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HomeMy WebLinkAboutMighty North Fork Triathlon Southold Town Board -Letter Board Meeting of March 14, 2023 gUFFOL� RESOLUTION 2023-279 Item# 5.15 ADOPTED DOC ID: 18981 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2023-279 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON MARCH 14,2023: RESOLVED that the Town Board of the Town of Southold hereby grants permission for CAST to hold the "The 23rd Annual Mighty North Fork Triathlon", at Cedar Beach Park, Southold,New York, on Sunday,May 28, 2023 using the following roads: Cedar Beach Road, Paradise Point Road,Bayview Road North, Anchor Lane, Pine Neck Road,Jacobs Lane and Main Bayview Road. and provided they file with the Town Clerk a Two Million Dollar Certificate of Insurance naming the Town of Southold as an additional insured; a$250.00 filing fee; $1.500.00 deposit for clean-up (deposit to be returned after event upon recommendation of Chief Flatley, (Southold Town Police Department)provided they comply with the Town of Southold's Policy for Special events on Town Properties and Roads. Failure to comply with all provisions and conditions will result in the revocation of the permit. �L �� Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Brian O. Mealy, Councilman SECONDER:Sarah E.Nappa, Councilwoman AYES: Nappa, Doroski, Mealy, Doherty, Evans, Russell Generated March 15, 2023 Page 27 ®gVFFOLe��O DENIS NONCARROW �5% G.y Town Hall,53095 Main Road TOWN CLERK o= P.O.Box 1179 C Southold,New York 11971 REGISTRAR OF VITAL STATISTICS 5 ® .F Fax(631)765-6145 MARRIAGE OFFICERO Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER •� '1► www.southoldtownnygov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD March 15, 2023 CAST 53930 Main Rd. PO Box 1566 Southold,NY 11971 To Whom It May Concern: The Southold Town Board, at its regular meeting held on Tuesday, March 141h, 2023 granted permission to CAST to hold"The 23rd Annual Mighty North Fork Triathlon", at Cedar Beach Park, Southold,New York, on Sunday, May 28, 2023. A certified copy of the resolution is enclosed. An insurance policy naming the Town as additionally insured has been filed with this office. Please be sure to contact Captain Ginas at the Police Department, 631-765-2600, as soon as possible, to coordinate traffic control. Very truly yours, Denis Noncarrow Southold Town Clerk Enc. RECEIVED �f� FEB 1 0 2023 'In17 Southold Town Clerk MIGHTY NORTH FORK 500m swim-7mi bike-3.5mi run Date: February 8, 2023 To: Honorable Scott Russell, Town Supervisor Town of Southold Board Members Denis Noncarrow, Town Clerk From: Cathy Demerotq, Executive Director, Community Action Southold Town Vicki Ventura, Race Director, EventPower Re: CAST Mighty North Fork Triathlon CAST and EventPower are partnering to launch the 23rd Annual CAST Mighty North Fork Triathlon. Our collaborative goal is to: • Produce a safe and profitable event • Integrate community • Donate directly to the community In previous years the CAST Mighty North Fork Triathlon has raised money to help the residents of Southold. This year would mark the 23rd Annual Triathlon. Enclosed please find the signed permit application for the 231 Annual CAST Mighty North Fork Triathlon scheduled for May 28, 2023 at Cedar Beach in Southold, NY. The Triathlon begins at 6:50AM and is completed by 10:OOAM. The parking lot, beach and roads will be cleaned and the race site will be cleared by 11:00AM. The face consists of a-500.meter swim, a 7 mile-bike ride, and a 3.5-mile-run. The course will be the same as it has been over the previous years. A map of the course is enclosed. Enclosed is a $250 check for the application fee, a $1500 check for the clean up deposit and a Certificate of Insurance for the Town of Southold. If you have any questipns, please contact either Cathy Demeroto (631)477-1717 or Vicki Ventura (516) 313-8329. �Q�o���9 DENIS NONCARROW G� Town Hall,53095 Main Road TOWN CLERK p P.O.Box 1179 05 Southold,New York 11971 REGISTRAR OF VITAL STATISTICS . Fax(631)765-6145 MARRIAGE OFFICERp �Q!' Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER �+ www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD APPLICATION FOR A PERMIT TO HOLD A SPECIAL EV#,NT Please provide ALL of the information requested below.Incomplete applications WILL NOT be reviewed. Date of Submission rV731 Name of Event C��+� �C��.� Name of Organization: ( � Is this a Not-For-Profit Event?Yes/No Contact's Name: c- Mailing Address: 9A Contact's Phone Number: Contact's Email Address: C Event Location and Site Diagram:�� (Use additional paper if necessary) Event Date(s):VN3 3 v 3!� (Include setupAnd shutdown times and dates) k,3 17c W Nature of Event:`��- \ (Please attach a detailed descriptioh to this application) Time Period(Hours)of Event: From 4111J will to ��. she. o.� S,106) Maximum Number of Expected Attendees: Specify any special requirements(i.e. road closure,police presence): �b�, S��� bh If a Tent or other temporary structure will be used please contact the Southold Town Building Department at 631-765-1802 Mailing Address to Send Event Permit to: �� f Event Fees: V/ $250 for events with less than 1000 expected attendees $500 for events with 1000 or more expected attendees Clean-up Fees(Can NOT be waived): $1,500.00 Clean-up for Bicycle and/or Running Special events(ONLY) $250 or more Clean-up deposit all other events CERTIFICATE OF INSURANCE REOUIRED: Not less than$2,000,000 naming the Town of Southold as an additional insured. ***NOTE: PLEASE SEE ATTACHED REVISED, ADOPTED TOWN POLICY*** Additional information and requirements may be required as deemed necessary by the Town Board. i Print name of Aut orized Person filling out Signature of Aut rized Person filling out application application *Upon the request by applicant,the Town Board may waive in whole or in part any of the application requirements. 2 M1Y MIGHTY NORTH ICORK 500m swim-7mi bike-3.5mi run February 8, 2023 Dear Town Supervisor, Members of the Town Board and Town Clerk, This letter is to explain the mission of the CAST Mighty North Fork Triathlon to be held on May 28, 2023. This will be the 23rd annual CAST Mighty North Fork Triathlon. Our mission is to fight poor health through a culture of care on Long Island. Focusing on goal setting, health, fitness and wellbeing we want to promote and grow the competitive sport of triathlon through the safe and fair conduct of races. We are looking to educate the community about physical and mental health and generate funds fpr research and local community outreach. The race consists of a 500 meter swim, a 7 mile bike, and a 3.5 mile run. The triathlon would start at 6:50 AM and be complete by 10:00 AM. The site, including the parking lot, beach and roads will be cleaned up by 11:00 AM. EventPower is proud to produce triathlons across Long Island. We currently produce 13 adult events and 3 youth events per season. We encourage participation from every ability and are open to anyone interested in athletics. For more information, please visit us at EventPowerLI.com. Sincerely, Victoria Ventura Race Director A • • Community Action Southold Town MIQr NORTH FORM 500m swim-7mi bike-3.5mi run Swim Course - 500 meters The Swim will start in the water at the first buoy Keep all buoys on your left, except the final turn buoy should be on your right as you head to the swim exit Rd *You must walk over the timing mat, through the swim chute, before entering the water. O Start Bike Course -7 miles 4 Start at Cedar Beach Turn right onto Paradise Point Road .rr Left onto N. Bayview Road Right to stay on N. Bayview Road % k -ads Left to stay on N. Bayview Road : / 3 NaK+4w RE F.1 V Left onto Pine Neck Road o � d B Left onto Main Bayview Road Left onto Cedar Beach Road ■ any T`4"•"r, r.