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Home My WebLink About11/17/2023 REGULAR MEETING AGENDA Mattituck Park District Board of Commissioners Meeting Thursday, November 17, 2022 @ 6:30 p.m. Presiding Commissioners Charles Gueli, Chairman Nick Deegan, Commissioner Kevin Byrne, Commissioner Chris Shashkin, Administrative Assistant Lyle Girandola, Treasurer Stephen Kiely, Legal Counsel Jennifer Mannino, Secretary PUBLIC COMMENT SESSION ON AGENDA ITEMS All other comments regarding non-agenda items will be held at the end of the meeting Please limit comments to no more than 5 minutes Call to Order Pledge Approval of 10/13/2022 Meeting Minutes Presented via email Treasurer's Report - L Girandola Approval of the Treasurers report OLD BUSINESS Veteran's Park (a) Fence bids (CG) (b) Wording for Signs (All) RESOLUTIONS RESOLUTION 2022-73 RESOLUTION SETTING MEETING DATES FOR DECEMBER 2022 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby set the following meeting dates for the month of December: Work Session, Thursday, December 1, 2022 at 6:30 P.M., monthly meeting, Thursday, December 8, 2022 at 6:30 P.M. RESULT: Motion by, seconded by , all in favor and motion carried unanimously to approve Resolution 2022-73. RESOLUTION 2022-74 RESOLUTION APPROVING BILL REGISTER AND AUTHORIZING PAYMENT OF CURRENT BILLS RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approve the Bill Register submitted by the Treasurer for the November 17, 2022 meeting and further authorizes payment of the current bills. RESULT: Motion by, seconded by , all in favor and motion carried unanimously to approve Resolution 2022-74. RESOLUTION 2022-75 RESOLUTION ACCEPTING RESIGNATION OF JENNIFER MANNINO AS SECRETARY OF THE MATTITUCK PARK DISTRICT RESOLVED, that the Board of Commissioner of the Mattituck Park District accepts the resignation of Jennifer Mannino as Secretary, effective November 21, 2022. RESULT: Motion by, seconded by , all in favor and motion carried unanimously to approve Resolution 2022-75. RESOLUTION 2022-76 RESOLUTION APPROVING THE EASTER EGG ORDER FROM AYERS DISTRIBUTING COMPANY RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approve the order of 6000 toy filled eggs from Ayers Distributing Company, located at 1119 Staghorn Trail, Nicholson, Georgia 30565 for the amount of$870.00. RESULT: Motion by, seconded by , all in favor and motion carried unanimously to approve Resolution 2022-76. RESOLUTION 2022-77 RESOLUTION ACCEPT THE BID FROM NORTH FORK FENCE TO REMOVE FENCING AT BAY AVENUE, LOVE LANE AND MATTITUCK YACHT CLUB RESOLVED that the Board of Commissioners of the Mattituck Park District hereby accepts the bid from North Fork Fence, located at 6865 B Main Rd, Mattituck NY 11952, for the removal of fencing at Love Lane Park, Bay Ave, Mattituck Yacht Club and to install a dog run at the Mattituck Yacht Club for a total amount of$9150.00. RESULT: Motion by, seconded by , all in favor and motion carried unanimously to approve Resolution 2022-77. Executive Session Matters pertaining to personnel "PLEASE PRACTICE SAFE SOCIAL DISTANCING" MATTITUCK PARK DISTRICT BOARD OF COMMISSIONERS REGULAR MEETING MINUTES November 17, 2022 Attendance Charles Gueli, Chairman Nick Deegan, Commissioner Kevin Byrne, Commissioner Chris Shashkin, Administrative Assistant Lyle Girandola, Treasurer Stephen Kiely, Legal Councel Jennifer Mannino, Secretary Denise Geis and Jean Schweibish were present from the public. CALL TO ORDER Meeting called to order 6:40 PM APPROVAL OF MINUTES Motion by C Gueli, seconded by N Deegan, all in favor and motion carried unanimously to approve the Minutes from the October 13, 2022 submitted via email. TREASURER'S REPORT (L Girandola) Presented/Discussed: Statement of Activity dated October 2022 showing October 2022 YTD and 2022 Full year estimate/actual