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Oysterponds Historical Society 2023-37
RESOLUTION 2023-612 o a ADOPTED DOC.ID: 19307 . THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2023-612 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JULY 5, 2023: RESOLVED that the Town Board of the Town of Southold hereby grants permission to Oysterponds Historical Society,to hold Special Event 2023-37 at the Poquatuck Park, 1555 Village Lane, Orient, New York as applied for in Application OHS 1 a for Annual Summer Benefit on August 5, 2023 from 6:OOPM to 9:00 PM, provided they adhere to all conditions on the application,permit and the Town of Southold Policy for Special Events. All parking must be contained on site. This permit is subject to revocation if the applicant fails to comply with any of the conditions of the approval or is unable to properly control traffic flow into and out of the event. Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Brian O. Mealy, Councilman SECONDER:Sarah E.Nappa, Councilwoman AYES: Nappa, Doroski, Mealy, Doherty, Evans, Russell Dt�� 10-1 /<y Z) RECEIVE® 1 23 ` ., .' YN t MAY 3 1 2023 !?�fl Southold Town Clerk TOWN OF SOUTHOLD Town Code Chapter 205 "Public Entertainment and Special Events" SPECIAL EVENT PERMIT INSTRUCTIONS AND APPLICATION FORM Applications for a Special Event Permit are subject to an inter-departmental coordinated review by the Southold Town Board,Town Attorney,Town Assessors,Land Preservation,Building,Planning,Zoning Board of Appeals and Police Departments,and the Suffolk County Planning Connnission. Application fee; $150.00 per application — up to six (6) multiple events of the same type may be permitted on one (1) application for a fee of$150.00. However, specific details of each event must be included with this application. All applications must be subtnitted at least 60 business days before the event Applicants are ®ncouraged to submit applications as early as possible Any com-pleted application that is not submitted 60 or more business days prior to the scheduled event may be rejected m•subject to a late processing fee of$250.00 by the Office of the Town Clerk. unless a waiver is obtained. Requesting an expedited review must be submitted in writing to the Town Clerk, The Town Clerk will forward all applications to the Special Events Committee for processing, The Committee will obtain comments on all applications from relevant Town, County and/or State agencies and will forward completed applications to the Town Board with a recommendation as to whether to grant or deny the application. The Town reserves the right to request additional information from an applicant to address issues related r to the health,safety,and welfare of the community. When is a Permit Required? ' I All Special Events,per Southold Town Code Article I,Section 205-2(Definitions)must obtain a permit. Occasional events on private residential properties hosted by the owner thereof that are by invitation such as family gatherings, weddings, graduations, parties or not-for-profit fundraisers do not require permits. Any use of residential property for profit,such as yenrle for weddings or other events is prohibited. This application is deemed complete once all the following requirements are submitted to the Town Clerk: Please indicate submissiou of the following by ebeelchig off the and si in elo . 1i/1A completed application form signed by the owner and the event manager. Applications without property owner's signature/approval will be rejected. LJ FEE: Is the application being submitted at least 60 days before the event[ ]Yes [WNo i If Yes,Fee of$ !t Q, DO has been submitted ❑ If No,Fee of$ has been submitted Updated 8/7/2018 a i i i The applicant/owner of the property where the special even[is proposed to take place must provide a certificate of insurance not less than 2 million dollars naming the Town of Southold as ,in additional j insured dAT-a—rking/Event Plan: consisting of a survey, site plan and/or aerial view of the subject property that 1 includes the locations of on-site parking, sanitary facilities, and tents or other temporary structure(s). See application form for details) i Events for three hundred (300) or more people require submission and approval of a traffic control ala—ii acceptable to the Town of Southold AND a qualified traffic controller must be provided at the vent. (See application form for details) Signature of Property Owner on the application authorizing Code Enforcement Personnel of the Town Of Southold to enter the subject premises during the hours of the event to ensure compliance with any and all special event permit conditions. t i My signature below affirms that I have submitted all the information required above in connection with my application. I a3 --/ I Dated Sigrurtrrre I 4 Activities associated with outdoor public events are strictly prohibited from taking place on laud i preserved through the sale of development rights to the Town of Southold, and can only take place on land preserved through the sale of development rights to the County of Suffolk with a permit issued by the Suffolk County Farmland Contnrittee. i fIf food is to be served, it roust be catered and prepared off-site by food vendors who hold a permit to operate issued by the Suffolk County Bureau of Public Health Food Protection Unit. 's i 1 I l Updated 8/7/2018 APPLICA'T'ION FOR A PERMIT'T'O HOLD A SPECIAL EVENT Please provide ALL of information requested below Incomplete applications WILL NOT be reviewed, l Special Event Permit# Applicant(s)name: Date of Submission Name of Event 1) Syl C2 S` [ 'C1e�•� SCTM#'s 1000-Section Block-A")-2k. Lot(s) Dates of Each Event:0.1 5j 231 If Multiple Dates are requested,applicant must give all information for all dates. Nature of Event: S►J�MC 'he�i (Please attach a detailed description of EACH event to this application) Time Period(Hours)of Event: From (D PM to Town Services requested: ( )Yes No If yes,Describe Police Dept. Highway Dept. Describe Services Maximum Number of Persons Attending At One Time:� Number of cars expected 35 L4S (>lQ n Is(a Tent or other temporary structure being used?X]Yes[ ]No If yes provide size(s) <6"x \O\N , i Oyv X' oL , t5qynt x Will food be served? Yes [ ]No If yes provide number and names)of food vendor(s) j Suffolk County permit#!(s) Will other vendors be on the premises during the event?