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HomeMy WebLinkAboutKontokosta Winery 2023-27 Southold Town Board- Letter Board Meeting of June 20, 2023 SUFFOi.�O RESOLUTION 2023-556 Item# 5.10 ADOPTED DOC ID: 19252 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2023-556 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JUNE 20, 2023: RESOLVED that the Town Board of the Town of Southold hereby amends resolution 2023-526 adopted at the June 6, 2023 regular Town Board meeting as follows: RESOLVED that the Town Board of the Town of Southold hereby grants permission to Kontokosta Winery, to hold Special Events 2023-27 at the Kontokosta Winery, 825 North Rd., Greenport,New York as applied for in Application KW 1 a for a wedding on fitly SEPTEMBER 16, 2023 from 5PM to 11PM, subject to the following conditions: 1. All parking of vehicles for this event must be as shown on the plan submitted with the special event application. Provided they adhere to ALL conditions on the application, permit and to the Town of Southold Policy for Special Events. This permit is subject to revocation if the applicant fails to comply with any of the conditions of the approval or is unable to properly control traffic flow into and out of the event. Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Sarah E. Nappa, Councilwoman SECONDER:Jill Doherty, Councilwoman AYES: Nappa, Doroski, Mealy, Doherty, Evans, Russell Generated June 21, 2023 Page 19 RESOLUTION 2023-526 ADOPTED DOC ID: 19222 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2023-526 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JUNE 6, 2023: RESOLVED that the Town Board of the Town of Southold hereby grants permission to Kontokosta Winery, to hold Special Events 2023-27 at the Kontokosta Winery, 825 North Rd., Greenport,New York as applied for in Application KWIa for a wedding on July 16, 2023 from 5PM to I IPM, subject to the following conditions: 1. All parking of vehicles'for this event must be as shown on the plan submitted with the special event application. Provided they adhere to ALL conditions on the application,permit and to the Town of Southold Policy for Special Events. This permit is subject to revocation if the applicant fails to comply with any of the conditions of the approval or is unable to properly control traffic flow into and out of the event. Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Sarah E.Nappa, Councilwoman SECONDER:Greg Doroski, Councilman AYES: Nappa, Doroski,Mealy, Doherty, Evans, Russell �c'�pSufFQ���oo o COD z O Office of the Town Attorney Town of Southold Town Hall Annex, 54375 Route 25 P.O. Box 1179 Southold, New York 11971-0959 Telephone : 631-765-1939 Facsimile: 631-765-6639 MEMORANDUM To: Mr. Denis Noncarrow, Town Clerk From: Melissa Mirabelli Secretary to the Town Attorney Date: June 8, 2023 Subject: Special Events —Kontokosta Winery (KW1a) With respect to the above-referenced matter, I am enclosing the original application with committee comments and resolution of Town Board approval of event. If you have any questions regarding the enclosed, please do not hesitate to call me. Thank you. /mm Enclosures Special Events Committee Application Summary and Recommendation Application name: 6on�oko�n Address: U5 V4Qa��'�(�, ` .NL4 Application number: K\A10, Date of Event: Time: pm -- 1I Pnn Date Received by Town Clerk: . aaa3 Date Received by Committee: 5 I a51 ao(,)-3 Nature of Event (S): 4pddina Committee Comments Received by: Government Liaison / Lillian McCullough Leslie Weisman Missy Mirabelli Chief Flatley Mikael Kerr- County Heather Lanza Andrew Amakawa-County Mike Verity Fred Visser III Paul DeChance X_ Kevin Webster/ Claire Glew Committee Recommendation's: Approve as applied f- Approve with Additional conditions: %te r�, &k::C M Hold Public Hearing Deny Special Event No: Eat Resolution No: Date:Date: �( I � REcEIvE® RECEIVE® MAY 2 5 2023 APPLICATION FOR LEU MT TO HOLD A MAY 2 5 2023 Town ttorne 's Office. 1 Est Town Clerk ea e r !vide• ,of"t -,information requested below.Indoni` lete a Lica ' n. T be revimed• Special Event Permit# Applicant(s)name: tl( 11-)°'�, Date of Submission Name of Event t: J� (-f r f t' . r°4/r 1 SCTM#'s 1000-Section ` 3,J Block- Lots) Dates of Each Event: If Multiple Dates are requested,applicant must give all information for all dates. Nature of Event: (Please attach4d tailed description of EACH event to this application) Time Period(Hours)of Event: Frpmf 5 00 to -` Town Services requested: ( )Yes ( No If yes,Describe Police Dept. Highway Dept. Describe Services (A No Number of Persons Attending At One Time: Number of cars`ekpcetdd Is a Tent or other temporary structure being used?[ Yes [ ]No If yes provide size(s) food be served?:. $Yes [ ]No If yes provide number and name(s)of food vendor(s): Suffolk County permit#(s)• Will other vendors be on the premises during the event?