Sales/revenue spreadsheet for January 2022-October 2022 Cash balance report • L Girandola is projecting that MPD will break even this year which is the first time in many years. MPD will not have used any appropriated funds by the end of the year • The auction helped to elevate the revenues with proceeds, after costs, at approximately $60,000.00 • A portion of this can be added to the reserves • L Girandola met with Dime Bank to question the interest rate on the money market account, Dime Bank adjusted the interest from .05% to 3.125% which will also allow MPD funds to increase • L Girandola suggested to put some funds into a CD to earn more interest, there are 11 or 17 month CD's. • K Byrne noted that in the first 6 months of the year, MPD receives funds from beach permit sales, tax revenue and other sales so there will be funds available for operating expenses. • The Commissioners agreed to move funds to a CD • S Kiely suggested to reach out to the Comptrollers office to confirm the rules for municipalities allow this. Motion by C Gueli seconded by K Byrne, all in favor and motion carried unanimously to accept and approve the Treasurer's Report. Old Business Breakwater Beach • K Byrne and C Gueli met with Scott Russell, the Town is very cooperative. • Jill Doherty offered to add trees from the tree committee. • Mr. Russell noted that it is very difficult to control the trash on the jetty. Love Lane • The Town is open to the idea of an intermunicipal agreement and removing the fence between the two parks. • S Russell would like a plan for the future use of MPD facilities at Love Lane. • C Gueli has received requests to keep the bathrooms open on the weekends. • MPD may be able to apply for grants to improve the bathroom facilities New Business Veteran's Park • Three bids were received to remove the two rolling gates and replacing with new gates at a new location closer to the attendants booth • AG Fencing was the lowest bid at$4095.00. • The PO for the sound baffles in the community room is not completed, still need exact measurements for the project to be done properly. Once measured, the PO will be completed. The chains for installation, will be ordered with the baffles and still be within the budgeted amount for this project. • D Reeve and T Pumillo can install the baffles once received. • K Byrne wants to make the signs for all parks more welcoming, the Commissioners will have a special meeting to review the wording. RESOLUTIONS RESOLUTION 2022-73 RESOLUTION SETTING MEETING DATES FOR DECEMBER 2022 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby set the following meeting dates for the month of December: Work Session, Thursday, December 8, 2022 at 6:30 P.M., monthly meeting, Thursday, December 15, 2022 at 6:30 P.M. RESULT: Motion by, C Gueli seconded by K Byrne, all in favor and motion carried unanimously to approve Resolution 2022-73. RESOLUTION 2022-74 RESOLUTION APPROVING BILL REGISTER AND AUTHORIZING PAYMENT OF CURRENT BILLS RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approve the Bill Register submitted by the Treasurer for the November 17, 2022 meeting and further authorizes payment of the current bills. RESULT: Motion by N Deegan, seconded by K Byrne, all in favor and motion carried unanimously to approve Resolution 2022-74. RESOLUTION 2022-75 RESOLUTION ACCEPTING RESIGNATION OF JENNIFER MANNINO AS SECRETARY OF THE MATTITUCK PARK DISTRICT RESOLVED, that the Board of Commissioner of the Mattituck Park District accepts the resignation of Jennifer Mannino as Secretary, effective December 15, 2022. RESULT: Motion by K Byrne, seconded by C Gueli, all in favor and motion carried unanimously to approve Resolution 2022-75. RESOLUTION 2022-76 RESOLUTION APPROVING THE EASTER EGG ORDER FROM AYERS DISTRIBUTING COMPANY RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approve