[ ]Yes ]No If yes how many? Describe Type of vendor(s) Property Owner(name/address):Ql� 5 4t�S � ry-1 — ( 3 V !(QU LQ C✓. 1, ` c'sic`?O) Contact Person and Contact'lcU 1viC,i�4Ce(7., 1,, I e-mail address CRA\C, Event Location:Street-Hamlet Address•�t 6%A(&ACk,?Q CV, — �5% V i t LOT— lztm' J i C7'M Will any services be requested [ ]Yes No. If Yes describe Police Highway Other: i sAnn Mailing Address to Send Event Permit to:C Updated 8/7/20186 brlcn-�-► Furthermore,I hereby authorize Code Enforcement Personnel of the Totvn of Southold to enter the � property daring the hours gf'the permitted special event to main any and all inapecNons necessary ill Connection with this Special Event. 14 mm, \/ N4 Print name of Owner Kignature of Owner Print name of Authorized Person/Representative Signature of Authorized Person/Representative j PERMISSION IS HEREBY GRANTED,SUBJECT TO THE FOLLOWING CONDITIONS; j 1. By acceptance of this permit, applicant agrees to adequately supervise and direct all parking to be on the premises or at another site, and to provide parking assistants and any additional traffic controls necessary for this event.Parking is strictly prohibited on ANY Town, County or State Roads or Rights of 1LaY— 2. Traffic control at events for three hundred(300)or more people shall be provided by a qualified traffic controller in accordance with the attached, approved traffic control plan. 3. One "on-premises" sign not larger than six (6) square feet in size may be displayed not longer than thirty (30) days before this event, and removed immediately after the event. Directional parking signs shall be adequately displayed. 4, Applicant indcmiifres and holds harmless the Town of Southold from all claims, damages, expenses, suits and losses including but not limited to attorney's fees arising fiom activities under this permit. 5. Tent proposals must receive permit approval from the Southold Town Building Inspector before placement on the property and must meet all fire and safety codes. 6. This permit is valid only for the time, date, place and use specified above, and for the designated event. Each additional day will require a separate permit application, fee, and related documents for i review,etc. at least 60 business days prior to the scheduled event. i i 7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant agrees to remove the temporary facilities from the premises within 48 hours after the day of the event. S. On-site food preparation is NOT permitted, although food may be catered subject to all Suffolk County Department of Health regulations. I 9. NO activities associated with this event, including but not Iimited tdall rking, ingress/egress/access, ten (s)oa�temnorary structure( or temporaty sanitat•y facilities,shall be conducted on Town of Southold Purchase of Development Rights laud. I0. NO activities associated with this event, including but not limited to parking, ingress/egress/access, tent(s) or temporary structure(s), or temporary sanitary facilities, shall be conducted on Suffolk ConM Purchase of Development Rights laud without a permit issued by the Suffolk County farmland Committee. 11. Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the legal limitations under the fire code or other codes which would prohibit such increased occupancy. 12. Access shall be provided for emergency vehicles,to all public assembly areas, all buildings,all work areas and any additional area where emergencies may occur. Two emergency-fire exits and exit paths Updated 8/7/2018 Have any of the development rights been sold to the Town of Southold [ ]Yes No and/or Suffolk County Agricultural Program? [ ]Yes [ ]No If yes to either or both,ale-L)indieate on the attached planthe boundaries of the reserved area upon which the event will take place, YOU MUST ATTACH A PARKING/EVENT PLAN TO THIS APPLICATION IF THE EXPECTED ATTENDANCE IS 300 OR MORE PEOPLE,YOU MUST ALSO ATTACH A TRAFFIC CONTROL PLAN (See next naive) ,A al-king/Event Plan may be a surrey_, site flan and/or aerial view (for example Google EartliZof the subject property.INDICATE ON THE PLAN ALL of the following information: A parking/event plan showing; (1) The size of the property and its location in relation to abutting streets or highways. (2) The size and location of any existing building(s)or structure(s)that will be in operation during the course of the event and any proposed building,structure,or signs to be erected temporarily for the event, (3) The location of the stage or tents,if any. (4) The designated areas of use for spectators,exhibitors,vendors,employees and organizers. (5) Location of all entries and exits, (6) The location of all fire extinguishers and other fire safety equipment. (7) The location of all temporary utilities to be installed for the event,if any. (8) The layout of any parking area for automobiles and other vehicles and the means of ingress and egress for such parking areas. The parking spaces must allow for 300 sq. ft. per car. (9) A traffic control plan for vehicles entering and leaving the site for the proposed event. (10) Plan for the use of live outdoor music,loudspeakers and other sounds which will be used, if any,and the type and location of speakers and other audio equipment. (11) A description of emergency access and facilities related to the event. (12) Provisions to dispose of any garbage, trash,rubbish or other refilse, (13) Location and description of any additional lighting to be utilized in conjunction with the event. (14) Location of sanitary facilities on site. Traffic Control PIan Events for three hundred(300)or more people also require submission and approval of a traffic control plan,acceptable to the Town of Southold,AND a qualified traffic controller must be provided.Please attached a written description and/or notate on the parking event plan the following; 1)'Who will be conducting traffic,2)Where they will be stationed on site, 3)How they will direct the entrance, circulation,parking,and exiting of cars on site,and 4)Contact information for use by Southold Town Police. ` i 0FENT R IS SIGNATURE: I rust the Owner of the Prope►7y inhere this event is to be held and I agree to comply with the laws, rales, regulations, conditions, and requirements of the Code of the Town of Southold, inchrding but not limited to the conditions listed below,as well as all other applicable agency rules and regulations pertaining to the activities under this event. Furthermore,I hereby swear or affirm that the information contained herein and attachments hereto are true and correct to the best of n►y knowledge, and agree to provide notice to the Town immediately should there be any material changes regarding to this application. . I Updated 8n/2oi s i I I frons the building(s) on the property, to a public way or remote safe area, shall remain open and unobstructed at ail times. 