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HomeMy WebLinkAboutPellegrini Vineyards 2023-20 5UFF0(,� RESOLUTION 2023-450 ADOPTED DOC ID: 19146 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2023-450 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON MAY 23,2023: RESOLVED that the Town Board of the Town of Southold hereby grants permission to Pellegrini Vineyards to hold Special Event 2023-20 at Pellegrini Vineyards, 23005 Main RD Cutchogue,New York as applied for in Application PV2a-d for Weddings: September 16, September 23, September 30 and October 7, 2023 from 5:30PM- I IPM. Provided they adhere to ALL conditions on the application,permit and to the Town of Southold Policy for Special. This permit is subject to revocation if the applicant fails to comply with any of the conditions of the approval or is unable to properly control traffic flow into and out of the event. Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Jill Doherty, Councilwoman SECONDER:Sarah E.Nappa, Councilwoman AYES: Nappa, Doroski, Mealy, Doherty, Evans,Russell o�oSu�Foc��©� o41, Office of the Town Attorney Town of Southold Town Hall Annex, 54375 Route 25 P.O. Box 1179 Southold, New York 11971-0959 Telephone : 631-765-1939 Facsimile: 631-765-6639 MEMORANDUM To: Mr. Denis Noncarrow, Town Clerk From: Melissa Mirabelli Secretary to the Town Attorney Date: May 24, 2023 Subject: Special Events —Pellegrini Vineyards (PV2a-d) With respect to the above-referenced matter, I am enclosing the original application with committee comments and resolution of Town Board approval of event. If you have any questions regarding the enclosed, please do not hesitate to call me. Thank you. /mm Enclosures i+ .. 't /.. ecrat � ✓Crl.z, ti ter- .. Application Summary and Recommendation Application name: ?eIiia{nj Vyyd , Address: =I() Y (A4 Q�L(.P �j IIq35" Application number: Date of Event: q lto , c' c, aoa3 Time: 5'.V, IPM `" 1� .od prn Date Received by Town Clerk:_141nim Date Received by Committee: --o Nature of Event (S): ' Committee Comments Received bV: Leslie Weisman Missy Mirabelli Chief rlatley August Ruckdeschel- County-�df Heather Lanza ,n es� n �,W Mike Verity ( Claire Glew POl,d Kevin Webster Committee Recommendation's: Approve as applied Approve with Additional conditions: Hold Public Hearing Deny Special Event No: o�tb Resolution No: Boa, �5 Date: 510I31lo)o►ab V y 01 RECEIVED APR 2 8 2023 Southold Town Clerk TOWN OF SOUTHOLD Town Code Chapter 205"Public Entertainment acid S�ecial:Events" SPECIAL EVENT PERMIT INSTRUCTIONS AND APPLICATION FORM Applications for a Special Event Permit are subject to an inter-departmental coordinated review by the Southold Town Board,Town Attorney,Town Assessors,Land Preservation,Building,Planning,Zoning Board of Appeals and Police Departments,and the Suffolk County Planning Commission. Application fee: $150.00 per application — up to six (6) multiple events of the same type may be permitted on one (1) application for a fee of$150.00. However, specific details of each event must be included with this application. All aljilieatioris must ba submitted at least, 0 business days before the,event. App]icants aeP-eneotrrnged to submJt-at o ications as-earlyas poss6bW, Any coma eterl a6lica6on that is not sub'm-tted 60 or more business days,prior to the scheduled event maJbe reio!&M dr-setbiectto a late processing fee,of$25!)'00 by the Office of tlieTown Clerk, riwos's a waiiver is nbtalnad. Requesting an expedited review must be submitted in writing to the Town Clerk.The Town Clerk will forward all applications to the Special Events Committee for processing. The Committee will obtain comments on all applications from relevant Town, County and/or State agencies and will forward completed applications to the Town Board with a recommendation as to whether to grant or deny the application. The Town reserves the right to request additional information from an applicant to address issues related to the health,safety,and welfare of the community. .When is ai Permit R06ired? All Special Events,per Southold Town Code Article I,Section 205-2(Definitions)must obtain a permit. Occasional events on private residential properties hosted by the owner thereof that are by invitation such as family gatherings, weddings, graduations, parties or not-for-profit fundraisers do not require permits. .env use of residentialoner_ fnr profit such as a venue far weddirigs or other events is•nroliibitect: Thisa iircatiori is deemed complete-ante-all.thefollowing rQuirements are Submitted to.the Town ;Clerk Please endicnte Ail2✓mis-06 .4the followigg'by checking offthe boxes and�'ani g-below A completed Application form signed by the owner and the event manager. Applications without property owner's signature/approval will be rejected. VL FEE, Is the application being submitted at least 60 days before the event[ ]Yes No f Yes,Fee of$ has been:submitte �oG' o0 5 � � o a If No,Fee of$ CPO has been submitted Updated 8n12018 APPLICATION FOR A PERMIT TO HOLD A SPECIAL EVENT Please uy ovtaie'AI,L of the int6rrnsitibra recvuestedbelowv Incomplete applications WILL r4ol be reviewed. Special Event Permit#. Applicant(s)nariieH� Date of Submission Z d..Name of Event Ve >'4' e fr�H!W. " ` SCTM#'s 1000-Section Block tot(s). .