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Home My WebLink About10/13/2022 REGULAR MEETING AGENDA Mattituck Park District Board of Commissioners Meeting Thursday, October 13, 2022 @ 6:30 p.m. Presiding Commissioners Charles Gueli, Chairman Nick Deegan, Commissioner Kevin Byrne, Commissioner Chris Shashkin, Administrative Assistant Lyle Girandola, Treasurer Stephen Kiely, Legal Counsel Jennifer Mannino, Secretary PUBLIC COMMENT SESSION ON AGENDA ITEMS All other comments regardinq non-agenda items will be held at the end of the meeting Please limit comments to no more than 5 minutes Call to Order Pledge Approval of 9/8/2022 Meeting Minutes Presented via email Treasurer's Report - L Girandola Approval of the Treasurers report Breakwater Beach (a) Town Hall Meeting (All) RESOLUTIONS RESOLUTION 2022-68 RESOLUTION SETTING MEETING DATES FOR NOVEMBER 2022 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby set the following meeting dates for the month of November: Work Session, Thursday, November 3, 2022 at 6:30 P.M., monthly meeting, Thursday, November 17, 2022 at 6:30 P.M. RESULT: Motion by, seconded by , all in favor and motion carried unanimously to approve Resolution 2022-68. RESOLUTION 2022-69 RESOLUTION APPROVING BILL REGISTER AND AUTHORIZING PAYMENT OF CURRENT BILLS RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approve the Bill Register submitted by the Treasurer for the October 13, 2022 meeting and further authorizes payment of the current bills. RESULT: Motion by, seconded by , all in favor and motion carried unanimously to approve Resolution 2022-69. RESOLUTION 2022-70 RESOLUTION ACCEPTING BID FOR WATER HEATER INSTALLATION AT LOVE LANE RESOLVED that the Board of Commissioners of the Mattituck Park District hereby accepts the bid from Certainty Plumbing at 154 Riverside Avenue, Mastic Beach to install the water heater at the Love Lane facility for$2500.00. RESULT: Motion by , seconded by , all in favor and motion carried unanimously to approve Resolution 2022-70. RESOLUTION 2022-71 RESOLUTION SETTING THE PRICE FOR ALDRICH LANE FIELD LIGHT USE RESOLVED that the Board of Commissioners of the Mattituck Park District hereby sets the price of$50.00 per hour for use the field lights by the soccer leagues for the 2022-2023 season at Aldrich Lane. RESULT: Motion by, seconded by , all in favor and motion carried unanimously to approve Resolution 2022-71. RESOLUTION 2022-72 RESOLUTION APPROVING THE PURCHASE OF ACOUSTIC BAFFLES FOR VETERANS PARK COMMUNITY ROOM RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approves the purchase of acoustic baffles for Veterans Memorial Park Community Room at a cost not to exceed $5000.00. RESULT: Motion by, seconded by , all in favor and motion carried unanimously to approve Resolution 2022-72. "PLEASE PRACTICE SAFE SOCIAL DISTANCING" MATTITUCK PARK DISTRICT BOARD OF COMMISSIONERS REGULAR MEETING MINUTES October 13, 2022 Attendance Charles Gueli, Chairman Nick Deegan, Commissioner Not present Kevin Byrne, Commissioner Chris Shashkin, Administrative Assistant Lyle Girandola, Treasurer Stephen Kiely, Legal Counsel Jennifer Mannino, Secretary Denise Geis, David Perrin, Anthony Divello, Maria Santigate, Cathy and John Simichich, Alexandra and Mike Getches and George Lomaga were present from the public. CALL TO ORDER Meeting called to order 6:30 PM APPROVAL OF MINUTES Motion by C Gueli, seconded by K Byrne, all in favor and motion carried unanimously to approve the Minutes from the September 8, 2022 submitted via email. Breakwater Beach Breakwater Beach • D Perrin and A Divello said one big issue is the trash on the beach,jetty and parking lot up to Naugles Drive. • K Byrne