[\Yes [ ]No If yes how many? Describe Type of vendors) . Property Owner(name/address): Contact Person and Contact Tel.# e-mail addressu Event Location:Street-Hamlet Address: 5 Q0 "?M-01- , SCTM#�� �—�� Will any services be requested [ ]Yes l}(j.No. If Yes describe Police Highway Other: l � I 3 Mailing Address to Send Event Permit to: of :ft' ' Updated 8/7/2018 T6-" npca- {�J t ! 'r Have any of the development rights been sold to the Town of Southold[ ]Yes [ ]No and/or Suffolk County Agricultural Program? [ ]Yes [ ]No Ifyes.to either or bots,also"indicate on the_ attaclied plan"the boundaries oftbe reserved area upon which theevent wilt take glace. YOU MUST ATTACH-A PARKING%EVENT PL'AN TO THIS APPLICATION IF TIIE' EXPECTED ATTENnANCE'IS 3O OR MORE]'FOPLE�YOiJ iV1UST ALSO ATTACH'A TRAFFIC CONTROL,PLAN(see next page A ParkingLPfyen Man ntay be a su`rvev, site plan aindC6i•aerial`vie�`�(tor example o6gle Earth) 6f flit-sixwect 6 e " INDICATE J P P riX - ON THF-PLAN ALI.6f tine folli►wiiiginforrnafi4n,; A parking/event plan showing: (1) The size of the property and its location in relation to abutting streets or highways. (2) The size and location of any existing building(s)or structure(s)that will be in operation ; during the course of the event and any proposed building, structure,or signs to be erected temporarily for the event. (3) The location of the stage or tents,if any. (4) The designated areas of use for spectators,exhibitors,vendors,employees and organizers. (5) Location of all entries and exits. (6) The location of all fire extinguishers and other fire safety equipment. (7) The location of all temporary utilities to be installed for the event,if any. (8) The layout of any parking area for automobiles and other vehicles and the means of ingress and egress for such parking areas. The parking spaces must allow for 300 sq.ft. per car. (9) A traffic control plan for vehicles entering and leaving the site for the proposed event. (10) Plan for the use of live outdoor music,loudspeakers and other sounds which will be used, if any,and the type and location of speakers and other audio equipment. (1.1) A description of emergency access and facilities related to the event. (12) Provisions to dispose of any garbage,trash,rubbish or other refuse. (13) Location and description of any additional lighting to be utilized in conjunction with the, event. (14) Location of sanitary facilities on site. Traffic Control Ban Events for three hundred(300)or more people also require submission and approval of a traffic control plan,acceptable to the Town of Southold,AND a 4tialified traffic:coritr`ller must be lirovidedi Please attached a written description and/or notate on the parking event plan the following: 1)Who will be conducting traffic,2)Where they will be stationed on site,3)How they will direct the entrance, circulation,parking,and exiting of cars on site,and 4)Contact information for use by Southold Town Police. OWA'ER'WSIGNATITRE: I am the Owner of the Property where this event is to be held and I agree to comply with the laws, rules, regulations, conditions, and requirements of the Code of the Town of Southold,including but not limited to the conditions listed below,as"well as all other applicable agency rules and regulations pertaining to the activities under this event. Furthermore,I hereby swear or affirm that the - information contained herein and attachments hereto are true and correct to the best of my knowledge, and agree to provide notice to the Town immediately should there be any material changes regarding to this application.. Updated 8/7/2018 Furthermore,I hereby authorize Code Enforcement Personnel of the Town of Southold to enter the property during the hours of the permitted special event to nrgll�any and all inspections necessary in connection with this Special Event _ c�J` '`v'0 Aiv PAS �V.81 U� f Print name of Owner nature of Owner Print name of Authorized Person/Representative Signature of Authorized Person/Representative I N SSIQN 18 IiEI[tJCBY GRANTEID,STTBJFCT`TO THF'1FOLLOWIl�1G CONDI'i IONS; 1. By acceptance of this permit, applicant agrees to adequately supervise and direct all parking to be on the premises or at another site, and to provide parking assistants and any additional traffic controls necessary for this event. Parking is,strictl�prohibited on ANY Town:Chun;..or:.Sfate Bonds or Fights of Way. 2. Traffic control at events for three hundred(300) or more people shall be provided by a qualified traffic controller in accordance with the attached,approved traffic control plan. 3. One "on-premises" sign not larger than six (6) square feet in size may be displayed not longer than thirty (30) days before this event, and removed immediately after the event. Directional parking signs shall be adequately displayed. 