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HomeMy WebLinkAboutOysterponds Historical Society - Heritage Day Parade Southold Town Board - Letter Board Meeting of May 9, 202 RESOLUTION 2023-417 Item# 5.5 ADOPTED DOC ID: 19114 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2023-417 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON MAY 9, 2023: RESOLVED that the Town Board of the Town of Southold hereby grants permission to the Oysterponds Historical Society to use the following route for its Heritage Day Parade in Orient on Sunday, July,2, 2023 staging to begin at 11:30 am on Oysterponds Lane, from there to Main Road to Village Lane to the end of Village Lane, provided they follow all the conditions in the Town's Policy for Special Events on Town Properties. Failure to comply with the conditions will result in the forfeiture of the clean-up deposit and denial of future requests. In addition, the police will post"No Parking" signs the night before the event as requested. All Town fees for this event are waived with the exception of the clean-up deposit. Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Sarah E. Nappa, Councilwoman SECONDER:Brian O. Mealy, Councilman AYES: Nappa, Doroski, Mealy, Doherty, Evans, Russell Generated May 10, 2023 Page 13 • r t 4 �2 3 DENIS NONCARROW " Town Hall,53095 Main Road P.O,Box 1179 TOWN CLERK: - Southold,New York 11971 REGISTRAR OF VITAL STATISTICS d Fax(631)765-6145 MARRIAGE OFFICER , �Q� Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER RECEIVED OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD - APR 2 7 2023 APPLICATION FOR A PERMIT TO BOLD A SPECIAL L(Vtl NT ISouthold Town Clerk _Please provide ALL of the information r•egileste(l below.Iucornplete nt)plietttions WILL NOT be reviewed. pate of Submission �` r Name of Event '7�C � Name of Organization; (D5� � V� Is this a Not-For-Profit Event? estt/No Contact's Name; slxm\n )OvG Mailing Address: �U; S `��� ClC1:L-��c'C -�-`a -r-) Contact's Phone Number: Contact's Email Address: 0(�1C2-' Cg Ck1S r)W • of-Q Event Location and Site Diagram; (Use additional paper if necessary) Event Date(s): 3�U c (Include set up an(rshutdown times and dates) °i e Nature of Event: �� C�l1�� t �t RW-C),_ � (Please attach a detailed desoriptiorrto this application) Time Period (Hours)ofEvent: From IQ Pr1 to-i?(Y) Maximum Number of Expected Attendees: © Specify any special requirements (Lo, road closure,police presence); 1�coA5 If a Tent or other temporary structure will be used please contact the Southold Town Building Department at 631-765-1802 , - i Mailing Address to Send Event Permit to: C) 'e nc n S�'-Oyl<`9�'��-x-�s�� Event Fees; X$250 for events with less than 1000 expected attendees $500 for events with 1000 or more expected attendees Clean-rip Fees(Can NOT be waived): $1,500.00 Clean-up for Bicycle and/or Running Special events (ONLY) X $250 or more Clean-up deposit all other events CERTIFICATE OF INSURANCE REQUIRED: Not less than$2,000,000 naming the Town of Southold as an additional insured, ***NOTE: PLEASE SEE ATTACHED REVISED ADOPTED TOWN POLICY*** Additional information and requirements may be required as deemed necessary by the Town 7---\ Print name of Authorized Person filling out Signature of Authoriz so P n tl ing ouf applic tion application i *Upon the request by applicant,the Town Board may waive in whole or in part any of the application requirements, f i E r I i - s { 2 f 1 Heritage pay - Oysterponds Historical Society Parade participants will lineup on Oysterponds Lane at 11:30 am on Sunday July 3r6, 2022, - The parade will begin at 12 pm - leaving Oysterponds Lane, turning right onto Rt. 25 then quickly turning right onto Village Lane, The parade will continue the end of Village Lane, (by W gay Avenue) Vehicle will disperse to the left, off Village Lane. Pollowing:the parade, there will be a reading of the Declaration of ' Independence on the steps of the Old Point School House from approximately 12:30-- 1:00 pm. If possible, we would Ilke to have the traffic ' blocked on Village Lane between Orchard Street and Vincent Street during this time. We would like to have No Parking signs posted on Village Lane from the main road to the Yacht Club one or two days before, i i , I ; i Elementary School"_T 'he Car dy Man. 0Hent=Fire Oeparfrrient 1't Country Store - Narrow River Marina_. ., Pta t R3 Oysterponds Dock Building&Dredging Cor,- OysterpotSIP _ torical Society <G i abor Laridscaping Of d: c tet. _ 01 7 jA "JSlaves,Burying Ground y orRo , ';Harb ad Beach `�_ Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 04/27/23 Receipt#: 309771 Quantity Transactions Reference Subtotal 1 Clean-Up Deposit 7.2.2023 $250.00 Total Paid: $250.00 Notes: Payment Type Amount Paid By CK#1215 $250.00 Oysterponds, Historical Society Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Oysterponds, Historical Society P O Box 70 1555 Village La Orient, NY 11957 Clerk ID: SABRINA Internal ID:7.2.2023 Born, Sabrina From: Born, Sabrina Sent: Thursday,April 27, 2023 2:48 PM To: Blasko, Regina; DeChance, Paul; Flatley, Martin; Ginas,James; Goodwin, Dan; McGivney, Julie; Mirabelli, Melissa; Norklun, Stacey; Orientale, Michael; Spiro, Melissa; Squicciarini, James Subject: Oysterponds Hist. Society Heritage Day Parade Attachments: Sp Ev-OHS-7_20230427142555.pdf Please provide approval/disapproval and cost analysis, if any. Thank you, 5a.4"dwaw Sabrina M. Born Sub-Registrar& Deputy Town Clerk Senior Account Clerk Southold Town Clerk's Office 53095 Route 25 P.O. Sox 1179 Southold,NY 11971 Ph: 631-765-1800 ext. 1226 Fax: 631-765-6145 Your message is ready to be sent with the following file or link attachments: Sp Ev-OHS-7_20230427142555.pdf Note: To protect against computer viruses, e-mail programs may prevent sending or receiving certain types of file attachments. Check your e-mail security settings to determine how attachments are handled. i Town of Southold Police Department Special Event Cost Analysis Event: Oysterponds Heritage Day Parade Date(s): July 2, 2023 Location: Village Lane, Orient -T Patrol f-oFe"% F�- T Reg Hours Hrs Hrly Wage Total Comments P:o -11- W frC4ozHE n .&t�r6b rs Sgt.Simmons 2 $171.58 PO Sedotto 2 $62.58 P K MET Reg Hours [-6T Hrs x TotalComments C =K79,1, PO Onufrak 1 $72.49 PO Flatley 1 $72.49 "RMC ntr , Reg Hours OT Hrs Hrly Wage Total Comments TC Officer#1 2 $18.64 $37.28 TC Officer#2 1 2 $18.64 $37.28 )Urs 0 TC Officer TC Officer TC Officer t Cd Equipment i Og�e=n , 131)Vehicles #of vehicles $/hr Total 5 $10.00 $80.00 1 $80.00 Command Van Marine Patrol Boats ,Total Department Cost for Event = $533.70 Prepared by Chief M. Flatley 4/27/2023 Page 1 Born, Sabrina From: Flatley, Martin Sent: Thursday,April 27, 2023 3:23 PM To: Born, Sabrina; Blasko, Regina; DeChance, Paul; Ginas,James; Goodwin, Dan; McGivney, Julie; Mirabelli, Melissa; Norklun, Stacey; Orientale, Michael; Spiro, Melissa; Squicciarini, James Subject: RE: Oysterponds Hist. Society Heritage Day Parade Attachments: Orient Heritage Paradenosalaries2023.xls I have no objections to this event being approved. My Cost Analysis report is attached. Martin Flatley, Chief.of Police Town of Southold Police Department 41405 State Route 25 Peconic, N.Y. 11958 Tel: 631-765-3115 The information contained in this electronic message and any attachments to this message are intended for the exclusive use of the addressee(s)and may contain information that is privileged,confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient,you are hereby notified that any review,retransmission,conversion to hard copy,copying,reproduction,circulation,publication, dissemination or other use of, or taking of any action, or omission to take action,in reliance upon this communication by persons or entities other than the intended recipient is