� Run Course - 3.5 miles mT z - Water Start at Cedar Beach - stop ,.Yv.x FO k.t Turn right onto Paradise Point Road , _ B Walk Bre Woods Left onto N. Bayview Road K Bed and Breakfast ` /' 'on Grear O c- y o Hog Neck Left onto Jacobs Lane - - there will be a Water Stop here suffo� r tn':•nnrc•.:I Left onto Main Bayview Road J ONorth Fork Sgn z - merges with bike course Left onto Cedar Beach Road CASTMighty Fork Triathlon 2023 Awards Nutrition/ o _ ^ Bike In/ water Bike Out Results 10x10 Tent Bike Support Race Equipment •:+ � -� z � q � Run Out Port-O-Johns Finish Line 3 � Enter/Exit - Swim iL � 1 � t TTrrr�� .1 � .• � f CAST Mighty North Fork TRIATHLON INCIDENT ACTION PLAN The purpose of this Incident Action Plan(IAP)is to identify and mitigate any potential risks associated with the planning, implementation and suc�essfuj-completion of the above referenced event. The parties that are planning and coordinating this event are committed to ensuring that all participants, sponsors, community members and emergency personnel are able to partake in the event in a safe and organized manner.The procedural information contained herein will be strictly adhered to. Title of Event: The 23 Id Annual CAST Mighty North Fork Triathlon Date of Event: May 28,2023- Start-rime:6:50 AM(RAIN or SHINE) Event Description: Sprint Distance Triathlon:Swim:500 meters,Cycle:7 miles,Run 3.5 miles Location: 1) Swim:Cedar Beach, rectangle swim 2) Cycle- Exit Cedar Beach Rd heading North, Right turn onto Paradise Point Rd, Left turn onto N Bayview, Right turn at intersection of Bayview&Jacobs Lane continuing on Bayview Rd, Left turn at intersection of Bayview and Anchor Lane continue on Bayview, Left turn onto Pine Neck Rd, Left turn onto Main Bayview Rd,continue back to Cedar Beach 3) Run- Exit Cedar Beach Rd heading North, Right turn onto Paradise Point Rd, Left turn onto N Bayview, left turn at Jacobs Lane, Left Turn onto Main Bayview Rd,continue back to Cedar Beach. Command Post Location: Town of Southold Police Captain Kruszeski:- fkruszeski@town.southold.ny.us 631-765-2600 Coordinator/Chairperson- Name: Vicki Ventura Phone Number: 516-313-8329 Email Address: vicki@eventpowerli.com - Course Director- Name: Rodger King Phone: 516-637-5390 Email Address: info@eventpowerli.com Staff Coordinator- Name: Tara Hohlman Phone: 516-840-7259 Email Address: tara@eventpowerli.com Medical Emergencies Procedure All medical emergencies will be reported to the Command Post by use of Radios, cell phones or by verbal means. The Event Coordinator will call directly to the Command Post and report the incident/problem.The EMT(s)will report to the Command Post,as appropriate,when entering the event and notify the Command Post when leaving the event.The event coordinator will make sore an area is open to allow EMS personnel,vehicles and equipment access to the event grounds wherever emergency assistance is needed.The nearest hospital for receiving patients is East Long Island Hospital Police Emergencies Procedure For all police emergencies, Notification to the command post. Police enforcement will be provided by the Town of Southold Police with be station at position listed in the attached Course control document. Lost Child Procedure Police will be notified. In the event of a lost child, he/she should be taken to the Command Post. The child, if able, will be asked to provide parent/ guardian information. Lost child announcements will be made from Stage, informing the crowd of the situation. The child will remain under the supervision of the Command Post who will ensure the child is comfortable and safe until his/her parent/guardian arrives. Police should be present to check identification of adult claiming to be the parent/guardian before release. Communication Plan: We will be using cell phones and a police radio if supplied Important Phone Numbers: Event Coordinator: Vicki Venture 516-3-13-8329 vicki@eventpowerli.com Amb,ulance&Emergency Services:- Southold Ambulance 631-765-3385 A,(7 CERTIFICATE OF LIABILITYINSURANCE DATE 1/227/27/2D/YYYI) 023 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Insurance Office of America, Inc. PHONE FAX 1855 West State Road 434 E-MAILE"t (AIC,No Longwood FL 32750 ADDRESS: INSURERS AFFORDING COVERAGE