the order of 6000 toy filled eggs from Ayers Distributing Company, located at 1119 Staghorn Trail, Nicholson, Georgia 30565 for the amount of$870.00. RESULT: Motion by C Gueli seconded by K Byrne, all in favor and motion carried unanimously to approve Resolution 2022-76. RESOLUTION 2022-77 RESOLUTION TO ACCEPT THE BID FROM NORTH FORK FENCE TO REMOVE FENCING AT BAY AVENUE, LOVE LANE AND MATTITUCK YACHT CLUB RESOLVED that the Board of Commissioners of the Mattituck Park District hereby accepts the bid from North Fork Fence, located at 6865 B Main Rd, Mattituck NY 11952, for the removal of fencing at Love Lane Park, Bay Ave, Mattituck Yacht Club and to install a dog run at the Mattituck Yacht Club for an amount not to exceed $10,000.00. RESULT: Motion by K Byrne, seconded by C Gueli, all in favor and motion carried unanimously to approve Resolution 2022-77. RESOLUTION 2022-78 RESOLUTION TO ACCEPT THE BID FROM AG FENCING TO REMOVE AND REPLACE THE GATES AT VETERAN'S PARK ENTRANCE RESOLVED that the Board of Commissioners of the Mattituck Park District hereby accepts the bid from AG Fencing, located at 303 Winding Rd, Old Bethpage NY 11804, for the removal of two rolling gates and 115 feet of chain link fence and replacement and relocation of a new gate for a total amount of$4095.00. RESULT: Motion by C Gueli, seconded by K Byrne, all in favor and motion carried unanimously to approve Resolution 2022-78. ELECTION RESULTS Denise Geis 240 Jonathan Estereich 211 Final results TBD once all absentee ballots are received PUBLIC COMMENT • D Geis shared emails she received, one from Anne Bialesky who complained about a party held at the Community room for a discounted price • She also received a complaint for Jennifer O'Keefe got bitten by a dog at Breakwater Beach and feels the signs need to be improved • D Geis questioned if new bids will be accepted for landscaping next season. The answer is yes Enter executive session at 7:37PM End executive session and meeting adjourned at 8:26PM IN,iff Il,iirl,Ttali 1515trict I lua��u_lul Report i November 2022,YTD Full Year Estimate As of November 2022 +Better/Worse +Better/-Worse Change Change 2022 CASH GAYS This Year Last Year % This Year Last YearBu ° dget Est vs B Revenueud 1010 Tax Appropriation Revenue 321,368 288,660 32,708 11.3% 320,000 288,660 31,340 10.9% 320,000 1110 Room rentals 36,065 16,603 19,463 117.2% 37,300 16,602 20,698 124.7% 1120 Picnic rental 3,300 5,200 (1,900) -36.5% 3,300 5,200 (1,900) -36.5% 1130 Field use 3,594 9,437 (5,843) -61.9% 3,600 9,437 (5,837) -61.9% 1140 Lodge rental 18,980 4,715 14,265 302.5% 20,000 7,305 12,695 173.8% 1150 Permit fees,Resident 46,509 5,855 40,654 694.3% 46,500 5,855 40,645 694.2% 1152 Daily Beach Pass 9,170 - 9,170 - 9,200 - 9,200 - 1155 Permits,Non-Residents 6,300 2,016 4,284 212.5% 6,300 2,016 4,284 212.5% 1215 Kayak Storage 1,125 - 1,125 - 1,100 - 1,100 - 1220 Sale of Excess Equipment 73,910 - 73,910 - 73,900 - 7.3,900 - -1230 Special Event Revenue 11;180 12,964 (1,784) -13.8% 11,200 12,964 (1,764) -13.6% 1240 Donations 600 - 600 - 600 - 600 1250 Other Revenues 13,319 1,400 11,919 851.4% 13,300 - 1,400 11,900 850.0% 553000 1500 Bank Interest - 361 192 170 . 88.4% 500 201 299 148.8% - Total Revenue 545,781 347,041 198,740 57.3% 546,800 349,640 197,160 56A% 375,000 979,800 Expenditures 2000 Payroll Wages _ 2010 Accountant(freasurer 4,690 11,369 6,679 58.7% 5,100 12,852 7,752 60.3% -2020 Administrative _ 41,701_ _ 49,009 7,307 14.9% 44,800 56,265 11,465 -20:4% 2030 Beach Attendants 29,801 33,341 3,540 10.6% 30,000 33,719 3,719 11.0% 2040 Buildings&Grounds 67,617 77,572 9,956 12:6% 74,000 87,463 13,463 15.4% 2050 Hostess 631 - ;(631) - 1,2000 (1,200) (2 - 2060 Lifeguards 23,882 26,369 ,478) -9.4% 23,900 26,361 2,461 9.3% 2070 Lifeguard Manager 6,926 8,000 (1,074) -13.4% 7,000 8,000 1,000 12.5% 2080'Secretary 6,902 6,923 -1 21 0.3% 8,000. 