13. Owner assures full compliance with all fire,safety,building,and other Town laws. 14. Music,when outdoors,is required to stop at the time specified in the permit. Placement of the speakers must be in a location that affords the greatest protection from noise intrusion upon adjacent properties. 15. Oivnej-will allots access to Code Enforcement Personnel of the Town of Southold d111-ing the hours of the special event to make any and all inspections necessat3'in connection. with this Special Event 16. ADDITIONAL,CONDITIONS: I i i ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREIN WILL TERMINATE THIS PERMIT, i i APPROVED Town of Southold Resolution Number: Date Issued: i I II f i i I i 1 1 1 Updated 8/7/2018 I 5131/23,2:22 PM Image 5-25-23 at 6.03 AM.Jpeg 14Q LISM.. POW NY 11957-1255 SCTMW 1000-�4-*02-13. 1 littps://mail.google.comimail/u/01#inbox/WhetKKXwxsdwMJLIIBgZXpFwMliwtDlvQXcgLrQNrW]LvqgtiSgtCvbjDwmXHbNZCmsmkhVL?projector--l&m OldOrchard Faffn ore event map August 5, 2023--6-9pM Webb House f MIS aiiO i6i' BRQ Oysterponds Historical Socie aliprox]; oti fich 1 1440 Village Lane, Orient ieck ill 2.alijC-*ti(i13I6nt--., �.I 5�, tt trailer Oysterponds Dock - Building&-Dredging Cor oile t ,-:Poquat Park Big -, Webb House 6., loilel Ira r Ik, .. ........... y Ai do .............. I of',S. 49 w pster- dri 6W sidewalk Entrance t6 1440 Village Lane 40' 'Google 7 2 t A��Z 1 y �i 1 t � d 1 lAA;r>•J{��`� 11 1 �' �..�*� .�iirrj��j4l i t� a ? l { lA 40 M - .k'�v � t � � > ���� �. ky t �� y1�.a�eXu,gxp t'•1 �' �+, .r�nw Ayf �6� y Hifi . O" t �a �_ f° ; �.. C� N,'�A w:.n9 x K3 •4 ���" ��° +Ftt rte! +a � a� w �„. 4,. k�� 1•R Ali`� -..+� t 5 .&k£'x t �( i �A`�¢, ,der u ,y, r n N�'i� �� LA �' lie 43�Ki4l�h At`�'�4!.•t MaC�11�t1'�1 '+Y "� Pa; �,j` i�rta ."a�A`Y'lS,�v.4 4 `F�.` M Y 1. Large event tent: 59'x119' staked to ground as shown. Tent will be open air with exits all around Will have clear sidewalls if rainy plus a 12'x 16' stage under the tent for band to perform, speakers will be on the stage. Music ends promptly at Spm. 2. Secondary pole tent staked to the ground 20' x 40'for art displays. String lights will used under each tent. r x ri€ g V5 t, nr 4• a • . . '7"� ,.rte.�' ,.:a•,.q "'':�i,-mu t mSq� ��;'�i?:;:. 1 y� ' f Orient, NY area map Webb House,event location t .� 1440 Village Lane (red pin) }� Ierrjr�MRI'Cemetery MMM � �` K•,il9 3�:'mss CP ff ;. The Crab Holop used `d ad s "�• ;t/ ,i, W 0.� _� �' `$' � Esc A, Truman Beach++� Beach }Oyster Ponds •tet ` t Waterway Access Site .�,.� -` a. t�') � •♦�. ,fir C' .�•' -§ .:'`..> 7r' ''��• •*s Old OrchaM,Faim h �.� � +. .j jy-Vii++a•'"•'. Oysterponds f»: 1p� m 4x r: Shellfish Company nda Orientharapr Orient Yacht CILib :. Google rids 0, - Elg �ntrry kft OIL R.. 3 ¢^ �..:. prig&lub' 4Fk . ndy�Man ... �.. ,art.. . ' ea �, .YEA V �:• ..tai:;.1' .�'�+ ;: rh..'; CL "fir -:�: `;'- � >. � _ yr� _{ .s :.� _ � .� � •e..-. r ®Rnt Central r},' � �:T k,1:•tKb•'.'yyo�� h�� � ` .a4��. ����: � Y Y{. `.! p .. � �� fl. bes and DMg I ;OId Orchard Farm Store � 4� a S�1 a�•S.''' OHS, Webb House 0 Village Lane'` ," Olj •J� .xfa ..��Y � lit � �, R.A. .: '� S v* � +A� h .• . 0 ster onds .Ifsh Company ysterpp'ndS 1vq• Histoncal-Jr, a t h Ah'•.:' 95+` �• .7>. .. �:' d. w '.,.. ri:::::S}f`,• ff�ii... s Ori �, { ,�• r+' yr '=i«:�•�,v`_�::r L::::..`°. :.�;�,:rs S {� � ;7M".'•:�'.^F.� JM� � �;_� 'A iiyaa._ _iii:.. _ '�'Jr:' ). f Orients-Y 'I e rachtCub�e •� YF}: �::�� ••;.����-�;ai:r.: t.. ^Goo!e 0 sterponds Historical Society Y properties , . .� . Xj. - y 0 ster onds Or�eMrireDistrict Webb House 1440 Village Lane (red pin) Dock Building OHS 1 Villa Lane m offices �••� 3 :.. .; 155.5.Village a e useum`& '• : a , : . i; yam.. aaj A ani { ) "'%•tit? . R'^. s 4• F. •,v r: ..:::., ,..>Y.. .:::b d'V�(��r ...��^,�� F, ."yam. .;• ........... . , : t�:' a r : x t a, r ..,.<� 0 sterpon s.. ;y Historical ociety Wit,\.�� .is;' r RE iJ OHS :- 1 . Eff e :q$ Rte. •� .n •;:. X :QJ :tiff ': .. �:i:.•"':'� ' 4. .;,;• w.,. <�:: Yank'! Oysterponds Historical Society Parking&Traffic Control Plan August 5,2023 fundraising event THE EVENT: The annual fundraiser is celebrated on the lawns of the Webb House at 1440 Village Lane, Orient, NY which neighbors Poquatuck Park, Orient. The event will be open from 6-9pm on August 5,2023. About 275-300 guests are expected to attend. PARKING: Most of the guests live within Orient Village and opt to walk to the event at the Webb House. Typically,fewer than 30 guests will need parking.They can easily park,where permitted,along adjacent village streets. Additional off-street parking is provided for vendors and staff at the offices of the Historical Society, 1155 Village Lane,see notation on attached map. TRAFFIC CONTROL: Since so few people drive to the OHS event,no additional traffic control is needed. Signage clearly marks walking entrance to the Webb House at Village Lane. A staffer or volunteer will be available at the entrance to the site to direct people and answer questions about whereto park. Most guests are village neighbors who are very familiar with the village or returning guests who need no instruction. ON SITE CONTACT: Maria McBride, event planner, mobile: 212-689-8798.Or Alison Ventura, Executive Director, OHS, mobile: 917-282-7959 EMERGENCY PLAN: Should there bean emergency need,Southold Police will be contacted. Emergency access to the event field is available from multiple points: 1440 Village Lane, Skippers Lane and Harbor River Road. OYSTHIS-01 GANCONA ACORO® DATE(MM/DD/YYYY) CERTIFICATE OF LIABILITY INSURANCE 514/2023 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE_DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(les)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER C NTACT Neefus Stype Agency 711 Union Ave. (AICC,,N ,Ext):(631)722-3500 FAX Ne):(631)722-3591 Aquebogue,NY 11931 EooAREs :info@nsainsure.com INSURERS AFFORDING