Loading...
HomeMy WebLinkAboutMattituck American Legion Southold Town Board- Letter Board Meeting of February 14, 2023 gUFfl,i,� RESOLUTION 2023-191 Item# 5.13 ADOPTED DOC ID: 18898 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2023-191 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON FEBRUARY 14, 2023: RESOLVED that the Town Board of the Town of Southold hereby grants permission to the Mattituck American Legion, Post 861 to line up along Wickham Avenue and Pike Street, march west on Pike Street, left on Westphalia Avenue,right onto Old Sound Avenue, left onto Pacific Street, left onto Route 25 and left onto Wickham Avenue for the Annual Southold Town Memorial Day Parade in Mattituck,New York on Monday, May 29, 2023, beginning at 10:00 AM provided they adhere to the Town of Southold Policy for Special Events on Town Properties and Roads. All Town fees for this event, with the exception of the Clean-up Deposit, are waived. Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Brian O. Mealy, Councilman SECONDER:Jill Doherty, Councilwoman AYES: Nappa, Doroski, Mealy, Doherty, Evans, Russell Generated February 15, 2023 Page 31 ®�®�uFFO`�►�, DENIS NONCARROW �� y Town Hall,53095 Main Road TOWN CLERKP.O.Box 1179 CIO Southold,New York 11971 REGISTRAR OF VITAL STATISTICS 5 Fax(631)765-6145 MARRIAGE OFFICERO �Q@ Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER •` `1► www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD February 15, 2023 American Legion Post#861 Attn.: Robert DeVito PO Box 725 Mattituck,NY 11952 Dear Mr. DeVito: The Southold Town Board, at its regular meeting held on Tuesday, February 14th, 2023 granted permission to the American Legion Post#861 to have its Annual Memorial Day Parade in Mattituck on Monday, May 29th, 2023 beginning at 10:00 A.M. A certified copy of the resolution is enclosed. An insurance policy naming the Town as additionally insured has been filed with this office. Please be sure to contact Captain Ginas at the Police Department, 631-765-2600, as soon as possible,to coordinate traffic control. Very truly yours, Denis Noncarrow Southold Town Clerk Enc. • � fo1xoo ELIZABETH A.NEVILLE, MMC ® �j'1L Town Hall, 53095 Main Road TOWN CLERK P.O.Box 1179 Southold,New York 11971 REGISTRAR OF VITAL STATISTICS 0 Fax(631)765-6145 MARRIAGE OFFICER ,f► ��. Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER o( �`� www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER RECEIVED OFFICE OF THE TOWN CLERK TOWN OF SO.UTHOLD JAN 3 0 2023 Southold Town Clerk APPLICATION FOR A PERMIT TO HOLD A SPECIAL EVINT Please provide ALL of the information requested below:Incomplete applications WILL NOT be reviewed. Date of Submission 2 3 Y(,tY,?n '- 2-0 7 3 Name of Event P/9 11 Name of Organization: Is this a Not-For-Profit Event? be No f Contact's Name: R O B I lZ 1 Mailing Address: -249 09'/Il C S296t 7-1Y01- )V 7 Contact's Phone Number. = 2W3 / Contact's Email Address: j = Z ep,?Ikc` c� &11-77 7%-U 4e t44te e4c,41V Event Location and Site Diagram: 1,r1 R cm, e/¢G°e '/%/ftl`T/ 1�i14/( (Use additional paper if necessary) 1 1r v(&f�/ Event Date(s): (Include set up and shutdown times and dates) Nature of Event: jA4.115,W1WZ14L N+iJ (Please attach a detailed description to this application) Time Period(Hours) of Event: From I o: co to Maximum Number of Expected Attendees: Specify any special requirements (i.e. road closure, police presence): P,ot-Gcu= ?12-Y=S lo(Cr P-IV 1, Oa-�b 4e ize-luce2-4' U If a Tent or other temporary