(S f 7 Dates of Each Event: -�7A� If Multiple Dates are requested,applicant must give all information for all dates. Nature of Event: Lle t (Please attach a etailed,description of EACH/ event to this application) Time Period(Hours)of Event: From. Town Services requested: ( )Yes ()o No If yes,Describe Police Dept. Highway Dept. Describe Services , Maximum Number of Persons Attending At One Time:_t_;2�Number of cars me4ed_6 O . Is a Tent or other temporary structure being used?[X]Yes[ ]No If yes provide sizes) !_9 k E0 Will food be served?[ Yes, ]No If yes provide number and name(s)of food,vendor(s) a s � pvi, S .. Suffolk County permit# Will other vendors be on the premises duringtheevent`?V]Yes [ ]N/o If yes how,Lmany? Describe Type of vendor(s) Property Owner(name/address): /� _'�, �'(l e� Contact Person and Contact Tel.# ':-�� �� ars` n— / G r '7.�' 11 'ti 7, e-mail addresso�t Event Location:Street-Hamlet Address: 1�f v �� v e 1 ILII Will any services be requested [ ]Yes N-No. If Yes describe Police Highway .Other: Mailing Address to Send Event Permit to:. Z OOS -t �yA Updated 8/7/2018 mr` The applicant/owner of the property where the special event is proposed to take place must provide a ;certificate of insurance not less than 2 million dollars naming the Town of Southold as an additional in ur b4A.Parldng%Fyerit Plan:consisting of a survey,site plan and/or aerial view of the subject property that includes the locations of on-site parking, sanitary facilities, and tents or other temporary structure(s). (See application form for details) vents for three hundred (300) or rdbF6.people toguire...gtbmission.and,approval.of a aiaffic control acceptable to the Town of Southold AND a.qualified traffic controller-"must be provided at [lid event. (See application form for details) Signature of Property Owner on the application authorizing Code Enforcement Personnel of the Town of Southold to enter the subject premises during the hours of the event to ensure compliance with any and all special event permit conditions. My signature below affirms that I have submitted all the information required above in connection with my application. 2-7 Dated Signature Activities associated with outdoor public events are strictly prohibited from taking place on land preserved through the sale of development rights to the Town of Southold, and can only take place on land preserved through the sale of development rights to the County of Suffolk with a permit issued by the Suffolk County Farmland Committee. If food is to be served, it must be catered and prepared off-site by food vendors who hold a permit to operate issued by the Suffolk County Bureau of Public Health Food Protection Unit. Updated 8/7/2018 Have any of the development rights been sold to the Town of Southold_,[ ']:Yes. TA.No and/or Suffolk County-Agricultural:Program? [ ]Yes [>No Tf yesto either or both,also indicate on tltc attached clan the Tiouiidaries oPthe reseived'area upon which-tile,event will take 4Aare Y01,1 MUST ATTACTI A PARKINC/EVENT PLANTO THIS APPLICATTONTE THR F, PFCTEfl ATTENDANCF 18 100 OR 11N'ORE'i'E PTI+,YOU-PtIUS'F ALSO ATTACH'A Ti2AFFT t"ON'TRt7L PLAN(,fie ne�ct=n►gel`. A parl;irig/F,vent Nan,may be s survey 'site pan and/br aerial view(for exiample G000le Ea rthV of be subject 0'roperty INDICATE ONTI PLAN-ALL d'f the followiiig infbrniatiow, A parking/event plan showing: (1) The size of the property and its location in relation to abutting streets or highways. (2) The size and location of any existing building(s) or structure(s)that will be in operation during the course of the event and any proposed building,structure,or signs to be erected temporarily for the event. (3) The location of the stage or tents,if any. (4) The designated areas of use for spectators,exhibitors,vendors,employees and organizers. (5) Location of all entries and exits. (6) The location of all fire extinguishers and other fire safety equipment. (7) The location of all temporary utilities to be installed for the event,if any. (8) The layout of any parking area for automobiles and other vehicles and the means of ingress and egress for such parking areas. The parking spaces must allow for 300 sq.ft. per car. (9) A traffic control plan for vehicles entering and leaving the site for the proposed event. (10) Plan for the use of live outdoor music,loudspeakers and other sounds which will be used, if any,and the type and location of speakers and other audio equipment. (11) A description of emergency access and facilities related to the event. (12) Provisions to dispose of any garbage,trash,rubbish or other refuse. (13) Location and description of any additional lighting to be utilized in conjunction with the event. (14) Location of sanitary facilities on site. Traffic Control Flaa Events for three hundred(300)or more people also