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Home My WebLink About12/19/2022 REGULAR MEETING AGENDA Mattituck Park District Board of Commissioners Meeting Monday, December 19, 2022 @ 6:30 p.m. Presiding Commissioners Charles Gueli, Chairman Nick Deegan, Commissioner Kevin Byrne, Commissioner Chris Shashkin, Administrative Assistant Lyle Girandola, Treasurer Stephen Kiely, Legal Counsel Jennifer Mannino, Secretary PUBLIC COMMENT SESSION ON AGENDA ITEMS All other comments regarding non-agenda items,will be held at the end of the meeting Please limit comments to no more than 5 minutes Call to Order Pledge 6:30 PM APPOINTMENT Jennifer Murray-Audubon Society Approval of 11/17/2022 Meeting Minutes Presented via email Treasurer's Report - L Girandola Approval of the Treasurers report OLD BUSINESS Breakwater Beach (a) Gate relocation (CS) Peconic Bay discharge basin agreement(CS) RESOLUTIONS RESOLUTION 2022-79 RESOLUTION SETTING MEETING DATES FOR JANUARY 2023 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby set the following meeting dates for the month of January: Work Session and Organizational meeting, Thursday, January 5, 2023 at 6:00 P.M., monthly meeting, Thursday, January 12, 2023 at 6:00 P.M. 1� 1 RESULT: Motion by, seconded by , all in favor and motion carried unanimously to approve Resolution 2022-79. RESOLUTION 2022-80 RESOLUTION APPROVING BILL REGISTER AND AUTHORIZING PAYMENT OF CURRENT BILLS RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approve the Bill Register submitted by the Treasurer for the December 19, 2022 meeting and further authorizes payment of the current bills. RESULT: Motion by, seconded by , all in favor and motion carried unanimously to approve Resolution 2022-80. RESOLUTION 2022-81 RESOLUTION APPOINTING JEAN SCHWEIBISH TO THE POSITION OF SECRETARY OF THE MATTiTUCK PARK DISTRICT RESOLVED, that the Board of Commissioner of the Mattituck Park District appoints Jean Schweibish to the position of Secretary, effective January 1, 2023 at an annual salary of $13,000.00, which is derived from ten (10) hours per week at an hourly rate of$25.00. Dudng the month of December 2022, Ms Schweibish will be compensated at the same hourly rate for shadowing the outgoing secretary. RESULT: Motion by, seconded by , all in favor and motion carded unanimously to approve Resolution 2022-81. Executive Session Matters pertaining to personnel "PLEASE PRACTICE SAFE SOCIAL DISTANCING * MATTITUCK PARK DISTRICT BOARD OF COMMISSIONERS REGULAR MEETING MINUTES December 19, 2022 Attendance Charles Gueli, Chairman Nick Deegan, Commissioner Kevin Byrne, Commissioner Chris Shashkin, Administrative Assistant Lyle Girandola, Treasurer Stephen Kiely, Legal Counsel NOT PRESENT Jennifer Mannino, Secretary Denise Geis, Jim Underwood and Jean Schweibish were present from the public. CALL TO ORDER Meeting called to order 6:30 PM APPOINTMENT: Jennifer Murray— Audubon Society • J Murray commended the board on a job well done in respect to the shore bird protection. She wanted to make MPD aware that the report she submitted was for the DEC and was not meant to be released to the public. The incidents mentioned in the report happened elsewhere in Southold Town and not at MPD properties. • J Murray suggested to work with the local police department to help enforce the laws • She was very pleased with the public participation on the local level. The problem is with out-of-town visitors and fisherman who do not respect our local beaches and leave trash, walk through the nesting sites and let their dogs off leash that frighten the birds. • K Byrne asked about signage to help with keeping people away from nesting sites. • J Murray replied the icon with the red circle and line through it works the best, it is universal and no language is needed. • Another suggestion to help promote education, is to have a sign with a QR code that the public can download and read about the shore birds and why sharing the beach is so important. This would come from the Audubon Society. • J Murray is happy to help MPD with anything they need as