strictly prohibited. If you have received this communication in error,please(i)notify us immediately by telephone at 631.765.2600, (ii)return the original message and all copies to us at the address above via the U.S.Postal Service, and(iii)delete the message and any material attached thereto from any computer, disk drive,diskette, or other storage device or media. From: Born,Sabrina <sabrina.born@town.southold.ny.us> Sent:Thursday,April 27, 2023 2:48 PM To: Blasko, Regina <rblasko@town.southold.ny.us>; DeChance, Paul <pauld@southoldtownny.gov>; Flatley, Martin <mflatley@town.southold.ny.us>; Ginas,James<jginas@town.southold.ny.us>; Goodwin, Dan <dang@southoldtownny.gov>; McGivney,Julie<juliem@southoidtownny.gov>; Mirabelli, Melissa <melissa.mirabelli@town.southold.ny.us>; Norklun, Stacey<Stacey.Norklun@town.southo Id.ny.us>; Orientale, Michael <michaelo@southoldtownny.gov>; Spiro, Melissa <Melissa.Spiro@town.southold.ny.us>; Squicciarini,James <jacks@southoldtownny.gov> Subject: Oysterponds Hist.Society Heritage Day Parade Please provide approval/disapproval and cost analysis, if any. Thank you, Sabrina M. Born Sub-Registrar& Deputy Town Clerk Senior Account Clerk Southold Town Clerk's Office 53095 Route 25 P.O. Box 1179 Town of Southold Police Department Special Event Cost Analysis Event: Old Town Arts and Crafts Fairs Date(s): July 1,August 5, October 14, 2023 Location: IVillage Green, Cutchogue MS- ;Patrol Allocation fo.r Euent r=,r Reg Hours OT Hrs Hrly Wage ;;!Wtal Comments Special Patrol., Reg Hours OT Hrs Hrly Wage Total Comments B�cycle Patrol K=9'Unit # Higfop MA0ol, IVAnne Units �a Traffic�Gontrol �' - ...,: ,:q-z,., . �._.. '' ... >,�-.. - °;• Reg Hours OT Hrs HrIy Wage Total Comments TC Officer 1 8 $18.64 $149.12 TC Officer#2 TC Officer TC Officer TC Officer Equipment;LCosts PD Vehicles #of vehicles $/hr µTotal 1 $10.00 $80.00 $80.00 Command Van Marine Patrol Boats Total Department Cost for Each Event = .$229.12 Prepared by Chief M. Flatley 5/10/2023 Page 1 OYSTHIS-01 GANCONA ACORO" CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDDIYYYY)5/4/2023 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(les)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER NAMEACT AX Neefus Stype Agency 711 Union Ave. (a/cNN,Ext:(631)722-3500 jA/c,No:(631)722-3591 Aquebogue,NY 11931 ADI RIESS:info@nsainsure.com INSURERS AFFORDING COVERAGE NAIC# INSURER A:Markel Insurance Co INSURED INSURER B: Oysterponds Historical Society INSURER C: Village Lane,PO Box 70 INSURER D: Orient,NY 11957 INSURER E INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TypE OF INSURANCE ADDL SUBR POLICY NUMBER POLICY EFF POLICY EXP LIMITS LT INS. WVD MM/DD MM DD Y 1,000,000 A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ CLAIMS-MADE FX—]OCCUR XHUP1412-07 3/11/2023 3/11/2024 DAMAGE TO RENTED 100,000 DAMAGE ES Ea o rr e $ MED EXP An one person $ 5,000 PERSONAL&ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2'000'000 X POLICY PRO F]LOC PRODUCTS-COMP/OPAGG $ 2,000,000 JECT OTHER: $ AUTOMOBILE LIABILITY EO aBcido tSINGLE LIMIT $ ANYAUTO BODILY INJURY Perperson) $ OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY Per accident $ HIRED NON-OWNED PROPERTY AMAGE AUTOS ONLY AUTOS ONLY Per accident $ A X UMBRELLA LIAB X OCCUR EACH OCCURRENCE $ 1'000'000 EXCESS LIAB CLAIMS-MADE HUU1411-07 3/11/2023 3/11/2024 AGGREGATE $ 1,000,000 DED I X I RETENTION$ 10,000 $ WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LIABILITY S U E YIN ANY PROPRIETOR/PARTNER/EXECUTIVE ❑ E.L.EACH ACCIDENT $ OFFICER/MEMEER EXCLUDED? N/A (Mandatoryin NH) E.L.DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) Certificate holder is included as additional insured wtih respect to general liability as required by written contract. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Town of Southold ACCORDANCE WITH THE POLICY PROVISIONS. 