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HomeMy WebLinkAboutEastern Front Brewery 2023-25 =o�5UFF0(,�C� RESOLUTION 2023-495 ADOPTED DOC ID: 19191 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2023-495 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON MAY 23,2023: ESOLVED that the Town Board of the Town of Southold hereby grants permission to Eastern Front Brewery,to hold Special Event 2023-25 at Eastern Front Brewery, 13100 Main Road, Mattituck,New York as applied for in Application EFBCla-d for Seasonal Brew& Food Pairing on May 26, May 27, May 28 and May 29, 2023 from 12PM- 8PM. Provided they adhere to all conditions on the application,permit and to the Town of Southold Policy for Special Events This permit is subject to revocation if the applicant fails to comply with any of the conditions of the approval or is unable to properly control traffic flow into and out of the event. Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Jill Doherty, Councilwoman SECONDER:Sarah E.Nappa, Councilwoman AYES: Nappa, Doroski,Mealy, Doherty, Evans, Russell O�QSUFFN4r o � z Office of the Town Attorney Town of Southold Town Hall Annex, 54375 Route 25 P.O. Box 1179 Southold, New York 11971-0959 Telephone : 631-765-1939 Facsimile: 6,31-765-6639 MEMORANDUM To: Mr. Denis Noncarrow, Town Clerk From: Melissa Mirabelli Secretary to the Town Attorney Date: May 24, 2023 Subject: Special Events —Eastern Front Brewing (EFBC1a-d ) With respect to the above-referenced matter, I am enclosing the original application with committee comments and resolution of Town Board approval of event. If you have any questions regarding the enclosed, please do not hesitate to call me. Thank you. /mm Enclosures Special Events Committee Application Summary and Recommendation Application name: Ef-,rw4sS Address: l3 100 Main (J� M C ,9 I 1 'P.0• &X .3(11 Application number: Er a-d Date of Event: (5Ic' to , 5101-4 . S Q8 CUA 5 aq o1,1 3 Time: aPM — $ PM Date Received by Town Clerk: 51 tq I aoa3 Date Received by Committee: 61 ala I &.Oaa Nature of Event (S): YjftAA) d'FOOd T WN Committee Comments Received by: Government Liaison X Lillian McCullough Leslie Weisman Missy Mirabelli Chief Flatley Mikael Kerr- County Heather Lanza — Andrew Amakawa-County Mike Verity Fred Visser III Paul DeChance Kevin Webster/ Claire Glew Committee Recommendation's: Approve as applied Approve with Additional conditions: Hold Public Hearing Deny Special Event No: -.VrZ Resolution No: ;3Oa?a ` LAQ5 Date: 5a3a0a3 M AY 1 9 2023 TOWN OF SOUTHOLD Town Code Clopter 205"'Public F710edi nment and Special Events'° SPECIAL EVENT PERMIT INSTRUCTIONS AND APPLICATION FORM Applications for a Special Event Permit are subject to an inter-departmental coordinated review by the Southold Town Board,Town Attorney,Town Assessors,Land Preservation,Building,Planning,Zoning Board of Appeals and Police Departments,and the Suffolk County Planning Commission. Application fee: $150.00 per application — up to six (6) multiple events of the same type may be permitted on one (1) application for a fee of$150.00. However, specific details of each event must be included with this application. All applications must be submitted at least CO. business days before Mie evenf. Apiltcants are encouraged to siibmit.ap_plieations asearly as Possible. Any coLn.P a/etl:application that isnot submitted 60 or=morebusiness-days prior to'.the scheduled event inay be a ejeetecl or sdlilecCfo:a.late':praeessirig%fee'of.$256.60-4the Officebf,the'Tdwn Clerk, unless a waiver is obtained. Requesting an expedited review must be submitted in writing to the Town Clerk.The Town Clerk will forward all applications to the Special Events Committee for processing. The Committee will obtain comments on all applications from relevant Town, County and/or State agencies and will forward completed applications to the Town Board with a recommendation as to whether to grant or deny the application. The Town reserves the right to request additional information from an applicant to address issues related to the health,safety,and welfare of the community. When is a Permit Required?. All Special Events,per Southold Town Code Article 1,Section 205-2(Definitions)must obtain a permit. Occasional events on private residential properties hosted by the owner thereof that are by invitation such as family gatherings, weddings, graduations, parties or not-for-profit fundraisers do not require permits. Any,use of residential or�pertv�feir liro`rt si�c�i as a vebue•fbr'weddiho or,other events is:nrnhibit ed This application is deemed coiuplete once all the foilo`Ving requiremenfs are.sutriinittM to the Town., Clerk:.Please indicatesubmi5sion of the foltowing by checking.off the boxes,and'sign ing.below. ® A completed application:form' signed by the owner and the event manager. Applications without r� property owner's signature/approval will be rejected. t`I FEE: Is the application being submitted at least 60 days before the event[ ]Yes DQ No ❑ If Yes,Fee of$ has been submitted 0 If No,Fee of$400.00 has been submitted Updated 8/7/2018 APPLICATION FOR A PERMIT TO HOLD A SPECIAL EVENT )Please provide ALL of the information requested below.Incomplete abIilicatioris i74'1LI4 NOT tie reviewed. Special Event Permit# Applicant(s)name:Eastern Front Brewing Company Date of Submission 5118/23 Name of Event Eastern Front Brewing's Seasonal Brew and Food Pairing SCTM#'s 1000-Section 114. Block-11 Lo (s)11.1 Dates of Each Event: ' 5120 o 5 �a 5 a8' 5129 If Multiple Dates are requested,applicant must give all information for all dates. Nature of Event:Event showcasing our new seasonal releases and complimenting artisinal food pairings (Please attach a detailed"description of EACH event to this application) Time Period(Hours)of Event: From 12 pm to $ pm Town Services requested: ( )Yes Q( )No If yes,Describe Police Dept._Highway Dept. Describe Services Maximum Number of Persons Attending At One Time: 40 Number of cars expected" 10 Is a Tent or other temporary structure being used?