COVERAGE NAIC# INSURER A:Markel Insurance Co INSURED INSURER B: Oysterponds Historical Society INSURER C: Village Lane,PO Box 70 INSURER D: Orient,NY 11957 INSURER E INSURER F COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY NUMBER POLICY EFF POLICY EXP LIMITS L INSD WVD MM/DD MM/DD A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 CLAIMS-MADE OCCURX HUP1412-07 3/11/2023 3/11/2024 DAMAGE TO RENTED 100,000 P M Ea occurrence) $ MED EXP(Any oneperson) $ 5'000 -PERSONAL EADV INJURY $ 1,000'000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000'000 X POLICY❑JECT 7 LOC PRODUCTS-COMP/OPAGG S 2,000,000 OTHER: $ OAUTOMOBILE LIABILITY CIN deo SINGLE LIMIT $ ANY AUTO BODILY INJURY Perperson) S OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY Per accident S AUTOS ONLY AUOTOS &D PPerr accR;nt AMAGE $ $ A X UMBRELLA LIAB X OCCUR EACH OCCURRENCE $ 1'000,000 EXCESS LIAB CLAIMS-MADE HUU1411-07 3/11/2023 3111/2024 AGGREGATE $ 1,000,000 DED I X I RETENTION$ 10,000 $ WORKERS COMPENSATION ISTATUTE PER OTH- AND EMPLOYERS'LIABILITY Y/N ANY PROPRIETOR/PARTNER/EXECUTIVE ❑ NIA A E.L.EACH ACCIDENT S (MandatoryEIn NH)EXCLUDED? E.L.DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS I LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,maybe attached If more space Is required) Certificate holder is included as additional insured wtih respect to general liability as required by written contract. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Town Of Southold THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. 53095 Route 25 PO Box 1179 Southold,NY 11971 AUTHORIZED REPRESENTATIVE ACORD 25(2016/03) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 06/02/23 Receipt#: 311257 Quantity Transactions Reference Subtotal 1 Event Fee OHS1a $150.00 Total Paid: $150.00 Notes: Payment Type Amount Paid By CK#1248 $150.00 Oysterponds, Historical Society Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Oysterponds, Historical Society P O Box 70 1555 Village La Orient, NY 11957 Clerk ID: DIANAF Internal ID:0HS1a Franke, Diana From: Franke, Diana Sent: Friday,June 2, 2023 2:12 PM To: Mirabelli, Melissa Cc: Sabrina Born (sabrina.born@town.southold.ny.us); Noncarrow, Denis Subject: Special Event: Oysterponds Historical Society Attachments: Spec. Event OHSociety.pdf Good Afternoon, Please see attached the Application for a Special Event Permit from Oysterponds Historical Society received on 05/31/2023 . Thank you, "C,YlLtrK{ �ae Account Clerk Southold Town Clerk's Office (631)765-1800 Ext 1228 1 ax C3 V2 Q 4� Office of the Town Attorney Town of Southold Town Hall Annex, 54375 Route 25 P.O. Box 1179 Southold, New York 11971-0959 Telephone : 631-765-1939 Facsimile: 631-765-6639 MEMORANDUM To: Mr. Denis Noncarrow, Town Clerk From: Melissa Mirabelli Secretary to the Town Attorney Date: July 6, 2023 Subject: Special Events —Oysterpond Historical Society With respect to the above-referenced matter, I am enclosing the original application with committee comments and resolution of Town Board approval of event. If you have any questions regarding the enclosed, please do not hesitate to call me. Thank you. /mm Enclosures i Special Events Committee Application Summary and Recommendation Application name: LL(a,( Address: 55 \1 AOOG�4 'P.®. F,ot ,�d Application number: Date of Event: $ 151 ao Time: (ppI^(1 Date Received by Town Clerk: Date Received by Committee: (0 Nature of Event (S): Gr1nkAO_\ Committee Comments Received by: Government Liaison Lillian McCullough Leslie Weisman Missy Mirabelli Chief Flatley Mikael Kerr- County _ Heather Lanza Andrew Amakawa-County —Mt(gga_V— Mike Verity Fred Visser III Paul DeChance X Kevin Webster/ Claire Glew Committee Recommendation's: x Approve as applied Approve with Additional conditions: Hold Public Hearing Deny Special Event No: 3 Resolution No; Date: 'I- koV oA � 5 ( 6-1 rirrir•1:.i cI •`? } RECEIVED `C:� Vo `, t SAY 3 1 2023 r`r�•=c;i:�JX1,1' Southold Town Clerk TOWN OF SOUTHOLD TMMIrde lia�lte 2�5 "Public�utex•t:iinmeitit aiidt�eci�l Events" SPECIAL EVENT PERMIT INSTRUCTIONS AND APPLICATION FORM Applications for a Special Event Permit are subject to an inter-departmental coordinated review by the Southold Town Board,Town Attorney,Town Assessors,Land Preservation,Building,Planning,Zoning Board of Appeals and Police Departments,and the Suffolk County Planning Commission. Applie nfee: $150.00 per application — up to six (6) multiple events of the same type may be permitted on one (1) application for a fee of$150.00. However,specific details of each event must be included with this application. All nonlicatitm, 11111,0 life submitted at least: 60 business dads before the event An 'lie rt ;ru a olcarn aged to s n1t a � icatious.:as eall1v as z)assi] �r.'0111 &I n is licntioit that l�;t sulutiliftcd GO or mai`e bticinesc.days.pi u to the scheduled. •eveuif a late izi•oeescfiug M of 11250 00 liy the Office of thg Town Cleric, intless 1 wsiijer is'obtained. Requesting an expedited review must be submitted in writing to the Town Clerk.The Town Clerk will forward all applications to the Special Events Committee for processing. The Committee will obtain comments on all applications from relevant Town, County and/or State agencies and will forward completed applications to the Town Board with a recommendation as to whether to grant or deny the application. The Town reserves the right to request additional information from an applicant to address issues related to the health,safety,and welfare of the community. i When is a 1161-agtReauire i All Special Events,per Southold Town Code Article I,Section 205-2(Definitions)must obtain a permit. Occasional events on private residential properties hosted by the owner thereof that are by invitation suet) as farnily gatherings, weddings, graduations, parties or not-for-profit fiindraisers do not require permits. �jy�use cifi'esicicoti-j Mrly fhr.lJ nrL silch as 1 ve SLr wed lilt s or nthe r dents isproliibited. h s,a jAkatiau its deemed 0MII)Ietcotrce all the falIo�t tn�*1equirergaut4•ire suhmitte�cl to ihe'[c w11 l lc: P.le i" 't c rI ri iolr fii 1 %iii Ti el ecitili ..off.tl. .1oxCs all(I signing lueloa�. A completedsigned by the owner and the event manager. Applications without property owner's signature/approval will be rejected. 16FEE: Is the application being submitted at least 60 days before the event[ ]Yes (VIIN6 f If Yes,Fee of$ 1.50.