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HomeMy WebLinkAboutPeconic Bay Vineyards 2023-32 RESOLUTION 2023-577 "Qac ADOPTED DOC ID: 19273 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2023-577 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JUNE 20,2023: RESOLVED that the Town Board of the Town of Southold hereby grants permission to Peconic Bay Vineyard,to hold Special Event 2023-32 at the Peconic Bay Vineyards, 31320 Main Road, Cutchogue,New York as applied for in Application PBV3a for Rehearsal Dinner on June 23, 2023 from 7:OOPM to 10:00 PM,provided they adhere to all conditions on the application, permit and the Town of Southold Policy for Special Events. All parking must be contained on site. This permit is subject to revocation if the applicant fails to comply with any of the conditions of the approval or is unable to properly control traffic flow into and out of the event. / Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Jill Doherty, Councilwoman SECONDER:Louisa P. Evans, Justice AYES: Nappa, Doroski, Mealy, Doherty, Evans, Russell PSE GE9VED . o��S�F'FO(�cQG Southold.1-own Clerk,­ 0 Office of the Town Attorney Town of Southold Town Hall Annex, 54375 Route 25 P.O. Box 1179 Southold, New York 11971-0959 Telephone : 631-765-1939 Facsimile: 631-765-663 9 MEMORANDUM To: Mr. Denis Noncarrow, Town Clerk From: Melissa Mirabelli Secretary to the Town Attorney Date: June 22, 2023 Subject: Special Events —Peconic Bay Vineyard 3a With respect to the above-referenced matter, I am enclosing the original application with committee comments and resolution of Town Board approval of event. If you have any questions regarding the enclosed, please do not hesitate to call me. Thank you. /mm Enclosures Special Events Committee Application Summary and Recommendation Application name: VamiC Address: 313QI() M (n u+chdm&,)4� 11 5 Application number: Date of Event: Time: Date Received by Town Clerk: i Date Received by Committee: (_o a o aoa3 ti Nature of Event (S): Committee Comments Received by: Government Liaison x Lillian McCullough Leslie Weisman Missy Mirabelli X Chief Flatley Mikael Kerr- County rYVJ 55aX Heather Lanza Andrew Amakawa-County Mike Verity Fred Visser III Paul DeChance Kevin Webster/ Claire Glew Committee Recommendation's: Approve as applied Approve with Additional conditions: Hold Public Hearing Deny Special Event No: 3O_� Resolution No: a6wt -5ql ' Date: (0Iao A092> N'01, RECEIVED JUN s 2023 1 V� t^.r � •L Southold Town Clerk TOWN OF SOUTHOLD Town Code Clianter 205 "Public Entertainment and Soecial Events'' SPECIAL EVENT PERMIT INSTRUCTIONS AND APPLICATION FORM Applications for a Special Event Permit are subject to an inter-departmental coordinated review by the Southold Town Board,Town Attorney,Town Assessors,Land Preservation,Building, Planning,Zoning Board of Appeals and Police Departments,and the Suffolk County Planning Commission. Application fee: $150.00 per application — up to six (6) multiple events of the same type may be permitted on one (1).application for a fee of$150.00. However, specific details of each event must be included with this application. All a�iplicathms must be submitted at 1694160business days before the event, Applicants are encouraged to submit applleations'as early as possible Any coin teterl a nlicatfon that is not submitted 60 or more bu'sin-g daps prior to the scheduled ve t'ma�be rejoeted or subiect to a Iate iiroeessin fee of S25'Q 60 by the Office of the ToWn_C]er`lt unless a waiver is obtained. Requesting an expedited review must be submitted in writing to the Town Clerk. The Town Clerk will forward all applications to the Special Events Committee for processing. The Committee will