board of Commissioners recognizes that these expanded services, including the time tracking functionality, will enhance the capabilities of the Mattituck Park District in effectively managing human resources, scheduling employee time, and filling labor gaps during normal operations. BE IT FURTHER RESOLVED THAT the necessary arrangements and agreements shall be made with Paychex to implement the upgraded services in a timely manner, and the Mattituck Park District Chairman is authorized to execute any necessary contracts or agreements on behalf of the Mattituck Park District. BE IT FURTHER RESOLVED THAT the Board of Commissioners approves the allocation of approximately $14,000 per year for the incremental cost of these new services. Additionally, a one-time setup fee of$950 shall be incurred in May 2023. 5 This resolution shall take effect immediately upon adoption. RESULT: Motion by D Geis, seconded by K Byrne, all in favor and motion carried unanimously to approve Resolution 2023-51. RESOLUTION 2023-52 RESOLUTION APPOINTING SENIOR LIFEGUARDS FOR THE 2023 SUMMER SEASON RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoints Bridget Ryan and Trevor Zappula to positions as Senior Lifeguards for the 2023 Summer Season at a salary of$1,500 per position effective June 24, 2023. RESULT: Motion by K Byrne, seconded by D Geis, all in favor and motion carried unanimously to approve Resolution 2023-52. RESOLUTION 2023-53 RESOLUTION APPOINTING LIFEGUARDS FOR THE 2023 SUMMER SEASON RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoints the following Lifeguards for the 2023 Summer Season whose names and hourly rates are listed below, effective May 27, 2023. Glover, Hazel $20.25 per hour 1 St year Row, Skylar $20.25 per hour 1 St year Czujko, Cassidy $20.50 per hour 2nd year Fogarty, Lillyann $20.50 per hour 2nd year Sumwalt, Ava $20.75 per hour 3rd year Barous, Dimitrios $21.00 per hour 4th year Schuch, Jules $21.00 per hour 4th year RESULT: Motion by D Geis, seconded by K Byrne, all in favor and motion carried unanimously to approve Resolution 2023-53. RESOLUTION 2023-54 RESOLUTION APPOINTING SEASONAL BEACH ATTENDANTS FOR THE 2023 SUMMER SEASON WHEREAS the Board of Commissioners of the Mattituck Park District have set forth the job requirements for the position of Beach Attendant and have kept same on file at the District Office; and 6 WHEREAS such requirements have been reviewed with each employee listed below. NOW, THEREFORE, BE IT RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoints the below listed people to the position of Seasonal Beach Attendant commencing weekends as of Memorial Day weekend, at Breakwater Beach, Veterans Beach Park and Peconic Bay Beach Park, and commencing June 24`h daily at Veterans Beach Park and Breakwater Beach and weekends at Peconic Bay Beach Park. Mason, Benjamin $15.25 per hour Christian, Amir $15.50 per hour Cianfrogna, Nicolette $15.50 per hour Cianfrogna, Isabella $15.50 per hour Flamm, Claudia $15.50 per hour Hartofilis, Calliope $15.50 per hour Kiely, Brett $15.50 per hour Kiely, Brody $15.50 per hour Murphy, Kate $15.50 per hour Nicholson, Emily $15.50 per hour Palumbo, Ryan $15.50 per hour Piraino, Alexa $15.50 per hour Shashkin, Boris $15.50 per hour RESULT: Motion by K Byrne, seconded by D Geis, all in favor and motion carried unanimously to approve Resolution 2023-54. RESOLUTION 2023-55 RESOLUTION TO AMEND THE HOURS OF THE SECRETARY OF THE MATTITUCK PARK DISTRICT WHEREAS, the Board of Commissioner