Loading...
HomeMy WebLinkAboutCutchogue-New Suffolk Free Library - Summer Concert Southold Town Board - Letter Board Meeting of May 9, 2023 RESOLUTION 2023-416 Item# 5.4 ADOPTED DOC ID: 19113 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2023-416 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON MAY 9, 2023: RESOLVED that the Town Board of the Town of Southold hereby 14rants permission to the Cutchogue-New Suffolk Free Library to hold its Summer Kick Off Concert, on the Village Green, Cutchogue on Thursday, July 6th, 2023 from 05:00 PM to 7:00 PM, provided they file a Certificate of Liability Insurance naming the Town of Southold as addition insured for two million dollars and comply with all the conditions of the Town's Policy for Special Events on Town Properties. All fees with the exception of the clean-up deposit shall be waived. ;L ;��L.-I I Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Greg Doroski, Councilman SECONDER:Brian O. Mealy, Councilman AYES: Nappa, Doroski, Mealy, Doherty, Evans, Russell Generated May 10, 2023 Page 12 (� V3 ELIZABETH A.NE'VILLE MMC �` ��' �� e �`� � Town Hall,53095 Main TOWN CLERK P.O.Box 1179 in REGISTRAR OF VITAL STATISTICS ,I- Southold,New York 11971 Fax(631)765-6145 MARRIAGE OFFICER Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER www.soutboldtovnmy.gov FREEDOM OF INFORMATION OFFICER RECEIVED OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD APR 2 4 2023 APPLICATION FOR A PERMIT TO HOLD A Southold Town Clerk SPECIAL EV19NT Please provide ALL of the information requested below.Incomplete applications WILL NOT be reviewed. Date of Submission April 17,2023 Name of Event Summer Kick Off Concert Name of Organization: Cutchogue New Suffolk Free Library Is this a Not-For-Profit Event?Yes/No Yes Contact's Name: Rosemary Winters Mailing Address: P.O. Box 935, Cutchogue,NY 11935 Contact's Phone Number: 631-734-6360 Contact's Email Address: rosemary@cnsfl.org Event Location and Site Diagram: Village Green,Main Road&Cases Lane, Cutchogue (diagram included) (Use additional paper if necessary) Event Date(s): _July 6,2023 (4pm setup, Spm event start,7pm event end) (Include set up and shutdown times and dates) Nature of Event: Concert to begin Library Summer Reading Program (Please attach a detailed description to this application) Time Period (Hours) of Event: From 5pm to 7pm Maximum Number of Expected Attendees: Maximum of 300 Specify any special requirements (i.e. road closure, police presence): Road closure,police presence requested. If a Tent or other temporary structure will be used please contact the Southold Town Building Department at 631-765-1802 (n/a) Mailing Address to Send Event Permit to: Cutchogue New Suffolk Free Library, P.O.Box 935, Cutchogue,NY 11935 Attm Rosemary Winters Library Director Event Fees: EyW lam• 1 fof-for--ProFt &tz1 $250 for events with less than 1000 expected attendees Request for event fee to be waived. $500 for events with 1000 or more expected attendees Clean-up Fees (Can NOT be waived): The Library Staff will perform all clean-up. $1,500.00 Clean-up for Bicycle and/or Running Special events (ONLY) X $250 or more Clean-up deposit all other events CERTITICA'1':ls, OF INSURANCE REQUIRED: Not less than$2,000,000 naming the Town of Southold as an additional insured. (Attached). ***NOTE: PLEASE SEE ATTACHED REVISED, ADOPTED TOWN POLICY"* Additional information and requirements may be required as deemed necessary by the Town Board. Rosemary Winters, Library Director Print name of Authorized Person filling out S4Ath* r-sonfilling out application application *Upon the request by applicant,the Town Board may waive in whole or in part any of the application requirements. 