obtain comments on all applications from relevant Town, County and/or State agencies and will forward completed applications to the Town Board with a recommendation as to whether to grant or deny the application. The Town reserves the right to request additional information from an applicant to address issues related to the health, safety, and welfare of the community. When is aTermit Required?. All Special Events,per Southold Town Code Article I, Section 205-2(Definitions)must obtain a permit. Occasional events on private residential properties hosted by the owner thereof that are by invitation such as family gatherings, weddings, graduations, parties or not-for-profit fundraisers do,not require permits. Anyuse of residential propertyfar proflt,sueh as avenue forweddings or other etlents is prohibited: 'Phis application is deemed complete officealt the followiiigrequirement"s-are submitted to the Torun Clerk Please indieate submission of the following by cheeldog'off the boxes and signing below L� A completed application form-signed by the owner and the event manager. Applications without property owner's signature/approval will be rejected. ❑ FEE: Is the application being submitted at least 60 days before the event[ ] Yes_11�10 ❑ If Yes,Fee of$ has been submitted L�"If No,Fee of$ E_ has been submitted Updated 8/7/2018 f-! The applicant/owner of the property where the special event is proposed to take place must provide a cern c 'of'izisurance not less than 2 million dollars naming the Town of South6ld as an additional rPaerkwingd: vent Flan: consisting of a survey, site plan and/or aerial view of the subject property that includes the locations of on-site parking, sanitary facilities, and tents or other temporary structure(s). �-� (See application form for details) , L� Events for three hundred (300) or more people require submission and approval of a tra.ffc control Pira acceptable to the Town of Southold AND a qualified traffic controller must,be provided at the eve . (See application form for details) Signature of Property Owner on the application authorizing Code Enforcement Personnel of the Town of Southold to enter the subject premises during the hours of the event to ensure compliance with any and all special event permit conditions. My signature below affirms that I have submitted all the information required above in connection with my application. Dated igtratttre Activities associated with outdoor public events are strictly prohibited from taking place on land preserved through the sale of development rights to the Town of Southold, and can only take place on land preserved through the sale of development rights to the County of Suffolk with a permit issued by the Suffolk County Farmland Committee. If food is to be served, it must be catered and prepared off-site by food vendors who hold a permit to operate issued by the Suffolk County Bureau of Public Health Food Protection Unit. 1 Updated 8/7/2018 APPLICATION FOR A PERMIT TO HOLD A SPECIAL EVENT Please provide ALL of the information requested belowv Incomplete a-- li'cations'WHA,NOT-be reviewed. /) ` LL Special Event Permit# Applicant(s)name: C�g1'd5�i� � �,�i 111C c +rc� Date of Submission Name of Event {� �q �•/ �n ro.tr'� J SCTM#'s 1000-Section. =Block- . Lot(s) Dates of Each Event:—Jy---e- J3."f2d)-37 If Multiple Dates are requested, applicant must give all information for all dates.' Nature of Event: (Please attach a detailed description of EAGa event to this application) Time Period(Hours)of Event: From. to ..., Town Services requested: ( )Yes �<No If yes,Describe Police Dept._Highway Dept. Describe Services Maximum Number of Persons Attending At One Time: --Number of cars expected, ✓ r,�� Is a Tent or other temporary structure being used? [ ]Yes [ ]No If yes provide size(s) Will food be served? Yes [ ]No If yes provide number and name(s)of food va dor(s) . ,,L,O y�r/ Suffolk County Will other vendors be on the premises during the event? [ ]Yes /(No If yes how many? Describe Type of vendor(s) Property Owner(name/address): 1� �f 3'�` Com'f ir--�_ llI ss— Contact Person and Contact Tel.