require submission and approval of a traffic control plan,acceptable to the Town of Southold,AND a,qualified lraffic controller rt 906 provided Please attached a written description and/or notate on the parking event plan the following: 1)Who will be conducting traffic,2)Where they will be stationed on site,3)How they will direct the entrance, circulation,parking,and exiting of cars on site,and 4)Contact information for use by Southold Town Police. (OT3!1VFR,W SICYNATURF I am the Owner of the Property where this event is to be held and I agree to comply with the laws, rules,regulations, Conditions, and requirements of the Code of the Town of Southold,including but not limited to the conditions listed below,as well as all other applicable agency rules and regulations pertaining to the activities under this event. Furthermore,I hereby swear or affirm that the information contained herein and attachments hereto are true and correct to the best of my knowledge, and agree to provide notice to the Town immediately should there be any material changes regarding to this application.. Updated 8/7/2018 Furthermore,I hereby authorize Code Enforcement Personnel of the Town of Southold to enter the property during the hours of the permitted special event to make any and all inspections necessary in connection with this Special Event. 1 9 VE'� 11Gac Pririt:nttme o. Owner 91 jg aile 6f O er' r`LoGi.� V. (pct Print name of Authorized Person/Representative Signature of,jy prized Person/Representative l?FIZRIiSSION"IS 1FIFREBV GRANTED, SiJBIFCT TO T$IE VO LL OWING(-ONDITIONS: 1. By acceptance of this permit, applicant agrees to adequately supervise and direct all parking to be on the premises or at another site, and to provide parking assistants and any additional traffic controls necessary for this event.Parking is strictly proliibited'6n ANY Town Cqunfv or Stale Roads or Rights of Way. 2. Traffic control at events for three hundred(300)or more people shall be provided by a qualified traffic controller in accordance with the attached,approved traffic control plan. 3. One "on-premises" sign not larger than six (6) square feet hi size may be displayed not longer than thirty (30) days before this event, and removed immediately after the event. Directional parking signs shall be adequately displayed. 4. Applicant indemnifies and holds harmless the Town of Southold from all claims, damages, expenses, suits and losses including but not limited to attorney's fees arising from activities under this permit. 5. Tent proposals must receive permit approval from the Southold Town Building Inspector before placement on the property and must meet all fire and safety codes. 6. This permit is valid only for the time, date, place and use specified above, and for the designated event. Each additional day will require a separate permit application, fee, and related documents for review,etc.at leasf60 busines. days arior to the seheddled event. 7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant agrees to remove the temporary facilities from the premises within 48 hours after the day of the event. 8. On-site food preparation is NOT permitted, although food may be catered subject to all Suffolk County Department of Health regulations. 9. NO activities associated with this event bm siding but_not limited to parking ingress/egress/access. fenLing}or tcinnorai '(s).:or teiborary unitary facilities' shall lie onductcd on T6wn of Southold, Purchase of`D6e16prnetitRightgjand- 10.`ND'activities as§ociated with thk event including httt-"not limited to Parking, iin ress. ress/access t s t r t ' s,., te, e t' S. fi i s d"ict"d o Sir 7Wy P r se tif' Develtaptnent Rights land without a permit issued by'the Suffo C`ounij, rariiilanc] Committee. 11. Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the legal limitations under the fire code or other codes which would prohibit such increased occupancy. 12. Access shall be provided for emergency vehicles, to all public assembly areas, all buildings,all work areas and any additional area where emergencies may occur. Two emergency-fire exits and exit paths Updated 8n12018 from the building(s) on the property, to a public way or (emote safe area, shall remain open and unobstructed at all times. 13. Owner assures full compliance with all fire,safety,building,and other Town laws. 14. Music,when outdoors,is required to stop at the.time specified in the permit.Placement of the t speakers must be in a location that affords the greatest protection from noise intrusion upon adjacent properties. 15. Owner will allow access to Code Enforcement Personnel of the Town of Southold during the hours of the special event to make any and all inspections necessary in connection with this Special Event. 