far as ideas on education and support materials as Baillie Beach and Breakwater are very important sites for the birds. • The critical dates for the birds are March through August so educating the public is the key to success. • MPD Commissioners thanked Ms. Murray for her hard work. APPROVAL OF MINUTES Motion by C Gueli, seconded by K Byrne, all in favor and motion carried unanimously to approve the Minutes from the November 17, 2022 submitted via email. TREASURER'S REPORT (L Girandola) Presented/Discussed: Statement of Activity dated December 2022 showing November 2022 YTD and 2022 Full year estimate/actual Sales/revenue spreadsheet for January 2022-November 2022 • After expenses there will be an excess of funds of$90,595.00, this includes the net sales from the auction of approximately$60,000.00. • L Girandola prepared a separate spread sheet for the month of December of expenditures and needed projects, however most of the excess funds will not be spent in 2022 • K Byrne questioned the amount in the office supply line, L Girandola explained it is for new computers, zoom equipment and some new office furniture. • C Shashkin also included some much-needed site repairs and equipment that can be ordered in December • K Byrne suggested to move the auction funds to the appropriated funds line and save for capital improvement instead of in the general fund. The Commissioners agreed • C Gueli presented the Commissioners with a list of ideas/needed projects of where funds can be spent over the next year years. Motion by K Byrne, seconded by C Gueli, all in favor and motion carried unanimously to accept and approve the Treasurer's Report. Old Business Breakwater and Veteran's Beach • The gate posts have been moved at both properties. • Dan Goodwin the Southold Town Highway Superintendent asked what the plans are for Breakwater as far where the pavement will be. The Commissioners noted the gate will be close to Town property line. • N Deegan noted that there will be more cost to MPD as far as maintaining the blacktop at Breakwater once the gates are moved. Peconic Bay Discharge Basin • The town attorney is ready with the easement agreement with MPD for the parcel at Veteran's Memorial Park. He will speak with MPD attorney. New Business • The Commissioners reviewed the 3 bids received for snowplowing. The bids were received from Georgie Contracting, Alexandera Landscaping and Ratsey Construction. • Ratsey Construction was accepted as the lowest bid. RESOLUTIONS RESOLUTION 2022-79 RESOLUTION SETTING MEETING DATES FOR JANUARY 2023 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby set the following meeting dates for the month of January: Work Session and Organizational meeting, Thursday, January 5, 2023 at 6:00 P.M., monthly meeting, Thursday, January 12, 2023 at 6:00 P.M. RESULT: Motion by C Gueli, seconded by K Byrne, all in favor and motion carried unanimously to approve Resolution 2022-79. RESOLUTION 2022-80 RESOLUTION APPROVING BILL REGISTER AND AUTHORIZING PAYMENT OF CURRENT BILLS RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approve the Bill Register submitted by the Treasurer for the December 19, 2022 meeting and further authorizes payment of the current bills. RESULT: Motion by K Byrne, seconded by C Gueli, all in favor and motion carried unanimously to approve Resolution 2022-80. RESOLUTION 2022-81 RESOLUTION APPOINTING JEAN SCHWEIBISH TO THE POSITION OF SECRETARY OF THE MATTITUCK PARK DISTRICT RESOLVED, that the Board of Commissioner of the Mattituck Park District appoints Jean Schweibish to the position of Secretary, effective January 1, 2023 at an annual salary of $13,000.00, which is derived from ten (10) hours per week at an hourly rate of$25.00. During the month of December 2022, Ms Schweibish will be compensated at the same hourly rate for shadowing the outgoing secretary. RESULT: Motion by C Gueli, seconded by K Byrne, all in favor and motion carried unanimously to approve Resolution 2022-81. RESOLUTION 2022-82 RESOLUTION ACCEPTING THE BID FROM RATSEY CONSTRUCTION FOR SNOWPLOWING SERVICES FOR 