NAICt/ License*OE67768. INSURER A:Everest National Insurance Company 10120 INSURED USATRIA-01 INSURER B:United States Fire Insurance Company 21113 USA Triathlon of Colorado 5825 Delmonico Dr INSURER C: Colorado Springs 80919 INSURER D: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER:120514838 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THF INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DVSCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDLSUBR POUCY-EFF -POL4CYEXP LIMITS LTR TYPE OF INSURANCE POLICY NUMBER MM/DD MM/DD A X COMMERCW.GENERAL LIABILITY Y Y S18ML02108-231 1/1/2023 1/1/2024 EACH OCCURRENCE $1,000,000 DAMAGE TO CLAIMS-MADE OCCUR PREMISES Ea occurrence $1,000,000 MED EXP(Any one person) $Excluded PERSONAL&ADV INJURY $1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $2,000,000 RPOLICY D jE a 1-1 LOC PRODUCTS-COMP/OP AGG $2,000,000 X OTHER: Event $ AUTOMOBILE UAW Ee aBaNdeDtSINGLE LIMIT $ ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY Per accident 4077887933 L 1 $ A UMBRELLA LIAB X OCCUR Y Y S18EX01472-231 1/1/2023 1/1/2024 EACH OCCURRENCE $10,000,000 tl)CESS LIAB CLAIMS-MADE AGGREGATE $10,fl00,t)00 RETENTION$ $ WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LIABILITY Y/N STATUTE ER ANYPROPRIETOR/PARTNER/EXECUTIVE ❑ E.L.EACH ACCIDENT $ OFFICER/MEMBEREXCLUDED? NIA (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ B ParticipantAocident US1929842 1/1/2023 1/1/2024 Accident Medical 25,000 DESCRIPTION OF OPE)RATIONSI LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached if more space is required) Coverage applies to the USA Triathlon sanctioned or approved event specified on this certificate. The certificate holder is an additional insured,where required by written contract or agreement,but only with respect to the operations of the named insured, and subject to the provisions and limitations of form ECG20 600-Additional Insured-Blanket when required by written contract,but only with respect to the USAT sanctioned or approved event specified on this certificate. The General Liability policy is primary as per Form ECG24 520(04/02)and the General Liability policy contains Form ECG24 522(04/02):Waiver of Transfer of Rights of Recovery Against others to US,but only as required by written contract or agreement executed by the named insured prior to an occurrence resulting See Attached... CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Town of Southold Town Hall,53095 Main Road AUTHORIZE REPRESENTATIVE Southold NY 11971 z t,�� ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD AGENCY CUSTOMER ID: USATRIA-01 LOC#: Accpi?"® ADDITIONAL REMARKS SCHEDULE Page 1 of 1 AGENCY NAMED INSURED - Insurance Office of America,Inc. USA Triathlon of Colorado 5825 Delmonico Dr POLICY NUMBER Colorado Springs CO 80919 CARRIER NAIC CODE EFFECTIVE DATE: ADDITIONAL REMARKS THIS ADDITIONAL REMARKS FORM IS A SCHEDULE-170 ACORDFORM, FORM NUMBER: 25 FORM TITLE: CERTIFICATE OF LIABILITY INSURANCE in a loss or a claim. Mighty North Fork Triathlon 2023-05-28 12023-05-28 1 Southold,NY 11971 ACORD 101-(2008/01) ©2008 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD COMMERCIAL GENERAL LIABILITY ECG 20 600 05 09 THIS ENDORSEMENT CHANGES THE COVERAGE PART. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - AUTOMATIC STATUS-WHEN REQUIRED IN AWRITTEN AGREEM ENT WITH YOU This endorsement modifies insurance-provided-under the following: - COMMERCIAL GENERAL LIABILITY COVERAGE PART A. Section II — Who Is An Insured is amended to C. The Limits of Insurance afforded to an additional include as an additional insured any person or or- insured shall bethe-lesserof the following: ganization with whom you have a written agree- 1. The Limits of Insurance required by the written ment that such person or organization be added agreement between the parties; or as an additional insured on your Coverage Part. Such person or organization is an additional in- 2. The Limits of Insurance provided by this Cov- sured only with respect