2 Client#: 83219 CUTCNEW AC,ORD,., CERTIFICATE OF LIABILITY INSURANCEDATE(MMIDDIYYYY) THIS CERTIFICATE IS ISSUED AS A MATTER OF IN ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS 1 4/1912023 CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT:if the certificate holder is an ADDITIONAL INSURED,the pOlicy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer any rights to the certificate holder in lieu of such endorsement(s). PRODUCER NAME CT Commercial Support Edgewood Partners Ins.Center PHONE P 40 Marcus Drive AIC No,Ext): AX A/C. IC No: E-MAIL NEcertcbrokers.com ificates a p- I 3rd Floor ADDRESS: @ Melville, NY 11747-2647 "al RER(S)AFFORDING COVERAGE NAIC# INSURER A:Utica National Insurance Co of Ohio 13998 INSURED Cutchogue New Suffolk INSURER B:Utica National Assurance Company 10687 P.O. Box 935 INSURER C'. Cutchogue, NY 11935 INSURER D: INSURER E: INSURER F COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN.ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDLSUBR LTR TYPE OF INSURANCE INSR WVD POLICY NUMBER POLICY EFF .POLICY EXP MMIDD MM/DD LIMITS A X COMMERCIAL GENERAL LIABILITY Y CPP3674368 09/01/2022 09/01/202 EACH OCCURRENCE S1,000,000 CLAIMS-MADE OCCUR PREMISES(E.ENIT ante $500 3000 MED EXP(Any one person) S15.000 GEN'L AGGREGATE LIMIT APPLIES PER: PERSONAL&ADV INJURY $1,000,000 PRO- F—] GENERAL AGGREGATE 62,000,000 X POLICY F-]JECT LOC PRODUCTS-COMPIOPAGG 52,000,000 OTHER: A AUTOMOBILE LIABILITY 5054391 09/01/2022 09/01/202 $ Ea accidentSINGLE LIMIT S1,000,000 ANY AUTO OWNED BODILY INJURY(Per person) $ AUTOS ONLY SCHEDULED AUTOS BODILY INJURY(Per accident) S X HIRED NON-OWNED PROPERTY DAMAGE AUTOS ONLY X AUTOS ONLY Per accidentl S S Q X EXCESSUMBRELA LIAB X OCCUR CULP3674369 09/01/2022 09/01/202 EACH OCCURRENCE $5,000,000 EXCESS LIAB CLAIMS-MADE AGGREGATE S6,000,000 DED X RETENTIONSIOOOO B WORKERS COMPENSATION 4540960 PER OTH- S AND EMPLOYERS'LIABILITY YEN 09/01/2022 09/01/202 X ANY PROPRIETOR/PARTNER/EXECUTfVE N — FR OFFICERIMEMBER EXCLUDED? � NIA E.L.EACH ACCIDENT (Mandatory in NH) 51 0OO 000 If yes,describe under E.L.DISEASE-EA EMPLOYEE $1,000,000 DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $1,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached if more space is required) RE: Event Time:July 6th from 5-7pm Project Location:27320 Route 25,Cutchogue NY 11935 The following are included as additional insureds for general liability coverage as required by written contract. Certificate holder and Village Green/Cutchogue-New Suffolk Historical Council,Route 25 at Cases Lane,PO (See Attached Descriptions) CERTIFICATE HOLDER CANCELLATION The Town of Southold SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE 53095 Route 25 THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. PO Box 1179 Southold, NY 11971 AUTHORIZED REPRESENTATIVE ©1988-2015 ACORD CORPORATION.All rights reserved. ACORD 25(2016103) 1 of 2 The ACORD name and logo are registered marks of ACORD #S5498133/M4205423 QAAIAA DESCRIPTIONS (Continued from Page 1) Box 714, Cutchogue, NY 11935 SAGITTA 25.3(2016103) 2 of 2 #S5498133/M4205423 f �> Cutchogue Nevi j ®Suffolk Free Library f f,- f" /F ft The concert w-111 be held in the square shape,patrons ma}-sit in t` this area The circles are representative, of the "green" areas where patrons may overflow to_ if /n V 1 — Gocgle I y Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 04/24/23 Receipt#: 309658 Quantity Transactions Reference Subtotal 1 Clean-Up Deposit 7/6/2023 $250.00 Total Paid: $250.00 Notes: Payment Type Amount Paid By CK#398 $250.00 Cutchogue, - New Suffolk Free