4:. Applicant indemnifies and holds harmless the Town of Southold from all claims, damages, expenses, suits and losses including but not limited to attorney's fees arising from activities under this permit. 5. Tent proposals must receive permit approval from the Southold Town Building Inspector before placement on the property and must meet all fire and safety codes. 6. This permit is valid only for the time, date, place and use specified above, and for the designated event. Each additional day will require a separate permit application, fee, and related documents for review,etc. at least.60'6u:9ihdss:'days.priot to:the scheduled event. 7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant agrees to remove the temporary facilities from the premises within 48 hours after the day of the event. 8. On-site food preparation is NOT permitted, although food may be catered subject to all Suffolk County Department of Health regulations. 9. NO activities associated with this cverit; ineludin, .but not limited to king,.iii=' ssiegresS1aeces% tenf(s�or`temVorary sttuctiirg(s);-Qr tempora Sanita facilities,shall be conducted on Town-of-Southold: PurchasebfDeveloineiit Rights land. 10. NO activities'associated with-this evenf,including.but not limited t'o'parkin'gingress/egress/acccss, tents .or tdDV= strLiiattirt(s),,-.Ot-tdffip6taKysanitary.facilities slY dl.be cotidii,tcdl on=Suffolk=Counjy Purchase of Develoitim`ettt Riglit landyiithout a' permit. is"sued` 'by the Suffolk .Cotitty Farx'laiid _ommittee.. 11. Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the legal limitations under the fire code or other codes which would prohibit such increased occupancy. 12. Access shall be provided for emergency vehicles, to all public assembly areas, all buildings, all work areas and any additional area where emergencies may occur. Two emergency-fire exits and exit paths Updated 8/7/2018 i from the building(s) on the property, to a public way or remote safe area, shall remain open and unobstructed at all times. 13. Owner assures full compliance with all fire,safety,building,and other Town laws. 14. Music,when outdoors,is required to stop at the time specified in the permit.Placement of the speakers must be in a location that affords the greatest protection from noise intrusion upon adjacent properties. 15. Owner will allow access to Code Enforcement Personnel of the Town of Southold during the hours of the special event to make any and all inspections necessary in connection with this Special Event. 16. ADDITIONAL CONDITIONS:: s ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREIN WILL TERMINATE THIS PERMIT. i APPROVED Town of Southold s Resolution Number: Date Issued:. Updated 8/7/2018 M � sluff/Ceremony Space ontokosta Winery Mowed = Reception Tent Spacea Path Approx 550' _i Service Parking Pad <= Truck Access Road Approx 325' BUY Tent LLC � R - f Tom Koprowski , - TomIYtent.com Tasting ROOt71 „+ �z(..')o' l C C-)C.]I t( 1 !,� 199A Imagery Date: 6J19/2U14 411,07'11..94" N 72°2['05.64"',V elev 34 ft - eye Ajit 1399 it ACS CERTIFICATE OF LIABILITY INSURANCE �� x;051,0812023:_ THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND-CONFERS Ad RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED,the pollcy(las)must be endorsed. If SUBROGATION IS WANED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this cerUfleate does not confer rights to the certlflcate holder In lieu of such endorsement a. PRODUCER MANZ"EILEEN CUSHMAN GEORGE FORMES PH°HB B31-722-4100 631:722-4500. 1116 MAIN ROAD SUITE A2 E'd7A'" :EILEEIV.CUSHMAM AMERICAN-IJATIONAL COM P.O.BOX 2336 INSURERS AFFORDING COVERAGE NAIL d AQUEBOGUE.NY 11931lNBURERA:FARM F ILY CASUALTY INS.CO. INSURED JEMCO WINERY ASSOCIATES INC INSURER s: DBA KONTOKOSTA WINERY INSURER C: POB 67 INSURERD: GREENPORT,NY 11944 INEUREree: INSURSR P COVERAGES" CERTIFICATE NUMBER-i'... _. .:AEVl&10N NUMBER:. . THIS IS TO CERTIFY THAT THE POLICIES OF'INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT VWTH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY,PAID CLAIMS... ADDL SU"tNSR ._. _ ,7YPSOF.TNSIlRAHCE '. --POLICY NUNB6R CY eFF POLICY EXP LMrITS .. . A XX.cOMMERCtALGENERALUAd,;M X 3101X3113 011041202301104/2024 EACHOCCURRENCE S 1,000,000 CLAIMS-MADE 7 OCCUR Pooxi,rr�en{� S 250,000 MED EXP An ons non S 10,000 'PFRSONAL*ADV INJURY "S 1 OOO O00 GEN'LAG_GF EGATE LIMrTAPPLIES PER: GENERAL AGGREGATE S 2;000.000 PRO- XX`POLICY JECT LOC PRODUCTS-COMPIOP AGG i .. " -- 2,000,000 OTHER: MB{ EO 1N.. . .. AUTOMOBILELIA81UTY Alntl Lt 1, f.... ANY AUTO BODILY INJURY IPer,pereon), S ALL OWNEDSCHEDULED BODILY INJURY(Per BCWdenll S , AUTOS 'NONOWNED PROP R..D GE S HIRED AUTOS AUTOS i