to liability for "bodily in- erage Part. jury", "property damage"or"personal and advertis- D. With respect to the insurance afforded to an addi- ing injury" but only to the extent caused, in tional insured, this insurance does not apply to whole or in part,`by: "bodily injury", "property damage"or "personal and 1. Your acts or omissions; or advertising injury" arising out of any act or omis- sion of an additional insured or any of its employ- 2. The acts or-omissions of those acting on your ees behalf; in the performance of your operations for an addi- tional insured. B. The insurance afforded to an additional insured shall only include the insurance required by the terms of the written agreement and shall not be broader than the coverage provided within the terms of the Coverage Part. ECG 20 600 05 09 Copyright,Everest Reinsurance Company 2009 Page 1 of 1 ❑ Includes copyrighted material of Insurance Services Office,Inc.,used with its permission. INSURED COPY COMMERCIAL GENERAL LIABILITY ECG 24 522 04 02 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. WAIVER OF TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name of Person or Organization: ANY PERSON OR ORGANIZATION FOR WHOM THE NAMED INSURED HAS AGREED BY WRITTEN CONTRACT TO FURNISH THIS WAIVER. i (If no entry appears above, information required to complete this endorsement will be shown in the Declarations as applicable to this endorsement.) The TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US Condition (Section IV—COMMERCIAL GENERAL LIABILITY CONDITIONS) is amended by the addition of the following: We waive any right of recovery we may have against the person or organization shown in the Schedule above because-of payments we make for injury or damage arising out of your operations or "your work" done under a written agreement that requires you to waive your rights of recovery.The written agreement must be made prior to the date of the"occurrence".This waiver applies only to the person or organization shown in the Schedule above. ECG 24 522 04 02 Includes copyrighted material of Insurance Services Office, Page 1 of 1 ❑ Inc.,with its-permission- INSURED COPY COMMERCIAL GENERAL LIABILITY ECG 24 520 04 02 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. AMENDMENT - OTHER INSURANCE (PRIMARY NONCONTRIBUTORY) This.endorsement modifies insurance.provided.under-the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART A. Paragraph a. Primary Insurance of 4. Other Insur- ance of SECTION IV COMMERCIAL GENERAL LIABILITY CONDITIONS is replaced by the following: a. Primary Insurance This insurance is primary except when b. below applies. If this insurance is primary, our obliga- tions are not affected unless any of the other insurance is also primary. Then, we will share with all that other insurance by the method de- scribed in r.Below, except that we will not seek contribution from any party with whom you have agreed in a written contract or agreement that this insurance will be primary and noncon- tributory, if the written contract or agreement was made prior to the subject "occurrence" or offense. PCG 24 520 04 02 Includes copyrighted material of Insurance Services Office, Inc., Page 1 of 1 ❑ with its permission. INSURED COPY Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 02/10/23 Receipt#: 308193 Quantity Transactions Reference Subtotal 1 Event Fee 5.28.2023 $1,500.00 1 Event Fee 5.28.2023b $250.00 -1 Event Fee 5.28.2023 -$1,500.00 Total Paid: $250.00 Notes: r " V 6� Payment Type Amount Paid By CK#4424 $250.00 Event, Power Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Event, Power 162 Long Island Avenue, #179 Holtsville, NY 11742 Clerk ID: DENISN Internal ID:5.28.2023 Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 02/10/23 Receipt#: 309292 Quantity Transactions Reference Subtotal 1 Clean-Up Deposit 5.28.2023 $1,500.00 Total Paid: $1,500.00 Notes: Payment Type Amount Paid By CK#4425 $1,500.00 Event, Power Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Event, Power 