Library Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Cutchogue, - New Suffolk Free Library Po Box 935 Cutchogue, NY 11935 Clerk ID: SABRINA Internal ID:7/6/2023 h Born, Sabrina From: Flatley, Martin Sent: Monday,April 24, 2023 2:48 PM To: Born, Sabrina; Blasko, Regina; Ginas,James; Goodwin, Dan; McCullough, Lillian; Noncarrow, Denis; Norklun, Stacey; Orientale, Michael; Spiro, Melissa; McGivney,Julie; Mirabelli, Melissa; DeChance, Paul; Squicciarini, James Subject: RE: Emailing: Sp Ev-Cutch-NS Library_20230424135154.pdf Attachments: Summer ConcertCA.xls I have no objections to this event being approved. My cost analyst report is attached. Martin Flatley, Chief of Police Town of Southold Police Department 41405 State Route 25 Peconic, N.Y. 11958 Tel: 631-765-3115 t The information contained in this electronic message and any attachments to this message are intended for the exclusive use of the addressee(s)and may contain information that is privileged,confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient,you are hereby notified that any review,retransmission,conversion to hard copy, copying,reproduction,circulation,publication, dissemination or other use of,or taking of any action, or omission to take action,in reliance upon this communication by persons or entities other than the intended recipient is strictly prohibited. If you have received this communication in error,please(i)notify us immediately by telephone at 631.765.2600, (ii)return the original message and all copies to us at the address above via the U.S.Postal Service, and(iii)delete the message and any material attached thereto from any computer,disk drive,diskette, or other storage device or media. From: Born, Sabrina <sabrina.born@town.southold.ny.us> Sent: Monday,April 24, 2023 2:10 PM To: Blasko, Regina <rblasko@town.southold.ny.us>; Flatley, Martin <mflatley@town.southold.ny.us>; Ginas,James <jginas@town.southold.ny.us>; Goodwin, Dan <dang@southoldtownny.gov>; McCullough, Lillian <lillianm@southoldtownny.gov>; Noncarrow, Denis<denisn@southoldtownny.gov>; Norklun,Stacey <Stacey.Norklun@town.southold.ny.us>; Orientale, Michael<michaelo@southoldtownny.gov>; Spiro, Melissa <Melissa.Spiro@town.southold.ny.us>; McGivney,Julie<juliem@southoldtownny.gov>; Mirabelli, Melissa <melissa.mirabelli@town.southold.ny.us>; DeChance, Paul <pauld@southoldtownny.gov>; Squicciarini,James <jacks@southoldtownny.gov> Subject: Emailing: Sp Ev-Cutch-NS Libra ry_20230424135154.pdf Please provide approval/disapproval and a cost analyst, if any. Thank you, .�'a.�iuza712�on�c Sabrina M. Born Sub-Registrar& Deputy Town Clerk Senior Account Clerk Southold Town Clerk's Office 53095 Route 25 1 P.O. Box 1179 Southold,NY 11971 Ph: 631-765-1800 ext. 1226 Fax: 631-765-6145 Your message is ready to be sent with the following file or link attachments: Sp Ev-Cutch-NS Library_20230424135154.pdf Note:To protect against,computer viruses, e-mail programs may prevent sending or receiving certain types of file attachments. Check your e-mail security settings to determine how attachments are handled. z Town of Southold Police Department Special Event Cost Analysis Event: Summer Kick-off Concert Date(s): July 6, 2023 Location: Village Green, Cutchogue Patrol Allocation for.Event Reg Hours OT Hrs Hrly Wage Total Comments Polic'e' '6 cers Special Patral.. W Reg Hours OT Hrs Total Comments CRU: . ..__................�;�_.