A X smeREuaui►e M'OCCUR 3101 El 860 0 1/0412023 01/0412024 EACH OCCURRENCE. S 5,000,000 EXCESS UAD CLAIMS-MADE ;AGGREGATE S DED RETENTIONS S WORNER8COM►EN9AT1ON AND EMPLOYERS'UANJUTYVIM T f ANY PROPRIETORIPARTNERIEXECUTIVE 7 NIA EL;EACH ACC WENT S OFFICERIMEMBER EXCLUDED? (Mandatory_In NH) EJ.;IDLSEASE-FA F"LOYEE S I ea,deaalba under DESCRIPTION OF OPERATIONS below. "EL-DISEASE-POLICY L MIT S DESCRIPTION OF OPERATIONS1 LOCATION8I VEHICLES(ACORD M.Addtdaml Rema,ha SaheaWa;may be aMaahad H more apace Is ngtdmd) CERTIFICATE HOLDER AS ADDITIONAL INSURED :51,000,000.LIQUOR LIABILITY PER OCCURANCE INCLUDED IN POLICY 3101X3113 i CERVICATEACLOER CANCE'LLAT014 i SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFOM TOWN OF SOU7HOLD THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCEVYITH THE POLICY PROVISIONS. PO BOX 1179 SOUTHOLD NY 11971 ANTNORIZ50 _fiBEMTATRVa ©i. 21114 ACORD CORPORATION. All rights reserved. " ACORD 26(2014101) The ACORD name and Joao are reaistered marks of ACORD j i mo}unos ao NMI rrviaaus mmm NVTd ( �r�cucie:riiwa - avr�.xacri7d tcmr.4ata •. � u� aracu.?ii+aem'alrc arsaatia' ma I / 1..;G7N/ >il4JLas C14.� v��r' tC14f41Ao4' Nmzu. ` ����•��� p��•�:�S;opt l�m:.3' M�m�p It � IM •2 b 1 I' U Mnos JNOI j lei� +la ,i - 'b¢Y __ _ •O \ ���,, �'� a ,73 1 TO: ZBA Town of Southold FROM: Kontokosta Winery RE: Parking/Event Plan,- (1) lanr(1) Please see attached site plan approved by Southold Town Planning Board. (Z) PIease see attached site plan. (3) Please see tent location on attached site plan. (4) Please see attached site plan. (5) All outdoor events shall be tented.Exits/fire safety equipment to be provided as per code by tent vendor. (6) See,.(S) above, (7) Temporary electric(via generator)and temporary,lavatories for tent shall be located in close proximity to tent location.' (8) Please see attached site plan. (9) PIease see attached'ste plan: (10) Live wedding band arid./or DJs are anticipated for,each of the events. Koritokosta.winery skull;cause music vendor to.'face speakers to the north (facing the Long Island Sound). (11) Please.:see attached site pla- (1Z) The caterers shall be responsible for removing all refuse from the events tci::existing garbage:contafners provided b winery. (13) Nomaterial.additional lighting is anticipated. (14) Phase se,e,attached�-slid plan. Mirabelli, Melissa From: Flatley, Martin Sent: Friday, May 26, 2023 9:46 AM To: Mirabelli, Melissa;Verity, Mike; Lanza, Heather,Weisman, Leslie; DeChance, Paul Subject: RE: Special Event Kontakosta Vineyard I have no objections to this event being approved Martin Flatley, Chief of Police Town of Southold Police Department 41405 State Route 25 Peconic, N.Y. 11958 Tel: 631-765-3115 fi• The information contained in this electronic message and any attachments to this message are intended for the exclusive use of the addressee(s)and may contain information that is privileged,confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient,you are hereby notified that any review,retransmission, conversion to hard copy,copying,reproduction,circulation,publication, dissemination or other use of,or taking of any action,or omission to take action,in reliance upon this communication by persons or entities other than the intended recipient/s strictly prohibited. if you have received this communication in error,please(i)notify us immediately by telephone at 631.765.2600, (ii)return the original message and all copies to us at the address above via the U.S. Postal Service,and(iii)delete the message and any material attached thereto from any computer, disk drive,diskette,or other storage device or media. From: Mirabelli, Melissa<melissa.mirabelli@town.southold.ny.us> Sent:Thursday, May 25, 2023 4:27 PM To: Flatley, Martin<mflatley@town.southold.ny.us>;Verity, Mike<Mike.Verity@town.southold.ny.us>; Lanza, Heather <heather.lanza@town.southoId.ny.us>;Weisman, Leslie<lesliew@town.southold.ny.us>; DeChance, Paul <pauld@southoldtownny.gov> Subject: Special Event Kontakosta Vineyard Please send me any questions or comments , Thank you Melissa M Mirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax (631)765-6639 ******************************************************************************************* This electronic mail transmission may contain confidential or privileged information. If you 1 believe that you have received the message in error, please notify the sender by reply transmission and delete the message without copying or disclosing it. ******************************************************************************************* 2 Mirabelli, Melissa From: Leslie Weisman Forward Sent: Friday, May 26, 2023 8:51 AM To: Mirabelli, Melissa Cc: Flatley, Martin;Verity, Mike; Lanza, Heather;Weisman, Leslie; DeChance, Paul Subject: Re: Special