• a") has been submitted ❑ If No,Fee of$ has been submitted i Updated 8/7/2018 ? i i WThe applicant/owner of the property where the special event is proposed to take,place must provide-a cei tif" to of ijmt rt ance not less than 2 million dollars naming the Town of Southold as an additional • stared dA2a /Even I lou; consisting of a survey, site plan and/or aerial view of the subject property that , km� t ' g Y 1 j p' 1 Y includes the locations of on-site parking,sanitary facilities, and tents or other temporary structure(s), See application form for details) Events for three hundred (300) or more people require submission and approval of a.re, is coi�tio( i . l Ian acceptable.to the Town of Southold AND a qualified traffic controller must be provided at the vent:(See appiicatier5 farm for details) Sig iatiue of Property Owner on(lie application authorizing Code Enforcement Personnel of the Town Of Southold to enter the subject premises during the hours of the event to ensure compliance with any and all special event permit conditions. l My signature below affirms that I have submitted all the information required above in connection with my application. ! S e,3 l Dated Signatrn e Activities associated with outdoor public events are strictly prohibifed fi•ortr trrldug place on laud i preserved through the sale of development rights to the Torun of Southold, and can only take place on bard preserved through the sale of development rights to the County of Suffolk with a per)flit issued by the Suffolk Coun4l Farudand Committee, i ff food is to be served, it mast be catered arid prepared off-site by food vandols who hold a penal[to i operate issued by fire Suffolk Couno?Bureau of Public Health Food Protection Unit, r i i j . l i t . Updated 8/7/2018 Y APPLICATION FOR A PERMITTO HOLD A SPECIAL EVENT ut nvide AI L of rlie .irfortuultion renng#sd 1161mv.lu Ott ilete opplicafionR WjT 1,,NOT be reviewed, Special Event Permit# Applicant(s)name.` #7?_nr& (S tl " �sb&,�Date of Submission�j� Name of EveiitC' SCTM#'s 1000-Section Dates of Each Event:S W i If Multiple Dates are requested,applicant must give all information for all dates. Nature of Event:(AMNO K0. Cle0A (Please attach a detailed description of EACH event to this application) Time Period(Hours)of Event: From (0 C>cvL to POO Town Services requested: ( )'Y'es No If yes,Describe Police Dept. Highway Dept. Describe Services Maximum Number of Persons Attending At One Time:m5L Number of cars;e uected Is,a Tent or other temporary structure being used?X] Yes[ ]No If yes provide size(s) 1A Y Will food be served?� " Yes [ ]No If yes provide number and nanue(s)of food vendor(s) Suffolk County permit#(s) Will other vendors be on the premises during the event?[ ]Yes No If yes how many? Describe I i Type of vendor(s) p �, ( ) Q ,t i cY- 1 — tyl 1�am E Q t e PropertyOwuer name/address ; �.t�_ t5 kt�S�rd_C�;�{� t a m-70) Contact Person and ContaetTei.# MeA\ ti e-znaiI address Event Location;Street-Hamlet Address:._b _'_l.lG V i .CX1et7`�� SSC Will any services be requested j ]Yes No, If Yes describe^Police Highway Other: t .. 1 i E Mailing Address to Send Event Permit to: ` -�o Updated 8/7/2018 6rCG1 i { I Furthermore,I hereby authorize Corle iiforcenrerrt Per'sorrrlel of the To1vn of Southold to eater•llie property during the hours of thelrermitted speclul event to inalre any and till imspections necesstny irr connection ivith this Special Event,141 'Print name of Owner ignature of Owner i I ' Print name of Authorized Person/Representative Signature of Authorized Person/Representative ` p Cl21VIISSTON IS FiT>REMY GRANTT';));'B1WffXT TorHLi JLLQWING CONT)TTIbNS; i 1. By acceptance of this permit, applicant agrees to adequately supervise and direct all parking to be on the premises or at another site, and to provide parking assistants and any additional traffic controls necessary for this event.Parking is-strictly irohibitcd on ANY Town County or State Roads-ot•Rights )—f 1-aY� 2. Traffic control at events for three hundred(300)or more people shall be provided by a qualified traffic controller in accordance with the attached,approved traffic control plan. 3. One "on-premises" sign not larger than six (6) square feet in size may be displayed not longer than thirty (30) days before this event, and removed immediately after the event. Directional parking signs shall be adequately displayed. j 4. Applicant indernrtifies and holds harmless the Town of Southold from all claims,damages, expenses, suits and losses including but not limited to attorney's fees arising from activities under this permit. . 5. Tent proposals must receive permit approval from the Southold Town Building Inspector before . placement on the property and must meet all fire and safety codes. 6. This permit is valid only for the time, date, place and use specified above, and for the designated event. Each additional day will require a separate permit application, fee, and related documents for i ' review,etc.at least 00'bush ess days r�d4r to the�sebeduldd event: i 7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant agrees to remove the temporary facilities frorn the premises within 48 hours after the day of the event. 8. On-site food preparation is NOT permitted, although food may be catered subject to all Suffolk County Department of Health regulations. 4, NO activities r�ss c z-e with this event,inciiiding leu( riot liiiiite8 to pa king, iiigie�s/egress/Accese je j� aa�i .sgcrctut� ),or,�teinu:ora�iy.a1litntyfaeilatjs,1ludL4td�nndiicted 6n Town of Southold .Ptircchase of Development Rjiglits 1 m i I0..N0activities associate d witli this event, incluzlin but not limited to uarkiiig_invey esc/egre4s/access, tPr �u tentluirary� tiftlu`e(s) isT ►'tenipcira►y satt`tary facilities, shall be ca�tductesLcf� ffallc t�oiinty F�irt laase 'of De+relar7riient Rivhts land WAtirout a pel��rlt iCSlled by�liP 'Suffolk County rniland Committee. 11. Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the legal limitations under the fire code or other codes which would prohibit such increased occupancy. ' 12, Access shall be provided for'ennergency vehicles,to all public assembly areas, all buildings,all work areas and any additional area where emergencies may occur. Two emergency ire exits and exit paths . Updated 817/2018 Have any of the development rights been sold to[lie Town of Southold[ ]Yes No and/or Suffolk County Agrict itural Pr9gram? [ ]Yes [ ]No f e t 't ter or both, Hld attached ralan thF boundaries of the reserved area upon which'the event will take plaLe, YOU U 1NO',T IATTAC`IJ A PARKING IgyrM,7'I,A1V TO IN 18 AIT i CMIO I THI; 'PF TT,I) A•i r NDANST IS'300 OR MORE,moy- i:t YOU NI UST ALSO ATTACIT A 'I'RAI,BIC CONT PLAN.