2022-2023 SEASON RESOLVED, that the Board of Commissioner of the Mattituck Park District accepts the bid from Ratsey Construction located at 413 Wiggins St, Greenport NY 11944, for the 2022-2023 winter season in accordance with the accepted fee schedule received, pending proof of insurance and workers compensation insurance. RESULT: Motion by C Gueli, seconded by K Byrne, all in favor and motion carried unanimously to approve Resolution 2022-82 PUBLIC COMMENT • D Geis asked if MPD could send out a mass email the day before meetings to notify the public of the upcoming meetings. • The Easter Egg order will be delivered mid-January. Meeting adjourned at 7:47PM Operating Account(•9531)BankBalance:38078.72EndingBalance:$38,871.11 Date Ref No. Payee Memo Payment Deposit Reconciliation Balance Account 1227/2022 Eckert Otl Services,Inc 542.00 In pipeline 38,871-11 6015 Operational&Site Maintenance:Oil 1227/2022 Blue Line Construction 1,200.00 In pipeline 39,413.11 6130 Operational&Site Maintenance:Site Repairs&Maintenance 1220/2022 Orlowski Hardware Company 470.35 in pipeline 40,613.11 6100 Operational&Site Maintenance:Building Supplies 17120/2022 Island Portables,Inc 356.00 In pipeline 41,083.46 1220/2022 Southold Town Dept Solid Waste 23.80 In pipeline 41,439.46 6040 Operational&Site Maintenance:Sanilation 12/20/2022 van Duzer 118.11 In pipeline 41,46326 6010 Operational&Site Maintenance:Natural Gas 12/19/2022 Intuit Memo Debit-INTUIT'QBooks Onl 6609007 92.33 Cleared 38,991.37 4040 Office Supplies&Fees:Computers&Software 12/19/2022 Signature Services LLC Net of$100 discount as per agreement 700.00 In pipeline 39,083.70 6130 Operational&Site Maintenance:Site Repairs&Maintenance 12/15/2022 Optimum Memo Debit-671724 POS PURCHASE OPTIMUM 7839 631-393-0636 NY 79698755 E 123.45 Cleared 39,783.70 4050 Office Supplies&Fees:intemet&Cells 12/15/2022 Verizon Memo Debit-768790 POS PURCHASE VZWRLSS'APOCC VI 800-922-0204 FL 14101 217.63 Cleared 39,907.15 4050 Office Supplies&Fees:lntemet&Cells 12/15/2022 Orlowski Hardware Company 105.79 In pipeline 40,124.78 6100 Operational&Site Maintenance:Building Supplies 12/15/2022 Advance Auto Parts Memo Debit 48.88 Cleared 40,230.57 6220 Operational&Site Maintenance:Vehicle repairs 12/15/2022 A&C Autoservices 212.90 Cleared 40,279.45 6220 Operational&Site Maintenance:Vehicle repairs 12/15/2022 Kaelin's Sery Ctr&Equip,Inc 245.00 Cleared 40,492.35 6120 Operational&Site Maintenance:Equipment lease&maintenance 12/152022 58490 NawrockiSmith Memo Debit 2,500.00 Cleared 40,737.35 5010 Professional FeesAccounting fees 12/152022 43568 Island Portables,Inc 178.00 Cleared 43,237.35 6040 Operational&Site Maintenance:Sanitation 12/152022 26787 Southold Town Dept Solid Waste 89.10 In pipeline 43,415.35 6040 Operational&Site Maintenance:Sanitadon 12/15/2022 8946 Amagansett Building Materials,Inc 47.88 Inp'reline 43,504.45 6100 p Operational&Site Maintenance:Building Supplies 12/15/2022 7490 Amagansett Building Materials,Inc 16.69 in pipeline 43,552.33 6100 Operational&Site Maintenance:Building Supplies 12/152022 4594 Amagansett Building Materials,Inc 189.99 In pipeline 43,569.02 6100 Operational&Site Maintenance:Building Supplies 12/15/2022 1379 Owl Electric 730.00 In pipeline 43,759.01 6130 Operational&Site Maintenance:Site Repairs&Maintenance 12/142022 National Grid Memo Debit-NGRID37 NGRID37WEB 1894822006 241.00 Cleared 24,489.01 6020 Operational&Site Maintenance:Electricity, 12/14/2022 Southold Town Dept Solid Waste Memo Debit-51013 POS PURCHASE SOLID WASTE RECY CUTCHOGUE NY 147001 1320 Cleared 24,730.01 6040 Operational&Site Maintenance:Sanitation 12109/2022 Staples Debit-XX5239 POS PURCHASE STAPLES 1576 RIVERHEAD NY 08160691 003098 45.27 Cleared 23,99321 4010 Office Supplies&Fees:Office Supplies 12/08/2022 Southold Town Dept Solid Waste Debit-XX5239 POS PURCHASE SOLID WASTE RECY CUTCHOGUE NY 141000651' 28.80 Cleared 24,038.48 6040 Operational&Site Maintenance:Sanitation 12107/2022 1&1 Internet Memo Debit-708745 POS PURCHASE WWW.lANDI.COM 6105601589 PA 7417327; 1.00 Cleared 24,067.28 5220 Professional