Event Kontakosta Vineyard Looks okay tome. Leslie Sent from my iPad On May 25, 2023, at 4:27 PM, Mirabelli, Melissa<melissa.mirabell i@town.southold.ny.us>wrote: Please send me any questions or comments Thank you rl e/YJ�t ,f Afelissa M. Mirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax (631)765-6639 ***************************************************************************************** This electronic mail transmission may contain confidential or privileged information. If you believe that you have received the message in error, please notify the sender by reply transmission and delete the message without copying or disclosing it. ***************************************************************************************** <20230525152909.pdf> l 1 Mirabelli, Melissa From: Visser III, Fredric Sent: Friday, May,26, 2023 7:59 AM To: Mirabelli, Melissa Subject: RE: Special Event Kontakosa Vineyard No opposition, pending tent permits. Fredric Visser, Fire Marshal Town of Southold Phone: (631)765-1802 Web: https:Hsoutholdtownny.gov/1736/Fire-Marshal Email: Fredv@southoldtownny.gov PO Box 1179 54375 Main Road Southold, NY. 11971 From: Mirabelli, Melissa<melissa.mirabelli@town.southold.ny.us> Sent:Thursday, May 25, 2023 4:28 PM To:Visser III, Fredric<fredv@southoldtownny.gov>; Glew, Claire<Claire.Glew@town.southold.ny.us>;Webster, Kevin <kevin.webster@town.southold.ny.us>;Amakawa,Andrew<And rew.Amakawa @suffolkcountyny.gov>; mikael.kerr@suffolkcountyny.gov; McCullough, Lillian<lillianm@southoldtownny.gov> Subject:Special Event Kontakosa Vineyard Please send me any questions and all comments Thank you Melissa H. Mirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax (631)765-6639 This electronic mail transmission may contain confidential or privileged information. If you believe that you have received the message in error, please notify the sender by reply transmission and delete the message without copying or disclosing it. ******************************************************************************************* 1 - Mirabelli, Melissa From: Lanza, Heather Sent: Friday, May 26, 2023 12:45 PM To: Mirabelli, Melissa; Flatley, Martin;Verity, Mike; Weisman, Leslie; DeChance, Paul Subject: RE: Special Event Kontakosta Vineyard Looks ok to me. From: Mirabelli, Melissa<melissa.mirabelii@town.southold.ny.us> Sent:Thursday, May 25, 20234:27 PM To: Flatley, Martin<mflatley@town.southold.ny.us>;Verity, Mike<Mike.Verity@town.southold.ny.us>; Lanza, Heather <heather.lanza@town.southold.ny.us>;Weisman, Leslie<lesliew@town.southold.ny.us>; DeChance, Paul <pauld@southoldtownny.gov> Subject:Special Event Kontakosta Vineyard Please send me any questions or comments Thank you Melissa Al Mirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax(631)765-6639 ******************************************************************************************* This electronic mail transmission may contain confidential or privileged information. If you believe that you have received the message in error, please notify the sender by reply transmission and delete the message without copying or disclosing it. 1 y y J Mirabelli, Melissa From: Glew, Claire Sent: Friday, May 26, 20232:29 PM To: Mirabelli, Melissa Subject: RE: Special Event Kontakosa Vineyard Hi Missy, There are no exemptions on this parcel. The Assessors have no objection to the application. Have a nice weekend. Cl&a re,GLmr Assistant to Assessor Town of Southold Board of Assessors (631)765-1937 (0) (631)765-1356 (F) www.southoldtownny.gov claireg@southoldtownny.gov From: Mirabelli, Melissa<melissa.mirabelli@town.southold.ny.us> Sent:Thursday, May 25, 2023 4:28 PM To:Visser III, Fredric<fredv@southoldtownny.gov>; Glew, Claire<Claire.Glees@town.southold.ny.us>;Webster, Kevin <kevin.webster@town.southold.ny.us>;Amakawa,Andrew<And rew.Amakawa @suffolkcountyny.gov>; mikael.kerr@suffolkcountyny.gov; McCullough, Lillian<liIlia nm@so utholdtownny.gov> Subject:Special Event Kontakosa Vineyard Please send me any questions and all comments Thank you ltfelissa M. 111irabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax (631)765-6639 ******************************************************************************************* This electronic mail transmission may contain confidential or privileged information. If you 1 believe that you have received the message in error, please notify the sender by reply transmission and delete the message without copying or disclosing it. ******************************************************************************************* 2 Mirabelli, Melissa From: Mirabelli, Melissa Sent: Friday,June 2, 2023 2:19 PM To: Rudder, Lynda; Mudd, Jennifer Cc: Born, Sabrina Subject: Reso to be added Kontakosta Vineyard Special Event reso RESOLVED that the Town Board of the Town of Southold hereby grants permission to Kontokosta Winery, to hold Special Events 2023- at the Kontokosta Winery , 825 North RD, Greenport,New York as applied for in Application KW1a for wedding on July 16, 2023 from 5PM to 11 PM, subject to the following conditions: 1. All parking of vehicles for this event must be as shown on the plan submitted with the special event application. Provided they adhere to ALL conditions on the application,permit and to the Town of Southold Policy for Special Events. This permit is subject to revocation if the applicant fails to comply with any of the conditions of the approval or is unable to properly control traffic flow into and out of the event. 