(see tnd0 mgrs! A�PAglci �/Event I'tan mnv be a sm vey; sine Flan and%o► nerisu ew(fob ex:imex:i►nIL Goode I,arflil of flue s�nhiect rnrca�erty,INDICATI*ON THE PLANi�I:L of tine foil i115>]t1f01 ziiat'ion: A parking/event plan showing; (1) The size of the property and its location in relation to abutting streets or bighways. (2) The size and location of any existing building(s)or structures)that will be in operation during the course of the event and any proposed building,structure,or signs to be erected temporarily for the event. (3) The location of the stage or tents,if any. (4) The designated areas of use for spectators,exhibitors,vendors,employees and organizers. (5) Location of all entries and exits, (6) The location of all fire extinguishers and other fire safety equipment. (7) The location of all temporary utilities to be installed for tate event,if any. (8) The layout of any parking area for automobiles and other vehicles and the paeans of ingress and egress for such parking areas. The parking spaces must allow for 300 sq.ft. per car. (9) A traffic control plan for vehicles entering and leaving the site for the proposed event, (10) Plan for the use of live outdoor music,loudspeakers and other sounds which will be used, if any,and the type and location of speakers and other audio equipment. (11) A description of emergency access and facilities related to the event. (12) Provisions to dispose of any garbage, trash,rubbish or other refuse, (13) Location and description of any additional lighting to be utilized in conjunction with the event. (14) Location of sanitary facilities on site. Tiraffie cgnti•ol Via,) Events for three hundred(300)or more people also require submission and approval of a traffic cotntr of plan,acceptable to the Town of Southold,AND'Lqt-u*iifle_d.irtiftiG controll(- must lie j 'n a Please attached a written description and/or notate on the parking event plan the following; 1)'Who will be conducting traffic,2)Where they will be stationed on site,3)How they will direct the entrance, circulation,parking,and exiting of cars on site,and 4)Contact information for use by Southold Town J Police. i �3>�IrR'RV.SIGNATURE, I am the Owner of the property tvher•e this event is to be held and I agree to comply with the/art's, rales,regulations,conditions, 7md requirements of the Code of the Town of Southold, including but not Ih nited to the conrlitions listed belort+,as►yell as all other applicable ageney rules rind regulations pertaining to the activities under this event. Furthermore,I hereby swear or affirm U►at the info►•station contethied herein and attachments hereto are true and correct to the best of nny kntoivledgr., and agree to proVlde notice to the Tolwn hitmediately should there be any metterial changes regarding to this application.. 1 Updated 8/7/2018 4 i i from the building(,) on the property, to a public way or reinote safe area, shall remain open and unobstructed at all tunes. 13. Owner assures frill compliance with all fire,safety,building,and other Town laws. 14. Music,when outdoors,is required to stop at the time specified in the permit..Placement of the speakers must be in a location that affords the greatest protection from noise intrusion upon adjacent properties. 15. Molar will allow access to Code Enforcerrretrt Personnel of the Town of Southold during the hours of the special event to make any and all inspections necessary in connection with.this Special Event. 16. ADDITIONAL CONDITIONS: ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREIN WILL TERMINATE THIS PERMIT, i APPROVED Torun of Southold Resolution Number: Date Issued: I I . j. L I 3 t I 1 t i. I I� t Updated 8nno18 I 5/31123,2:22 PM Image 6-25-23 at 6.03 AM.Jpeg -....... vrw. w r r.rs ss�+��vvry tarwa • r yrY r e 1rd• . Y. Y 11.967-1255 SCTfi s1 0-24-02_1■ 3. 1 t I r l : { i I 1 i ' t I i '. I : - t r i https:l/mail.google.comlmail/u/0/#inbox/WhctKKXwxsdwMJLIIBgZXpFwMhwtDlvQXcgLrQNrW ILvggtJSgtCvDJOwmXHbNZCmsmkhVL?projector-1&m... 111 1 010 OrcnafO Farmy ore event map August 5, 2423 6-9pm Webb House C)�1 �lllc•I t+►li l�lit�) Oysterponds Historical Society -. V approx Lwow oil 1104 1440 V'11age;Lane,Onent,;:n c�hcck ru ;rr•c�az it, onds Dock ?.allelic'ill lent `"` `° y toilet trailer z s g eng&Dredging 1.(ook t(tilt _ •.. •a'r fPark `Webb House. 6:loilelIt.liiel• f r ... lei dumpsterbw driveway&: r �� .. ,►,� „ .,ts, r. �-� •sidewalk �� ` 3" .r„.: Y, = -• � �` Entrance * �+'�.♦ r � w r • ,•�.. U �.' W 1440 •:�`� � � ��• t.- ��'� ,�, � ;�• ., Village Lane. fi 5 f m e .asF.,. 4 fE � •!)-f',i�t ~� ,Hx fit;. "17+'' �v r '1 4't^h� '�C.�'A.�..4i n i p,3rt ,k.:r � f. ♦ l < i t* y ')` a '�' ! k i � { �.•t r �.'. N ss� ?j����:'y ,r '�-^$, i Sa. 4 r�j`r tit �'�t "`:h .ax.•ti� � 1. Large event tent: 59'x 119' staked to ground as shown. Tent will be open air with exits all around Will have clear sidewalls if rainy plus a 12'x 16'stage under the tentfor band to perform, speakers will be on the stage. Music ends promptly at Spm. 2. Secondary pole tent staked to the ground 20'x 40'for art displays. String lights will used under each tent. F 4`. c y a i 3. 10 x 20 service food tent,staked into ground 4. Illuminated exit signs and fire extinguishers will be mounted in each tent A✓ 1� Exit Sign Exit Sign { Fire Extinguisher Chemical Fire Extinguisher Orient, NY area map • ` t •» ,' Webb House.event location 1440 Village Lane(red pin) ;•i' "'' ',.. .• `y erry�HillCemete � ♦ N 1t t l A ^6•.• �,.'.t per« (® O K� _-�� yJ���,. .��,� ♦ ► 7�•wr� '� .f, �'� . ..�Cf� _� •,tj J -�S ♦ r._M �u �+ �..�i'qK. ' .°, ,.0-y.�� 1,pi"° Mj.' e`:`. S. ftn ltt A��� a: w �� Y ii i2 .a�7�'�, �w•' .W, ^u' t�. -00000, Truman Beach Trumann eaCh. g stet Ponds , '�i' aterway Access Site j ,' �;�,y •q �� ,,+4 is t,r yet � OpLteSd �lh�bl :•t ;N A ° 0i ard • w ,{� ..k4 .� JP +ray�Y tia r 0oysterponds i •w. ( d o •w`S` °• i. 0 ,.• Sheilfrsh Company ,t �+•'b,�.�S P�1$.•. +� A � �P54C1 -u f ;Jti s•' � .rp tai ♦Qf�lf �. R ,�{{;/'♦. t4 '�.i. � �`j`r• y®�: 'S "4 �" • �Y1 - )''.