of the Mattituck Park District appointed Jean Schweibish to the position of Secretary, effective January 1, 2023 under Resolution 2022-81; and WHEREAS, the annual salary for the position was set at $13,000.00, derived from ten (10) hours per week at an hourly rate of $25.00; and WHEREAS, the Board of Commissioners have reviewed and recognized that additional time is required for the added responsibilities requested of the Secretary; 7 NOW, THEREFORE, BE IT RESOLVED that the Board of Commissioners approves the increase of secretarial hours at up to twenty (20) hours per week, at the same compensatory amount of $25.00 per hour, effective immediately. RESULT: Motion by D Geis, seconded by K Byrne, all in favor and motion carried unanimously to approve Resolution 2023-55. RESOLUTION 2023-56 RESOLUTION FOR INSTALLATION OF EXTERIOR DOORS AT VETERANS BEACH PARK RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approves the installation of two commercial doors purchased from Home Depot under Resolution 2023-43, at the cost of$900 per installation. RESULT: Motion by K Byrne, seconded by D Geis, all in favor and motion carried unanimously to approve Resolution 2023-56. RESOLUTION 2023-57 RESOLUTION TO APPROVE REDUCED PARKING PERMIT FEES FOR NON-RESIDENT VETERANS WHEREAS the Board of Commissioners of the Mattituck Park District greatly appreciates every veteran's service to our country; and WHEREAS resident veterans receive free parking; NOW, THEREFORE, BE IT RESOLVED that non-resident veterans upon proof will receive a discounted rate for seasonal parking, to wit $100 when the normal non-resident rate is $200 per season. RESULT: Motion by K Byrne, seconded by D Geis, all in favor and motion carried unanimously to approve Resolution 2023-57. RESOLUTION 2023-58 RESOLUTION APPROVING PLANS TO BE DRAFTED FOR THE PROPOSED PAVILION AT VETERANS BEACH PARK WHEREAS the Board of Commissioners of the Mattituck Park District are seeking to construct a pavilion at Veterans Beach where the old snack shack is currently located; and 8 WHEREAS the Commissioners agree that they have received a quote of $1,500 to prepare plans for same; NOW, THEREFORE, BE IT RESOLVED that the Board of Commissioners will enter into an agreement with Paul H. Bosco of Computer Architectural Design at an amount of $1500 to prepare said plans. RESULT: Motion by K Byrne, seconded by D Geis, all in favor and motion carried unanimously to approve Resolution 2023-58. RESOLUTION 2023-59 RESOLUTION TO HIRE SECURITY FOR BREAKWATER BEACH PARK WHEREAS there have been illicit parking issues at Breakwater Beach; and WHEREAS the Board of Commissioners believes a security guard for the seaon will ameliorate these issues, NOW THEREFORE BE IT RESOLVED that the Board of Commissioners of the Mattituck Park District hereby hire security personnel at a rate of up to $30 per hour for up to 170 hours per season. RESULT: Motion by K Byrne, seconded by D Geis, all in favor and motion carried unanimously to approve Resolution 2023-59. D Geis asked if S Kiely's boys are helping with table setups. C Shashkin says the boys have been working out fine but there are other serious labor gaps between now and Memorial Day. 7:37 PM Meeting adjourned to enter Executive Session 8:09 PM Executive Session ends; meeting adjourned 9 5118/23,11:31 AM Dime Bill Pay I Bill History Bill History View Payments and Bills All Payments I Unapproved Payments To view payments and bills for a different date range,select an option in Current View.Use Additional Options to search for specific payments. Current —Additional Options View Specific date range MUM Ptl"\RK(1113 b",q Additional Option From 05/04/2023 To 06/02/2023 Show :All(selected) V For Go There are 0 unapproved payments. How do I sort,search,or catcootize?o ens a new window Payments 1- 11 of 11 <.