�._ Bicycle Patrol.., w . . Highway Patrol., r Traffic Con#rol Reg Hours OT His I Hrly Wage Total Comments TC Officer#1 3 $18.64 1 $55.92 TC Officer#2 3 $18.64 $55.92 TC Officer TC Officer TC Officer E .,quipment Costs PD Vehicles #of vehicles $/hr Total 2 $10.00 $60.00 $60.00 Command /an Marine Patrol Boats Total Department Cost for Event Prepared by Chief M. Flatley 4/24/2023 Page 1 ELIZABETH A.la EVIg,L ,MMC Town Hall,53095 Main Road le ,. a P.O.Box 1179 TOWN CLERK ,. Southold,New York 1]971 ecnaREGISTRAR OF VITAL STATISTICS %w$.; Fax(631)765-6145 631 hone MARRIAGE OFFICER ' Tele �' :.- P ( )765-1800 RECORDS MANAGEMENT OFFICER ° www.southoldtownny.gov r FREEDOM OF INFORMATION OFFICER OFFICE Old" HE TOWN CLERK TOWN OF SOUTHOLD APR 19 2023 APPLICATION FOR A PERMIT TO HOLD A SPECIAL EV#,NT Southold Town Clerk Please provide ALL of the information requested below.Incomplete applications WILL NOT be reviewed. Date of Submission April 17,2023 Name of Event Summer Kick Off Concert Name of Organization: Cutchogue New Suffolk Free Library _ Is this a Not-For-Profit Event?Yes/No Yes Contact's Name: Rosemary Winters _ Mailing Address: _ P.O. Box 935, Cutchogue,NY 11935 _ Contact's Phone Number: - 631-734-6360 Contact's Email Address: rosematy@ensfl.org Event Location and Site Diagram; Village Green,Main Road&Cases Lane, Cutchogue (diagram included) (Use additional paper if necessary) July 6,2023 (4pm setup, Spm event start, 7pm event end) Event Date(s): -- (Include set up and shutdown times and dates) Nature of Event: _ Concert to begin Library Summer Reading Program (Please attach a detailed description to this application) Time Period (Hours)of Event: From Spm _ ___ to 7pm Maximum Number-of Expected Attendees: Maximum of 300 Road closure,police presence requested. "Specify any special requirements (i.e. road closure, police presence): ..___ If a Tent or other temporary structure will be used please contact the Southold Town Building Department at 631-765-1802 (n/a) Mailing Address to Send Event Permit to: Cutchogue New Suffolk Free Library, PO,Box 935, Cutc ogue,NY 11935 Attn:Rosemary Winters Library Director Q�/ Event Fees: P 1 �a�e.WUV 1V '1'G1"—Pro Pit Q� X $250 for events with less than 1000 expected attendees Request for event fee to be waived. $500 for events with 1000 or more expected attendees Clean-up Fees (Can NOT be waived): The Library Staff will perform all clean-up. $1,500.00 Clean-up for Bicycle and/or Running Special events (ONLY) X $250 or more Clean-up deposit all other events CFRT'1F1CAT1< Or LNSURANCE R)n TARED: Not less than$2,000,000 naming the Town of Southold as an additional insured. (Attached). ***NOTE: PLEASE SEE ATTACHED REVISED, ADOPTED TOWN POLIO'' Additional information and requirements may be required as deemed necessary by the Town Board. Rosemary Winters, Library Director �� Print name of Authorized Person filling out S e of Auth on filling out application application *Upon the request by applicant,the Town Board may waive in whole or in part any of the application requirements. m 2 Franke, Diana From: Rosemary Winters <rosemary@cnsfl.org> Sent: Wednesday,April 19, 2023 12:52 PM To: Franke, Diana Subject: Re: Special Event Application Attachments: 2023-07-06 Special Event Application - COI.PDF; 2023-07-06 Special Event Application - Summer Kick Off Concert (signed).pdf Good Afternoon, Attached is the an application for a special event permit, along with the requested certificate of insurance. I am hoping to request a fee waiver being that it is for a non-for-profit organization hosting a community event shared among the North Fork Libraries. Please let me know, and thank you in advance for your consideration and assistance. Best, Rosemary Rosemary Winters,Director Cutchogue New Suffolk Free Library 27550 Main Road I P.O. Box 935 Phone: (631) 734-636o Fax: (631) 734-7010 Visit us at: www.cutchoguelibrary.or Facebook: www.facebook.com/CNSFL/ Instagram: @cnsflibrary,h=s:Z/www.instagram.com/cnsflibrary/ Library email list:joinus@cnsfl.org On Mon,Apr 17, 2023 at 9:48 AM Franke, Diana <dianaf@town.southold.nv.us>wrote: Good Morning, i i As per our conversation, please see attached Special Event Application. Please return original application to us.Any questions or concerns please let me know. i i Thank you, 1 Account Clerk Southold Town Clerk's Office (631)765-1800 Ext 1228 Client#: 83219 CUTCNEW DATE(MM/DD/YYYY) ACORDTM CERTIFICATE OF LIABILITY INSURANCE 4/19/2023 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT:If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer any rights to the certificate holder in lieu of such endorsement(s). ACT PRODUCER NAME' Commercial Support Edgewood Partners Ins.Center PHONEIFAX AIC No Ext): AIC No): 40 Marcus Drive E-MAIL ADDRESS: NEcertcaes P Cay ifita icbrokers.com 3rd Floor INSURER(S)AFFORDING COVERAGE NAIC# Melville, NY 11747-2647 INSURER A:Utica National Insurance Co of Ohio 13998 INSURED INSURER B:Utica National Assurance Company 10687 Cutchogue New Suffolk INSURER C P.O. Box 935 INSURER D: Cutchogue, NY 11935 INSURER E INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDC SUBR POLICY EFF POLICY EXP LIMITS LTR INSR WVD POLICY NUMBER MM/DD MM/DD/YYYY A X COMMERCIAL GENERAL LIABILITY Y CPP3674358 9/01/2022 09/01/2023 EEACHOCCURRENCE $1,000,000 CLAIMS-MADE I OCCUR PREMISES Ea oocu�nce $500,000 MED EXP(Any one person) $15,000 PERSONAL&ADV INJURY $1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $2,000,000 X POLICY❑PRO- LOC PRODUCTS-COMP/OP AGG $2,000,000 OTHER: $ AUTOMOBILE LIABILITY 5054391 9/01/2022 09/01/202 COMBINED SINGLE LIMIT A Ea accident $1,000,000 ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED - BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $ X AUTOS ONLY X AUTOS ONLY Per accident A X UMBRELLA LIAB X OCCUR CULP3674359 09/01/2022 09/01/2023 EACH OCCURRENCE s5.000.000 EXCESS LIAB CLAIMS-MADE AGGREGATE s5,000,000 DED I X RETENTION$10000 $ B WORKERS COMPENSATION 4540960 09/01/2022 09/01/202 X STATUTEPER ER OTH- AND EMPLOYERS'LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE Y/N E.L.EACH ACCIDENT $1'000000 OFFICER/MEMBER EXCLUDED? ® N/A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $1,000,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $1,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached If more space Is required) RE: Event Time:July 6th from 5-7pm Project Location:27320 Route 25,Cutchogue NY 11935 The following are included as additional insureds for general liability coverage as required by written contract. Certificate holder and Village Green/Cutchogue-New Suffolk Historical Council,Route 25 at Cases Lane, PO (See Attached Descriptions) CERTIFICATE HOLDER CANCELLATION The Town of Southold SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 53095 Route 25 ACCORDANCE WITH THE POLICY PROVISIONS. PO Box 1179 Southold,NY 11971 AUTHORIZED REPRESENTATIVE ©1988-2015 ACORD CORPORATION.All rights reserved. ACORD 25(2016/03) 1 of 2 The ACORD name and logo are registered marks of ACORD #S5498133/M4205423 SON01 DESCRIPTIONS.(Continued from,Page,1). Box 714,Cutchogue, NY 11935 SAGITTA 25.3(2016/03) 2 Of 2 #S54981331M4205423 Cutchogue New ! Suffolk Free Library ' O f " efr r3 y'Z 010" House 00000 i�I Event Axea 2' M J i i - 2 4000000 ♦ o,v �C' ®�®gUFEO[,�►�, DENIS NONCAR ROW h� �G.y Town Hall,53095 Main Road TOWN CLERK c P.O.Box 1179 CA Southold,New York 11971 REGISTRAR OF VITAL STATISTICS O Fax(631)765-6145 MARRIAGE OFFICER Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER 1 y '1► www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD i May 11, 2023 Attn: Rosemary