structure will be used please contact the Southold Town Building Department at 631-765-1802 , Mailing Address to Send Event Permit to: fl �`l u � it-l-kte 4164q !Qi6 (C A900. Event Fees: i.,01+V r ! i'e 1511e a Fec $250 for-events with less than 1000 expected attendees $500 for events.with 1000 or more expected attendees t. , Clean-up Fees (Can NOT be waived): $1,500.00 Clean-up for Bicycle and/or Running Special events(ONLY) - $250 or more Clean-up deposit all other events 7TV 71le cGC-,AL CERTIFICATE OF INSURANCE REQUIRED: Not less than$2,000,000 naming the Town of Southold as an additional insured. ***NOTE: PLEASE SEE ATTACHED REVISED, ADOPTED TOWN POLICY*** Additional information and requirements may be required as deemed necessary by the Town Board. 1-3 r--12-T D L I, r'Tia l Print name of Authorized Person filling out Signature of Authorized Person filling out application application *Upon the request by applicant,the Town Board may waive in whole or in part any of the application requirements. 2 If a Tent or other temporary structure will be used please contact the Southold Town Building Department at 631-765-1802 Mailing Address to Send Event Permit to: etC V4 Event Fees: — PUI6k+S C L'ol urs -1--he $250 for events with less than 1000 expected attendees $500 for events with 1000.or more expected attendees Clean-up Fees (Can NOT be waived): $1,500.00 Clean-up for Bicycle and/or Running Special events(ONLY) �- $250 or more Clean-up deposit all other events rD The, __`�,,Ott.rkoGw� 7ocz-W CLc--I_L CERTIFICATE OF INSURANCE REQUIRED: Not less than$2,000,000 naming the Town of Southold as an additional insured. ***NOTE: PLEASE SEE ATTACHED REVISED ADOPTED TOWN POLICY*** Additional information and requirements may be required as deemed necessary by the Town Board. V Ul ' S �11 Print name of Authorized Person filling out Signature of Authorized Person filling out application application *Upon the request by applicant,the Town Board may waive in whole or in part any of the application requirements. 2 27-January-2023 Southold Town Hall P.O. Box 1179 Southold, NY 11971 Dear Supervisor Russell: This correspondence is in reference to the upcoming Annual Memorial Day Parade Event scheduled for Monday, May 29th, 2023 to be held in the Hamlet of Mattituck this year. The organization that will host this parade this year will be the Raymond Cleaves American Legion Post No.861 in Mattituck. An application to obtain a parade permit for this event will be filed with the Southold Town Clerk's Office the week of January 30th, 2023. As you are aware,The American Legion is a non-profit organization. As the Commander of the Mattituck American Legion Post No.861, 1 would kindly ask that the Town of Southold please exempt the fee required to obtain a permit for the parade event. There will be a fee of $250.00 that will be paid to the Town of Southold by the Mattituck Legion Post to cover the cost for the Southold Town Highway Department's clean-up after the parade. If there are any questions, please do not hesitate to contact me. Your office may contact me through the following methods; Robert Devito 2035 Jacobs Lane Southold, NY 11971 Home phone: 1-631-765-6320 Cell phone: 1-631-559-2013 Email: rdevito582@gmail.com Thank you for your assistance. Sincerely, Rob Devito Mattituck American Legion Post No. 861 Commander Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 01/30/23 Receipt#: 307949 Quantity Transactions Reference Subtotal 1 Clean-Up Deposit 5/29/23 $250.00 Total Paid: $250.00 Notes: Payment Type Amount Paid By CK#7279 $250.00 American, Legion Post#861 Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: American, Legion Post#861 Po Box 725 Mattituck, NY 11952 Clerk ID: SABRINA Internal ID:5/29/23 Born, Sabrina From: Born, Sabrina Sent: Monday,January 30, 2023 1:14 PM To: Blasko, Regina; Flatley, Martin; Ginas,James; Goodwin, Dan; Hagan, Damon; Mirabelli, Melissa; Noncarrow, Denis; Norklun, Stacey; Orientale, Michael; Spiro, Melissa Subject: American Legion Post 861-Sp. Ev. Mem. Day Parade Attachments: Am Legn-Mem. Day Parade_20230130141203.pdf Please approve/disapprove and provide a cost analysis. Thank you, 54&C44XV0AW Sabrina M. Born Sub-Registrar& Deputy Town Clerk Senior Account Clerk Southold Town Clerk's Office 53095 Route 25 P.O. Box 1179 Southold,NY 11971 Ph: 631-765-1800 ext. 1226 Fax: 631-765-6145 Your message is ready to be sent with the following file or link attachments: Am Legn-Mem. Day Parade_20230130141203.pdf Note:To protect against computer viruses, e-mail programs may prevent sending or receiving certain types of file attachments. Check your e-mail security settings to determine how attachments are handled. Born, Sabrina From: Spiro, Melissa Sent: Monday,January 30, 2023 3:50 PM To: Born, Sabrina Subject: RE:American Legion Post 861-Sp. Ev. Mem. Day Parade Thisis not preserved lands. From: Born, Sabrina <sabrina.born @town.southold.ny.us> Sent: Monday,January 30, 2023 1:14 PM r To: Blasko, Regina <rblasko@town.southold.ny.us>; Flatley, Martin <mflatley@town.southold.ny.us>; Ginas,James <jginas@town.southold.ny.us>; Goodwin, Dan <dang@southoldtownny.gov>; Hagan, Damon <damonh@southoldtownny.gov>; Mirabelli, Melissa<melissa.mirabelli@town.southold.ny.us>; Noncarrow, Denis <denisn@southoldtownny.gov>; Norklun,Stacey<Stacey.Norklun@town.southold.ny.us>; Orientale, Michael <michaelo@southoldtownny.gov>; Spiro, Melissa <Melissa.Spiro@town.southold.ny.us> Subject:American Legion Post 861-Sp. Ev. Mem. Day Parade Please approve/disapprove and provide a cost analysis. Thank you, Sabrina M. Born Sub-Registrar& Deputy Town Clerk Senior Account Clerk Southold Town Clerk's Office 53095 Route 25 P.O. Box 1179 Southold,NY 11971 Ph: 631-765-1800 ext. 1226 Fax: 631-765-6145 Your message is ready to be sent with the following file or link attachments: Am Legn-Mem. Day Parade_20230130141203.pdf Note:To protect against computer viruses, e-mail programs may prevent sending or receiving certain types of file attachments. Check your e-mail security settings to determine how attachments are handled. Noncarrow, Denis From: Flatley, Martin Sent: Tuesday,January 31, 2023 2:19 PM To: Born, Sabrina; Blasko, Regina; Ginas, James; Goodwin, Dan; Hagan, Damon; Mirabelli, Melissa; Noncarrow, Denis; Norklun, Stacey; Orientale, Michael; Spiro, Melissa Subject: RE: American Legion Post 861-Sp. Ev. Mem. Day Parade Attachments: Memorial Day Parade2023.xls I have no objections to this event being approved. My cost analysis report is attached. Martin Flatley, Chief of Police Town of Southold Police Department 41405 State Route 25 Peconic, N.Y. 11958 Tel: 631-765-3115 The information contained in this electronic message and any attachments to this message are intended for the exclusive use of the addressee(s)and may contain information that is privileged,confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient,you are hereby notified that any review, retransmission,conversion to hard