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HomeMy WebLinkAboutNew Suffolk Civic Assoc. - 4th of July Parade Southold Town Board- Letter Board Meeting of April 25, 2023 RESOLUTION 2023-388 Item# 5.6 ADOPTED DOC ID: 19087 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2023-388 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON APRIL 25, 2023: RESOLVED that the Town Board of the Town of Southold hereby grants permission to the New Suffolk Civic Association to use the following route for its 4th of July Parade in New Suffolk, on Tuesday, July 4, 2023 at 10:30 AM; participants will march down New Suffolk Road,New Suffolk Avenue, Main Street, First Street, Jackson Street and onto the Town Beach grassy area, provided they follow all the conditions in the Town's Policy for Special Events on Town Properties. Failure to comply with the conditions of the policy will result in the forfeiture of the cleanup deposit. Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Jill Doherty, Councilwoman SECONDER:Greg Doroski, Councilman AYES: Nappa, Doroski, Mealy, Doherty, Evans, Russell Generated April 26, 2023 Page 14 DENIS NONCARROW �� Gy Town Hall,53095 Main Road TOWN CLERK o P.O.Box 1179 C Southold,New York 11971 REGISTRAR,OF VITAL STATISTICS Q � .LC Fax(631)765-6145 MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER ,( .� Telephone(63,1)765-1800 www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER OFFICE OF THE,TOWN CLERK TOWN OF SOUTHOLD April 28, 2023 New Suffolk Civic Association PO Box 642 New Suffolk,NY 11956 To Whom It May Concern: The Southold Town Board, at its regular meeting held on Tuesday, April 25", 2023 granted permission to the New Suffolk Civic Association for its 4th of July Parade in New Suffolk, on Tuesday, July 4th, 2023 at 10:30 AM. A certified copy of the resolution is enclosed. An insurance policy naming the.Town as additionally insured has been filed with this office. Please be sure to contact Captain Ginas at the Police Department, 631-765-2600, as soon as possible, to coordinate traffic control. V ry t ly yo s, Denis Noncarrow Southold Town Clerk Enc. DENIS NONCARROW "'�� ��' Town Hall,53095 Main Road TOWN CLERH }�� P.O.Box 1179 Southold,New York 11971 REGISTRAR OF VITAL STATISTICS ;1;5 i Fax(631)765-6145 MARRIAGE OFFICER "+.,y �� Cf Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER �.� www.southoldtownnygov FREEDOM OF INFORMATION OFFICER „rd�' RECEIVED OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD APR 1 7 2023 Southold Town Clerk APPLICATION FOR A PERMIT TO BOLD A SPECIAL E'V19NT Please provide ALL of the infornlation requested below. Incoin plete applications WILL NO"1' be reviewed. Date of Submission April 17,2023 Name of Event New Suffolk Civic Association 31 st Annual Fourth of July Parade Name of Organization: New Suffolk Civic Association Is this a Not-For-Profit Event?Yes/No YES Contact's Name: Rob Eisentat-Parade Committee Chair Mailing Address: PO Box 642,New Suffolk,NY 11956 Contact's Phone Number: 917-846-6478 Contact's Email Address: eisenstat@aol.com Parade floats line up on Old Harbor Road and Tuthill Road. Parade route:Start at Corner of Tuthill Road and New Suffolk Road.Continues South on New Event Location and Site Diagram: Suffolk Road and turn left(East)onto New Suffolk Ave.Continues East and makes a right (Use additional a er If rieC0S5a (South)onto First Street,and then turns right(West)onto Jackson street.Ends at Southold p p ry) Town Beach Grassy area for presentation (reading of Declaration of Independance.) July 4,2023. Parade line up at 10:30am,Parade starts at 11:00AM. Ends approximately 1 pm including cleanup Event Date(s): July 1-3,2023(TBD)delivery of'Stage on wheels by Tom Wickham'.July 3,2023 4-5pm Stage decorating.7/4 9am sound system setup (Include set up and shutdown times and dates) New Suffolk Civic Association 31st Annual Fourth of July Parade and Reading of the Declaration of Independance. Nature of Event: _ (Please attach a detailed description to this application) Time Period(Hours)of Event: From 11:00 AM to 1:00 PM Maximum Number of