<First <Prev 1 Next> Lost>> Biller Name Account Amount Ea Category . y_Date Status Initiated By Action CNA Surety Operating Accounts $240.00 06/02/2023 Pending View Detail Miscellaneous `,9531 obsuxxxtreasuremm27944 _Change Cancel *6343 Rydin Operating Account $988.42 06/02/2023 Pending View Detail Uncategorized 119531 obsuxxxtreasurerxxxx27944 Change Cancel Beach Permit Decals *rict Lamb&Barnosky,LLP Operating Accountw $33.50 05/31/2023 Pending View Detail Uncategorized *9531 obsuxxxtreasurerxxxx27944 _Changg Cancel Legal Counsel *rict Orlowski Hardware Operating Account $12.99 0531/2023 Pending View Detail Company *9531 obsuxxxtreasurerxxxx27944 Changl Cancel Uncategorized *6841 Competition Locksmith Operating Account ,st.N $3230.00 05/26/2023 Pending View Detail Uncategorized ",9531 obsuxxxtreasurerxxxx27944 Changa Cogd *rict httvs://cwsb4O.checkfreeweb.com/ewsb/wDs 112 5118/23,11:31 AM Dime Bill Pay I Bill History East End Pest Control Operating Account $250.00 05126/2023 Pending View Detail Uncategorized 1,9531 obsuxxxtreasurerxxxx27944 Cage Cancel "^rict Island Portables Inc Operating Account :�, $238.00 05/26/2023 Pending View Detail Uncategorized 1,9531 obsuxxxtreasurerxxxx27944 ogajgg Cancel *rict Van Duzer Gas Service, Operating Account Ca. $341.01 05/26/2023 Pending Vira Detai Inc. '09531 obsuxxxtreasurerxxxx27944 C,qnge_ Cance Uncategorized "rict Signature Services, Operating Account $1440.00 05/12/2023 Paid j,/�,ew r letail LLC Y09531 obsuxxxtreasurerxxxx27944 Uncategorized Irrigation Y'-rict Lamb&Barnosky,LLP Operating Account $1337.00 05/10/2023 Paid View Detail Uncategorized :,9531 obsuxxxtreasurerxxxx27944 Legal Counsel "Orict Movies In The Operating Account $750.00 05/05/2023 Paid View Detail Moonlight x09531 obsuxxxtreasurerxxxx27944 Uncategorized Payments 1- 11 of 11 <<First <Prev 1 Nexxt> Last» ;"t"-t:.'t;::?., r _..i :74f; - ;i;. a. . . S .,. i ..'•i i."t:- .-.i...,:.�::' "s iF'' ie ,4 ...... .{i;r.cs� https://cwsb4o.checkfreeweb.com/ewsb/wps 212 Mattituck Park District Statement of Financial Position As of April 30, 2023 TOTAL ASSETS Current Assets Bank Accounts Money Market(*4827) 571,229.35 Operating Account (*9531) 62,580.43 Payroll (*9630) 4,375.40 Special Events (*2417) 2,470.54 Total Bank Accounts $640,655.72 Accounts Receivable Accounts Receivable(A/R) 12,562.50 Total Accounts Receivable $12,562.50 Other Current Assets $0.00 Total Current Assets $653,218.22 Other Assets Security deposits -550.00 Total Other Assets $-550.00 TOTAL ASSETS $652,668.22 LIABILITIES AND EQUITY Liabilities Current Liabilities Accounts Payable Accounts Payable(A/P) 8,899.56 Total Accounts Payable $8,899.56 Credit Cards $4,434.36 Total Current Liabilities $13,333.92 Total Liabilities $13,333.92 Equity $639,334.30 TOTAL LIABILITIES AND EQUITY $652,668.22 Accrual Basis Thursday,May 18,2023 04:05 PM GMT-04:00 1/1 tattitacl� Mattituck Park District PaeK D(sletct �,�►,r Actual vs. Budget (rev) L1 Q d January-April, 2023 TOTAL ACTUAL BUDGET REMAINING %OF BUDGET 5000 Professional Fees 5010 Accounting fees 5,000.00 10,500.00 5,500.00 47.62% 5020 Legal fees 6,603.00 18,900.00 12,297.00 34.94% 5030 Bank fees&service charges 