16. ADDITIONAL CONDITIONS: ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREIN WILL TERMINATE THIS PERMIT. APPROVED Town of Southold Resolution Number: Date Issued: Updated 8n12018 DATE(MMIDDIYYYY) CERTIFICATE OF LIABILITY INSURANCE 04/25/2023 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES'NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu-of such endorsement(s). CONTACT PRODUCER NAME: PHONE FAX', Farm Family Casualty Insurance Company A No art) 631-727-7767 No--,631-72777941 18 First Street AooARss: eric.kirk@farrti�tamily.com Riverhead, NY 11901 INSURERS AFFORDING COVERAGE NAIC q INSURERA: Farm Family Casualty Insurance 13803 INSURED INSURER B: Pellegrini Vineyards LLC INSURERC: 23005 Main Road INsuRERD: INSURER E: Cutchogue NY 11395 INSURER F: COVERAGES CERTIFICATE NUMBER: - REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED'TO THE INSURED NAMED ABOVE-FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS, 1NSR " BR POLICY MDP LTR TYPE OF INSURANCE POLICY NUMBER MN/DDI - MU1Y LIMITS A X. COMMERCIAL GENERAL LIABILITY X 3152G3148 05/03%2022 05/0'3/20231 EACH OCCURRENCE $ 1,000,000 CLAIMS-MADE OCCUR 05/03/2023 0510312024 PRS ISES IEa'orcii D nrn' S X Ligour LiabilityMED EXP(Any one person) $ 5,000 31521-6607 05/03/202205/037X}23 PERSONAL&ADVINJURY s _ 1,000,000 05/0312023 05/03/21124 GENT AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE .. S 2,000,000 X POLICY❑jEgT LOC 31521_6608 05/25/2022105125120231 PRODUCTS-COMP/OP AGG S 1,000,000 OTHERI. S B AUTOMOBILE LIABILITY X 3152C4531 06/15/2022 06/15/20231EaraBc�dentSINGLE1,MIT g " 1,000,000 ANY AUTO .I BODILY INJURY(Per person) S OWNED SCHEDULED 'BODILY INJURY(Per accident) S AUTOS ONLY AUTOS 11 HIRED NON-OWNED P OP�RTYaAMAGE S Per auidrnl AUTOS ONLY AUTOS ONLY 5 C 'X' UMBRELLAuOCCUR nB X 3152B8064 05/03/202205/032023EACH OCCURRENCE S 3,666,066 EXCESS LIAR 05/03/2023 05/03/2024 _ { CLAIMS-MADE AGGREGATE S DED X I RETENTIONS 1016.00 S WORKERS COMPENSATION STATUTE ERH AND EMPLOYERS'LIABILITY Y-I N- ANYPROPRIETORIPARTNERIEXECUTIVE ❑ E.L,EACH ACCIDENT. S OFFICER/MEMBEREXCLUDED? N f A . (Mandatory In NH) E.L.DISEASE-EA EMPLOYEE S It yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT S D Liquor Liability X 3152F6081 0` /22/2= 500,000/1,00 i,000' 0k2/202b DESCRIPTION OF OPERATIONS I LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,maybe attached if more space Is required) CERTIFICATE HOLDER IS LISTED AS ADDITIONAL INSURED 05/27/23, 06/23/23, 06/29/23, 09/16/23, 09/23/23, 9/30/23 10/07/23 CERTIFICATE HOLDER 1CANCELLATION Town of Southold SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE 53095 Route 25 THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN PO Box 1179 ACCORDANCE WITH THE POLICY PROVISIONS, Southold, NY 11971 AUTHORIZED REPRESENTATIVE Kirk Associates LTD - ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016103) The ACORD name and logo are registered marks of ACORD iL Kv t �� ( ��,. ..`t,� -,t ' I�1 It�• i\1�� 4\ ,f 'A f `�11�^•. . f�•}•I�1,• .,,v l't_ ,, t'f f �t +r`;.,� �� � �� .+ }�>• .� �: rye Fc / ,°� •... � Y',i- ,, J ^ ,Yi' �a,, '. '�, a ,�'1>;t I _ .I . ..Lr �l/�'1 1" ,' J , J 'Nit498 SEE SEC.NO.102 . >'' 0428.99 '.N,ATCH —`--. W, _ �.••i' 2O'08 -u3f ie1 ItATCH ----- —�.-- _ FOR PCL.NO. , z...--.-- 'q SEE SEC.NO. 0520-00 05.00 W 24.3 102-04-000. �'f,r✓ tbti3-00 �� Q, 24.4 3.9A 12-27-00 03.14.07 I (iv'✓.:vCv°5nH1HOt8. 0412-0i 4' W CCVYrCi`i4El/7•� �T'7., n, Ca08-01 I m 4 242 742`x01 . 11.09.01 07.14-02. syr 03.12433 10'0303 I .° ._ 1�(e) 12.0101 I l, H 04-2685 N 04033 .M-10-05 '1x - 12-1508 132 - ti '!: 12.27.09 421A - 01-21-07PECONIC LAND TRUST,INC 9�•.- at-0s-07 at-2x-05 � (1pLYN4FF0U1NGU) . 01-22-t4- 'b 041✓ et3£N7fu0!h �. ,;y �, ' . p5.14-13 I 13A _2. ,i • 1 e2A O tie * , q c N'. 1 4- 21 24 . vC , y4- 12 d S ,.3A 4, 10.1 ° rf' gq 1. 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Sent Items < I n box / Compose Reply 1 i' Mark `,_....,.; Re: Special Event Pellegrini Vineyard Killean,Jade <Jade.Killean@Suffoikcountyny.Gov> 05/01/2023 at 02:09 PM To: Mirabelli, Melissa<melissa.mirabelli@town.southold.ny.us> Details Display Images A For your security, images are not being displayed.Consider this before displaying them. Hi Missy, We do not have objections to these Special Events at Pellegrini Vineyards as long as the adjacent County PDR property is not being used for parking, improvements and activities associated with this event. Thanks, Jade Killean Planner Suffolk County Dept. of Economic Development & Planning Division of Planning & Environment 100 Veterans Memorial Highway, 2nd Floor Hauppauge, NY 11788 631-853-6044 Tel jade.kiIlean@suffolkcountyny.gov From: Mirabelli, Melissa <melissa.mirabelli@town.southold.ny.us> Sent: Monday, May 1, 2023 9:44 AM To: McCullough, Lillian<lillianm@southoldtownny.gov>;Visser III, Fredric<fredv@ south o I dtown ny.gov>; Glew, Claire <Claire.Glew@town.southold.ny.us>; Webster, Kevin<kevin.webster@town.southold.ny.us>; Killean,Jade <jade.killea n @suffolkcou ntyny.gov> Subject: Special Event Pellegrini Vineyard This is Application 1 of 2 As always please send questions and or comments Thank you Mli-abellL,Melissa From: Glees, Claire Sent: Monday, May 1, 2023 3:35 PM To: Mirabelli, Melissa Subject: RE: Special Event Pellegrini Vineyard The Assessors have no objections to the two Pellegrini applications. Ct&;'r& G