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Home My WebLink AboutSouthold Village Merchants - 4th of July Parade Southold Town Board - Letter Board Meeting of March 14, 2023 RESOLUTION 2023-288 Item# 5.24 ADOPTED DOC ID: 18999 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2023-288 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON MARCH 14, 2023: RESOLVED that the Town Board of the Town of Southold hereby grants permission to Southold Village Merchants for their 25th Annual 4t" of July Parade in Southold, on Tuesday, July 4,2023, beginning at 12:00 noon from Boisseau Avenue to Tuckers Lane along Route 25, provided they closely adhere to the Town's policy regarding Special Events. All fees associated with this event have been waived with the exception of the clean-up deposit. IL ��t1_j . Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Sarah E.Nappa, Councilwoman SECONDER:Jill Doherty, Councilwoman AYES: Nappa, Doroski, Mealy, Doherty, Evans, Russell Generated March 15, 2023 Page 36 Q�oSUFFot,�� DENIS NONCARROW �� O�� Town Hall,53095 Main Road TOWN CLERK ® P.O.Box 1179 CA �Z Southold,New York 11971 REGISTRAR OF VITAL STATISTICS Fax(631)765-6145 MARRIAGE OFFICER '�ijJ� aQ� Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER 1 �'+ www.southoldtownny.gov OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD March 15, 2023 Southold Village Merchants Attn: Joan Tyrer PO Box 1356 Southold,NY 11971 Dear Ms. Tyrer: The Southold Town Board, at its regular meeting held on Tuesday, March 141h, 2023 granted permission to the Southold Village Merchants to have their 25th Annual 4th of July Parade in Southold on Tuesday, July 4, 2023 beginning at 12:00 Noon. A certified copy of the resolution is enclosed. An insurance policy naming the Town as additionally insured has been filed with this office. Please be sure to contact Captain Ginas at the Police Department, 631-765-2600, as soon as possible,to coordinate traffic control. ery t y yo s, a Denis Noncarrow Southold Town Clerk Enc. ELIZABETH A. NEVILLE, MMC �® �� Town Hall,530 ain Road TOWN CLERK P.O.Box 1179 Southold,New York 11971 REGISTRAR OF VITAL STATISTICS �y Fax(631)765-6145 MARRIAGE OFFICER ® II'e -1800 RECORDS MANAGEMENT OFFICER ®� �`� www.F icilfltovvt�Yg0,V—kv:I FREEDOM OF INFORMATION OFFICER ' "" A ice=.-OFFICE OF THE TOWN CLE MAR — g 2023 TOWN OF SOUTHOLD f � _.� APPLICATION FOR A PERMIT TO HOLD A SPECIAL EVENT Please provide ALL of the information requested below. Incomplete applications WILL NOT be reviewed. Date of Submission OJ g U 3 Name of Event ✓ e,)A �Q/l Q 1-9 Name of Organization: 1 I 64 Is this a Not-For-Profit Event?Yes/ o 0 Contact's Name: Mailing Address: e 0�, O Contact's Phone Number: /— 9 Contact's Email Address: ,"(( ]D ' Event Location and Site Diagram: aj S ('U dQ 7-6 (Use additional paper if necessary) Event Date(s): (Include se t up d s utdown times and dates) Nature of Event:(Please attace aile description to this application) Time Period (Hours) of Event: From 12 dd Aidd—1 l to /,' ,t- V 1 /ih Maximum Number of Expected Attendees: d Specify any special requirements (i.e. road closure, police presence) -ed r., If a Tent or other temporary structure will be used please contact the Southold Town Building Department at 631-765-1802 J 1 ry Mailing Address to Send Event Permit to� U Q /1 1tl Event Fees: l $250 for events with less than 1000 expected attendees* $500 for events with 1000 or more expected attendees Clean-up Fees (Can NOT be waived): $1,500.00 Clean-up for Bicycle and/or Running Special events (ONLY) $250 or more Clean-up deposit all other events CERTIFICATE OF INSURANCE REQUIRED: Not less than$2,000,000 naming the Town of Southold as an additional insured. C_� q-)7 j ***NOTE: PLEASE SEE ATTACHED REVISED, ADOPTED TOWN POLICY*** Additional information and requirements may be required as deemed necessary by the Town Board. Print name of Authorized Per on filling out S*nture of AuthorizedP son filling out application application *Upon the request by applicant, the Town Board may waive in whole or in part any of the application requirements. 