asked them to take photos so that MPD can present them to Southold Town Board and DEC to highlight the issue. • D Perrin would like to see more garbage cans at the beach and jetty • G Lomaga suggested to get the involved parties together to discuss the issues, each party says "not my problem", it is a community problem and all parties need to work together. • C Simicich suggested to submit the issues to the paper then if no response move on to News 12 and make the public aware. • C Shashkin presented a map of Breakwater to show which party owns what portion of the area. • Other issues discussed were the volleyball court needs cleaning up, the fence needs repair, the parking lot needs repair and the playground needs improvement. • K Byrne explained that resurfacing the parking lot is extremely expensive and at this time, MPD can fill the holes and maintain the lot until more funding can be obtained to repave the lot. • L Girandola suggested to have a five-year plan and set aside what MPD is able to eventually repave the lot. • C Shaskin informed the public that Southold Town Board is looking into putting up no parking signs in certain areas outside of Breakwater • S Kiely suggested the public write letters and/or attend the Town Board meetings and bring up the issues of concern at Breakwater • C Shashkin read emails received regarding Breakwater issues, the comments included to update the playground, have a concession stand, too many dogs on the beach and the lack of supervision and general disrepair/ uncleanliness of the park. • G Lomaga would like MPD to have a few of the concerts at Breakwater in addition to Veteran's Park. • M Getches suggested to have more native plantings to improve the look and possibly help discourage littering. • K Byrne discussed the plan to move the barrier and change the entrance area, MPD will use different fencing to make it more appealing, and have more control over the entrance and possibly put a small basketball court in the lot • C Gueli said the MPD has spoken to the town about changing the entrance and no problem just need to put a plan together and figure out the cost, this will add a few more parking spaces. • C Gueli got a quote of$47,000 to update the playground, MPD plans to apply for a grant to cover the cost, the total cost should be about $55,000 with the playground and fencing • C Gueli discussed concession stands for Vets and Breakwater, the idea is to have food trucks, as the cost of improving the existing building at Vets is not a viable option • K Byrne asked public opinion if it would be better to improve the parks one at a time or distribute money evenly throughout the parks, the general consensus was to distribute evenly but considering the needs of each park, therefore the bulk would be spent at Vets and Breakwater as this is the most benefit to the public. • G Lomaga asked to install sunscreen stations at the beaches. TREASURER'S REPORT (L Girandola) Presented/Discussed: Statement of Activity dated September 2022 showing September 2022 YTD and 2022 Full year estimate/actual Sales/revenue spreadsheet for January 2022-September 2022 Cash balance report • MPD has increased the cash balance due to the restraint of spending, this can be added to the appropriated reserve fund • K Byrne suggested to add some of this to the capital improvement fund, L Girandola would prefer to hold this in the reserve fund Motion by C Gueli seconded by K Byrne, all in favor and motion carried unanimously to accept and approve the Treasurer's Report. RESOLUTIONS RESOLUTION 2022-68 RESOLUTION SETTING MEETING DATES FOR NOVEMBER 2022 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby set the