# r e-mail address 'C�e.t/! : tt1- 4^' e .¢�'.� a aa� Event Location:Street-Hamlet Address:' 3 J-1e low F.,l Will any services be requested [ ]Yes No. If Yes describe Police Highway .Other: Mailing Address to Send Event Permit to: /3jo, Updated 8/7/2018 Have any of the development rights been sold to the Town of Southold[ ]Yes [ ]No and/or Suffolk County Agricultural Program? [ ] Yes [ ] No Yves to either or both a'l'so indicate on the. attached plan the'bounda'ries of the reserved-area updn which the evanf- vil.l take place YOU MUST ATTACH A PAR-MG/EVENT PLAN TO THIS APPLICATION IT THE EXPECTED ATTENDANCE IS 300 OR MORE PEOPT E,YQU MUST ALSO ATTACH A TRAD IC CONTROL PLAN(see next page) A Parking/Fvent Plan may be a survek, site plan and/or aerial view (far exam ltz a Google Earth)-) t to.ubjeet pro eeM. 1 DICATE ON..THE PLAN ALL.of.the following inform adbnt. A parking/event plan showing: (1) The size of the property and its location in relation to abutting streets or highways. (2) The size and location of any existing building(s)or structure(s) that will be in operation during the course of the event and any proposed building,structure, or signs to be erected temporarily for the event. (3) The location of the stage or tents,if any. (4) The designated areas of use for spectators, exhibitors,vendors,employees and organizers. (5) Location of all entries and exits. (6) The location of all fire extinguishers and other fire safety equipment. (7) The location of all temporary utilities to be installed for the event, if any. (8) The layout of any parking area for automobiles and other vehicles and the means of ingress and egress for such parking areas. The parking spaces must allow for 300 sq. ft. per car. (9) A traffic control plan for vehicles entering and leaving the site for the proposed event. (10) Plan for the use of live outdoor music,loudspeakers and other sounds which will be used, if any, and the type and location of speakers and other audio equipment. (11) A description of emergency access and facilities related to the event. (12) Provisions to dispose of any garbage,trash,rubbish or other refuse. (13) Location and description of any additional lighting to be utilized in conjunction with the event. (14) Location of sanitary facilities on site. Traffic Control PIan Events for three hundred(300)or more people also requires' mission and approval of a traffic control plan, acceptable to the Town of Southold,AND a-11al'updAraffic controller mu e ,r vi 'd• Please attached a written description and/or notate ie parking event plan the following: 1)Who will be conducting traffic,2)Where they will •statio'ned on site, 3)How they will direct the entrance, circulation,parking, and exiting •cars on site, and 4)Contact information for use by Southold Town Police. OffWERIS SIGNATUttE; I am the Owner of the Property where this event is to be held and I agree to comply with the laws, rules,regulations, conditions, and requirements of the Code of the Town of Southold, including but not limited to the conditions listed below,as well as all other applicable agency rules and regulations pertaining to the activities under this event. Furthermore,I hereby swear or affirm that the information contained herein and attachments hereto are true and correct to the best of my