\ .. t..+1� w. a�.'ti... ` ���� t F,y1 J.. Orient OrientYachtGli3b, ' Google a atham 10" rte Af n L Iff f. J`"ka�: t; y. ? •� XgAv Q H4 Of Ot~Fire td5• Qr1tt � °Sr�f , . 41 r „; • a ..hC; 4, Notin 17 w� 4 `" Skipv_ers o'`�e , �paes and Daiesp f Lrr,� k, �AftIMa8- �'4 +► i `tw�Old Orchard Farm Store OHS, H ` O Webb cruse tillage Lane. i r yy a • u • tifishCompany � % .. istb M1�+,Of�w ! 1 t z + �" '�•'? `F�@tt,fj'.A 7�'s � '�+ti 'fS.` §; "�P�T,,�ix•"��q �'r� ��v�,'��,ra�T i . - 9` � ,S 'iw •+W��.'�Y� �n�A':�y t,ti t'/t`rw, ��' z'��;"ytiyr4��i� rht» dV� � ,+b'ac•��Tw�;�S' 't" tell �i,. y•,`1�a.4;y� tq/• >�`�'lc�,. ' e ^w. wG h r Orien wacht z '. G'oogte Oysterponds Historical Society properties kuidinonds ent Fire DistrctWebb Hous 144 Village Lane (red pin) Dock r s f OHS 1555 Village.Lane (museum &,offices)" 'ESI•' h ���•,t�,. Vt *,i �T r"""�t95 ' *•, im "chard g t' !r- `*�+� � "�••• J. �i j'' �+t'rrr Orchard st `~r ` .. .. 0.r,-"` �/:.� fL � _, •_ 41 i t� v moi► '! s 10, *4 i f r n s ... . 0 0yyste o �. _!1 ai .,,74Historical ociety 'T t jI. � �Yi.t � o� •/ 4 , ��, , ,� office �, ' •«_i;� °'� ' vendor parking,, � \�'' �Y •• � + ~ �� __ '-�.. 'ter •'• h ill. � ; kyr 1 .;-! :�. •'+' .' J,• Zl.. �:., �.� _ i •'' \ �� :i �r� r'tp�: _..' - .� .�yy ftp � ..f � dF c Oysterponds Historical Society Parking&Traffic Control Plan August 5,2023 fundraising event THE EVENT: The annual fundraiser is celebrated on the lawns of the Webb House at 1440 Village Lane,Orient, NY which neighbors Poquatuck Park, Orient. The event will be open from 6-9pm on August 5,2023. About 275-300 guests are expected to attend. PARKING: Most of the guests live within Orient Village and opt to walk to the event at the Webb House. Typically,fewer than 30 guests will need parking.They can easily park,where permitted,along adjacent village streets. Additional off-street parking is provided for vendors and staff at the offices of the Historical Society,1155 Village Lane,see notation on attached map. TRAFFIC CONTROL: Since so few people drive to the OHS event,no additional traffic control is needed. Signage clearly marks walking entrance to the Webb House at Village Lane. A staffer or volunteer will be available at the entrance to the site to direct people and answer questions about where to park. Most guests are village neighbors who are very familiar with the village or returning guests who need no instruction. ON SITE CONTACT: Maria McBride,event planner,mobile:212-689-8798.Or Alison Ventura, Executive Director, OHS, mobile: 917-282-7959 EMERGENCY PLAN: Should there bean emergency need,Southold Police will be contacted. Emergency access to the event field is available from multiple points: 1440 Village Lane, Skippers Lane and Harbor River Road. ��...� OYSTHIS-01 GANCONA CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YYYY) 514/2023 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). C TACT PRODUCER Neefus Stype Agency aICO No.Ext):(631 722-3500 Fuc Ne:(631)722-3591 711 Union Ave. E-MAIL info nsainsure.com Aquebogue,NY 11931 ApoRESS: INSURERS AFFORDING COVERAGE NAIC INSURER A:Markel Insurance Co INSURED INSURER D Oysterponds Historical Society INSURE c: Village Lane,PO Box 70 INSURERD: Orient,NY 11957 INSURERE: INSURER F' COVERAGES, CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. AODL SU0 POUCY.FFF POLICY EXP (NSR TYPE OF INSURANCE Ing POLICY NUMBERp/VYYY MI pIYYYY LIMITS A X COMMERCIAL GENERALLIAOILJTY EACH OCCURRENCE $ 11000,000 CLAIMS-MADE ❑X OCCUR X HUP1412-07 3/11/2023 3/1112024 p%E'ht E•SORENTEO S 100,000 MED EXP(Any cna pgrsonl S 51000 PER SONAt'&ADV INJURY S I-100%000 .GEN'LAPPREGA LIMIT APPLIES PER: dENERALAGGREGATE S 2;000,000. p� 2;000,0.00 X *POUCY: ,J �LO^.. PRODUCTS-db P'OP'AGG S QTiiP:R; I'S COAM1BI{JEDSINGLEUMIT t AUTOMOBILE LIABILITY rn ANY AUTO 60DILY INJURY(Per. rror; S OWNED SCHEDULED 6oNLYffutiF,Y Pcraecdcn:l S AURRTOS ONLY AUTO SV OpE(1aY SiGE AC1TOS ONLY AUTO GNLD Grace -nt ''t1 S S A X UMBRELLA LIAB X OCCUR EACH OCCURRENCE S .1,000,000 EXCESS CLAIMS-MADE HUU1411-07 3111/2023 3/11/2024 �Gdk=GATE S. 1;000,000 DED X RETENTIONS 10,000 S WORKERS COMPENSATION STA. rl AER OTH- AND'EMPLOYERS'LIABILITY Y I N ANN''PROPRIETORIPARTNER iXECUTIVE ❑ N/A E.L EACHACCIDENNT 'CAand t ME B,T EXCLUDF-07 rt7 [.L..DISEASE-EA'cMPLON'E _S If yyes,describe under D;SEASE POLICY LIMITS DESCRIP.IOU OF OPERATIONS below E.L - ( T,1 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached if more space is required) Certificate holder is Included as additional Insured wtih respect to general liability as required by written contract. CERT FICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Town of Southold ACCORDANCE WITH THE POLICY PROVISIONS. 53095 Route 25 PO Box 1179 Southold,NY 11971 AUTHORIZED REPRESENTATIVE ACORD 25(2016103) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Mirabelli, Melissa From: Lanza, Heather Sent: Wednesday,June 28, 2023 4:16 PM To: Mirabelli, Melissa;Verity, Mike;Weisman, Leslie; Flatley, Martin; DeChance, Paul Subject: RE: special Event - Looks ok. From: Mirabelli, Melissa<melissa.mirabelli@town.southold.ny.us> Sent: Wednesday,June 28, 2023 4:08 PM To:Verity, Mike<Mike.Verity@town.southold.ny.us>; Lanza, Heather<heather.lanza@town.southold.ny.us>; Weisman, Leslie<leshew@town.southold.ny.us>; Flatley, Martin<mflatley@town.southold.ny.us>; DeChance, Paul <pauld @southoldtownny.gov> Subject:special Event Please send any comments and or questions thank you tf Melissa ff Mirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax (631)765-6639 This electronic mail transmission may contain confidential or privileged information. If you believe that you have received the message in error, please notify the sender by reply transmission and delete the message without copying or disclosing it. 1 Re: Special Event Kangas, Melissa<Melissa.Kangas@suffolkcountyny.gov> 06/28/2023 at 04:21 PM From: Kangas, Melissa <Melissa.Ka ng as@suffoikcou ntyny.gov> Sent: 06/28/2023 at 04:21 PM To: Mirabelli, Melissa <melissa.mirabelli@town.southold.ny.us> Cc: Kerr, Mikael <Mikael.Kerr@suffolkcountyny.gov>, Amakawa,Andrew<And rew.Amakawa@suffol kcou ntyny.gov> Good afternoon Missy, Regarding the Oysterponds Historical Society's event,we do not have any comments as the property is neither SC PDR nor is it adjacent to County holdings. Thank you, Planner Suffolk County Dept. of Economic Development & Planning