lzw" Assistant to Assessor Town of Southold Board of Assessors (631)765-1937 (0) (631)765-1356 (F) www.south oldtownny.gov claireg@southoldtownny.gov From: Mirabelli, Melissa<melissa.mirabelli@town.southold.ny.us> Sent: Monday, May 1, 2023 9:44 AM To: McCullough, Lillian<lillianm@southoldtownny.gov>;Visser III, Fredric<fredv@southoldtownny.gov>; Glew, Claire <Claire.Glew@town.southold.ny.us>;Webster, Kevin<kevin.webster@town.southold.ny.us>; jade.kiIlean@suffolkcountyny.gov Subject: Special Event Pellegrini Vineyard This is Application 1 of 2 As always please send questions and or comments Thank you *Ielissa M. 1YIirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax(631)765-6639 ******************************************************************************************* This electronic mail transmission may contain confidential or privileged information. If you believe that you have received the message in error, please notify the sender by reply transmission and delete the message without copying or disclosing it. ******************************************************************************************* 1 Mirabelli, Melissa From: Leslie Weisman Forward Sent: Monday, May 1,2023 12:51 PM To: Mirabelli, Melissa Cc: Flatley, Martin;Verity, Mike; Lanza, Heather,Weisman, Leslie; DeChance, Paul Subject: Re: Special event App 2 Pellegrino No objections to either of these applications Leslie On Mon, May 1,2023 at 9:49 AM Mirabelli, Melissa<melissa.mirabelli@town.southold.ny.us>wrote: Please send me questions and comments on this second application i 1 ,f 3 Uelissa Al Kirabelli i Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) t I P.O. Box 1179 Southold,NY 11971 I Office (631) 765-1939 Fax(631)765-6639 1 This electronic mail transmission may contain confidential or privileged information. If you believe that you have received the message in error, please notify the sender by reply transmission and delete the message without copying or disclosing it. 1 Mirabelli, Melissa From: Flatley, Martin Sent: Monday, May 1, 2023 10:16 AM To: Mirabelli, Melissa;Verity, Mike; Lanza, Heather;Weisman, Leslie; DeChance, Paul Subject: RE: Special event App 2 Pellegrino . I have no objections to either of these applications being approved for Pellegrini Vineyards Martin Flatley, Chief of Police Town of Southold Police Department 41405 State Route 25 Peconic, N.Y. 11958 Tel: 631-765-3115 The information contained in this electronic message and any attachments to this message are intended for the exclusive use of the addressee(s)and may contain information that is privileged,confidential and exempt from disclosure under applicable law. if the reader of this message is not the intended recipient,you are hereby notified that any review,retransmission,conversion to hard copy,copying,reproduction,circulation,publication, dissemination or other use of,or taking of any action, or omission to take action,in reliance upon this communication by persons or entities other than the intended recipient is strictly prohibited. if you have received this communication in error,please(i)notify us immediately by telephone at 631.765.2600, (ii)return the original message and all copies to us at the address above via the U.S.Postal Service,and(iii)delete the message and any material attached thereto from any computer,disk drive,diskette, or other storage device or media. ------------ From: Mirabelli, Melissa<melissa.mirabelli@town.southold.ny.us> Sent: Monday, May 1, 2023 9:49 AM To: Flatley, Martin<mflatley@town.southold.ny.us>;Verity, Mike<Mike.Verity@town.southold.ny.us>; Lanza, Heather <heather.lanza@town.southold.ny.us>;Weisman, Leslie<lesliew@town.southold.ny.us>; DeChance, Paul <pauld@southoldtownny.gov> Subject:Special event App 2 Pellegrino Please send me questions and comments on this second application Melissa rl'.l. Mirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office (631)765-1939 Fax (631)765-6639 ******************************************************************************************* This electronic mail transmission may contain confidential or privileged information. If you believe that you have received the message in error, please notify.the sender by reply i transmission and delete the message without copying or disclosing it. 2 �V C7 RECEIVED ®, 'R APR 2 8 2023 Southold'Town Clerk TOWN OF SOUTHOLD Town Code Chapter 205 "Public Entertainment and Special Events" SPECIAL EVENT PERMIT INSTRUCTIONS AND APPLICATION FORM Applications for a Special Event Permit are subject to an inter-departmental coordinated review by the Southold Town Board,Town Attorney,Town Assessors, Land Preservation,Building,Planning,Zoning Board of Appeals and Police Departments,and the Suffolk County Planning Commission. Application fee: $150.00 per application — up to six (6) multiple events of the same type may be permitted on one (1) application for a fee of$150.00. However, specific details of each event must be included with this application. All applications must be submitted at least 60 business