knowledge, and agree to provide notice to the Town immediately should there be any material changes regarding to this application. . Updated 8/7/2018 Furthermore,I hereby authorize Code Enforcement Personnel of the Town of Southold to enter the property during the hours of the permitted special event !ctioiis necessary in connection with this Special Event. Print name of Owner. S nate e of Q� i Print name of Authorized Person/R resentative Signature of Authorized Person/Representative PFRMISSIONISMRFh3X GRQI��`l`E��,�;UB9CJ'3:n THE FOLLO)DI NG-CONDITIONS: 1. By acceptance of this permit, applicant agrees to adequately supervise and direct all parking to be on the premises or at another site, and to provide parking assistants and any additional traffic controls necessary for this event. Parking ig strictivyprolribited'on ANY-Town,Coi!Lty or State Roads or Rights of Way. 2. Traffic control at events for three hundred(300) or more people shall be provided by a qualified traffic controller in accordance with the attached, approved traffic control plan. 3. One "on-premises" sign not larger than six (6) square feet in size may be displayed not longer than thirty (30) days before this event, and removed immediately after the event. Directional parking signs shall be adequately displayed. 4. Applicant indemnifies and holds harmless the Town of Southold from all claims, damages, expenses, suits and losses including but not limited to attorney's fees arising from activities under this permit. 5. Tent proposals must receive permit approval from the Southold Town Building Inspector before placement on the property and must meet all fire and safety codes. 6. This permit is valid only for the time, date, place and use specified above, and for the designated event. Each additional day will require a separate permit application, fee, and related documents for review, etc. at least 60 bbsiness days prior o the-soliedule tent. 7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant agrees to remove the temporary facilities from the premises within 48 hours after the day of the event. 8. On-site food preparation is NOT permitted, although food may be catered subject to all Suffolk County Department of Health regulations. 9. NO aactLities associated with this evenL including,obtrt not limited to ailcit�g; in�resslt��essJaecess tent(s) or temporary struoture(s),or temporary san itarkfacil ities. shall be ooirdbcted on Town of Southold Purchase of Development-Ri.9bi land 10. NO activities associated with this event, including but not limited`to parking, irig�esslegress/accts' tenth or'tempoia strtrettirc(sl or tef.12orary sanitary facilities shall"1?gconduoted Qn StifColk @oimty pr;rcbnse of Develoritnerit Rights land with a permit issued by 'tfie Sttffoll: County Farmland- Com M- ittee. _ 11.Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the legal limitations under the fire code or other codes which would prohibit such increased occupancy. 12. Access shall be provided for emergency vehicles, to all public assembly areas, all buildings, all work areas and any additional area where emergencies may occur. Two emergency-fire exits and exit paths Updated 8/7/2018 from the building(s) on the property, to a public way or remote safe area, shall remain open and unobstructed at all times. 13. Owner assures full compliance with all fire, safety,building, and other Town laws. r 14. Music,when outdoors,is required to stop at the time specified in the permit. Placement of the speakers must be in a location that affords the greatest protection from noise intrusion upon adjacent properties. 