[X]Yes[ ]No If yes provide size(s). Standard Mobile Kitchen Food Truck Will food be served?D(]Yes [ ]No If yes provide.number,and name(s)of food vendor(s) Suffolk County permit#(s) Will other vendors be on the premises during the event?[ ]Yes D(]No If yes how many? Describe Type of vendor(s) Property Owner(name/address): . Douglas Pearsall,13100 Main Rd,Po Box 341,Mattituck,NY 11952 Contact Person and Contact Tel.# Douglas Pearsall 631-905-1535 e-mail address _,baretootdavegolf@gmai(.com Event Location:Street-Hamlet Address: 13100 Main Rd,MatUtuck,NY 11952 SCTM# 1000-114.-11-11.1 Will any services be requested [ ]Yes [X] No. If Yes describe_Police Highway Other: Mailing Address to Send Event Permit to: D'o`uglas Pearsall,"PO Box 841, Mattituck NY 11952 " Updated 8/7/2018 Have any of the development rights been sold to the Town of Southold [ ] Yes [X]No and/or Suffolk County Agricultural Program? [ ] Yes [x]No lf.ves to either or both;also indicate on the attached plan the boundaries ofthe.reserved area'upofi,.Whidi the eventwill take place: Y011 MUST ATTACH A PARKINGiEVENT LI1N TO IMS-AF-PJ,LCAT'1(S1AI1ETHE EXPECTED ATTENDANCE I8 300 OR l'1GRE PEOPLE YOU MUST ALSO ATTACH A TRAFFIC CONTROL PLAN"(.see next paW A Parlting/Et%en#.flan"ifial lie a survey: site pion and/or aerial view(for examn le Google Earth) of the:subject property: IIVDICAT>✓.:ON'THE PLAN kLL.of the following informa'fion: A parking/event plan showing: (1) The size of the property and its location in relation to abutting streets or highways. (2) The size and location of any existing building(s)or structure(s)that will be in operation during the course of the event and any proposed building,structure,or signs to be erected temporarily for the event. (3) The location of the stage or tents,if any. (4) The designated areas of use for spectators,exhibitors,vendors,employees and organizers. (5) Location of all entries and exits. (6) The location of all fire extinguishers and other fire safety equipment. (7) The location of all temporary utilities to be installed for the event,if any. (8) The layout of any parking area for automobiles and other vehicles and the means of ingress and egress for such parking areas. The parking spaces must allow for 300 sq.ft. per car. (9) A traffic control plan for vehicles entering and leaving the site for the proposed event. (10) Plan for the use of live outdoor music,loudspeakers and other sounds which will be used, if any,and the type and location of speakers and other audio equipment. (11) A description of emergency access and facilities related to the event. (12) Provisions to dispose of any garbage,trash,rubbish or other refuse. (13) Location and description of any additional lighting to be utilized in conjunction with the event. (14) Location of sanitary facilities on site. Traffic Control Plan Events for three hundred(300)or more people also-require submission and approval of a traffic control plan,acceptable to the Town of Southold,AND a qualifed traffic.contr6lier mush be:provided. Please attached a written description and/or notate on the parking event plan the following: 1)Who will be conducting traffic,2)Where they will be stationed on site,3)How they will direct the entrance, circulation, parking,and exiting of cars on site,and 4)Contact information for use by Southold Town Police. 0TMER'S SIGNATURE: I am the Owner of the Property where this event is to be held and I agree to comply with the laws, rules,regulations,conditions, and requirements of the Code of the Town of Southold,including but not limited to the conditions listed below,as well as all other applicable agency rules and regulations pertaining to the activities under this event. Furthermore,I hereby swear or affirm that the information contained herein and attachments hereto are true and correct to the best of my knowledge, and agree to provide notice to the Town immediately should there be any material changes regarding to this application.. Updated 8/7/2018 ® The applicant/owner of the property where the special event is proposed to take place must provide a certificate of insurance not less than 2 million dollars naming the Town of Southold as an additional isr 0 :A Parking/Gvent Plan: consisting of a survey,site plan and/or aerial view of the subject property that includes the locations of on-site parking, sanitary facilities, and tents or other temporary structure(s). (See application form for details) ❑ Events for three hundred (300) or more people require submission and approval of a-traffic control lean acceptable to the Town of Southold AND a qualified,traffic controller must be provided at the event.