211.82 1,800.00 1,588.18 11.77% 5040 Payroll service fees 1,527.90 18,800.00 17,272.10 8.13% 5060 Other professional fees 800.00 2,100.00 1,300.00 38.10% 5070 Election Fees 700.00 700.00 5100 Property insurance -1,364.00 26,300.00 27,664.00 -5.19% 5210 Advertizing fees 70.48 200.00 129.52 35.24% 5220 Website/email 433.99 1,100.00 666.01 39.45% 5300 Special Events 750.00 12,500.00 11,750.00 6.00% Total 5000 Professional Fees 14,033.19 92,900.00 78,866.81 16.11 % 6000 Operational&Site Maintenance 6010 Natural Gas 1,334.84 5,500.00 4,165.16 24.27% 6015011 811.79 5,500.00 4,688.21 14.76% 6020 Electricity 7,573.93 16,000.00 8,426.07 47.34% 6030 Water 184.40 1,400.00 1,215.60 13.17% 6040 Sanitation 4,197.10 10,000.00 5,802.90 41.97% 6100 Building Supplies 10,545.85 20,000.00 9,454.15 52.73% 6110 Small tools&equipment 3,639.90 2,100.00 -1,539.90 173.33% 6120 Equipment lease&maintenance 31.70 1,600.00 1,568.30 1.98% 6130 Site Repairs&Maintenance 41,390.91 107,200.00 65,809.09 38.61 % 6140 Landscaping 11,300.00 70,000.00 58,700.00 16.14% 6210 Gas for Vehicles/Equipment 1,466.70 5,500.00 4,033.30 26.67% 6220 Vehicle repairs 608.40 5,500.00 4,891.60 11.06% Total 6000 Operational&Site Maintenance 83,085.52 250,300.00 167,214.48 33.19% Total,&penditures $151,806.69 $682,000.00 $530,193.31 22.26% NET OPERATING REVENUE $358,658.84 $0.00 $-358,658.84 0.000/0 NET REVENUE $358,658.84 $0.00 $-358,658.84 0.00% Accrual Basis Thursday,May 18,2023 04:36 PM GMT-04:00 2/2 Hallituch Mattituck Park District Parlt District 0 01.1 Actual vs. Budget (rev) Q� January-April, 2023 TOTAL ACTUAL BUDGET REMAINING %OF BUDGET Revenue 1000 Revenue 1010 Tax Receipt Revenue 477,548.30 569,600.00 92,051.70 83.84% 1110 Room rentals 17,677.50 25,000.00 7,322.50 70.71 % 1120 Picnic rental 995.00 5,200.00 4,205.00 19.13% 1130 Field use 5,500.00 5,500.00 1140 Lodge rental 7,670.00 12,000.00 4,330.00 63.92% 1150 Permit fees, Resident 4,817.94 40,000.00 35,182.06 12.04% 1152 Daily Beach Pass 4,000.00 4,000.00 1155 Permits, Non-Residents 100.00 5,000.00 4,900.00 2.00% 1215 Service/Fee Revenue 400.00 1,000.00 600.00 40.00% 1230 Special Events 13,600.00 13,600.00 1240 Donations by individuals 1,000.00 1,000.00 1500 Bank Interest Earned 1,256.79 100.00 -1,156.79 1,256.79% Total 1000 Revenue 510,465.53 682,000.00 171,534.47 74.85% Total Revenue $510,465.53 $682,000.00 $171,534.47 74.85% GROSS PROFIT $510,465.53 $682,000.00 $171,534.47 74.85% Expenditures 2000 Payroll Wages 2010 Accountant/Treasurer 4,039.58 14,500.00 10,460.42 27.86% 2020 Administrative 16,165.78 60,000.00 43,834.22 26.94% 2030 Beach Attendants 34,700.00 34,700.00 2040 Buildings&Grounds 13,551.35 62,600.00 49,048.65 21.65% 2060 Lifeguards 31,500.00 31,500.00 2070 Lifeguard Manager 8,400.00 8,400.00 2080 Secretary 5,343.17 22,000.00 16,656.83 24.29% Total 2000 Payroll Wages 39,099.88 233,700.00 194,600.12 16.73% 3000 Fringe Benefits 3010 Fed/State/FICA Taxes 11,832.53 87,000.00 75,167.47 13.60% 3040 Disability 505.19 1,800.00 1,294.81 28.07 9% Total 3000 Fringe Benefits 12,337.72 88,800.00 76,462.28 13.89% 4000 Office Supplies&Fees 4010 Office Supplies 1,424.71 6,800.00 5,375.29 20.95% 4020 Printing 900.00 900.00 4030 Postage 153.65 800.00 646.35 19.21 % 4040 Computers&Software 198.15 1,500.00 1,301.85 13.21 % 4050 Internet&Cells 1,473.87 6,100.00 4,626.13 24.16% 4070 Mileage Reimbursement 200.00 200.00 Total 4000 Office Supplies&Fees 3,250.38 16,300.00 13,049.62 19.94% Accrual Basis Thursday,May 18,2023 04:36 PM GMT-04:00 1/2