7,826 (174) -2.2% Total 2000 Payroll Wages 182,150 212,574 23;31.9 11_.0% 194;000 232,485 38,485 16.6% 235,000 49,000 3000 Fringe Benefits 30.10 Fed/State/FICATaxes 46,591 16',332 (30,259) -18$.3% 50,000_ 17,856 (32,144) -180.0% 3030 Workers'compensation insurance 560 6,106 5,546 90.8% 600 6,106 5,506 902% 3040,Disability 5,020 1,693 (3,326), -196.4% 5,000 1,693 (3,307) -195.3% Total3000'Fringe Benefits 52,171 24,132 (28,039) -116.2% 55;600 25,655 (29,945) -116.7% 28,000 (27,600) 4000 Office-Supplies&Fees 4010OfficeSupplies3,932 7,212_ . _ 3,280' - 45:5%= ---11;000°• -7;857`- - (3;143)-� 40:0%-- 4020-Office Supplies:Printing 661, '380' (281) -73:8% 900 380 (520) -136.8% 4030 Office Supplies:Postage 321- 800 479 59.8% 466 800- 400 50.0% 4040 Computers&Software 1,847 = (1,847) - 2,100„ 0 (2,1.00) - 4050Internet&Cells '3,628 5,245- 1;617 30.8% 4;200 5,794 1,504 27.5% 4070 Mileage Reimbursement - "83._ . . . _. .821: . .737 89.8% :100_ „- 904 .804 88.Q% --Total 4000 Office Supplies&Fees -10,473 14,457 .3,985_. - 27.6% 18,700 15,735 (2,965) 48.8% 33,000 94,300 5000 Professional Fees 5010 Accounting 1bes _- .7,500 _.10,800 3,300 ---30.6%- -10,000 10,800 . 860 7.4% 5020 Legal fees 16,722 14,306' (2,422) -16.9% 19,000 15;600 (3,400) -21.8% 5030 Bank fees&service charges 2,003 12 (1,991) -16856.6% 2,200 12 ° 5040 Pa II service fees 4,054 4,201 147 3.5/o (2,171 -1852% /o yro 4,400 4,571 171 3.7% 5060 Other professional fees 24,668 4,637 (20,032) -432.0% 26,000 4,637 (21,364) -460.8% Z-2022 Meeting Confidential Pagel Mattituck Park District Financial Report November 2022,YTD Full Year Estimate As Of November 2022 +Better/Worse +Better/Worse t �4S�9E3A5,'S• Change Change 2022 This Year Last Year. %o This Year Last Year $ - % Budget Est vs Sud 5070 Election'Fees 38 396 358 90.5% -200 681 481 70.6% 5100`Property insurance 24,683 24,105 (578) -2A% 25,000 24,105 (895) -3.7% 5210 Advertising-fees '' 766 - (166) - 800 - 0 (800) - 5220 Website%mail-:- . - _ ) ( ) 5300 Special Events 3,627 8,000 4(373 54.7% 4,000 8,000 4,000 50.0% Total 5000.Professional Fees 84,220 66,450 (17,771) -26.7% 91,800 68,405 (23,395) -34.2% 55,600 (36,200) 6000 Operational&Site Maintenance -, 6010 Natural Gas = 3,773- ---3,579 (194). -5.4% 5,200 4,887 (313) -6.4% 6015-O6020 Elie 2,959 2;333 626) -26.8% 3,560 2,333 (. (1,167) -50.0% ctriciV 14,618 15,113 495 3.3%. 16,100 16,685 585 3.5% 6030-Water 779 1;225 446 36A% 1,000 1,274 274 21.56/c 6040 Sanitation 7,1627,518 356 4.7% 7,500 - 8,040 .540 6.7% •6100 Building Supplies _ .4,996- .. 14,960 - '.9,964 - '06-.6% -- - -10;000- 16,550 6,550 39.66/6 6110 Small tools&equipment 6;016 410 (5,606) -1367.6% 10,000 549 (9,451) -1720.8% 6120 Equipmentlease-&maintenance 2,321 - (2;321) - 3,000 0 (3,000) - 6130 Site Repairs&Maintenance 14,943 26,727 5,784 27.96/. 25,000 22;255 (2,745) -12.3% -6140 Landscaping 38,854 - (38,854) - 45,000 0 (45,000) -6210 Gas for Vehicles/Equipment 4,783 3,455 (1,328) -38A% 5,700 4,074 (1,626) -39.9% 6220 Vehicle repairs 3,246 4,495 1,249 27.8% 3,500 5,132 1,632 31.8% Total-60060perational&Site Maintenance 104,449 73,815 (30,635) -41.5% 135,500 81,780 (53,720) -65.7% 243,000 107,500 7000 Capital Improvements&Purchases 70.10 Major.Purch6se 21,756 79,828 58,072 72.7% 51,200 79,828 28,628 35.9% Tota17000.Capital-Improvements&Purchases 21,756 79,828 58,072 72.7% 51200 79828 28628 359% 0 (51,a0o) 8000 , , , .Other Expenses 8030 Uncategorized.Expense (32) 0 32 0 0 - - Total 8000 Other Expenses (32) 0 32 - 0 0 - - 12,000 92,000 Total Expenditures $ 455,186 $ 471,255 $ 8,964 1.9% $ 546,800 $ 503,887 $ (42,913) -8.5% $ 606,600 59,600 Net Income/(Loss) $ 90,595 $(124,214) $ 207,704 -167.2% $ - $ (154,247) $154,247 100.0% $ (231,600) 231,600 ---- - Confidential P aee 2