(See application form for details) © Signature of Property Owner on the application authorizing Code Enforcement Personnel of the Town of Southold to enter the subject premises during the hours of the event to ensure compliance with any and all special event permit conditions. My signature below arms that I have submitted all the information required above in connection with my application. r 5/18/2023 Dated Signa t/[I Activities associated with outdoor public events are strictly prohibited from taking place on land preserved through the sale of development rights to the Town of Southold, and can only take place on land preserved through the sale of development rights to the County of Suffolk with a permit issued by the Suffolk County Farmland Committee. If food is to be served, it must be catered and prepared off-site by food vendors who hold a permit to operate issued by the Suffolk County Bureau of Public Health Food Protection Unit. Updated 8/7/2018 Furthermore,I hereby authorize Code Enforcement Personnel of the Town of Southold to enter the property during1 the hours of the permitted special event to make anti ul all inspections necessary in connection with this Special Event. Print name of Owner Signa,�}Vf Own, r Print name of Authorized Person/Representative Signature of Authorized Person/Representative PERA!iSS10N-TSSFIERrBY GRANTED,5uBjTGT.T_O THkFOLLOWING CONDITIONS: 1. By acceptance of this permit, applicant agrees to adequately supervise and direct all parking to be on the premises or at another site, and to provide parking assistants and any additional traffic controls necessary for this event. larking:is strictly prohibited`on ANV Town. Cbunty;or State.Roads or Rights of Wav 2. Traffic control at events.for three hundred(300)or more people shall be provided by a qualified traffic controller in accordance with the attached,approved traffic control plan. 3. One "on-premises" sign not larger than six (6) square feet in size may be displayed not longer than thirty (30) days before this event, and removed immediately after the event. Directional parking signs shall be adequately displayed. 4. Applicant indemnifies and holds harmless the Town of Southold from all claims, damages, expenses, suits and losses including but not limited to attorney's fees arising from activities under this permit. 5. Tent proposals must receive permit approval from the Southold Town Building Inspector before placement on the property and must meet all fire and safety codes. 6. This permit is valid only for the time, date, place and use specified above, and for the designated event. Each additional day will require a separate permit application, fee, and related documents for review,etc.at Ieast60.b0siness•da�s nri r W tile seh duIed event. 7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant agrees to remove the temporary facilities from the premises within 48 hours after the day of the event. 8. On-site food preparation is NOT permitted, although food may be catered subject to all Suffolk County Department of Health regulations. 9. NO activities associated with this event; including`but not limited 'to parking, ingress%egress/access. ti nmol or temporary structures. or temporary sanitary facil.ifies.shall.be conducted on Town of Southold Nrc'hase of.Developmenf Rights land. 10..NO activities-associated withthis event. including lout not.limited to parking, ingress/egress/access: tent s or fein lira 't ,s.sfrutre i ar ea ' a, ii`iic`' d unfv Purchase of "Development' Rights land_ without a permit •issried by the Siufroik County Farmland. Committee. 11. Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the legal limitations under the fire code or other codes which would prohibit such increased occupancy. i 12. Access shall be provided for emergency vehicles,to all public assembly areas, all buildings,all work areas and any additional area where emergencies may occur. Two emergency-fire exits and exit paths Updated 8/7/2018 x s from the building(s) on the property, to a public way or remote safe area, shall remain open and unobstructed at all times. 13. Owner assures full compliance with all fire,safety,building,and other Town laws. 14. Music,when outdoors, is required to stop at the time specified in the permit.Placement of the speakers must be in a location that affords the greatest protection from noise intrusion upon adjacent properties. 15. Owner will allow access to Code Enforcement Personnel of the Town of Southold during the hours of the special event to make any and all inspections necessary in connection with this Special Event. 16. ADDITIONAL CONDITIONS: ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREIN WILL TERMINATE THIS PERMIT. APPROVED Town of Southold Resolution Number: Date Issued:. Updated 8/7/2018 EASTFRO-01 ENUNEMAKER CERTIFICATE OF LIABILITY INSURANCE FDATE(19/2023,MIDDNYYY)511 ' THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Neefus Stype Agency acc° 711 Union Ave. NN;Ext: 631)722-3500 �A c,Nol:(631)722-3591 Aquebogue,NY 11931 Ep A'L S:info@nsainsure.com INSURERS AFFORDING COVERAGE NAIC# INSURER A:Sentlnel Insurance Co LTD 11000 INSURED INSUPERB:Technology Insurance Co Eastern Front Brewing LLC&Doug Pearsall INSURERC: PO Box 341 INSURER D: Mattituck,NY 11952 INSURER E INSURER F: , .COVERAGES CERTIFICATE NUMBER: REVISIO NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED,BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND"CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN,REDUCED BY PAID CLAIMS. 