15. Owner will allow access to Code Enforcement Personnel of the Town of Southold during the hours of the special event to`Hake any and all inspections necessary in connection with this Special Event 16. ADDITIONAL CONDITIONS: ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREIN WILL TERMINATE THIS PERMIT. APPROVED Town of Southold Resolution Number: Date Issued: . Updated 8/7/2018 CERTIFICATE OF LIABILITY] DATE(MMIDD/YYY'0 '� 06/06/2023 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED,the policy(les)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not Confer rights to the certificate holder In lleu of such endorsement(s). CONTACT PRODUCER NAME: John Micena JOHN MICENA PHONE - 631-288-4454 Fa c No: 631-288-8039 PO BOX 777 E-MAIL John.M'cena@American-NaUonai.com INSURER S AFFbRDIAG COVERAGE NAIC p EAST QUOGUE NY 11942 INSURER A: FARM FAMILY CASUALTY INSURANCE CO 13803 INSURED INSURERB: CROSSROADS WINE LLC&PECONIC BAY VINEYARD INSURERC: 9 W 57TH ST FL 30 INSURER D: INSURER E NEW YORK NY 10019 INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE AODL 9Uers NvciOY Err POLICY EXP LTRPOLICYNUMBER MMlDD 9AWDO LIMITS A X COMMERCIAL GENERAL LIABILITY X 3102X3029 7/17123 2/17/24 EACH OCCURRENCE $. 1,000,000, CLAIMS-MADE191 OCCUR PDREMISES� � occurrence $ 100,000, X LIQUOR LIABILITY MED EXP jAny one person) S 5,000' PERSONAL&ADV INJURY $ 1,000,000' GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE S. 2,000,000 X POLICY 0 PRO- LOC PRODUCTS-COMP/OP AGG $ 2,000,000 OTHER: S AUTOMOBILELIABILr/Y COMBINED SINGLE LIMIT "$, Ea accident ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY(Per accident) $'. AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY ,Per c, S ' A X UMBRELLALIAB X OCCUR 3101E4939 2/17/23 2/17/24 EACH OCCURRENCE $ .5,000,000 EXCESS LIAR CLAIMS-MADE AGGREGATE $ 5,000;000 DEO . RETENTION$ $ WORKERS COMPENSATION PTA i OTH- AND EMPLOYERS'LIABILITY STATUTE Y! ANYPROPRIETORMARTNER/EXECUTIVE ❑N N/A E.L.EACH ACCIDENT S OFFICER/MEMB ER EXCLUDED? (Mandatory In NH) E.L.DISEASE-EA EMPLOYEE S If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS I LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may be attaehsd If more apace Is required) CERTIFICATE HOLDER IS INCLUDED AS ADDITIONAL INSURED CERTIFICATE HOLDER CANCELLATION TOWN OF SOUTHOLD SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE 53095 ROUTE 25 THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN PO BOX 1179 ACCORDANCE WITH THE POLICY PROVISIONS. SOUTHOLD, NY 11971 AUTHORIZED REPRESENTATIVE ©1988-2015 ACORD CORPORATION. All rights reserved. At nor%7C ioni nin4% Tr.e Aflf%or% ­4 I--- ,.,,.r.o wi Ao•nor/ x k� ..„.. y�, �'' „;gra,':. "„"�s• �'rc x �", �� "*�-'�` 'A a k , „ m „ A4 Vo- 4 ..tltr / .. .,..: .ur.+ ':« "'u.'� �i4.'Th�"34.'h W➢'u. "�1w .«'+�Y,."_ r LGo. 's.LW, ±arv.�m.. a a '�.-Jh.. 1q�.•6..VE[Y.+u�1 .-. �ee. � � 3 Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT Date: 06/16/23 Receipt#: 311864 Quantity Transactions, Reference Subtotal 1 Event Fee PBV 3a $150.00 1 Late Fee PBV 3a-Late $250.00 Total Paid: $400.00 Notes: Payment Type Amount Paid By CASH $150.00 Crossroads Wine LLC CK#1194 $250.00 Crossroads Wine LLC Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Crossroads, Wine LLC 9 W 57th St Ste 4500 New York, NY 10019 Clerk ID: JENNIFER Internal ID:PBV 3a Mirabelli, Melissa From: Glew, Claire Sent: Tuesday, June 20, 2023 2:09 PM To: Mirabelli, Melissa Subject: RE: Special Event- PBV 3a Hi Missy, There are no exemptions on the portion of the property where this event is being held. CU,tr&G Leer Assistant to Assessor Town of Southold Board of Assessors (631)765-1937 (0) (631)765-1356 (F) www.southoldtownny.gov claireg@southoldtownny.gov From: Mirabelli, Melissa<melissa.mirabelli@town.southold.ny.us> Sent:Tuesday,June 20, 2023 