Division of Planning & Environment 100 Veterans Memorial Highway, 2nd Floor Hauppauge, NY 11788 631-853-4910 Tel 631-853-4044 Fax Melissa.Kangas@suffolkcountyny.gov i p r a c t i c e G R E E N Save a tree.Read,don't print,emails. CONFIDENTIALITY NOTICE: This electronic mail transmission is intended solely for the use of the individual/entity to whom it is addressed and may contain confidential information belonging to the sender. If you are not the intended recipient,you are hereby notified that any disclosure,copying,distribution, or the taking of any action in reliance on the contents of this information is strictly prohibited. If you have received this transmission in error,please notify the sender immediately by e-mail and delete the original message. From: Mirabelli, Melissa <melissa.mirabelli@town.southold.ny.us> Sent:Wednesday,June 28, 2023 4:11 PM To:Visser III, Fredric<fredv@southoldtownny.gov>; Glew, Claire<Claire.Glew@town.southold.ny.us>;Webster, Kevin <kevin.webster@town.southold.ny.us>; Kerr, Mikael<mikael.kerr@suffolkcountyny.gov>; Kangas, Melissa <Melissa.Kangas@suffol kcountyny.gov>;Amakawa,Andrew<Andrew.Amakawa@suffolkcountyny.gov>; McCullough, Lillian<liIlia nm@southoldtownny.gov> Subject:Special Event Please send any questions and or comments to me Thank You Melissa M. Mirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax(631)765-6639 This electronic mail transmission may contain confidential or privileged information. If you believe that you have received the message in error,please notify the sender by reply transmission and delete the message without copying or disclosing it. 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Mirabelli, Melissa From: Flatley, Martin Sent: Thursday,June 29, 2023 9:03 AM To: Mirabelli, Melissa; Verity, Mike; Lanza, Heather;Weisman, Leslie; DeChance, Paul Subject: RE: special Event I have no objections to this event being approved Martin Flatley, Chief of Police Town of Southold Police Department 41405 State Route 25 Peconic, N.Y. 11958 Tel: 631-765-3115 M A kyr The information contained in this electronic message and any attachments to this message are intended for the exclusive use of the addressee(s)and may contain information that is privileged, confidential and exempt from disclosure under applicable law. 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From: Mirabelli, Melissa<melissa.mirabelli@town.southold.ny.us> Sent:Wednesday,June 28, 2023 4:08 PM To:Verity, Mike<Mike.Verity@town.southold.ny.us>; Lanza, Heather<heather.lanza@town.southold.ny.us>; Weisman, Leslie<lesliew@town.southold.ny.us>; Flatley, Martin<mflatley@town.southold.ny.us>; DeChance, Paul <pauld@southoldtownny.gov> Subject: special Event Please send any comments and or questions thank you Melissa M. Mirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax (631)765-6639 ******************************************************************************************* This electronic mail transmission may contain confidential or privileged information. If you 1 believe that you have received the message in error, please notify the sender by reply transmission and delete the message without copying or disclosing it. ******************************************************************************************* 1 2 Mirabelli, Melissa From: Glew, Claire Sent: Thursday,June 29, 2023 9:40 AM To: Mirabelli, Melissa Subject: RE: Special Event Hi Missy, The Assessors have no objection to this event. CAAire.,6temr Assistant to Assessor Town of Southold Board of Assessors (631)765-1937 (0) (631)765-1356 (F) www.southoldtownny.gov claireg@southoldtownny.gov From: Mirabelli, Melissa<melissa.mirabelli@town.southold.ny.us> Sent: Wednesday,June 28, 2023 4:12 PM To:Visser III, Fredric<fredv@southoldtownny.gov>; Glew, Claire<Claire.Glees@town.southold.ny.us>;Webster, Kevin <kevin.webster@town.southold.ny.us>; mikael.kerr@suffolkcountyny.gov; Kangas, Melissa <Melissa.Kangas@suffolkcountyny.gov>;Amakawa,Andrew<Andrew.Amakawa@suffolkcountyny.gov>; McCullough, Lillian<lillianm@southoldtownny.gov> Subject:Special Event Please send any questions and or comments to me Thank You l Melissa N1 .4firabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax (631)765-6639 ******************************************************************************************* This electronic mail transmission may contain confidential or privileged information. If you believe that you have received the message in error, please notify the sender by reply transmission and delete the message without copying or disclosing it. i Mirabelli, Melissa From: Leslie Weisman Forward Sent: Wednesday,June 28, 2023 9:09 PM To: Mirabelli, Melissa Cc: Verity, Mike; Lanza, Heather;Weisman, Leslie; Flatley, Martin; DeChance, Paul Subject: Re: special Event No objections Leslie Sent from my iPad On Jun 28, 2023, at 4:08 PM, Mirabelli, Melissa <melissa.mirabeIli @town.southold.ny.us>wrote: Please send any comments and or questions thank you ;Z Helissa,11. Mirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax (631)765-6639 ***************************************************************************************** This electronic mail transmission may contain confidential or privileged information. If you believe that you have received the message in error, please notify the sender by reply transmission and delete the message without copying or disclosing it. ***************************************************************************************** <Spec. Event OHSociety.pdf> 1 Mirabelli, Melissa From: Leslie Weisman Forward Sent: Wednesday, June 28, 2023 9:12 PM To: Mirabelli, Melissa Cc: Verity, Mike; Lanza, Heather,Weisman, Leslie; Flatley, Martin; DeChance, Paul Subject: Re: Macari Special Event Okay no objection Leslie Sent from my iPad On Jun 28, 2023, at 2:05 PM, Mirabelli, Melissa <melissa.mirabelli@town.southold.ny.us>wrote: Please send any comments or questions Thank you Alelissa 11. 11Tirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax (631)765-6639 ***************************************************************************************** This electronic mail transmission may contain confidential or privileged information. If you 'believe that you have received the message in error, please notify the sender by reply transmission and delete the message without copying or disclosing it. <20230628130840.pdf> 1