'INSR TYPE OF INSURANCE" ADDL NSO SSUU/BtR POLICY NUMBER POLICYEFF POLICDOPOWi Y EXP LIMITS LTR A )( COMMERCIAL GENERALLIABILITY EACH OCCURRENCE 5 1,000,000 CLAIMS-MADE 5"OCCUR X 12SBAAE9350 10/23/2022 10/23/2023 '6AMAGE-TO RENTED. S 11090,000 J MED EXP(Any one persow $ 10,000 PERSONAL&ADV INJURY "S" ^.1,000,000 GENIAGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE S 2'000'000 X POLICY[:]PER8T ❑LOC PRODUCTS-COMPIOP AGG S 2,000;000 aTHEI� LIQUOR LIABILIT $ 1,000,000 AUTOMOBILE LIABILITY =SINGLE LIMIT S ANY AUTO BODILY INJURY Per son S OWNED TU S ONLY AUTOS pp BODILY INJURY Per acc dent S HIRED ONLY AUOTOS Ot Y Or ,ER'idieY�IDAtAAQE" S UMBRELLA LIAB HOCCUR EACHOCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DEC) RETENTION$ $ " B WORKERS COMPENSATION X :PTR 0TH- AND EMPLOYERS'LIABILITY TWC4234822 4/10/2023 4/10/2024 H CI 500,000 ANY PROPRIETORIPARTNEWEXECUTIVE —1 NIA EL EACH ACCIDENT $ OFFICER/M EMBER EXCLUDED? 500,000 (Mandatoryin N ) .EL.DISEASE-EA EMPLOYEE S If yes,describe under 500,000 DESCRIPTION OF OPERATIONS below -E.L."DISEASE-POLICY LI I .S DESCRIPTION OF OPERATIONS I.LOGATIONS/VEHICLES(ACORD 101,Addiuona(Remarks Schedule,maybe attached K more space Is required) The Certificate Holder is included as Additional Insured with respect to General Liability as required by written contract. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Town of Southold THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. PO Box 1179 Southold,NY 11971 AUTHORIZED REPRESENTATIVE ACORD 25(2016/03) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Mirabelli, Melissa From: Flatley, Martin Sent: Monday, May 22, 2023 8:36 AM To: Mirabelli, Melissa;Verity, Mike; Lanza, Heather;Weisman, Leslie Subject: RE: Eastern Brewery Special Event I have no objections to this event being approved. Martin Flatley, Chief of Police Town of Southold Police Department 41405 State Route 25 Peconic, N.Y. 11958 Tel: 631-765-3115 The information contained in this electronic message and any attachments to this message are intended for the exclusive use of the addressee(s)and may contain information that is privileged, confidential and exempt from disclosure under applicable law, if the reader of this message is not the intended recipient,you are hereby notified that any review,retransmission, conversion to hard copy, copying,reproduction,circulation,publication, dissemination or other use of,or taking of any action, or omission to take action,in reliance upon this communication by persons or entities other than the intended recipient is strictly prohibited. if you have received this communication in error,please(i)notify us immediately by telephone at 639.765.2600, (ii)return the original message and all copies to us at the address above via the U.S.Postal Service, and(iii)delete the message and any material attached thereto from any computer, disk drive,diskette,or other storage device or media. From: Mirabelli, Melissa<melissa.mirabelli@town.southold.ny.us> Sent: Monday, May 22, 2023 8:21 AM To: Flatley, Martin<mflatley@town.southold.ny.us>;Verity, Mike<Mike.Verity@town.southold.ny.us>; Lanza, Heather <heather.lanza@town.southold.ny.us>;Weisman, Leslie<lesliew@town.southold.ny.us> Subject: Eastern Brewery Special Event Importance: High Good Morning All, Late application here they did pay the late fee please let me know if you have any questions or concerns .14 Melissa Af Alirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 ( Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax(631)765-6639 i ******************************************************************************************* This electronic mail transmission may contain confidential or privileged information. If you believe that you have received the message in error, please notify the sender by reply transmission and delete the message without copying or disclosing it. ******************************************************************************************* z Mirabelli, Melissa From: McCullough, Lillian Sent: Monday, May 22, 2023 10:18 AM To: Mirabelli, Melissa Subject: RE: Eastern Brewery Special Event - Thanks, Missy. No comments from me,as this event is not taking place on preserved land. Lillian McCullough Land Preservation Executive Assistant Town of Southold Office: (631)765-5711 Email: lillianm@southoldtownny.gov From: Mirabelli, Melissa<melissa.mirabelli@town.southoid.ny.us> Sent: Monday, May 22, 2023 9:29 AM To: Glew, Claire<Claire.Glew@town.southold.ny.us>;Webster, Kevin<kevin.webster@town.southold.ny.us>;Visser III, Fredric<fredv@southoldtownny.gov>; McCullough, Lillian<lillianm@southoldtownny.gov>; mikael.kerr@suffolkcountyny.gov;Amakawa,Andrew<Andrew.Amakawa@suffolkcountyny.gov> Subject: Eastern Brewery Special Event- Date Correction : 5/26-5/29/2023 Good morning all, Attached hereto this email is a Special event application the dates on application were wrong the Event is THIS weekend Memorial Day weekend. As always please send me any questions comments or concerns Thank you Melissa U Mirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax (631)765-6639 . 