53095 Route 25 PO Box 1179 Southold,NY 11971 AUTHORIZED REPRESENTATIVE ACORD 25(2016/03) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD CC i� DENIS NONCARROW �� Gy Town Hall,53095 Main Road TOWN CLERK c P.O.Box 1179 �s �Z Southold,New York 11971 REGISTRAR OF VITAL STATISTICS O Fax(631)765-6145 MARRIAGE OFFICER '�� �Q� Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER �l �► www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD May 11, 2023 Attn: Melissa Groeneveld ' Oyster Ponds Historical Society PO Box 70 Orient,NY 11957 Dear Ms. Groeneveld, The Southold Town Board, at its regular meeting held on May 9th, 2023 has granted permission to Oysterponds Historical Society to hold its Heritage Day Parade on Sunday, July 2"d, 2023, parade to begin at 12 PM. A certified copy of the resolution is enclosed. An insurance policy naming the Town of Southold as additionally insured has been filed with this office. Please be sure to contact Captain Ginas at the Police Department, 631-765-2600, as soon as possible, to coordinate traffic control. Very truly yours, Denis Noncarrow Southold Town Clerk Encl. Southold Town Board - Letter Board Meeting of July 18, 2023 4%11 o� RESOLUTION 2023-635 Item 4 5.17 '9, ADOPTED DOC ID: 19328 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2023-635 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JULY 18, 2023: WHEREAS the following groups have supplied the Town of Southold with a refundable Clean- up Deposit fee, for their events and WHEREAS the Southold Town Police Chief, Martin Flatley, has informed the Town Clerk's office that this fee may be refunded, now therefor be it RESOLVED that Town Board of the Town of Southold hereby authorizes a refund be issued in the amount of the deposit made to the following Name Date Received Amount of Deposit Old Town Arts & Crafts Guild 5/4/2023 250.00 PO Box 392 Cutchogue,NY 11935 Oysterponds Historical Society 4/27/2023 250.00 PO Box 70 Orient,NY 11957 Southold Village Merchants 3/9/2023 250.00 PO Box 1356 Southold NY 11971 New Suffolk Civic Association 4/17/2023 250.00 PO Box 642 New Suffolk,NY 11956 Attn: Rosemary Winters Cutchogue-New Suffolk Free Library 4/24/2023 250.00 7P Box 935 utchogue,NY 11935 Mattituck Chamber of Commerce 5/17/2023 250.00 PO Box 1056 Mattituck,NY 11952 Generated July 19, 2023 Page 29 Southold Town Board - Letter Board Meeting of July 18, 2023 Oysterponds Historical Society 4/27/2023 250.00 PO Box 70 Orient NY 11957 IL Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Louisa P. Evans, Justice SECONDER:Greg Doroski, Councilman AYES: Nappa, Doroski, Mealy, Doherty, Evans, Russell Generated July 19, 2023 Page 30 WAWA. ..................................... ..................................... ..................................... ..................................... ..................................... Town of Southold, New York - Payment Voucher Vendor Name11 Vendor Address S - S /V �Ils4r�jcf-p(_ Vendor Telephone Jumber ..................................... Vendor Contact Invoice Invoice Invoice Net Purchase Order Number Date Total Discount Amount Claimed Number Description of Goods or Services :::::Gerriexal:Ldd'e�::FiEgil:arid::A cou�if:hlpmhei ::::: o Z Special Event Clean-up 71g�3 250.00 250.00 Deposit Refund I i I Total 250.00 Payee Certification Department Certification The undersigned(Claimant)(Acting on behalf of the above named claimant) I hereby certify that the r�ateri is above specified have been received by me does hereby certify that the foregoing claim is true and correct,that no part has in good condi ' n wit ut ubstx tion,the services properly been paid,except as therein stated,that the balance therein stated is actually performed and that t quantit'e ere have been verified with the exceptions due and owing,and that taxes from which the Town is exempt are excluded. or 'screpanc 7nokandp nt is appro d. Signature Title Signature Company Name Date Title �`-- G Date Z