162 Long Island Avenue, #179 Holtsville, NY 11742 Clerk ID: DENISN Internal ID:5.28.2023 Noncarrow, Denis From: Spiro, Melissa Sent: Friday, February 10, 2023 3:34 PM To: Noncarrow, Denis Subject: RE: Please see attachment for CAST event This is not Town preserved land. Melissa From: Noncarrow, Denis<denisn@southoldtownny.gov> Sent: Friday, February 10, 2023 3:28 PM To: Blasko, Regina <rblasko@town.southold.ny.us>; DeChance, Paul <pauld@southoldtownny.gov>; Flatley, Martin <mflatley@town.southold.ny.us>; Ginas,James<jginas@town.southold.ny.us>; Goodwin, Dan <dang@southoldtownny.gov>; Mudd,Jennifer<jennifer.mudd@town.southold.ny.us>; Mirabelli, Melissa <melissa.mirabelli@town.southold.ny.us>; Norklun,Stacey<Stacey.Norklun@town.southold.ny.us>; Orientale, Michael <michaelo@southoldtownny.gov>; Born,Sabrina <sabrina.born @town.southold.ny.us>;Spiro, Melissa <Melissa.Spiro@town.southold.ny.us> Subject: Please see attachment for CAST event Please respond to this email. Thank you Denis Noncarrow Southold Town Clerk. Town of Southold, New York www.southoldtownny.gov denisn 0southold townny.gov 631-765-1800 CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. 1 Noncarrow, Denis From: Flatley, Martin Sent: Saturday, February 11, 2023 12:09 PM To: Noncarrow, Denis; Blasko, Regina; DeChance, Paul; Ginas, James; Goodwin, Dan; Mudd, Jennifer; Mirabelli, Melissa; Norklun, Stacey, Orientale, Michael; Born, Sabrina; Spiro, Melissa Subject: RE: Please see attachment for CAST event I have no objections to this event being approved as in the past. Martin Flatley, Chief of Police Town of Southold Police Department 41405 State Route 25 Peconic, N.Y. 11958 Tel: 631-765-3115 S The information contained in this electronic message and any attachments to this message are intended for the exclusive use of the addressee(s)and may contain information that is privileged,confidential and exempt from disclosure under applicable law. !f the reader of this message is not the intended recipient,you are hereby notified that any review,retransmission,conversion to hard copy,copying,reproduction,circulation,publication, dissemination or other use of, or taking of any action, or omission to take action,in reliance upon this communication by persons or entities other than the intended recipient is strictly prohibited. If you have received this communication in error,please(i)notify us immediately by telephone at 631.765.2600, (ii)return the on, message and all copies to us at the address above via the U.S. Postal Service, and(ifi)delete the message and any material attached thereto from any computer, disk drive, diskette,or other storage device or media. From: Noncarrow, Denis<denisn@southoldtownny.gov> Sent: Friday, February 10, 2023 3:28 PM To: Blasko, Regina <rblasko@town.southold.ny.us>; DeChance, Paul <pauld@southoldtownny.gov>; Flatley, Martin <mflatley@town.southold.ny.us>; Ginas,James<jginas@town.southold.ny.us>; Goodwin, Dan <dang@southoldtownny.gov>; Mudd,Jennifer<jennifer.mudd@town.southold.ny.us>; Mirabelli, Melissa <melissa.mirabelli@town.southold.ny.us>; Norklun,Stacey<Stacey.Norklun@town.southold.ny.us>; Orientale, Michael <michaelo@southoldtownny.gov>; Born,Sabrina <sabrina.born@town.southold.ny.us>;Spiro, Melissa <Melissa.Spiro@town.southold.ny.us> Subject: Please see attachment for CAST event Please respond to this email. Thank you Denis Noncarrow Southold Town Clerk. Town of Southold, New York www.southoldtownny.gov denisn@southaldtownny.aov 831-765-1800 CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. 