1 ******************************************************************************************* This electronic mail transmission may contain confidential or privileged information. If you believe that you have received the message in error,`please notify the sender by reply transmission and delete the message without copying or disclosing it. 2 Mirabelli, Melissa From: Glew, Claire Sent: Monday, May 22, 2023 10:00 AM To: Mirabelli, Melissa Subject: RE: Eastern Brewery Special Event - Hi Missy, There are no exemptions on this property. C1. Zr& GttAAr Assistant to Assessor Town of Southold Board of Assessors (631)765-1937 (0) (631)765-1356 (F) www.southoldtownny.gov claireg@southoldtownny.gov From: Mirabelli, Melissa<melissa.mirabelli@town.southold.ny.us> Sent: Monday, May 22, 2023 9:29 AM To: Glew, Claire<Claire.Glew@town.southold.ny.us>;Webster, Kevin<kevin.webster@town.southold.ny.us>;Visser III, Fredric<fredv@southoldtownny.gov>; McCullough, Lillian<lillianm@southoldtownny.gov>; mikael.kerr@suffolkcountyny.gov;Amakawa,Andrew<Andrew.Amakawa@suffolkcountyny.gov> Subject: Eastern Brewery Special Event- Date Correction : 5/26-5/29/2023 Good morning all, Attached hereto this email is a Special event application the dates on application were wrong the Event is THIS weekend Memorial Day weekend. As always please send me any questions comments or concerns Thank you Melissa M Mirahelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) 1 P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax (631)765-6639 ******************************************************************************************* This electronic mail transmission may contain confidential or privileged information. If you believe that you have received the message in error, please notify the sender by reply transmission and delete the message without copying or disclosing it. ******************************************************************************************* 2 Mirabelli, Melissa ; From: Leslie Weisman Forward Sent: Monday, May 22, 2023 1:10 PM To: Mirabelli, Melissa Cc: Flatley, Martin; Lanza, Heather,Weisman, Leslie; DeChance, Paul; Verity, Mike Subject: Re: Eastern Brewery Special Event Okay Leslie Sent from my iPad On May 22, 2023, at 9:26 AM, Mirabelli, Melissa <melissa.mirabelli@town.southold.ny.us>wrote: Good Morning again everyone, I just spoke to Mr. Pearsall and yes they apologized the event is for THIS weekend Memorial Day 5/26- 5/29/2023 Melissa 11 Mirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax(631)765-6639 ***************************************************************************************** This electronic mail transmission may contain confidential or privileged information. If you believe that you have received the message in error, please notify the sender by reply transmission and delete the message without copying or disclosing it. ***************************************************************************************** From: Mirabelli, Melissa Sent: Monday, May 22, 2023 8:55 AM To: Flatley, Martin<mflatley@town.southold.ny.us> Cc: Lanza, Heather<heather.lanza@town.southold.ny.us>;Weisman, Leslie <lesliew@town.southold.ny.us>; DeChance, Paul<pauld@southoldtownny.gov>;Verity, Mike 1 <Mike.Verity@town.southo Id.ny.us> Subject: RE: Eastern Brewery Special Event Yes.Seems that way.They submitted the application on Friday, I had already gone home for the day. I looked at,it quickly this morning and thought it was for this weekend. I will call and triple check the dates were for this past weekend and not for this weekend coming up because it seems like for it to end today I am thinking they meant this coming weekend LOL I will circle back to you all in a bit after I hear back Melissa M Mirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax (631)765-6639 ***************************************************************************************** This electronic mail transmission may contain confidential or privileged information. If you believe that you have received the message in error, please notify the sender by reply transmission and delete the message without copying or disclosing it. ***************************************************************************************** From: Flatley, Martin<mflatlev@town.southold.ny.us> Sent: Monday, May 22, 2023 8:39 AM To: Mirabelli, Melissa <melissa.mirabelli@town.southold.ny.us>;Verity, Mike <Mil<e.Verity@town.southold.nv.us>; Lanza, Heather<heather.lanza@town.southold.ny.us>;Weisman, Leslie<lesliew@town.southold.ny.us> Subject: RE: Eastern Brewery Special Event I'm sorry Missy,this event has been going on each day between those dates and it concludes today? Martin Flatley, Chief of Police Town of Southold Police Department 41405 State Route 25 Peconic, N.Y. 11958 Tel: 631-765-3115 <image001.jpg> The information contained in this electronic message and any attachments to this message are intended for the exclusive use of the addressee(s)and may contain information that is privileged,confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient,you are hereby notified that any review, retransmission,conversion to hard copy,copying, reproduction,circulation,publication,dissemination or other use of, or taking of any action, or omission to take action, in reliance upon this communication by persons or entities other than the intended recipient is strictly prohibited. If you have 2 received this communication in error,please(i)notify us immediately by telephone at 631.765.2600, (ii)return the original message and all copies to us at the address above via the U.S.Postal Service, and(iii)delete the message and any material attached thereto from any computer,disk drive,diskette, or other storage device or media. From: Mirabelli, Melissa<melissa.mirabelli@town.southold.nv.us> Sent: Monday, May 22, 2023 8:21 AM To: Flatley, Martin<mflatlev@town.southold.nv.us>;Verity, Mike<Mike.Verity@town.southold.nv.us>; Lanza, Heather<heather.