1 I<w 10(, RECEIVED APPLICATION FOR A PERMIT TO HOLD A MAY 2 5 2023 SPECIAL EVENT jgj ���Tobwn Clerk Please provide ALL of the information requested below.Incomplete applications T e reviewed. W Special Event Permit# 10. Applicant(s)name:�"1�1f '--Cid- �Id � - l ) �a�`)ct' `D U)< Date of Submission Name of Event l i t <` SCTM#'s 1000-Section Block- a Lot(s)_ Dates of Each Event: C If Multiple Dates are requested, applicant must give all information for all dates. .Nature of Event: u=Uadiffl. (Please attach4- tailed description of EACH event to this application) Time Period(Hours) of Event: From P to II ' Town Services requested: ( )Yes ()(No If yes,Describe Police Dept._Highway Dept. Describe Services Maximum Number of Persons Attending At One Time: 0 Number of cars expected Is a Tent or other temporary structure being used? [\.Yes [ ]No If yes provide size(s) U141 food be served? Yes [ ]No If yes provide number and name(s)of food vendor(s) �! �r Suffolk County permit#(s) Will other vendors be on the premises during the event? [VYes [ ]No If yes how many? Describe Type of vendor(s) Property Owner(name/address): TO � Jf Contact Person and Contact Tel.# (H �� -��� � "t H. Q4 e-mail address Event Location: Street-Hamlet Address: 9V� ^wmQc(�- u SCTM# PAQ Will any services be requested [ ]Yes ko. If Yes describe Police Highway Other: Mailing Address to Send Event Permit to: RLn' we � ) ' ckJ Updated 8/7/2018 bcenpol+ u y C 1 �_L Have any of the development rights been sold to the Town of Southold [ ]Yes [ ]No and/or Suffolk County Agricultural Program? [ ] Yes [ ]No if yes to either or both, also indicate on the attached plan the boundaries of the reserved area upon which the event will take place YOU MUST ATTACH A PARKING/EVENT PLAN TO THIS APPLICATION IF THE EXPECTED ATTENDANCE IS 300 OR MORE PEOPLE,YOU MUST ALSO ATTACH A TRAFFIC CONTROL PLAN(see next page) A ParkingLEvent Plari may be a survey., site plan and/or aerial view or example Google Earth) o the subject property. INDICATE ON THE PLAN ALL of the following information: A parking/event plan showing: (1) The size of the property and its location in relation to abutting streets or highways. (2) The size and location of any existing building(s) or structure(s)that will be in operation during the course of the event and any proposed building, structure,or signs to be erected temporarily for the event. (3) The location of the stage or tents,if any. (4) The designated areas of use for spectators,exhibitors,vendors, employees and organizers. (5) Location of all entries and exits. (6) The location of all fire extinguishers and other fire safety equipment. (7) The location of all temporary utilities to be installed for the event,if any. (8) The layout of any parking area for automobiles and other vehicles and the means of ingress and egress for such parking areas. The parking spaces must'allow for 300 sq.ft. per car. (9) A traffic control plan for vehicles entering and leaving the site for the proposed event. (10) Plan for the use of live outdoor music, loudspeakers and other sounds which will be used, if any, and the type and location of speakers and other audio equipment. (1,1) A description of emergency access and facilities related to the event. (12) Provisions to dispose of any garbage, trash,rubbish or other refuse. . (13) Location and description of any additional lighting to be utilized in conjunction with the event. (14) Location of sanitary facilities on site. Traffic Control Plan Events for three hundred(300) or more people also require submission and approval of a traffic control plan, acceptable to the Town of Southold,AND a qualified traffic controller must be provided. Please attached a written description and/or notate on the parking event plan the following: 1)Who will be conducting traffic, 2)Where they will be stationed on site, 3)How they will direct the entrance, circulation,parking, and exiting of cars on site, and 4) Contact information for use by Southold Town Police. OWNER'S SIGNATURE: I am the Owner of the Property where this event is to be held and I