9:32 AM To:Visser III, Fredric<fredv@southoldtownny.gov>; Glew, Claire<Claire.Glew@town.southold.ny.us>;Webster, Kevin <kevin.webster@town.southold.ny.us>; McCullough, Lillian <lillianm@southoldtownny.gov> Cc:Amakawa,Andrew<And rew.Amakawa @suffolkcountyny.gov>; Kangas, Melissa <Melissa.Kangas@suffolkcountyny.gov>; Kerr, Mikael<mikael.kerr@suffolkcountyny.gov> Subject: Fw:Special Event- PBV 3a Importance: High From: Mudd,Jennifer Sent: Friday,June 16, 2023 12:07 PM To: Mirabelli, Melissa Cc: Noncarrow, Denis; Born,Sabrina; Baylinson, Lester;Visser III, Fredric Subject:Special Event-PBV 3a Good Afternoon, Please see attached special event application from Crossroads Wine LLC aka Peconic Bay Vineyards for a Rehearsal Dinner at the Winery on June 23, 2023, from 7pm— l Opm. 1 Thank you, Jew Jennifer M. Mudd Sub-Registrar and Deputy Town Clerk Account Clerk Southold Town Clerk's Office 53095 Route 25 P.O. Box 1179 Southold,NY 11971 Phone: 631-765-1800 ext. 1274 Fax: 631-765-6145 2 Inh�; r * Sent Items <`Tin box Compose i W" Q ''I LCIIW Reply Mark Re: Special Event - PBV 3a Kangas, Melissa <Melissa.Kangas@s uffol kcou ntyny.gov> 06/20/2023 at 09:39 AM To: Mirabelli, Melissa <melissa.mirabelli@town.southold.ny.us> Details Display Images i A For your security, images are not being displayed. Consider this before displaying them. Good morning Missy, Could you please verify the tax map number for the property? I don't see it on the application and this is how we verify the properties we own the development rights on. Thank you, m o,,C�K."gcw Planner Suffolk County Dept. of Economic Development & Planning Division of Planning & Environment 100 Veterans Memorial Highway, 2nd Floor Hauppauge, NY 11788 631-853-4910 Tel 631-853-4044 Fax Melissa.Kangas@suffolkcountyny.gov i { p r a c t i c e G R E E N Mirabelli, Melissa From: McCullough, Lillian Sent: Tuesday, June 20, 2023 3:17 PM To: Mirabelli, Melissa Subject: RE: Special Event - PBV 3a Subject to confirmation that we're only dealing with 103.-1-19.12,this event is not taking place on preserved land as proposed. From: Mirabelli, Melissa<melissa.mirabelli@town.southold.ny.us> Sent:Tuesday,June 20, 2023 9:32 AM To:Visser III, Fredric<fredv@southoldtownny.gov>; Glew, Claire<Claire.Glew@town.southold.ny.us>;Webster, Kevin <kevin.webster.@town.southold.ny.us>; McCullough, Lillian<lillianm@southoldtownny.gov> Cc:Amakawa,Andrew<And rew.Amakawa @suffolkcountyny.gov>; Kangas, Melissa <Melissa.Kangas@suffolkcou ntyny.gov>; Kerr, Mikael<mikael.kerr@suffolkcountyny.gov> Subject: Fw:Special Event- PBV 3a Importance: High From: Mudd,Jennifer Sent: Friday,June 16, 2023 12:07 PM To: Mirabelli, Melissa Cc: Noncarrow, Denis; Born,Sabrina; Baylinson, Lester;Visser III, Fredric Subject:Special Event- PBV 3a Good Afternoon, Please see attached special event application from Crossroads Wine LLC aka Peconic Bay Vineyards for a Rehearsal Dinner at the Winery on June 23, 2023, from 7pm— l Opm. Thank you, Jew Jennifer M. Mudd 1 Sub-Registrar and Deputy Town Clerk Account Clerk Southold Town Clerk's Office 53095 Route 25 P.O. Box 1179 Southold,NY 11971 Phone: 631-765-1800 ext. 1274 Fax: 631-765-6145 2 Mirabelli, Melissa From: Lanza, Heather Sent: Tuesday, June 20, 2023 3:54 PM To: Mirabelli, Melissa;Verity, Mike; DeChance, Paul; Weisman, Leslie; Flatley, Martin Subject: RE: Special Event - PBV 3a This site has plenty of parking so looks ok to me. From: Mirabelli, Melissa<melissa.mirabelli@town.southold.ny.us> Sent:Tuesday,June 20, 2023 9:31 AM To:Verity, Mike<Mike.Verity@town.southold.ny.us>; DeChance, Paul<pauld@southoldtownny.gov>; Lanza, Heather <heather.lanza@town.southold.ny.us>;Weisman, Leslie<lesliew@town.southold.ny.us>; Flatley, Martin <mflatley@town.southold.ny.us> Subject: Fw:Special Event- PBV 3a Importance: High l send comments From: Mudd,Jennifer Sent: Friday,June 16, 2023 12:07 PM To: Mirabelli, Melissa Cc: Noncarrow, Denis; Born, Sabrina; Baylinson, Lester;Visser III, Fredric Subject:Special Event- PBV 3a Good Afternoon, Please see attached special-event application from Crossroads Wine LLC aka Peconic Bay Vineyards for a Rehearsal Dinner at the Winery on June 23, 2023, from 7pm— 1 Opm. Thank you, Jew Jennifer M. Mudd Sub-Registrar and Deputy Town Clerk i Account Clerk Southold Town Clerk's Office 53095 Route 25 P.O. Box 1179 Southold,NY 11971 Phone: 631-765-1800 ext. 1274 Fax: 631-765-6145 2 Mirabelli, Melissa From: Glew, Claire Sent: Tuesday,June 20, 2023 2:09 PM To: Mirabelli, Melissa Subject: RE: Special Event - PBV 3a Hi Missy, There are no exemptions on the portion of the property where this event is being held. G.a-ik& Gtemr Assistant to Assessor Town of Southold Board of Assessors (631)765-1937 (0) (631)765-1356 (F) www.southoldtownny.gov claireg@southoldtownny.gov From: Mirabelli, Melissa<melissa.mirabeIli @town.southold.ny.us> Sent:Tuesday,June 20, 2023 9:32 AM To:Visser III, Fredric<fredv@southoldtownny.gov>; Glew, Claire <Claire.Glew@town.southold.ny.us>;Webster, Kevin <kevin.webster@town.southold.ny.us>; McCullough, Lillian<lillianm@southoldtownny.gov> Cc:Amakawa, Andrew<Andrew.Amakawa@suffolkcountyny.gov>; Kangas, Melissa <Melissa.Kangas@suffolkcountyny.gov>; Kerr, Mikael<mikael.kerr@suffolkcountyny.gov> Subject: Fw:Special Event- PBV 3a Importance: High From: Mudd,Jennifer Sent: Friday,June 16, 2023 12:07 PM To: Mirabelli, Melissa Cc: Noncarrow, Denis; Born,Sabrina; Baylinson, Lester;Visser III, Fredric Subject: Special Event-PBV 3a Good Afternoon, Please see attached special event application from Crossroads Wine LLC aka Peconic Bay Vineyards for a Rehearsal Dinner at the Winery on June 23, 2023, from 7pm— 1 Opm. 1 Thank you, Jew Jennifer M. Mudd Sub-Registrar and Deputy Town Clerk Account Clerk Southold Town Clerk's Office 53095 Route 25 P.O. Box 1179 Southold,NY 11971 Phone: 631-765-1800 ext. 1274 Fax: 631-765-6145 2 Mirabelli, Melissa From: Flatley, Martin Sent: Tuesday, June 20, 2023 11:54 AM To: Mirabelli, Melissa;Verity, Mike; DeChance, Paul; Lanza, Heather,Weisman, Leslie Subject: RE: Special Event - PBV 3a I have no objection to this event being approved Martin Flatley, Chief of Police Town of Southold Police Department 41405 State Route 25 Peconic, N.Y. 11958 Tel: 631-765-3115 fiC The information contained in this electronic message and any attachments to this message are intended for the exclusive use of the addressee(s)and may contain information that is privileged, confidential and exempt from disclosure under applicable law. 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From: Mirabelli, Melissa<melissa.mirabelli@town.southold.ny.us> Sent:Tuesday,June 20, 2023 9:31 AM To:Verity, Mike<Mike.Verity@town.southold.ny.us>; DeChance, Paul<pauld@southoldtownny.gov>; Lanza, Heather <heather.lanza@town.southold.ny.us>;Weisman, Leslie<lesliew@town.southold.ny.us>; Flatley, Martin <mflatley@town.southold.ny.us> Subject: Fw:Special Event- PBV 3a Importance: High send comments From: Mudd,Jennifer Sent: Friday,June 16, 2023 12:07 PM To: Mirabelli, Melissa Cc: Noncarrow, Denis; Born,Sabrina; Baylinson, Lester;Visser III, Fredric Subject:Special Event-PBV 3a Good Afternoon, i Please see attached special event application from Crossroads Wine LLC aka Peconic Bay Vineyards for a Rehearsal Dinner at the Winery on June 23, 2023, from 7pm— l Opm. Thank you, Jew Jennifer M. Mudd Sub-Registrar and Deputy Town Clerk Account Clerk Southold Town Clerk's Office 53095 Route 25 P.O. Box 1179 Southold,NY 11971 Phone: 631-765-1800 ext. 1274 Fax: 631-765-6145 2 Mirabelli, Melissa From: Glew, Claire Sent: Tuesday,June 20, 2023 11:49 AM To: Mirabelli, Melissa Subject: RE: Special Event - PBV 3a Thank you. C zLi,tr& G 1.