[anza@town.southold.ny.us>; Weisman, Leslie<lesliew@town.southold.nv.us> Subject:Eastern Brewery Special Event Importance: High Good Morning All, Late application here they did pay the late fee please let me know if you have any questions or concerns Melissa M. Mirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 ( Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax (631)765-6639 ***************************************************************************************** This electronic mail transmission may contain confidential or privileged-information. If you believe that you have received the message in error, please notify the sender by reply transmission and delete the message without copying or disclosing it. ***************************************************************************************** 3 ., AI kfw. M AY 1 9 2023 u.. F, ti, r.., �? Southold Towfi TOWN OF SOUTHOLD Town Code Chapter.205 "Public Entertainment and Special Events" SPECIAL EVENT PERMIT INSTRUCTIONS AND APPLICATION FORM Applications for a Special Event Permit are subject to an inter-departmental coordinated review by the Southold Town Board,Town Attorney,Town Assessors,Land Preservation, Building, Planning,Zoning Board of Appeals and Police Departments, and the Suffolk County Planning Commission. Application fee: $150.00 per application — up to six (6) multiple events of the same type may be permitted on one (1) application for a fee of$150.00. However, specific details of each event must be included with this application. All applications must be submitted at least 60 business days before the event Applicants are encouraged to submit applications as early as possible. Any completed application that is not submitted 60 or more business days prior to the scheduled event may be rejected or subject to a late processing fee of$250.00 by the Office of the Town Clerk, unless a waiver is obtained. Requesting an expedited review must be submitted in writing to the Town Clerk. The Town Clerk will forward all applications to the Special Events Committee for processing. The Committee will obtain comments on all applications from relevant Town, County and/or State agencies and will forward completed applications to the Town Board with a recommendation as to whether to grant or deny the application. The Town reserves the right to request additional information from an applicant to address issues related to the health, safety, and welfare of the community. When is a Permit Required? All Special Events,per Southold Town Code Article I, Section 205-2(Definitions)must obtain a permit. Occasional events on private residential properties hosted by the owner thereof that are by invitation such as family gatherings, weddings, graduations, parties or not-for-profit fundraisers do not require permits. Any use of residential grope for profit such as a venue for weddings or other events is prohibited. This application is deemed complete once all the following requirements are submitted to the Town Clerk: Please indicate submission of the following by checking off the boxes and signing below. ® A completed application form signed by the owner and the event manager. Applications without property owner's signature/approval will be rejected. FEE: Is the application being submitted at least 60 days before the event[ ] Yes K]No ❑ If Yes, Fee of$ has been submitted X❑ If No,Fee of$400.00 has been submitted Updated 8/7/2018 ® The applicant/owner of the property where the special event is proposed to take place must provide a certificate of insurance not less than 2 million dollars naming the Town of Southold as an additional insured ❑X A Parking/Event Plan: consisting of a survey, site plan and/or aerial view of the subject property that includes the locations of on-site parking, sanitary facilities, and tents or other temporary structure(s). (See application form for details) ❑ Events for three hundred (300) or more people require submission and approval of a traffic control plan acceptable to the Town of Southold AND a qualified traffic controller must be provided at the event. (See application form for details) © Signature of Property Owner on the application authorizing Code Enforcement Personnel of the Town of Southold to enter the subject premises during the hours of the event to ensure compliance with any and all special event permit conditions. My signature below affirms that I have submitted all the information required above in connection with my application. 