following meeting dates for the month of November: Work Session, Thursday, November 3, 2022 at 6:30 P.M., monthly meeting, Thursday, November 17, 2022 at 6:30 P.M. RESULT: Motion by K Byrne seconded by C Gueli, all in favor and motion carried unanimously to approve Resolution 2022-68. RESOLUTION 2022-69 RESOLUTION APPROVING BILL REGISTER AND AUTHORIZING PAYMENT OF CURRENT BILLS RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approve the Bill Register submitted by the Treasurer for the October 13, 2022 meeting and further authorizes payment of the current bills. RESULT: Motion by C Gueli, seconded by K Byrne, all in favor and motion carried unanimously to approve Resolution 2022-69. RESOLUTION 2022-70 RESOLUTION ACCEPTING BID FOR WATER HEATER INSTALLATION AT LOVE LANE RESOLVED that the Board of Commissioners of the Mattituck Park District hereby accepts the bid from Certainty Plumbing at 154 Riverside Avenue, Mastic Beach to install the water heater at the Love Lane facility for$2500.00. RESULT: Motion by K Byrne, seconded by C Gueli, all in favor and motion carried unanimously to approve Resolution 2022-70. RESOLUTION 2022-71 RESOLUTION SETTING THE PRICE FOR ALDRICH LANE FIELD LIGHT USE RESOLVED that the Board of Commissioners of the Mattituck Park District hereby sets the price of$50.00 per hour for use of the field lights by the soccer leagues for the 2022-2023 season at Aldrich Lane. RESULT: Motion by C Gueli, seconded by K Byrne, all in favor and motion carried unanimously to approve Resolution 2022-71. RESOLUTION 2022-72 RESOLUTION APPROVING THE PURCHASE OF ACOUSTIC BAFFLES FOR VETERANS PARK COMMUNITY ROOM RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approves the purchase of acoustic baffles for Veterans Memorial Park Community Room at a cost not to exceed $5000.00. RESULT: Motion by K Byrne, seconded by C Gueli, all in favor and motion carried unanimously to approve Resolution 2022-72. Meeting adjourned at 7:44PM Ma«-,.,...-k District Statement ofActivity As of September 2022 September 2022,YTD Full Year Estimate +Better/-Worse +Better/-Worse CASH BASIS Change Change 2022 Revenue This Year Last Year $ °�° This Year Last Year a % Bud-get Estvs and 1010 Tax Appropriation Revenue 321,368 288,660 32,708 11.3% 320,000 288,660 31,340 10.9% 320,000 1110 Room rentals 27,695 14,070 13,625 96.8% 30,000 16,602 13,398 80.7% 1120 Picnic rental 3,300 5,200 (1,900) -36.5% 3,500 5,200 (1,700) -327% 1130 Field use 3,594 5,707 (2,113) -37.0% 5,000 9,437 (4,437) -47.0% 1140 Lodge rental 17,250 3,760 13,490 358.8% 19,000 7,305 11,695 160.1% 1150 Permit fees,Resident 46,409 5,855 40,554 692.6% 46,500 5,855 40,645 694.2% 1152 Daily Beach Pass 9,170 9,170 9,200 1155 Permits,Non-Residents - - 9,200 - 6,300 2,016 4,284 212.5% 6,300 2,016 4,284 212.5% 1215 Kayak Storage 1,125 1,125 1,100 1230 Special Event Revenue 11,180 12,964 ° 1,100 1240 Donations 600 (1,784) -13.8/0 11,200 12,964 (1,764) -13.6% 1250 Other Revenues - 600 - 600 - 600 - 1500 Bank Interest 13,269 1,050 12,219 1163.7% 13,300 1,400 11,900 850.0% 55,000 Total Revenue 132 170 (38) -22.5% 200 201 (1) -0.5% 461,391 339,452 121,939 35.9% 465,900 349,640 116,260 33.3% 375,000 90,900 Expenditures 2000 Payroll Wages 2010 Accountant/Treasurer 3,625 9,392 5,767 61.4% 4,900 12,852 7,952 61.9% 2020 Administrative 33,958 37,148 3,190 8.6% 50,000 56,265 6,265 11.1% 2030 Beach Attendants 29,635 32,900 3,265 9.9% 31,000 33,719 2,719 8.1% 2040 Buildings&Grounds 54,778 63,930 9,152 14.3% 2050 Hostess 83,000 87,463 4,463 5.1 2060 Lifeguards 23,882 26,361 (214) ° 500 0 (500) - (2,478) -9.4/0 24,000 26,361 2,361 9.0% 2070 Lifeguard Manager 6,926 9,000 (2,074) -23.0% 7,000 8,000 1,000 