Winters, Library Director Cutchogue New Suffolk Free Library PO Box 935 Cutchogue,NY 11935 Dear Ms. Winters, The Southold Town Board, at its regular meeting held on May 91h, 2023 has granted permission to Cutchogue-New Suffolk Free Library to hold its Summer Kick Off Concert on the Village Green, Cutchogue on Thursday, July 6th, 2023 from 5:00 PM to 7:00 PM. A certified copy of the resolution is enclosed. An insurance policy naming the Town of Southold as additionally insured has been filed with this office. Please be sure to contact Captain Ginas at the Police Department, 631-765-2600, as soon as possible,to coordinate traffic control. Very truly yours, Denis Noncarrow Southold Town Clerk Encl. Southold Town Board - Letter Board Meeting of July 18, 2023 RESOLUTION 2023-635 Item 4 5.17 g6? ay�u 9c ` ;°' ADOPTED DOC ID: 19328 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2023-635 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JULY 18, 2023: WHEREAS the following groups have supplied the Town of Southold with a refundable Clean- up Deposit fee, for their events and WHEREAS the Southold Town Police Chief, Martin Flatley, has informed the Town Clerk's office that this fee may be refunded, now therefor be it RESOLVED that Town Board of the Town of Southold hereby authorizes a refund be issued in the amount of the deposit made to the following L// Name Date Received Amount of Deposit Old Town Arts & Crafts Guild 5/4/2023 250.00 PO Box 392 Cutchogue,NY 11935 Oysterponds Historical Society 4/27/2023 250.00 PO Box 70 Orient,NY 11957 Southold Village Merchants 3/9/2023 250.00 PO Box 1356 Southold NY 11971 New Suffolk Civic Association 4/17/2023 250.00 PO Box 642 New Suffolk , NY 11956 Attn: Rosemary Winters Cutchogue-New Suffolk Free Library 4/24/2023 250.00 /mp,attituck Box 935 tchogue,NY 11935 Chamber of Commerce 5/17/2023 250.00 Box 1056 Mattituck, NY 11952 Generated July 19, 2023 Page 29 Southold Town Board - Letter Board Meeting of July 18, 2023 Oysterponds Historical Society 4/27/2023 250.00 PO Box 70 Orient NY 11957 Denis Nonearrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Louisa P. Evans, Justice SECONDER:Greg Doroski, Councilman AYES: Nappa, Doroski, Mealy, Doherty, Evans, Russell Generated July 19, 2023 Page 30 ..................................... Vendor No. Cliacic 3�Fo:;: ..................................... ..................................... ..................................... ..................................... ..................................... Town of Southold, New York - Payment Voucher Vendor N e Vendor Address 1lilteLeCl:b�'::::::::::::::::::: Vfc, ....................................... W L Vendor Telephone Number -{� /VY- 5�J Ta :Cterk:: Vendor Contact f�o SC A7 IqLY 7 7 7 7 7 7 7 7 7 Invoice Invoice Invoice Net Purchase Order Number 6atq Total Discount Amount Claimed Number Description of Goods or Services R....FUnd a;gccoppf;hlti bi i :; 6; Special Event Clean-up L3 250.00 250.00 Deposit Refund :'::::` i ¢3¢: i Total 250.00 Payee Certification Department Certification The undersigned(Claimant)(Acting on behalf of the above named claimant) I hereby certify that the rials above specified have been received by me does hereby certify that the foregoing claim is true and correct that no part has in good condi' n w' out substi tion,the services properly been paid,except as therein stated,that the balance therein stated is actually performed and that qu ities thereo ave been verified with the exceptions due and owing,and that taxes from which the Town is exempt are excluded. or d' c ep cie oted p yment is roved. Signature Title Signat Company Name Date Title J r�N G Date 3