Fees:Website/email 12/06/2022 The Hartford ACH Debit-THE HARTFORD 865087101209 408.79 Cleared 24,068.28 3040 Fringe Benefits:Disability 12/05/2022 WB Mason ACH Debit-WBMASONCOMPANY OFFICEPROD 3099476 910.79 Cleared 24,477.07 4010 Office Supplies&Fees:Office Supplies 11/30/2022 Square,Inc. 17.65 Cleared 24,887.86 5030 Professional Fees:Bank fees&service charges 11292022 Memo Debit-763910 POS PURCHASE TIMESREVIEW NEWS 631-2983200 NY 26197 40A5 Cleared 24,905.51 5210 Professional Fees:AdverfiAng fees 11282022 PSEGLI Memo Debit-LIPA ONLINE PAY 0715001984 1,234.20 Cleared 24,945.96 6020 Operational&Site Maintenance:Electricity 1122/2022 Mattituck Environmental Services Memo Debit-MATTITUCK ENVIROACH 631-298-8868 120.00 Cleared 26,080.16 6040 Operational&Site Maintenance:Sanitaton 1122/2022 Mattituck Environmental Services Memo Debit-MATTITUCK ENVIRO ACH 631-298.8888 80.00 Cleared 26,200.16 6040 Operational&Site Maintenance:Sanitation 1121/2022 1&1 Internet Debit-)0(5239 POS PURCHASE WWW-1ANDI.COM 6105601589 PA 65951258 1588, 2.17 Cleared 25,550.16 5220 Professional Fees:Website%mail 11/18/2022 Intuit ACH Debit-180041NTUIT QBooks Onl 9117619 92.33 Cleared 25,552.33 4040 Office Supplies&Fees:Computers&Software Last Meeting 11/17/22 11/17/2022 Debit-Transfer to CK 4827-Transfer auction proceeds to MMaccoun 59,381.00 Cleared 25,644.66 Money Market(•4827) 11/16/2022 Debit-XX5239 POS PURCHASE BP#8993321 MATTIT MATTITUCK NY 06729244 001, 50.05 Cleared 85,025.66 6210 Operational&Site Maintenance:Gas for Vehicies/Equipment 11/16/2022 National Grid ACH Debit-NGRID37 NGRID37WEB 1894822006 240.96 Cleared 85,075.71 6020 Operational&Site Maintenance:Electricity 11/16/2022 ACH Debit-FLEETCOR FUNDING BT1 115 000000199109207 577.36 Cleared 85,316.676210 Operational&Site Maintenance:Gas for Vehicles/Equipment 11/152022 Verizon Debit-XX5239 POS PURCHASE VZWRLSS'APOCC VI 800-922-0204 FL 45127925 5: 217.63 Cleared 85,434.03 4050 Office Supplies&Fees:internet&Cells 11/15/2022 Optimum Debit-XX5239 POS PURCHASE OPTIMUM 7839 631-393-0636 NY 08664179 067580 123.45 Cleared 85,651.66 4050 Office Supplies&Fees:lntemet&Cells 11/142022 CVS Batteries Memo Debit-60872 POS PURCHASE CVS/PHARMACY#03 MATTITUCK NY 8.14 Cleared 85,775.11 4010 Office Supplies&Fees:Office Supplies 11/082022 Square,Inc. 26AO Cleared 85,783.25 5030 Professional Fees:Bank fees&service charges 11/07/2022 Square,Inc. McGreen 21.15 Cleared 85,209.655030 Professional Fees:Bank fees&service charges 11/07/2022 Easter Eggs for hunt Debit-XX5239 POS PURCHASE PAYPAL'AYERSDIS San Jose( 870.00 Cleared 84,480.80 5300 Professional Fees:Special Events 11/072022 NYS Vehicle Titles and Plates for auction Debit-XX5239 POS PURCHASE NEWYORK STA- 54.00 Cleared 85,350.80 6230 Operational&Site Maintenance.Vehicle registration 11/07/2022 1&1 Internet Debit-XX5239 POS PURCHASE WWW.IANDI.COM 6105601589 PA 60113750 0729: 1.00 Cleared 85,404.80 5220 Professional Fees:Website%mail 11/07/2022 Times Review Media Group Debit-)0(5239 POS PURCHASE TIMES REVIEW MED San Jose CA 6942588211070' 166.58 Cleared 85,405.80 5210 Professional Fees:Advertizing fees 11/07/2022 USPS Debit-XX5239 POS PU RCHASE USPS PO 3140 LO MATTITUCK NY 50095298 6420, 7.25 Cleared 85,572.38 4030 Office Supplies&Fees:Postage 11/07/2022 Revco Lighting&Electrical Supply Includes 1%discount on terms 37.96 85,579.63 6100 Operational&Site Maintenance:Building Supplies 11/02/2022 ACH Debit-ParacoGas 8006474427 569500714 373.57 Cleared 25,836.59 6010 Operational&Site Maintenance:Natural Gas 11/02/2022 USPS Debit-XX5239 POS PURCHASE USPS PO 3140 LO MATTITUCK NY.50095299 0133; 36.00. Cleared 26,210.16 4030 Office Supplies&Fees:Postage 11!02/2022 Home Depot ACH Debit-HOME DEPOT COMM ONLyV"�QaUf�S00$E 34pA Fj j Cleared 26,246.16 6110 Operational&Site Maintenance:Small lools&equipment 11/01/2022 Square,Inc. E1R9�9 Y b ffi A'\01K OWW �`.. Cleared 25,984.48 5030 Professional Fees:Bank fees&service charges 11/01/2022 Photos ofgrounds Debit-XX5239 POS PURCHAI (( � H(�RF�FtAIt � e00.00 Cleared 26,024.88 5060 Professional Fees:Otherprofessional fees 1 ��+PP99 YY�. i