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HomeMy WebLinkAboutOld Town Arts and Crafts Guild Southold Town Board - Letter Board Meeting of May 23, 2023 RESOLUTION 2023-446 Item# 5.7 ADOPTED DOC ID: 19142 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2023-446 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON MAY 23,2023: RESOLVED that the Town Board of the Town of Southold hereby grants permission to the Old Town Arts & Crafts Guild to hold its annual Arts & Crafts Show on the Village Green in Cutchogue on Saturday: July 1, (r/d July 2), August 5, (r/d August 6) and October 14, 2023 (r/d October 15) from 9:00 AM to 4:00 PM, provided applicant has met all of the requirements as listed in the Town Policy on Special Events and Use of Recreation Areas and Town Roads. Failure to comply with policy procedures will result in forfeiture of clean up deposit. Denis Nonearrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Louisa P. Evans, Justice SECONDER:Greg Doroski, Councilman AYES: Nappa, Doroski, Mealy, Doherty, Evans, Russell r Generated May 24, 2023 Page 25 o��g�FFO(�►co _ DENIS NONCARROW h� Gy Town Hall,53095 Main Road TOWN CLERK o P.O.Box 1179 o- ce Z Southold,New York 11971 REGISTRAR OF VITAL STATISTICS Q .F Fax(631)765-6145 MARRIAGE OFFICERy RECORDS MANAGEMENT OFFICER ,( .� Telephone 765-1800 FREEDOM OF INFORMATION OFFICER www.southoldtldtownny.gov OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD Bob Kuhne P.O. Box 392 Cutchogue,NY 11935 May 24, 2023 Dear Mr. Kuhne, The Southold Town Board, at its regular meeting held on May 23rd, the Town Board granted permission to the Old Town Arts and Crafts Guild Inc. to hold its sale events, July 1St, August 51h and October 141h 2023. A certified copy of the resolution is enclosed. An insurance policy naming the Town as additionally insured has been filed with this office. Please be sure to contact Captain Ginas at the Police Department, 765-2600, as soon as possible, to coordinate traffic control. Very ru your , i Denis Noncarrow Southold Town Clerk Enc. DENIS NONCARROW �'� Town Hall,53095 Main Road TOWN CLERK P.O.Box 1179 Southold,New York 11971 REGISTRAR OF VITAL STATISTICS . Fax(631)765-6145 MARRIAGE OFFICERTelephone(631)765-1800 RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER www southoldtownnygov RECEIVED OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD MAY 4 2023 APPLICATION FOR A PERMIT TO HOLD A Southold Town Clerk SPECIAL EVtNT Please provide ALL of the information requesfed below. Incomplete applications WILL NOT be reviewed. Date of Submission 1 r Name of Event A124J3 J- L 1Zeh;l7 /�/z— Name of Organization: �- Is this a Not-For-Profit Event es o Contact's Name: f Mailing Address: /fid 19C - 9 Z-- C:� /U i i Contact's Phone Number: - - ZS-%4- C L' l 5 v L3 Contact's Email Address: D '-/� %� , Cr�✓>�-�� A-v L-� Event Location and Site Diagram: G ✓ ; %�rr C_�-✓�� 1/�'L-6-1:7Z%-- (Use additional paper if necessary) 1-7 Event Date(s): Z3 � s L3 � / !Z 4� (Include set hp6d shut own time and da es) L ` � .� � Nature of Event: c3%� ,�}-17�& �G�`1 i�6 1�Z -Z <�� >, ►� h -� (Please attach a detailed description to this application) Time Period(Hours)of Event: From 2 i to Maximum Number of Expected Attendees:c G�� Specify any special requirements (i.e. road closure, police presence): �;%V62;%-/L C"I r•`7Z✓ 1✓— If a Tent or other temporary structure will be used please contact the Southold Town Building Department at 631-765-1802 Mailing Address to Send Event Permit to: C��-/7 iz�l-� F� �d 4�Z*773 Event Fees: _ ✓ �c $250 for events with less than 1000 expected attendees $500 for events with 1000 or more expected attendees TV Clean-up Fees(Can NOT be waived): $1,500.00 Clean-up for Bicycle and/or Running Special events(ONLY) —$250 or more Clean-up deposit all other events CERTIFICATE OF INSURANCE REQUIRED: Not less than$2,000,000 naming the Town of Southold as an additional insured. ***NOTE: PLEASE SEE ATTACHED REVISED, ADOPTED TOWN POLICY"* Additional information and requirements may be required as deemed necessary by the Town Board. F �... Print name of Authorized Person filling out Signator of Authorized Person filling out application application *Upon the request by applicant,the Town Board may waive in whole or in part any of the application requirements. 2 AC�� OLDTOWN-01ME!CH ER �-- CERTIFICATE OF LIABILITY INSURANCE DAT 1nA/DD/YYYY) 23 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(les)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the tenns and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT East End Insurance Agency PHONE P.O.Box 1406 Southold,NY 11971 Arc,No,Ext:(631)?65-3811 arc,No:(631)765-3846 E 11M L INSURER(S) AFFORDING COVERAGE NAIC# INSURERA:MARKEL INSURANCE COMPANY INSURED INSURER B Old Town Arts&Crafts Guild Inc INSURER C: P.O.Box 392 Cutchogue,NY 11935 INSURER D: INSURER E, INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUER TYPE OF INSURANCE POLICY NUMBER POLICY EFF POLICY EXP A X COMMERCIAL GENERAL LIABILITY LIMITS X1 OCCUR EACEE H OCCURRo ENCE $ 1,000,000 CLAIMS-MADE I X HUG4577-04 2/15/2023 2/15/2024 DDAMAGETORaENT`ED � $ 10,000 MED EXP An one rson 