days before the event. Applicants are encouraged to submit applications as early as possible. Any completed application that is not submitted 60 or more business days prior to the scheduled event may be rejected or subieet to a late processing fee of$250.00 by the Office of the Town Clerk, unless a waiver is obtained. Requesting an expedited review must be submitted in writing to the Town Clerk. The Town Clerk will forward all applications to the Special Events Cornmittee for processing. The Committee will obtain comments on all applications from relevant Town, County and/or State agencies and will forward completed applications to the Town Board with a recommendation as to whether to grant or deny the application. The Town reserves the right to request additional information from an applicant to address issues related to the health,safety, and welfare of the community. When is a Permit Required? All Special Events,per Southold Town Code Article I, Section 205-2 (Definitions)must obtain a permit. Occasional events on private residential properties hosted by the owner thereof that are by invitation such as family gatherings, weddings, graduations, parties or not-for-profit fundraisers do not require permits. Any use of residential}property for profit such as a venue for weddings or other events is prohibited. This application is deemed complete once all the following requirements are submitted to the Town -Clerk; Please indicate submission of the following by checking off the boxes and signing elow. AA completed application form signed by the owner and the event manager. Applications without property owner's signature/approval will be rejected. VL FEE: Is the application being submitted at least 60 days before the event[ ] Yes X No & o 0 �&lf Yes,Fee of$ has been submitte /e7 f17-001 00 If No,Fee of$ �, °o /J/J has been submitted H = �t 37CI' Updated 8/7/2018 �� O APPLICATION FOR A PERMIT TO HOLD A _. SPECIAL EVENT Please provide ALL of the information requested below,Incomplete applications WILL NOT be reviewed. / Special Event Permit# Applicant(s)name: Date of Submission Name of Event �c� %'< l✓ SCTM#'s 1000-Section Block- Lots) , Dates of Each Event: If Multiple Dates are requested,applicant must give all information for all dates. Nature of Event: �✓��� 9 5 (Please attach a detailed description of EACH event to this application) Time Period(Hours)of Event: From - ' Na'to / ' el '"` Town Services requested: ( )Yes Qo No If yes,Describe Police Dept._Highway Dept. Describe Services Maximum Number of Persons Attending At One Time:_P_f_Number of cars expected_ Is a Tent or other temporary structure being used? [X]Yes [ ]No If yes provide size(s) Will food be served?[ Yes ]No 1 If yes provide number and name(s)of food vendor(s)�o y f E �- ef'* f g-red 0 y-ewT S _Suffolk County permit#(s) T O 2r9 gT_ Will other vendors be on the premises during the event/?[,(]Yes [ ]No If yes how many? Describe Type of vendor(s) ,q Property Owner(name/address): I �TQ f l e 5��,✓z �3 S � 1��✓1�e/' /t*'e7, Ar Contact Person and Contact Tel.# ��[A�� �✓ °fir 5 f'� / G 3 —-7 — Y-11 1 -7 e-mail address 77OK w 2 �e r'��7 ✓/�°� a a/'d S e4, Event Location: Street-Hamlet Address: a.3 OO 37 ac `K /`a'oi�L �y/`a p�v e ABY 35 Will,any services be requested [ ]Yes N—No. If Yes describe Police Highway Other: Mailing Address to Send Event Permit to: ,2 BOOS !/ tat•!�- o �d ��v e �r l 3 S Updated 8/7/2018 ,x TheaPPlicant/owner of the property Ywhere the special event is proposed to take place must provide a certificate of insurance not less than 2 million dollars naming the Town of Southold as an additional insure A Parking/Event Plan: consisting of a survey, site plan and/or aerial view of the subject property that includes the locations of on-site parking, sanitary facilities, and tents or other temporary structure(s). (See application form for details) vents for three hundred (300) or more people require submission and.approval of a traffic control ac acceptable to the Town of Southold AND a qualified traffic controller must be provided at the event. (See application form for details) Signature of Property Owner on the application authorizing Code Enforcement Personnel of the Town of Southold to enter the subject premises during the hours of the event to ensure compliance with any and all special event permit conditions. My signature below affirms that I have submitted all the information required above in connection with my application. 7 ;. 