agree to comply with the laws, rules,regulations, conditions, and requirements of the Code of the Town of Southold, including but not limited to the conditions listed below, as well as all other applicable agency rules and regulations pertaining to the activities under this event. Furthermore,I hereby swear or affirm that the information contained herein and attachments hereto are true and correct to the best of my knowledge, and agree to provide notice to the Town immediately should there be any material changes regarding to this application. . Updated 8/7/2018 Furthermore,I hereby authorize Code Enforcement Personnel of the Town of Southold to enter the property during the hours of the permitted special event toma any and all inspections necessary in connection with this Special Event. "Lov3tv Ir Print name of Owner S' nature of Owner Print name of Authorized Person/Representative Signature of Authorized Person/Representative PERMISSION IS HEREBY GRANTED, SUBJECT TO THE FOLLOWING CONDITIONS: 1. By acceptance of this permit, applicant agrees to adequately supervise and direct all parking to be on the premises or at another site, and to provide parking assistants and. any additional traffic controls necessary for this event. Parking is strictly prohibited on ANY Town. County or State Roads or Rights of Way. 2. Traffic control at events for three hundred(300) or more people shall be provided by a qualified traffic controller in accordance with the attached, approved traffic control plan. 3. One "on-premises" sign not larger than six (6) square feet in size may be displayed not longer than thirty (30) days before this event, and removed immediately after the event. Directional parking signs shall be adequately displayed. 4. Applicant indemnifies and holds harmless the Town of Southold from all claims, damages, expenses, suits and losses including but not limited to attorney's fees arising from activities under this permit. S. Tent proposals must receive permit approval from the Southold Town Building Inspector before placement on the property and must meet all fire and safety codes. 6. This permit is valid only for the time, date, place and use specified above, and for the designated event. Each additional day will require a separate permit application, fee, and related documents for review, etc. at least 60 business days prior to the scheduled event. 7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant agrees to remove the temporary facilities from the premises within 48 hours after the day of the event. 8. On-site food preparation is NOT permitted, although food may be catered subject to all Suffolk County Department of Health regulations. 9. NO activities associated with this event including but not limited to parking, ingress/egress/access, tent(s) or temporary structure(s), or temporary sanitary facilities, shall be conducted on Town of Southold Purchase of Development Rights land. 10. NO activities associated with this event, including but not limited to parking, in rg ess/egress/access, tent(s) or temporary structure(s), or temporary sanitary facilities, shall be conducted on Suffolk County Purchase of Development Rights land without a permit issued by the Suffolk County Farmland Committee. 11. Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the legal limitations under the fire code or other codes which would prohibit such increased occupancy. 12. Access shall be provided for emergency vehicles, to all public assembly areas, all buildings, all work areas and any additional area where emergencies may occur. Two emergency-fire exits and exit paths Updated 8/7/2018 from the building(s) on the property, to a public way or remote safe area, shall remain open and unobstructed at all times. 13. Owner assures full compliance with all fire, safety,building, and other Town laws. 14. Music,when outdoors, is required to stop at the time specified in the permit. Placement of the speakers must be in a location that affords the greatest protection from noise intrusion upon adjacent properties. 15. Owner will allow access to Code Enforcement Personnel of the Town of Southold during the hours of the special event to make any and all inspections necessary in connection with this Special Event. I - ' 16. ADDITIONAL CONDITIONS: ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREIN WILL TERMINATE THIS PERMIT. APPROVED Town of Southold Resolution Number: Date Issued: Updated 8/7/2018 w B c TT/ceremony Space =K onto osta winery Mowed J -� Reception Tent Space Path Approx :D Service Parking Pad 1 -_� Truck Access Road Approx 325' k NY Tent LLC Tom Koprowski TomNYtent.com Tasting Room !