copy,copying,reproduction,circulation,publication, dissemination or other use of, or taking of any action, or omission to take action, in reliance upon this communication by persons or entities other than the intended recipient is strictly prohibited. If you have received this communication in error,please(i)notify us immediately by telephone at 631.765.2600, (ii)return the original message and all copies to us at the address above via the U.S. Postal Service, and(iii)delete the message and any material attached thereto from any computer,disk drive, diskette,or other storage device or media. From: Born,Sabrina <sabrina.born @town.southold.ny.us> Sent: Monday,January 30, 2023 1:14 PM To: Blasko, Regina <rbIasko@town.southold.ny.us>; Flatley, Martin<mflatley@town.southold.ny.us>; Ginas,James <jginas@town.southold.ny.us>;Goodwin, Dan<dang@southoldtownny.gov>; Hagan, Damon <damonh@southoldtownny.gov>; Mirabelli, Melissa<melissa.mirabelli@town.southold.ny.us>; Noncarrow, Denis <denisn@southoldtownny.gov>; Norklun,Stacey<Stacey.Norklun@town.southold.ny.us>; Orientale, Michael <michaelo@southoldtownny.gov>;Spiro, Melissa <Melissa.Spiro@town.southold.ny.us> Subject:American Legion Post 861-Sp. Ev. Mem. Day Parade Please approve/disapprove and provide a cost analysis. Thank you, Sabrina M. Born Sub-Registrar& Deputy Town Clerk Senior Account Clerk Southold Town Clerk's Office 53095 Route 25 P.O. Box 1179 Southold,NY 11971 Ph: 631-765-1800 ext. 1226 1 _s Town of Southold Police Department Special Event Cost Analysis Event: American Legion Memorial Day Parade Date(s): May 29, 2023 Location: Mattituck Village PatrofAllocation for'Evenf _ Reg Hours OT Hrs Hrly Wage Total Comments Police Officers��w Sgt. Salmon 2 $171.58 P.O. Tandy 2 $139.90 P.O. Lake 2 $52.08 P.O. Flatley 2 $53.50 Special,Patrol __... ..._ Reg Hours OT Hrs Comments CRU- P.O. Sanders 2 $110.38 P.O. C_henche 2 136.72 Bicycle�Patrol� - Highway Patrol P.O. Onufrak 2 $144.98 P.O. Flatley 2 $144.98 -'"r ...__.-_.. Marine Units Traffic Jdontrol Reg Hours OT Hrs Hrly Wage Total Comments TC Officer#1 3 $18.84 $56.52 TC Officer#2 3 $18.64 $56.52 TC Officer#3 3 $18.64 $56.52 TC Officer#4 TC Officer Equipment Costs Y PD Vehicles #of vehicles $/hr Total 11 $10.00 $180.00 $220.00 Command Van Marine Patrol Boats Total Department Cost for Event = $1,343.68 Prepared by Chief M. Flatley 1/31/2023 Page 1 AMERLEG-02 DNUHFER [ DATE(MM/DD/YYYY) CERTIFICATE OF LIABILITY INSURANCE 213/2023 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(les)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT East End Insurance Agency P.O.Box nsu (PAH N .o,E:t):(631)765-3811 (AA/CC, INo):(631)765-3846 Southold,NY 11971 ADDRLSS: INSURERS AFFORDING COVERAGE NAIC# INSURER A:U.S.Underwriters Insurance Company INSURED INSURER B: Mattituck American Legion Post#861 INSURER C: Raymond J.Cleaves Post PO Box 725 INSURER D: Mattituck,NY 11952 INSURER E:INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSRTYPE OF INSURANCE ADDL SUBR POLICY NUMBER POLICY EFF POLICY EXP LIMITS D IDD A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 CLAIMS-MADE �X OCCUR XNPP3552745D 7/11/2022 7/11/2023 DAMAGE TO RENTED 100,000 occ c $ MED EXP(Any oneperson) 5,000 PERSONAL&ADV INJURY $. 