5/18/2023 � /Y Dated Signatu Activities associated with outdoor public events are strictly prohibited from taking place on land preserved through the sale of development rights to the Town of Southold, and can only take place on land preserved through the sale of development rights to the County of Suffolk with a permit issued by the Suffolk County Farmland Committee. If food is to be served, it must be catered and prepared off-site by food vendors who hold a permit to operate issued by the Suffolk County Bureau of Public Health Food Protection Unit. Updated 8/7/2018 APPLICATION FOR A PERMIT TO HOLD A SPECIAL EVENT Please provide ALL of the information requested below. Incomplete applications WILL NOT be reviewed. Special Event Permit# Applicant(s)name:Eastern Front Brewing Company Date of Submission 5/18/23 Name of Event Eastern Front Brewing's Seasonal Brew and Food Pairing SCTM#'s 1000-Section 114. Block- 11 Lot(s)11.1 Dates of Each Event: 5/20/23 through 5/22/23 If Multiple Dates are requested,applicant must give all information for all dates. Nature of Event: Event showcasing our new seasonal releases and complimenting artisinal food pairings (Please attach a detailed descripti—o—n--oTEACHevent to this application) Time Period(Hours)of Event: From 12 pm to 8 pm Town Services requested: ( )Yes Q( )No If yes,Describe Police Dept._Highway Dept. Describe Services Maximum Number of Persons Attending At One Time: 40 Number of cars expected 10 Is a Tent or other temporary structure being used?[ X] Yes [ ]No If yes provide size(s) Standard Mobile Kitchen Food Truck Will food be served?[X ]Yes [ ]No If yes provide number and name(s)of food vendor(s) Suffolk County permit#(s) Will other vendors be on the premises during the event?[ ]Yes D(]No If yes how many? Describe Type of vendor(s) Property Owner(name/address): Douglas Pearsall,13100 Main Rd,PO Box 341,Mattituck,NY 11952 Contact Person and Contact Tel.# Douglas Pearsall 631-905-1535 e-mail address barefootdavegolf@gmail.com Event Location: Street-Hamlet Address: 13100 Main Rd,Mattituck,NY 11952 SCTM# 1000-114.-11-11.1 Will any services be requested [ ]Yes [X] No. If Yes describe Police Highway Other: Mailing Address to Send Event Permit to: Douglas Pearsall, PO Box 341, Mattituck, NY 11952 Updated 8/7/2018 Have any of the development rights been sold to the Town of Southold [ ] Yes [j(]No and/or Suffolk County Agricultural Program? [ ] Yes [X]No If yes to either or both, also indicate on the attached plan the boundaries of the reserved area upon which the event will take place YOU MUST ATTACH A PARKING/EVENT PLAN TO THIS APPLICATION IF THE EXPECTED ATTENDANCE IS 300 OR MORE PEOPLE,YOU MUST ALSO ATTACH A TRAFFIC CONTROL PLAN(see next page) A Parking/Event Plan may be a survey, site plan and/or aerial view (for example Google Earth) of the subject property. INDICATE ON THE PLAN ALL of the following information: A parking/event plan showing: (1) The size of the property and its location in relation to abutting streets or highways. (2) The size and location of any existing building(s)or structure(s)that will be in operation during the course of the event and any proposed building, structure, or signs to be erected temporarily for the event. (3) The location of the stage or tents, if any. (4) The designated areas of use for spectators,exhibitors,vendors, employees and organizers. (5) Location of all entries and exits. (6) The location of all fire extinguishers and other fire safety equipment. (7) The location of all temporary utilities to be installed for the event, if any. (8) The layout of any parking area for automobiles and other vehicles and the means of ingress and egress for such parking areas. The parking spaces must allow for 300 sq. ft. per car. (9) A traffic control plan for vehicles entering and leaving the site for the proposed event. (10) Plan for the use of live outdoor music, loudspeakers and other sounds which will be used, if any,and the type and location of speakers and other audio equipment. (11) A description of emergency access and facilities related to the event. (12) Provisions to dispose of any garbage,trash,rubbish or other refuse. (13) Location and description of any additional lighting to be utilized in conjunction with the event. (14) Location of sanitary facilities on site. Traffic Control Plan Events for three hundred(300)or more people also require submission and approval of a traffic control plan, acceptable to the Town of Southold,AND a qualified traffic controller must be provided. Please attached a written description and/or notate on the parking event plan the following: 1)Who will be conducting traffic,2)Where they will be stationed on site, 3)How they will direct the entrance, circulation,parking,and exiting of cars on site, and 4)Contact information for use by Southold Town Police. OWNER'S SIGNATURE: I am the Owner of the Property where this event is to be held and I agree to comply with the laws, rules,regulations, conditions, and requirements of the Code of the Town of Southold, including but not limited to the conditions listed below, as well as all other applicable agency rules and regulations pertaining to the activities under this event. Furthermore,I hereby swear or affirm that the information contained herein and attachments hereto are true and correct to the best of my knowledge, and agree to provide notice to the Town immediately should there be any material changes regarding to this application. . Updated 8/7/2018 Furthermore,I hereby authorize Code Enforcement Personnel of the Town of Southold to enter the property during the hours of the permitted special event to make any nd all inspections necessary in connection with this Special Event. p-e-5 &.1-s s 0+e t Print name of Owner Signrwq4r Print name of Authorized Person/Representative Signature of Authorized Person/Representative PERMISSION IS HEREBY GRANTED, SUBJECT TO THE FOLLOWING CONDITIONS: 1. By acceptance of this permit, applicant agrees to adequately supervise and direct all parking to be on the premises or at another site, and to provide parking assistants and any additional traffic controls necessary for this event. Parking is strictly prohibited on ANY Town County or State Roads or Rights of Way. 2. Traffic control at events for three hundred(300) or more people shall be provided by a qualified traffic controller in accordance with the attached, approved traffic control plan. 3. One "on-premises" sign not larger than six (6) square feet in size may be displayed not longer than thirty (30) days before this event, and removed immediately after the event. Directional parking signs shall be adequately displayed. 