Expected Attendees: 500 Specify any special requirements(i.e. road closure, police presence): Police escort at the start,leading parade the entire round,and Police escort at the end of parade. Police along route to reroute traffic and manage Boat Ram during parade. Road closure of New Suffolk Road between Tuthill Road and New Suffolk Ave.Closure of New Suffolk Ave between New Suffolk Road and First Street. Closure of First Street between New Suffolk Ave and Jackson Street. Closure of Jackson Street between First Street and Second Street. If a Tent or other temporary structure will be used please contact the Southold Town Building Department at 631-765-1802 New Suffolk Civic Association: Mailing Address to Send Event Permit to: PO Box 642,New Suffolk,NY 11956 Event Fees: i X $250 for events with less than 1000 expected attendees $500 for events with 1000 or more expected attendees Clean-up Fees(Can NOT be waived): $1,500.00 Clean-up for Bicycle and/or Running Special events(ONLY) X $250 or more Clean-up deposit all other events CERTIFICATE OF LNS1.1.RANCE REQUIRED: Not less.than$2,000,000 naming the Town of Southold as an additional insured. ***NOTE: PLEASE SEE ATTACHED REVISED, ADOPTED TOWN POLICY*** Additional information and requirements may be required as deemed necessary by the Town Board. Yvonne Duffy Print name of Authorized Person filling out Signature of A orized Person filling out application application *Upon the request by applicant,the Town Board may waive in whole or in part any of the application requirements. 2 New Suffolk Civic. PARADESTART A;ssociat,ion,Fourth of July Parade Route - i � � i 1 J���x {\.y'•.:(P�4; �tI P.i'...1 i 4�'+•w..l i 1�`.. - '�,C:1` _ ;�'•.. ,�'ti�'t'1 .1 i,,t t�i fir, alt Legends ' 4. �r',• 'i.r7 w,'E:",'p'e �i t I�. �.i 'Iw� Now S of;(,�k r.'; 1, �, i�G l f �:f'I p Parade'ends;/ stage,lac,ation '''A� ,'' OR CERTIFICATE OF LIABILITY INSURANCEDATE(MMIDD/YYYY) 03/28/2023 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED,the policy(les)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Kujawski Insurance NAME: KUJAWSKI INS.AGENCY&BROKERAGE A/CNNo Emi: (631)722-4991 AX No: (631)722-5886 189 MAIN RD SUITED E-MAIL RIVERHEAD,NY 11901 INSURERS AFFORDING COVERAGE NAIC# Phone (631)722-4991 Fax (631)722-5886 INSURER A: US Underwriters INSURED INSURER B: New Suffolk Civic Association INSURER C: PO Box 642 INSURER D: I New Suffolk,NY 11956 NSURER E: INSURER F COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL UBR POLICY EFF POLICY EXP LIMITS LTR IN R D POLICY NUMBER MMIDD MM/DD/YYYY COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000.00 ❑ CLAIMS-MADE Q OCCUR DAMAGE TO RENTED 100,000-00 00 000 00 PREMISES Ea occurrence $ F1A MED EXP(Any one person) $ 5,000.00 ❑ NBP3550271 C 05/24!2023 05/24!2024 PERSONAL&ADV INJURY $ GENT AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000.00 ❑ POLICY ❑ JECT E] LOC PRODUCTS-COMP/OP AGG $ ❑ OTHER $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT Ea accident $ ❑ ANYAUTO BODILY INJURY(Per person) $ OWNED ❑ SCHEDULED ❑ AUTOS ONLY AUTOS BODILY INJURY(Per accident) $ HIRED EJNON-OWNEDPROPERTY DAMAGE $ E] HIRED ONLY AUTOS ONLY Per accident ❑ ❑ $ ❑ UMBRELLA LIAB ❑OCCUR EACH OCCURRENCE $ ❑ EXCESS UAB ❑CLAIMS-MADE AGGREGATE $ ❑ DED ❑ RETENTION$ $ WORKERS COMPENSATION ❑ PTA UTE ElER AND EMPLOYERS'LIABILITY Y I N ANY PROPRIETOR/PARTNER/EXECUTIVF[:] E.L.EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? N I A (Mandatory in NH) E.L.DISEASE-EA EMPLOYE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Attach ACORD 101,Additional Remarks Schedule,if more space is required) Town of Southold is listed as additional insured if required by written contract for the Parade July 4th 2023. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Town of Southold THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN 53095 Main Road ACCORDANCE WITH THE POLICY PROVISIONS. PO Box 1971 AUTHO R E ATIVE Southold,NY 11971 ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016103)QF The ACORD name and logo are registered marks of ACORD Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 04/17/23 Receipt#: 309490 Quantity Transactions Reference Subtotal 1 Event Fee 7.4.2023 $250.00 Total Paid: $250.00 Notes: Payment Type Amount Paid By CK#107 $250.00 New, Suffolk Civic Assoc. Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: New, Suffolk Civic Assoc. P O Box 642 New Suffolk, NY 11956 Clerk ID: DIANAF Internal ID:7.4.2023 Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 04/17/23 Receipt#: 309493 Quantity Transactions Reference Subtotal 1 Clean-Up Deposit 7.4.2023 $250.00 Total Paid: $250.00 Notes: Payment Type Amount Paid By CK#108 $250.00 New, Suffolk Civic Assoc. Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: New, Suffolk Civic Assoc. P O Box 642 New Suffolk, NY 11956 Clerk ID: DIANAF Internal ID:7.4.2023 Town of Southold Police Department Special Event Cost Analysis Event: New Suffolk Civic Assoc July 4th Parade Date(s): July 4, 2023 Location: New Suffolk Area Patrol,Allocation,for Event Reg Hours OT Hrs Hrly Wage Total Comments Notice Officers M " P.O. Merlo 1.5 $102.93 _.._. _...-__.__-... _,,.,T_._,n_.. _-..,.. . . .. ..�......_... Special Patrol- ` M. .... Reg Hours OT Hrs Total Comments CRU P.O. Chenc6' 1.5 $102.54 B"tcycle Patrol. K-9 Unit hlighvvay Patrol P.O. Onufrak 1.5 $108.73 P.O. Flatley 1.5 $108.73 Marine Units Traffic Control : , Reg Hours OT Hrs Hrly Wage Total Comments TC Officer 91 1.5 $18.64 $27.96 TC Officer#2 1.5 $18.64 $27.96 TC Officer TC Officer TC Officer Equipment Costs . : . �_ _..... PD Vehicles #of vehicles $/hr Total 6 $10.00 $150.00 $90.00 Command Van Marine Patrol Boats Total Department Cost for Event = $568.83 Prepared by Chief M. Flatley 4/17/2023 Page 1 Born, Sabrina From: Flatley, Martin Sent: Monday, April 17, 2023 2:42 PM To: Franke, Diana; Blasko, Regina; DeChance, Paul; Ginas, James; Goodwin, Dan; McCullough, Lillian; McGivney, Julie; Mirabelli, Melissa; Noncarrow, Denis; Norklun, Stacey; Orientale, Michael; Spiro, Melissa; Squicciarini,James Cc: Born, Sabrina; Mudd,Jennifer Subject: RE: Special Event:4th of July - NS Civil Assoc. Attachments: SE New Suffolk July 4 Parade2023.x1s I have no objections to this event being approved, my cost analysis report is attached. Martin Flatley, Chief of Police Town of Southold Police Department 41405 State Route`25 Peconic, N.Y. 11958 Tel: 631-765-3115 d: The information contained in this electronic message and any attachments to this message are intended for the exclusive use of the addressee(s)and may contain information that is privileged, confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient,you are hereby notified that any review,retransmission,conversion to hard copy,copying,reproduction,circulation,publication, dissemination or other use of,or taking of any action, or omission to take action,in reliance upon this communication by persons or entities other than the intended recipient is strictly prohibited. If you have received this communication in error,please(i)notify us immediately by telephone at 631.765.2600, (ii)return the original message and all copies to us at the address above via the U.S.Postal Service,and(iii)delete the message and any material attached thereto from any computer,disk drive,diskette, or other storage device or media. From: Franke, Diana <dianaf@town.southold.ny.us> Sent: Monday,April 17, 2023 2:20 PM To: Blasko, Regina <rblasko@town.southold.ny.us>; DeChance, Paul <pauld@southoldtownny.gov>; Flatley, Martin <mflatley@town.southold.ny.us>; Ginas,James<jginas@town.southold.ny.us>; Goodwin, Dan <dang@southoldtownny.gov>; McCullough, Lillian<lillianm@southoldtownny.gov>; McGivney,Julie <juliem@southoldtownny.gov>; Mirabelli, Melissa <melissa.mirabelli@town.southold.ny.us>; Noncarrow, Denis <denisn@southoldtownny.gov>; Norklun, Stacey<Stacey.Norklun@town.southold.ny.us>; Orientale, Michael <michaeio@southoldtownny.gov>; Spiro, Melissa <Melissa.Spiro@town.southold.ny.us>; Squicciarini,James <jacks@southoldtownny.gov> Cc: Born, Sabrina <sabrina.born@town.southold.ny.us>; Mudd,Jennifer<jennifer.mudd@town.southold.ny.us> Subject:Special Event:4th of July- NS Civil Assoc. Importance: High Good Morning, Please see attached the Application for a Special Event Permit from NEW SUFFOLK CIVIC ASSOCIATION 31ST ANNUAL FOURTH OF JULY PARADE received on 04/17/2023 . Thank you, 1 Cqfrmka Account Clerk Southold Town Clerk's Office (631)765-1800 Ext 1228 z Franke, Diana From: Franke, Diana Sent: Monday,April 17, 2023 2:20 PM To: Blasko, Regina; DeChance, Paul; Flatley, Martin; Ginas,James; Goodwin, Dan; McCullough, Lillian; McGivney,Julie; Mirabelli, Melissa; Noncarrow, Denis; Norklun, Stacey; Orientale, Michael; Spiro, Melissa; Squicciarini,James Cc: Born, Sabrina; Mudd,Jennifer Subject: Special Event:4th of July - NS Civil Assoc. Attachments: Spec. Event NF Civil Assoc..pdf Importance: High Good Morning, Please see attached the Application for a Special Event Permit from NEW SUFFOLK CIVIC ASSOCIATION 31ST ANNUAL FOURTH OF JULY PARADE received on 04/17/2023 . Thank you, C96r"k e Account Clerk Southold Town Clerk's Office (631)765-1800 Ext 1228 Vendor No. Cliecic iVo::: ..................................... ..................................... ..................................... ..................................... Town of Southold, New York - Payment Voucher Vendor NameVendor Address )111YeIed:b y ........... ......................... Nd�✓ Jvf1 GSSG Ciditibate: Au.................................. Vendor Telephone Number :::::::::::: i :Clerk;:;:;:;::... Vendor Contact Invoice Invoice Invoice Net Purchase Order Number ate Total Discount Amount Claimed Nun3her Description of Goods or Services l ed......: .........p bi i D O — Special Event Clean-up 250.00 250.00 Deposit Refund ::::::::::: :::::: ........................................... ........................................... ........................................... ........................................... ........................................... I — I Total 250.00 Payee Certification D a tment Certification The undersigned(Claimant)(Acting on behalf of the above named claimant) I hereby certify that e m erials above specified have been received by me does hereby certify that the foregoing claim is true and correct,that no part has in good co ditio without substitution,the services properly been paid,except as therein stated,that the balance therein stated is actually performed and th ties reof have been verified with the exceptions due and owing,and that taxes from which the Town is exempt are excluded. o di c cies to , payment is approved. Signature Title Signature Company Name Date Title 7iri✓i✓ (�r Date 77 Southold Town Board - Letter Board Meeting of July 18, 2023 RESOLUTION 2023-635 Item# 5.17 `1P;10°" ADOPTED DOC ID: 19328 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2023-635 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JULY 18, 2023: WHEREAS the following groups have supplied the Town of Southold with a refundable Clean- up Deposit fee, for their events and WHEREAS the Southold Town Police Chief, Martin Flatley, has informed the Town Clerk's office that this fee may be refunded, now therefor be it RESOLVED that Town Board of the Town of Southold hereby authorizes a refund be issued in the amount of the deposit made to the following L// Name Date Received Amount of Deposit Old Town Arts & Crafts Guild 5/4/2023 250.00 PO Box 392 Cutchogue,NY 11935 Oysterponds Historical Society 4/27/2023 250.00 PO Box 70 Orient,NY 11957 Southold Village Merchants 3/9/2023 250.00 PO Box 1356 Southold NY 11971 New Suffolk Civic Association 4/17/2023 250.00 PO Box 642 New Suffolk ,NY 11956 Attn: Rosemary Winters Cutchogue-New Suffolk Free Library 4/24/2023 250.00 P Box 935 utchogue, NY 11935 Mattituck Chamber of Commerce 5/17/2023 250.00 PO Box 1056 Mattituck, NY 11952 Generated July 19, 2023 Page 29 Southold Town Board - Letter Board Meeting of July 18, 2023 Oysterponds Historical Society 4/27/2023 250.00 PO Box 70 Orient NY 11957 t� Denis Nonearrow Southold Town Clerk J RESULT: ADOPTED [UNANIMOUS] MOVER: Louisa P. Evans, Justice SECONDER:Greg Doroski, Councilman AYES: Nappa, Doroski, Mealy, Doherty, Evans, Russell Generated July 19, 2023 Page 30