1 Born, Sabrina From: Flatley, Martin Sent: Monday, March 6, 2023 2:58 PM To: Born, Sabrina; Noncarrow, Denis; Blasko, Regina; DeChance, Paul; Ginas,James,- Goodwin, ames;Goodwin, Dan; Mudd,Jennifer; Mirabelli, Melissa; Norklun, Stacey; Orientale, Michael; Spiro, Melissa Subject: RE: Please see attachment for CAST event Attachments: NF Triathalon Cost Analysis, 2023.xls See attached Martin Flatley, Chief of Police Town of Southold Police Department 41405 State Route 25 Peconic, N.Y. 11958 Tel: 631-765-3115 OIL -" The information contained in this electronic message and any attachments to this message are intended for the exclusive use of the addressee(s)and may contain information that is privileged,confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient,you are hereby notified that any review,retransmission,conversion to hard copy,copying,reproduction,circulation,publication, dissemination or other use of,or taking of any action,or omission to take action,in reliance upon this communication by persons or entities other than the intended recipient is strictly prohibited. If you have received this communication in error,please(i)notify us immediately by telephone at 639.765.2600, (ii)return the original message and all copies to us at the address above via the U.S.Postal Service,and(iii)delete the message and any material attached thereto from any computer,disk drive,diskette, or other storage device or media. From: Born,Sabrina <sabrina.born@town.southold.ny.us> Sent: Monday, March 6, 2023 1:30 PM To: Flatley, Martin <mflatley@town.southold.ny.us>; Noncarrow, Denis<denisn@southoldtownny.gov>; Blasko, Regina <rblasko@town.southold.ny.us>; DeChance, Paul<pauld@southoldtownny.gov>; Ginas,James <jginas@town.southold.ny.us>; Goodwin, Dan<dang@southoldtownny.gov>; Mudd,Jennifer <jennifer.mudd@town.southold.ny.us>; Mirabelli, Melissa <melissa.mirabelli@town.southold.ny.us>; Norklun, Stacey <Stacey.Norklun@town.southold.ny.us>; Orientale, Michael<michaelo@southoldtownny.gov>; Spiro, Melissa <Melissa.Spiro@town.southold.ny.us> Subject: RE: Please see attachment for CAST event I don't believe we received a cost analyst for this event. Please provide a cost analyst so that it may be added for the next TB meeting. Thank you, .SaA"dx6aw - Sabrina M. Born Sub-Registrar& Deputy Town Clerk Senior Account Clerk Southold Town Clerk's Office 53095 Route 25 P.O. Box 1179 Southold,NY 11971 Ph: 631-765-1800 ext. 1226 Fax: 631-765-6145 From: Flatley, Martin <mflatlev@town.southold.nv.us> Sent:Saturday, February 11, 2023 12:09 PM To: Noncarrow; Denis<denisn@southoldtownny.gov>; Blasko, Regina <rblasko@town.southold.ny.us>; DeChance, Paul <pauld@southoldtownny.gov>; Ginas,James<iginas@town.southold.ny.us>; Goodwin, Dan <dang@southoldtownny.gov>; Mudd,Jennifer<iennifer.mudd@town.southold.nv.us>; Mirabelli, Melissa <melissa.mirabelli@town.southold.ny.us>; Norklun,Stacey<Stacey.Norklun@town.southold.ny.us>; Orientale, Michael <michaelo@southoldtownny.gov>; Born,Sabrina <sabrina.born @town.southo Id.ny.us>; Spiro, Melissa <Melissa.Spiro@town.southold.nv.us> Subject: RE: Please see attachment for CAST event I have no objections to this event being approved as in the past. Martin Flatley, Chief of Police Town of Southold Police Department 41405 State Route 25 Peconic, N.Y. 11958 Tel: 631-765-3115 The information contained in this electronic message and any attachments to this message are intended for the exclusive use of the addressee(s)and may contain information that is privileged,confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient,you are hereby notified that any review,retransmission,conversion to hard copy,copying,reproduction,circulation,publication, dissemination or other use of,or taking of any action,or omission to take action,in reliance upon this communication by persons or entities other than the intended recipient is strictly prohibited. If you have received this communication in error,please(i)notify us immediately by telephone at 631.765.2600, (ii)return the original message and all copies to us at the address above via the U.S.Postal Service, and(iii)delete the message and any material attached thereto from any computer, disk drive,diskette,or other storage device or media. From: Noncarrow, Denis<denisn@southoldtownny.gov> Sent: Friday, February 10, 2023 3:28 PM To: Blasko, Regina <rblasko@town.southold.nv.us>; DeChance, Paul <pauld@southoldtownny.gov>; Flatley, Martin <mflatiev@town.southold.nv.us>; Ginas,James<iginas@town.southold.nv.us>; Goodwin, Dan <dang@southoldtownny.gov>; Mudd,Jennifer<iennifer.mudd town.southold.ny.us>; Mirabelli, Melissa <melissa.mirabelli@town.southold.nv.us>; Norklun, Stacey<Stacey.Norklun@town.southold.nv.us>; Orientale, Michael <michaelo@southoldtownnv.gov>; Born, Sabrina <sabrina.born @town.southold.ny.us>; Spiro, Melissa <Melissa.Spiro@town.southold.ny.us> Subject: Please see attachment for CAST event Please respond to this email. Thank you Denis Noncarrow Southold Town Clerk. Town of Southold, New York www.southoldtownny.Aov 2 Town of Southold Police Department Special Event Cost Analysis Event: Mighty North Fork Triathalon Date(s): May 28, 2023 Location: I Bayview Area, Southold Patrol"Allocationfor Event Reg Hours OT Hrs Hrly Wage Total Comments Police_�Officers �� �°:� Sgt. Simmons 2 $85.79 1 $171.58 PO DiVello 2 $44.76 $89.52 PO Mele 2 $31.29 S ecial'Patrol µ�' � '77'7 ',7 � ��.w�. ,,� .�.���..sk>� �� ~�'` �°•"°" �Z'�.��}.s Reg Hours OT Hrs Hrly Wage Comments `CRUw: PO Chenche' 2 68.361 $136.72 PO Sanders 2 61.771 $123.54 Bicy e-PPatrdI' Highway.Patrol='"_ 'i- HP-2 Flatley 2 72.49 $144.98 B.C. Kirincic_ 2 $38.66 $77.32 BC Dimon 2 $31.24 $62.48 Traffic Reg Hours OT Hrs Hrly Wage Total Comments TC-11 2 $18.64 $37.28 YC-2 2 $18.64 $37.28 TC-3 2 $18.64 $37.28 __.-•,�ws;--:�e-��:,,. '�.:. �-' ':.;.'.- '.�". -�, ._t-- P„°'EST,�.,;':s-..�:.��i `,.�3r�': �'r=,'. .,�,fi;•: w. ,.`0 - Equipment�Costs.; :" ;: :.. �", �'• _.,_ .. ,..__... w.. ._,._,-...«.-_�. .. a •. :, i .'fix., t Fuel for Police Boat $90/hr boat= $180.00 $180.00 PD Vehicles= $10/hr 9 vehicles for 18 hrs $180.00 Total Department Cost for Event = $ $1,106.40 Prepared by Capt.M. Flatley 3/6/2023 Page 1 Vendor No. Check No. Town of Southold, New York - Payment Voucher Vendor Name Vendor Address Entered by EventPower 98 Southdown Rd. Huntington NY 11743 Audit Date " Vendor Telephone Number Town Clerk Vendor Contact Invoice Invoice Invoice Net Purchase Order Number Date Total Discount Amount Claimed Number Description of Goods or Services General Ledger Fund and Account Number 5/6/2023 1,500.00 1,500.00 23-518 Clean up De eposit 5/6/2023 1,500.00 1,500.00 23-518 Clean up from 2022 J Payee Certification Department Certification The undersigned(Claimant)(Acting on behalf of the above named claimant) I hereby certify that the erials abov specified have been received by me does hereby certify that the foregoing claim is true and correct,that no part has in good condi on ithout su titution,the services properly been paid,except as therein stated,that the balance therein stated is actually performed and that qu titie the eof have been verified with the exceptions due and owing,and that taxes from which the Town is exempt are excluded. or d' -rep c' no d, d payment is approved. Signature Title Signature Company Name Date Title jbCVV Date �- Southold Town Board- Letter Board Meeting of June 6, 2023 RESOLUTION 2023-518 Item# 5.12 ADOPTED DOC ID: 19214 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2023-518 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JUNE 6, 2023: WHEREAS the following groups have supplied the Town of Southold with a re-fundable Clean- up Deposit fee, for their events and i WHEREAS the Southold Town Police Chief, Martin Flatley, has informed the Town Clerk's office that this fee may be refunded, now therefore be it RESOLVED that Town Board of the Town of Southold hereby authorizes a refund be issued in the amount of the deposit made to the following: Name Date Received Amount of Deposit Orient Fire Department 3/30/23 $ 250.00 23300 Main Road Orient,NY 11957 Bike Shows USA 2/2/23 $ 1500.00 230 Smith Hughes Road Narrowsburg,NY 12764 CAST 2/22/22 $ 1500.00 EventPower 98 Southdown Rd. Huntington,NY 11743 CAST 2/10/23 $ 1500.00 EventPower 98 Southdown Rd. Huntington,NY 11743 Mark MacNish 4/7/2023 $ 250.00 Cutchogue New Suffolk Historical Society PO Box 714 Cutchogue,NY 11935 Mattituck American Legion 1/30/23 $ 250.00 Generated June 7, 2023 Page 23