2 Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 03/09/23 Receipt#: 308684 Quantity Transactions Reference Subtotal 1 Event Fee 7.4.2023 $250.00 -1 Event Fee 7.4.2023 -$250.00 Total Paid: $0.00 Notes: r V , Payment Type Amount Paid By �� J 1 V Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Merchants, Southold Village Pob1356 Southold, NY 11971 Clerk ID: DENISN Internal ID:7.4.2023 Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 03/09/23 Receipt#: 309291 Quantity Transactions Reference Subtotal 1 Clean-Up Deposit 7.4.2023 $250.00 Total Paid: $250.00 Notes: Payment Type Amount Paid By CK#147 $250.00 Merchants, Southold Village Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Merchants, Southold Village Pob1356 Southold, NY 11971 Clerk ID: DENISN Internal ID:7.4.2023 1 Noncarrow, Denis To: Special Events PD Cc: Sabrina Born (sabrina.born@town.southold.ny.us); Mudd,Jennifer; Franke, Diana Subject: 4th of a July Parade 2023 Attachments: 4th July parade_20230309132012.pdf Please let us know what you think. Thank you Denis Noncarrow Southold Town Clerk. Town of Southold, New York www.southoldtownn y.gov denisn southoldtownny.gov 631-765-1800 CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. Noncarrow, Denis From: Spiro, Melissa Sent: Thursday, March 9, 2023 12:34 PM To: Noncarrow, Denis Cc: McCullough, Lillian Subject: Fw:4th of a July Parade 2023 Attachments: 4th July parade_20230309132012.pdf Hi Denis, This does not involve preserved lands. Also, please take my name off the list and add Lilly's. Thanks, Melissa From: Noncarrow, Denis Sent:Thursday, March 9, 2023 12:26 PM To: Blasko, Regina; DeChance, Paul; Flatley, Martin; Ginas,James; Goodwin, Dan; Mudd,Jennifer; Mirabelli, Melissa; Norklun,Stacey; Orientale, Michael; Born,Sabrina; Spiro, Melissa Cc: Born, Sabrina; Mudd,Jennifer; Franke, Diana Subject:4th of a July Parade 2023 Please let us know what you think. Thank you Denis Noncarrow Southold Town Clerk. Town of Southold, New York www.southoldtownny.gov denisn @southoldtownn y.gov 631-765-1800 CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. 1 THE HARTFORD BUSINESS SERVICE CENTER THE 3600 WISEMAN BLVD HARTFORD SAN ANTONIO TX 78251 March 10, 2023 Town of Southold PO BOX 1179 SOUTHOLD NY 11971-0959 Account Information: Ll Contact Us Policy Holder Details : THE NORTH FORK CHAMBER OF Need Help? P Chat online or call us at (866)467-8730. We're here Monday-Friday. Enclosed please find a Certificate Of Insurance for the above referenced Policyholder. Please contact us if you have any questions or concerns. Sincerely, Your Hartford Service Team WLTRO06 (MMIDD '4 CERTIFICATE OF LIABILITY INSURANCE D03/10/2023 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATIONIS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement.A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: MCMANN PRICE AGENCY INC PHONE (631)477-1680 FAX 12120205 (Arc'No.Ext): (AIC,No): PO BOX 2065 GREENPORT NY 11944 E MAIL ADDRESS: INSURER(S)AFFORDING COVERAGE NAIC0 INSURER A: Hartford Fire Insurance Company 19682 INSURED INSURER B: THE NORTH FORK CHAMBER OF COMMERCE INSURER C: PO BOX 1415 SOUTHOLD NY 11971-0938 INSURER 0: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUER POLICY NUMBER POLICY EFF POLICY EXP LIMITS S COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $2,000,000 CLAIMS-MADEa OCCUR DAMAGE TO RENTED $300,000 PREMISES(Ea occurrencel X General Liability MED EXP(Any one person) $10,000 A X 12 SBABH8373 11/25/2022 11/25/2023 _PERSONAL&ADV INJURY $2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $4,000,000 POLICY❑PRO- LOC PRODUCTS-COMP/OP AGG $4,000,000 JECT FXI OTHER: AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT (Ea accident) ANY AUTO BODILY INJURY(Per person) ALL OWNED SCHEDULED AUTOS AUTOS BODILY INJURY(Per accident) HIRED NON-OWNED PROPERTY DAMAGE AUTOS AUTOS (Per accident) UMBRELLA LIAB OCCUR EACH OCCURRENCE EXCESS LIAB CLAIMS- AGGREGATE MADE ED I RETENTION$ WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LIABILITY STAT ANY YIN E.L.EACH ACCIDENT PROPRIETO R/PARTNERIEXECUTIV E OFFICER/MEMBER EXCLUDED? NIA E.L.DISEASE-EA EMPLOYEE (Mandatory in NH) If yes,describe under E.L.DISEASE-POLICY LIMIT DESCRIPTION OF OPERATIONS below DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached if more space is required) Those usual to the Insured's