3 Dated Signature Activities associated with outdoor public events are strictly prohibited from taking place on land preserved through the.sale of development rights to the Town of Southold, and can only take place on land preserved through the sale of development rights to the County of Suffolk with a permit issued by the Suffolk County Farmland Committee. If food is to be served, it must be catered and prepared off-site by food vendors who hold a permit to operate issued by the Suffolk County Bureau of Public Health Food Protection Unit. Updated 8/7/2018 Have any of the development rights been sold to the Town of Southold [ ]Yes [A No and/or Suffolk County Agricultural Program? [ ] Yes [�4 No If yes to either or both, also indicate on the attached plan the boundaries of the reserved area upon which the event will take place. YOU MUST ATTACH A PARKING/EVENT PLAN TO THIS APPLICATION IF THE EXPECTED ATTENDANCE IS 300 OR MORE PEOPLE,YOU MUST ALSO ATTACH A TRAFFIC CONTROL PLAN(see next page) A Parking/Event Plan may be a survey. site plan and/or aerial view (for example Google Earth) of the subject property. INDICATE ON THE PLAN ALL of the following information: A parking/event plan showing: (1) The size of the property and its location in relation to abutting streets or highways. (2) The size and location of any existing building(s) or structure(s)that will be in operation during the course of the event and any proposed building, structure,or signs to be erected temporarily for the event. (3) The location of the stage or tents, if any. (4) The designated areas of use for spectators, exhibitors, vendors, employees and organizers. (5) Location of all entries and exits. (6) The location of all fire extinguishers and other fire safety equipment. (7) The location of all temporary utilities to be installed for the event, if any. (8) The layout of any parking area for automobiles and other vehicles and the means of ingress and egress for such parking areas. The parking spaces must allow for 300 sq. ft. per car. (9) A traffic control plan for vehicles entering and leaving the site for the proposed event. (10) Plan for the use of live outdoor music, loudspeakers and other sounds which will be used, if any, and the type and location of speakers and other audio equipment. (11) A description of emergency access and facilities related to the event. (12) Provisions to dispose of any garbage, trash,rubbish or other refuse. (13) Location and description of any additional lighting to be utilized in conjunction with the event. (14) Location of sanitary facilities on site. Traffic Control Plan Events for three hundred(300)or more people also require submission and approval of a traffic control plan,acceptable to the Town of Southold, AND a qualified traffic controller must be provided. Please attached a written description and/or notate on the parking event plan the following: 1)Who will be conducting traffic, 2)Where they will be stationed on site, 3)How they will direct the entrance, circulation,parking, and exiting of cars on site, and 4)Contact information for use by Southold Town Police. OWNER'S SIGNATURE: I am the Owner of the Property where this event is to be held and I agree to comply with the laws, rules, regulations, conditions, and requirements of the Code of the Town of Southold, including but not limited to the conditions listed below, as well as all other applicable agency rules and regulations pertaining to the activities under this event. Furthermore,I hereby swear or affirm: that the information contained herein and attachments hereto are true and correct to the best of my knowledge, and agree to provide notice to the Town immediately should there be any material changes regarding to this application. . Updated 8/7/2018 Furthermore,I hereby authorize Code Enforcement Personnel of the Town of Southold to enter the property during the hours of the permitted special event to make any and all inspections necessary in connection with this Special Event. Print name o Owner gnature g O er l5ew- Print naive of Authorized Person/Representative Signature of orized Person/Representative PERMISSION IS HEREBY GRANTED,SUBJECT TO THE FOLLOWING CONDITIONS: 1. By acceptance of this pennit, applicant agrees to adequately supervise and direct all parking to be on the premises or at another site, and to provide parking assistants and any additional traffic controls necessary for this event. Parking is strictly prohibited on ANY Town, County or State Roads or Rights of —Way- 2. Traffic control at events for three hundred(300)or more people shall be provided by a qualified traffic controller in accordance with the attached, approved traffic control plan. 3. One "on-premises" sign not larger than six (6) square feet in size may be displayed not longer than thirty (30) days before this event, and removed immediately after the event. Directional parking signs shall be adequately displayed. 4. Applicant indemnifies and holds harmless the Town of Southold from all claims, damages, expenses, suits and losses including but not limited to attorney's fees arising from activities under this permit. 5. Tent proposals must receive permit approval from the Southold Town Building Inspector before placement on the property and must meet all fire and safety codes. 6. This permit is valid only for the time, date, place and use specified above, and for the designated event. Each additional day will require a separate permit application, fee, and related documents for review,etc. at least 60 business days prior to the scheduled event. 