10,000 PERSONAL&ADV INJURY $ 1+000+000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2+000+000 POLICY El JECT — LOC PRODUCTS-COMPIOPAGG 1,000,000 OTHER ADDITIONAL 1NSU Included AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT ANY AUTO a acme $ OWNED SCHEDULED ®.DRY INJURY(Per arson AUTOS ONLY AUTOS MRED TN &E BODILY INJURY Per acciden $ AUTOS ONLY AUTOS ONLrr OPER`(DAMAGE eracci en $ UMBRELLA LIAR HOCCUR EXCESS LlAB CLAIMS-MADE EACH OCCURRENCE AGGREGATE DED RETENTION$ WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LIABILITY ANY PROPRIETORIPARTNERIEXECUTIVE Y I N (M OFFICERMII;MBER EXCLUDED? F—] NIADENT NIA E.L.EACH AC $ andatory m NH) If yes,describe under E.L.DISEASE-EA EMPLOYEE DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached if more space is required) Certifcate holder is additional insure CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Town of Southold THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN PO Box 1179 ACCORDANCE WITH THE POLICY PROVISIONS. I Southold,NY 11971 AUTHORIZED REPRESENTATIVE ACORD 25(2016/03) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 05/05/23 Receipt#: 310036 Quantity Transactions Reference Subtotal 1 Clean-Up Deposit 7/1, 8/5, 10/14 $250.00 Total Paid: $250.00 Notes: Payment Type Amount Paid By CK#1295 $250.00 Old Town Arts & Crafts Guild, Inc. Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 i Name: Old, Town Arts Crafts Guild PO Box 392 Cutchogue, NY 11935 Clerk ID: JENNIFER Internal ID:7/1,8/5, 10/14 Town-of Southold Police Department Special Event Cost Analysis Event: Old Town Arts and Crafts Fairs Date(s): July 1,August 5, October 14, 2023 Location: IVillage Green, Cutchogue i ATIT 111.K'=12 YA'_116Ea_t0n7_-F& e Reg Hours JOT Hrs Hrly Wage Total Comments 'Police officers - " 771 -7 Reg Hours'' ' OT Hrs Hrly Wft�ge. t Total Comments HigtwayPatrol MwaR_'nWeU5`fiks W, r -W-T Traffic' 'AM E' ', ours OT Hrs Hrly Wage Total Comments TIC Officer#1 8 $18.64 $149.12 _TC Officer#2 TIC Officer TIC Officer TC Officer Eguip' #of vehicles _131)Vehicles r otal" 11 $10.00 $80.00 $80.00 Command Van -Marine Patrol Boats jTotal Department Cost for Each Event= $229.12 Prepared by Chief M. Flatley 5/10/2023 Page 1 Southold Town Board - Letter Board Meeting of July 18, 2023 0, o0" RESOLUTION 2023-635 Item# 5.17 ' ADOPTED DOC ID: 19328 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2023-635 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JULY 18, 2023: WHEREAS the following groups have supplied the Town of Southold with a refundable Clean- up Deposit fee, for their events and WHEREAS the Southold Town Police Chief, Martin Flatley, has informed the Town Clerk's office that this fee may be refunded, now therefor be it RESOLVED that Town Board of the Town of Southold hereby authorizes a refund be issued in the amount of the deposit made to the following L// Name Date Received Amount of Deposit Old Town Arts & Crafts Guild 5/4/2023 250.00 PO Box 392 Cutchogue,NY 11935 Oysterponds Historical Society 4/27/2023 25.0.00 PO Box 70 Orient,NY 11957 Southold Village Merchants 3/9/2023 250.00 PO Box 1356 Southold NY 11971 New Suffolk Civic Association 4/17/2023 250.00 PO Box 642 New Suffolk,NY 11956 Attn: Rosemary Winters Cutchogue-New Suffolk Free Library 4/24/2023 250.00 7PO Box 935 tchogue,NY 11935 ttituck Chamber of Commerce 5/17/2023 250.00 Box 1056 Mattituck, NY 11952 Generated July 19, 2023 Page 29 Southold Town Board - Letter Board Meeting of July 18, 2023 Oysterponds Historical Society 4/27/2023 250.00 PO Box 70 Orient NY 11957 Denis Nonearrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Louisa P. Evans, Justice SECONDER:Greg Doroski, Councilman AYES: Nappa, Doroski, Mealy, Doherty, Evans, Russell Generated July 19, 2023 Page 30 Vendor No. Cliacic iuo:.:: .... ......................... ..................................... ..................................... ..................................... Town of Southold, New York - Payment Voucher Vendor Name Vendor Address V"n' i ed:b.. ::: ::::::::::::::::::::::::::::::::::::: old ........................Q, 0. 6 3 ? 't)=' _ ciclk409CI& ... 6WAI A�sd'cl�IA ..........*'' Vendor Telephone Number Tti ......t:::::::::::::: Vendor Contact Invoice Invoice Invoice Net Purchase Order Number ate Total Discount Amount Claimed Number Description of Goods or Services Gerteyii�I ed eT;Filir�arid;Accoupti:hIpriil��i ;; 1, ZvZ Special Event Clean-up 250.00 250.00 �s Deposit Refund ;:::;' ::¢3¢: I i Total 250.00 Payee Certification Department Certification The undersigned(Claimant)(Acting on behalf of the above named claimant) I hereby certify that the at ials above specified have been received by me does hereby certify that the foregoing claim is true and correct,that no part has in good condi on wi out subs'ution,the services properly been paid,except as therein stated,that the balance therein stated is actually performed and that th quantit'es therg6f have been verified with the exceptions due and owing,and that taxes from which the Town is exempt are excluded. or di re ci s ote , payment is approved. Signature Title Signature / Company Name Date Title_ 6 <-- Date /�J ` ��