12.5% 2080 Secretary 5,427 5,719 292 5.1% 7,500 7,826 326 4.2% Total 2000 Payroll Wages 158,444 184,449 16,899 9.2% 207,900 3000 Fringe Benefits 232,485 24,585 10.6% 235,000 27,100 3010 Fed/State/FICA Taxes 40,006 14,104 (25,902) -183.6% 54,000 17,856 (36,144) -202.4% 3030 Workers'compensation insurance 560 6,106 (5,546) -90.8% 600 6,106 5,506 90.2% 3040 Disability 5,020 800 (4,220) -527.7% 5,000 1,693 (3,307) -195.3% Total 3000 Fringe Benefits 45,585 21,010 (35,668) -169.8% 59,600 4000 Office Supplies&Fees 25,655 (33,945) 432.3% 28,000 (31,600) 4010 Office Supplies 3,924 5,064 1,141 22.5% 5,500 7,857 2,357 30.0% 4020 Office Supplies:Printing 661 50 (611) -1221.1% 900 380 (520) -136.8% 4030 Office Supplies:Postage 108 605 497 82.1% 400 800 400 50.0% 4040 Computers&Software 1,663 - (1,663) - 2,200 0 (2,200) 4050 Internet&Cells 3,045 4,011 965 24.1% 4,200 5,794 1,594 27.5% 4070 Mileage Reimbursement 83 821 737 89.8% 100 904 804 88.9% Total 4000 Office Supplies&Fees 9,484 10,550 1,067 10.1% 13,300 15,735 2,435 15.5% 33,000 19,700 5000 Professional Fees 5010 Accounting fees 7,500 10,800 3,300 30.6% 10,000 10,800 800 7.4% 5020 Legal fees 13,000 10,400 (2,600) -25.0% 18,000 15,600 5030 Bank fees&service charges (2,400) -1 41.3 g 1,896 12 (1,884) -15953.7% 1,800 12 (1,788) -15141.3% 5040 Payroll service fees 3,530 3,289 (241) -7.3% 4,600 4,571 (29) -0.6% 5060 Other Professional fees 9,189 4,637 (4,553) -98.2% 6,700 4,637 5070 Election Fees (2,064) -44.5% 0-2022 Meeting 29 216 187 86.6% 700 681 (19) -2.8% Confidential lattitu ck Park District :atement ofActivity September 2022,YTD Full Year Estimate As of September 2022 *BettedWorse +Better!Worse Change Change 2022 CASH BASIS This Year Last Year I This Year Last Year A % Budget Est vs Bud 5100 Property insurance 24,683 (1,265) (25,947) 2051.9% 25,000 24,105 (895) -3.7% 5210 Advertising fees 422 - (422) - 200 0 (200) - 5220 Website/email 155 - (155) - 200 0 (200) - 5300.Special Events 2,757 8,000 5,243 65.5% 6,500 8,000 1,500 18.8% Total 5000 Professional Fees 63,159 36,088 (27,071) -75.0% 73,700 68,405 (5,295) -7.7% 55,600 (18,100) 6000 Operational&Site Maintenance 6010 Natural Gas 3,052 3,388 335 9.9% 5,200 4,887 (313) -6.4% 6015011 2,959 1,847 (1,112) -60.2% 4,000 2,333 (1,667) -71.4% 6020 Electricity 13,066 12,491 (575) -4.6% 15,000 16,685 1,685 10.1% - 6030 Water 779 543 (236) -43.5% 1,300 1,274 (26) -2.1% 6040 Sanitation 5,442 5,504 62 1.1% 7,300 8,040 740 9.2% 6100 Building Supplies 4,502 13,195 8,694 65.9% 10,000 16,550 6,550 39.6% 6110 Small tools&equipment 4,391 410 (3,981) -971.1% 5,000 549 (4,451) -810.4% 6120 Equipment lease&maintenance 2,187 - (2,187) - 3,000 0 (3,000) - 6130 Site Repairs&Maintenance 14,526 11,391 (3,135) -27.5% 47,000 22,255 (24,745) -111.2% 6140 Landscaping 31,489 - (31,489) - 40,000 0 (40,000) - 6210 Gas for Vehicles/Equipment 4,156 2,746 (1,410) -51.3% 5,700 4,074 (1,626) -39.9% 6220 Vehicle repairs 3,084 3,101 17 0.6% 5,200 5,132 68 -1.3% Total 6000 Operational&Site Maintenance 89,631 54,616 (35,016) -64.1% 148,700 81,780 (66,920) -81.8% 243,000 94,300 7000 Capital Improvements&Purchases 7010 Major Purchase 21,756 79,828 58,072 72.7% 37,900 79,828 41,928 52.5% Total 7000.Capital Improvements&Purchases 21,756 79,828 58,072 72.7% 37,900 79,828 41,928 52.5% 0 (37,900) 8000 Other Expenses 8030 Uncategorized Expense (32) 0 32 - 0 0 - - Total 8000 Other Expenses (32) -0 32 - 0 0 - - 12,000 12,000 Total Expenditures $ 388,027 $ 386,541 $ (21,684) -5.6% $ 541,100 $ 503,887 $ (37,213) -7.4% $ 606,600 65,500 Net Income/(Loss) $ 73,364 $ (47,088) $ 100,255 -212.9% $ (75,200) $ (154,247) $ 79,047 51.2% $ (231,600) 156,400 10-2022 Meeting Confidential Page 2