7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant agrees to remove the temporary facilities from the premises within 48 hours after the day of the event. 8. On-site food preparation is NOT permitted, although food may be catered subject to all Suffolk County Department of Health regulations. 9. NO activities associated with this event, including but not limited to parking, ingress/egress/access, tent(s)or temporary structure(s), or temporary sanitary facilities, shall be conducted on Town of Southold Purchase of Development Rights land. 10. NO activities associated with this event. including but not limited to parking, ingress/egress/access, tent(s) or temporary structure(s), or temporary sanitary facilities, shall be conducted on Suffolk County Purchase of Development Rights land without a pen-nit issued by the Suffolk County Farmland Committee. 11. Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the legal limitations under the fire code or other codes which would prohibit such increased occupancy. 12. Access shall be provided for emergency vehicles, to all public assembly areas, all buildings, all work areas and any additional area where emergencies may occur. Two emergency-fire exits and exit paths Updated 8/7/2018 from the building(s) on the property, to a public way or remote safe area, shall remain open and unobstructed at all times. 13. Owner assures full compliance with all fire, safety,building, and other Town laws. 14. Music,when outdoors, is required to stop at the.tune specified in the permit. Placement of the speakers must be in a location that affords the greatest protection from noise intrusion upon adjacent properties. 15. Owner will allow access to Code Enforcement Personnel of the Town of Southold during the hours of the special event to make any and all inspections necessary in connection with this Special Event. 16. ADDITIONAL CONDITIONS: ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREIN WILL TERMINATE THIS PERMIT. APPROVED Town of Southold Resolution Number: Date Issued: Updated 8/7/2018 ACOR130 CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YYYY) 04/25/2023 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Farm Family Casualty Insurance Company acCONN Ext); 631-727-7767 ac No):631-727-7941 18 First Street E-MAIL ilf f eric.kirk arm-am ADDRESS: y•com Riverhead, NY 11901 INSURERS AFFORDING COVERAGE NAIC# INSURERA: Farm Family Casualty Insurance 13803 INSURED INSURER B: Pellegrini Vineyards LLC INSURER C: 23005 Main Road INSURER D: INSURER E: Cutchogue NY 11395 INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LIMITS LTR POLICY NUMBER MM/DD/YYYY MM/DD/YYYY A X COMMERCIAL GENERAL LIABILITY X 3152G3148 05/03/202205/03/2023 EACH OCCURRENCE $ 1,000,000 CLAIMS-MADE �X OCCUR 05/03/2023 05/03/2024 TO E PREM IS Ea occu ence $ X Liqour Liability 31521_6607 05/03/2022 05/03/2023 MED EXP(Any one person) $ 5,000 05/03/2023 05/03/2024 PERSONAL&ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERALAGGREGATE $ 2,000,000 X POLICY FI PEC LOC 31521_6608 05/25/2022 05/25/2023 PRODUCTS-COMP/OP AGG $ 1,000,000 OTHER: $ B AUTOMOBILE LIABILITY X 315204531 06/15/2022 06/15/2023 COMBINED SINGLE LIMIT $ 1,000,000 Ea accident ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY Per accident $ C X UMBRELLA LIAB OCCUR X 3152138064 05/03/2022 05/03/2023 EACH OCCURRENCE $ 3,000,000 EXCESS LIAB CLAIMS-MADE 05/03/2023 05/03/2024 AGGREGATE $ DED X RETENTION$ 10,000 $ WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LIABILITY Y/N STATUTE ER ANYPROPRIETOR/PARTNER/EXECUTIVE ❑ N/A E.L.EACH ACCIDENT $ OFFICERIMEMBEREXCLUDED? (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ D Liquor Liability X 3152F60810 /22/202 500'000/1'00()'000 08/22/202 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) CERTIFICATE HOLDER IS LISTED AS ADDITIONAL INSURED 05/27/23, 06/23/23, 06/29/23, 09/16/23, 09/23/23, 9/30/23 10/07/23 CERTIFICATE HOLDER CANCELLATION Town of Southold SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE 53095 Route 25 THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN PO Box 1179 ACCORDANCE WITH THE POLICY PROVISIONS. Southold, NY 11971 AUTHORIZED REPRESENTATIVE Kirk Associates LTD ©1988-2015 ACORD CORPORATION. All rights reserved. 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':I'.::'... � rt • r—r I �rlaaTodFd ti,pJ¢ � ..w..tva FS IP-2 ec I130ARD OF ' � zONING FiP4ca.AtS . �J `� ! i of Gazebo r• Vineyardgiaids w , QYII Patio•, t W, ,•. %Wine Storage { • "1�t i b8thrOoms • •5 ofOe ` Entrance • � �„ it • • Pgrk!4 • pQ .r • Pellegrini Winery y.2Vineyards 23005 Main•'."oad Cutchosue, ;;11935 631-93'4-41 Main Road S mss'•' Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 04/28/23 Receipt#: 309817 Quantity Transactions Reference Subtotal 1 Event Fee PV 1a-c $150.00 1 Event Fee PV 2a-d $150.00 1 Late Fee PV 1 a-c Late $250.00 Total Paid: $550.00 Notes: Payment Type Amount Paid By CK#36519 $550.00 Pellegrini, Vineyards Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Pellegrini, Vineyards 23005 Main Rd. Cutchogue, NY 11835 Clerk ID: SABRINA Internal ID: PV 1a-c Late