Operations.Certificate holder is an additional insured per the Business Liability Coverage Form SS0008,attached to this policy.RE:In regards to July 4,2023 parade in the hamlet of Southold. CERTIFICATE HOLDER CANCELLATION Town of Southold SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED PO BOX 1179 BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED SOUTHOLD NY 11971-0959 IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE U'aeaL.,o� Craa�2�� 01988-2016 ACORD CORPORATION.All rights reserved. ACORD 26(2016/03) The ACORD name and logo are registered marks of ACORD Town of Southold Police Department Special Event Cost Analysis Event: Sputhold Village Merchants July 4th Parade Date(s): July 4, 2023 Location: Southold Village .77 �i '7- n Hrly Wage Total Comments Reg Hou _HWN" Sgt. Garcia 2.5 $214.47 P.O. Sedotto 2.5 $78.22 P.O. Robbins 2.5 $122.15 7 "N' P, Reg Hours OTHrs_F_ Comments CRIJ` PO Chenche 2.5 $170.90 PO Sanders 2.5 $154.47 V10— PO Onufrak 2.5 $181.25 PO Flatley 2.5 $181.25 a=IR521—�SH — Reg Hours 6f Ars ly age Comments TC Officer#1 2.5 $18.64 $46.60 TC Officer#2 2.5 $18.64 $46.60 �S�Ffi W TC Officer#3 2.5- $18.64 $46.60 TC Officer TC Officer 77 —i qVp i I .—,M!�' '�I)Vehicles Ti of vehicles /hr Total 10 $10.00 $250.00 $250.00 -Command Van Marine Patrol Boats LTotal Department Cost for Event = $1,492.51 . Prepared by Chief M. Flatley 3/13/2023 Page 1 Southold Town Board - Letter Board Meeting of July 18, 2023 d �� RESOLUTION 2023-635 Item 4 5.17 ADOPTED DOC ID: 19328 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2023-635 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JULY 18, 2023: WHEREAS the following groups have supplied the Town of Southold with a refundable Clean- up Deposit fee, for their events and WHEREAS the Southold Town Police Chief, Martin Flatley, has informed the Town Clerk's office that this fee may be refunded, now therefor be it RESOLVED that Town Board of the Town of Southold hereby authorizes a refund be issued in the amount of the deposit made to the following Name Date Received Amount of Deposit Old Town Arts & Crafts Guild 5/4/2023 250.00 PO Box 392 Cutchogue,NY 11935 Oysterponds Historical Society 4/27/2023 250.00 PO Box 70 Orient,NY 11957 Southold Village Merchants 3/9/2023 250.00 PO Box 1356 Southold NY 11971 New Suffolk Civic Association 4/17/2023 250.00 PO Box 642 New Suffolk ,NY 11956 Attn: Rosemary Winters Cutchogue-New Suffolk Free Library 4/24/2023 250.00 /mPnaBox 935 tchogue, NY 11935 ttituck Chamber of Commerce 5/17/2023 250.00 Box 1056 Mattituck,NY 11952 Generated July 19, 2023 Page 29 Southold Town Board - Letter Board Meeting of July 18, 2023 Oysterponds Historical Society 4/27/2023 250.00 PO Box 70 Orient NY 11957 Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Louisa P. Evans, Justice SECONDER:Greg Doroski, Councilman AYES: Nappa, Doroski, Mealy, Doherty, Evans, Russell Generated July 19, 2023 Page 30 Vendor No. �;hddk:No::: ' Town of Southold, New York - Payment Voucher Vendor Name Vendor Address11teLed:b� :::::::::::::::.V ::::::::::::::: ..................................... :. Date:: .............................. Vendor Telephone Number / ::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::: so ........................ Vendor Contact I ` ..... . . ....... Invoice Invoice Invoice Net (Purchase Order ............... .... Number ate Total Discount Amount ClaimedNumber Description of Goods or Services : Generil:[edger aoZ3 Special Event Clean-up 250.00 250.00 Deposit Refund ........................................... I i Total 250.00 Payee Certification Department Certification The undersigned(Claimant)(Acting on behalf of the above named claimant) I hereby certify that the ater' Isabove specified have been received by me does hereby certify that the foregoing claim is true and correct,that no part has in good condi 'on wi out sub3Atution,the services properly been paid,except as therein stated,that the balance therein stated is actually performed and that t quant ies they f have been verified with the exceptions due and owing,and that taxes from which the Town is exempt are excluded. or di crep ie of ayment is approved. Signature Title Signature Company Name Date Title d LvN &2W Date 3