&w Assistant to Assessor Town of Southold Board of Assessors (631)765-1937 (0) (631)765-1356 (F) www.southoldtownny_gov claireg@southoldtownny.gov From: Mirabelli, Melissa<melissa.mirabelli@town.southold.ny.us> Sent:Tuesday,June 20, 2023 11:48 AM To: Glew, Claire<Claire.Glew@town.southold.ny.us> Subject: Re:Special Event- PBV 3a 103-1-19.12 From: Glew, Claire Sent:Tuesday,June 20, 2023 9:47:49 AM To: Mirabelli, Melissa;Visser III, Fredric;Webster, Kevin; McCullough, Lillian Cc:Amakawa,Andrew; Kangas, Melissa; Kerr, Mikael Subject: RE:Special Event-PBV 3a Please confirm the tax map number for this application as there is not one listed. Thank you. Assistant to Assessor Town of Southold Board of Assessors (631)765-1937 (0) (631)765-1356 (F) www.southoldtownny..qov claireg _southoldtownny.gov From: Mirabelli, Melissa<melissa.mirabelli@town.southold.ny.us> Sent:Tuesday,June 20, 2023 9:32 AM 1 To:Visser III, Fredric<fredv@southoldtownny.goy>; Glew, Claire<Claire.Glew@town.southold.ny.us>;Webster, Kevin <kevin.webster@town.southold.ny.us>; McCullough, Lillian<IillianmCc@southoldtownny.gov> Cc:Amakawa,Andrew<Andrew.Amakawa@suffoIkcountyny.gov>; Kangas;Melissa <Melissa.Kangas@suffolkcountyny.gov>; Kerr, Mikael<mikael.kerr@suffolkcountyny.gov> Subject: Fw:Special Event- PBV 3a Importance: High From: Mudd,Jennifer Sent: Friday,June 16, 2023 12:07 PM To: Mirabelli, Melissa Cc: Noncarrow, Denis; Born, Sabrina; Baylinson, Lester;Visser III, Fredric Subject:Special Event-PBV 3a Good Afternoon, Please see attached special event application from Crossroads Wine LLC aka Peconic Bay Vineyards for a Rehearsal Dinner at the Winery on June 23, 2023, from 7pm— 1 Opm. Thank you, r Jew Jennifer M. Mudd Sub-Registrar and Deputy Town Clerk Account Clerk Southold Town Clerk's Office 53095 Route 25 P.O. Box 1179 Southold,NY 11971 Phone: 631-765-1800 ext. 1274 2 Mirabelli, Melissa From: Visser III, Fredric Sent: Tuesday,June 20, 2023 9:37 AM To: Mirabelli, Melissa Subject: RE: Special Event- PBV 3a Good morning, I have no opposition, I do have an application for the tent pending the special event permit. My application is for a 40X60 tent with side walls and 180 Guest. Thank you, Fredric Visser, Fire Marshal Town of Southold Phone: (631)765-1802 Web: https:Hsoutholdtownny.gov/1736/Fire-Marshal Email: Fredv@southoldtownny.gov PO Box 1179 i 54375 Main Road Southold, NY. 11971 From: Mirabelli, Melissa<melissa.mirabelli@town.southold.ny.us> Sent:Tuesday,June 20, 2023 9:32 AM To:Visser III, Fredric<fredv@southoldtownny.gov>; Glew, Claire<Claire.Glees@town.southo Id.ny.us>; Webster, Kevin <kevin.webster@town.southold.ny.us>; McCullough, Lillian<lillianm@southoldtownny.gov> Cc:Amakawa,Andrew<And rew.Amakawa @suffolkcountyny.gov>; Kangas, Melissa <Melissa.Kangas@suffolkcountyny.gov>; Kerr, Mikael<mikael.kerr@suffolkcountyny.gov> Subject: Fw:Special Event- PBV 3a Importance: High From: Mudd,Jennifer Sent: Friday,June 16, 2023 12:07 PM To: Mirabelli, Melissa Cc: Noncarrow, Denis; Born,Sabrina; Baylinson, Lester;Visser III, Fredric Subject:Special Event-PBV 3a Good Afternoon, i Please see attached special event application from Crossroads Wine LLC aka Peconic Bay Vineyards for a Rehearsal Dinner at the Winery on June 23, 2023, from 7pm— l Opm. Thank you, Jew Jennifer M. Mudd Sub-Registrar and Deputy Town Clerk Account Clerk Southold Town Clerk's Office 53095 Route 25 P.O. Box 1179 Southold,NY 11971 Phone: 631-765-1800 ext. 1274 Fax: 631-765-6145 z