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 X POLICY EI jpa- F-1LOC PRODUCTS-COMP/OP AGG $ 1,000,000 OTHER: $ AUTOMOBILE LIABILITY COMBIcN BD SINGLE LIMIT $ ANY AUTO BODILY INJURY Perperson) $ OWNED SCHEDULED AIUTEO�S ONLY AUTOS W�� p BODILY INJURY Per accident $ AUT OS ONLY AUOTOS ONLY OPERTY $ $ UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS UAB CLAIMS-MADE AGGREGATE $ DED I I RETENTION$ $ WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LIABILITY Y/N A LITE ANY PROPRIETOR/PARTNER/EXECUTIVE ❑ N/A E.L.EACH ACCIDENT $ RIantlatoM in NH EXCLUDED? rY ) E.L.DISEASE-EA EMPLOYE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached If more space Is required) Certificate holder is additional insured with respect to the Memorial Day parade 05/29/23 CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Town of Southold THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. PO Box 1179 Southold,NY 11971 AUTHORIZED REPRESENTATIVE A ACORD 25(2016/03) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD vL 3. Canto est' h -."-a-.b:rL m Deer : - Icy �� zr Joe Z FM Mattituck, man;=z Rd CogLl "'�..�-;��•��.'�`~` �� -.. a �,�r`. ''+'r�' -Morton St . •• Kt.i. ��Tti �: - ... �. '110 ./ .�. ion �• �I"f►-..::;:: ; - QCT _ :fir'"' ::��:`�"::::�'•:� ."'.'-- �A 'cn • -�''��z Uri �Sti� �:•..� .- - cz VRd -- .. >�. �• � - �� •.�.:,� sem--~L = Zile -�.• 4 tr - Av Main Ole � �� . •�-. - 61- L qA / ' wo- GVl Pit � 1,1s°� � ', �, — c��tlzEl25 .�IdD ►�1�}12C�iQiI?d TiZucU�,& 00 VL'-�lc�e5 r-4 -t7- e rv' Vendor No. Check No. Town of Southold, New York - Payment Voucher Vendor Name Vendor Address Entered by Mattituck American Legion P.O.B 725 Mattituck NY 11952 Audit Date Vendor Telephone Number Town Clerk Vendor Contact Invoice Invoice Invoice Net Purchase Order Number Date Total Discount Amount Claimed Number Description of Goods or Services General Ledger Fund and Account Number 5/6/2023 250.00 250.00 23-518 Clean up De eposit Payee Certification Department Ce ification The undersigned(Claimant)(Acting on behalf of the above named claimant) I hereby certify that the terials above.s ecified have been received by me does hereby certify that the foregoing claim is true and correct,-that no part has in good con 'ion ithout subs'ution,the services properly been paid,except as therein stated,that the balance therein stated is actually performed and that a qu tities there f have been verified with the exceptions due and owing,and that taxes from which the Town is exempt are excluded. or screp ci s not ,and men is approved. Signature Title Signature Company Name Date Title ` li+��.r Date Southold Town Board - Letter Board Meeting of June 6, 2023 RESOLUTION 2023-518 Item# 5.12 ;ate ADOPTED DOC ID: 19214 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2023-518 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JUNE 6, 2023: WHEREAS the following groups have supplied the Town of Southold with a re-fundable Clean- up Deposit fee, for their events and i WHEREAS the Southold Town Police Chief, Martin Flatley, has informed the Town Clerk's office that this fee may be refunded, now therefore be it RESOLVED that Town Board of the Town of Southold hereby authorizes a refund be issued in the amount of the deposit made to the following: Name Date Received Amount of Deposit Orient Fire Department 3/30/23 $ 250.00 23300 Main Road Orient,NY 11957 Bike Shows USA 2/2/23 $ 1500.00 230 Smith Hughes Road Narrowsburg,NY 12764 CAST 2/22/22 $ 1500.00 EventPower 98 Southdown Rd. Huntington,NY 11743 CAST 2/10/23 $ 1500.00 EventPower 98 Southdown Rd. Huntington,NY 11743 Mark MacNish 4/7/2023 $ 250.00 Cutchogue New Suffolk Historical Society PO Box 714 Cutchogue, NY 11935 Mattituck American Legion 1/30/23 $ 250.00 Generated June 7, 2023 Page 23