� 1994 Imagery Date: 6/1912014 41007'11.94" N 72022'05.64" VV elev 34 ft,- eye alt 1399 it A�® CERTIFICATE OF LIABILITY INSURANCE °"�'°°'�"°°/"'"' 05/082023 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED,the pollcy(les)must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). PRODUCER ONTA TEILEEN CUSHMAN GEORGE FORMES JAIC,No_PHONE ati-631-722-4100 lAig FAx x'631-722-4500 1116 MAIN ROAD SUITE A2 L .EILEEN.CUSHMAN AMERICAN-NATIONAL.COM P.O.BOX 2336 INSURERS AFFORDING COVERAGE NAIL 0 AQUEBOGUE,NY 11931 INBURERA:FARM FAMILY CASUALTY INS.CO. INSURED JEMCO WINERY ASSOCIATES INC INSURER 8: DBA KONTOKOSTA WINERY INSURER C: POB 67 INSURER D: GREENPORT,NY 11944 INSURER 8: INSURER P COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: . THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE POLICY NUMBER C ERF POLICY EXP LIMITS A XX COMMERCUILGENERALLIABUTY X 3101X3113 01/042023 01/04/2024 EACH OCCURRENCE s 1,000.000 D-MAGE TO RENTED CLAIMS-MADE [XX OCCUR rencel S 250,000 MED EXP(Any one person) S 10,000 PERSONAL&ADV INJURY S 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE S 2,000,000 XX POLICY❑JECT LOC PRODUCTS-COMPIOP AGG a 2,000,000 OTHER: $ AUTOMOBILE LIABIUTYCOMBINED SINGLELI 1 S ANY AUTO BODILY INJURY(Per person) S ALL OB —PROPERTY MED SCHEDULED BODILY INJURY IPer accident) S NON-OWNED AMAGE S HIREDAUTOS AUTOS (Per nodenli S A X UMBRELLAIJADXX OCCUR 3101E1860 01/04/2023 01/04/2024 EACH OCCURRENCE S 5,000,000 excess LIAR CLAIMS-MADE AGGREGATE S DED I I RETENTIONS S WORKERS COMPENSATION PER RH AND SJSPLOYERS'LIABILITY ANY PROPRIETORIPARTNERIEXECUTIVE VIN N E.L.EACH ACCIDENT S OFFICERIMEMBEREXCLUDED? NIA (Mandatary In NH) E.L.DISEASE-EA EMPLOYEE S Res.describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS 1 LOCATIONS I VEHICLES(ACORD 111,Addhlonal Rsmarlrs SchedWs.may be attached H man apses Is ragWred) CERTIFICATE HOLDER AS ADDITIONAL INSURED $1,000,000.LIQUOR LIABILITY PER OCCURANCE INCLUDED IN POLICY 3101X3113 CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE F SOUTHOLD THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN TOWN O PO BOX F S ACCORDANCE WITH THE POLICY PROVISIONS. SOUTHOLD NY 11971 AunloRlzso SSENTATrvE 0 IMAL2014 ACORD CORPORATION. All rights reserved. ACORD 25(20141011 The ACORD name and Joao are realstered marks of ACORD i I � , 1 i • 1 Ems{{ .r`— —y % � , ♦f0/ / , l `p IRl , 1 1 R I j + 1 T-1 11 S `� � 1 1 • -g - libil LONG 1 ISLAND f 11 SOUND I q 1 1 1 1 1 im 1 ;1 ���3}�- �♦ � Ste. � I � ; <M 1 , 'mac ujow ' Ilk1' u , i 1 Srrg DMA® rIfQ9ST: IOotr7! Its" a.Oft i LLL 1 1 WMI[RiQIiA/�Td/YD IC is A 1DTN. a.i�.6//Y ftYM ,01�.1L7M. BIMAIE1k T.WAMSMFr.-a=AC Z ;,7'= C OVERALLI SITE PLAN zoom Rm tealcr-fa► _ ZO`1 ,........� iYooae SIiE PLAN tIDibnirw L 1xMdd.IfYHYTi IJC81fF lld�fi OFl@it6�lagfb� . Sp-OF SOUTNOLD TO: ZBA Town of Southold FROM: Kontokosta Winery RE: Parking/Event Plan (1) Please see attached site plan approved by Southold Town Planning Board. (2) Please see attached site plan. (3) Please see tent location on attached site plan. (4) Please see attached site plan. (5) All outdoor events shall be tented. Exits/fire safety equipment to be provided as per code by tent vendor. (6) See (5) above. (7) Temporary electric(via generator) and temporary lavatories for tent shall be located in close proximity to tent location. (8) Please see attached site plan. (9) Please see attached site plan. (10) Live wedding band and/or DJs are anticipated for each of the events. Kontokosta winery shall cause music vendor to face speakers to the north (facing the Long Island Sound). (11) Please see attached site plan. (12) The caterers shall be responsible for removing all refuse from the events to existing garbage containers provided by winery. (13) No material additional lighting is anticipated. (14) Please see attached site plan. Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 05/25/23 Receipt#: 310761 Quantity Transactions Reference Subtotal 1 Event Fee KW1a $150.00 Total Paid: $150.00 Notes: Payment Type Amount Paid By CK#5836 $150.00 Jemco, Winery Assoc Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Jemco, Winery Assoc P O Box 67 Greenport, NY 11944 Clerk ID: DIANAF Internal ID:Kw1a Franke, Diana From: Franke, Diana Sent: Thursday, May 25, 2023 12:29 PM To: Mirabelli, Melissa Cc: Noncarrow, Denis; Sabrina Born (sabrina.born@town.southold.ny.us) Subject: Special Event:Jemco Winery: Davis Wedding Attachments: Event Jemco Winery Davis Wedding.pdf Good Afternoon, Please see attached the Application for a Special Event Permit from Jemco Winery Association received on 05/25/2023 . Thank you, Marra cq r='+e Account Clerk Southold Town Clerk's Office (631)765-1800 Ext 1228 1 1 JEMCO WINERY ASSOCIATES INC. 5836 TOWN OF SOUTHOLD 5/23/2023 Date Type Reference Original Amt. Balance Due Discount Payment 5/18/2023 Bill 150.00 150.00 150.00 Check Amount 150.00 JEMCO WINERY AS SPECIAL EVENT PERMIT FEE 150.00