4. Applicant indemnifies and holds harmless the Town of Southold from all claims, damages, expenses, suits and losses including but not limited to attorney's fees arising from activities under this permit. 5. Tent proposals must receive permit approval from the Southold Town Building Inspector before placement on the property and must meet all fire and safety codes. 6. This permit is valid only for the time, date, place and use specified above, and for the designated event. Each additional day will require a separate permit application, fee, and related documents for review, etc. at least 60 business dabs prior to the scheduled event. 7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant agrees to remove the temporary facilities from the premises within 48 hours after the day of the event. 8. On-site food preparation is NOT permitted, although food may be catered subject to all Suffolk County Department of Health regulations. 9. NO activities associated with this event, including but not limited to parking, ingress/egress/access, tent(s) or temporary structures) or temporary sanitary facilities, shall be conducted on Town of Southold Purchase of Development Rights land. 10. NO activities associated with this event including but not limited to parking ingress/egress/access, tent(s) or temporary structure(s), or temporary sanitary facilities shall be conducted on Suffolk County Purchase of Development Rights land without a permit issued by the Suffolk County Farmland Committee. 11. Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the legal limitations under the fire code or other codes which would prohibit such increased occupancy. 12. Access shall be provided for emergency vehicles,to all public assembly areas, all buildings, all work areas and any additional area where emergencies may occur. Two emergency-fire exits and exit paths Updated 8/7/2018 from the building(s) on the property, to a public way or remote safe area, shall remain open and unobstructed at all times. 13. Owner assures full compliance with all fire,safety,building, and other Town laws. 14. Music,when outdoors, is required to stop at the time specified in the permit.Placement of the speakers must be in a location that affords the greatest protection from noise intrusion upon adjacent properties. 15. Owner will allow access to Code Enforcement Personnel of the Town of Southold during the hours of the special event to make any and all inspections necessary in connection with this Special Event. 16. ADDITIONAL CONDITIONS: ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREIN WILL TERMINATE THIS PERMIT. APPROVED Town of Southold Resolution Number: Date Issued: Updated 8/7/2018 t1r,"C--1,1A'( I PAI AC/=A -fe' (2) HL 0 CoW/-4-,A--c F71 L. e,H 7- TA)L S-IOZ C On,! S-IC-Z I LED L LOGO 4-J, -j /* i I I i ��� \ !: '•� - 'i PLAr-`r-,"(7 LGe)r:-o,C> 7-7-. 0 .5-CA&A Dp MA_T Mob.lie Kitchen Food Truck 0" -A PL L= 14.Y L 1-Cr 1- 2 PEA 1, d \... / /i 'F�Arll Y 1-&-11�66'11�c I APPROVED BY PLANNING BOARD TOWN OF SOUTHOLD DATE fZ13 20125 CD I/ 16ArA =Z: t r Zn: CLT S C '7 ut, EAST-_-7pi4 FP-o"T- 2E7-rA'L- LA t--4 b.5CAPE Llef47-1-t(7 UC-'T C-:—,1 1 4. EASTFRO-01 EN U N EMAKER ACOROM CERTIFICATE OF LIABILITY INSURANCE DATD/vYYY, 5//19/219/2023 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: 711 Un Stype Agency (AH/c°,No,Ext):(631)722-3500 (A//CC,No):(631)722-3591 711 Union Ave. Aquebogue,NY 11931 qp RIE ;info@nsainsure.com INSURERS AFFORDING COVERAGE NAIC# INSURER A:Sentinel Insurance Co LTD 11000 INSURED INSURER B:Technology Insurance Co Eastern Front Brewing LLC&Doug Pearsall INSURER C: PO BOX 341 INSURER D: Mattituck,NY 11952 ' INSURER E INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED,BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE INSD WVD M ADDLSUBR POLICY NUMBER POLICY EFF POLICY EXP LIMITS LTR INSD VD M/DD/YYYY MM/DD/YYYY A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 CLAIMS-MADE X OCCUR 12SBAAE9350 10/23/2022 10/23/2023 DAMAGESTO( RENTED X PREMISES REMI E Ea occurrence) $ 1,000,000 MED EXP(Any oneperson) $ 10'000 PERSONAL&ADV INJURY $ 1'000'000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2'000'000 X PRO- 2,000,000 POLICY JECT LOC PRODUCTS-COMP/OP AGG $ OTHER: LIQUOR LIABILIT $ 1,000,000 AUTOMOBILE LIABILITY- COMBINED SINGLE LIMIT Ea accident) $ ANY AUTO BODILY INJURY Perperson) $ OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY Per accident $ HIRED NON-OWNED PROPERTY t DAMAGE AUTOS ONLY AUTOS ONLY Per.caden $ $ UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED I I RETENTION$ r, $ B WORKERS COMPENSATIONX PER OTH- AND EMPLOYERS'LIABILITY YTWC4234822 4/10/2023 4/10/2024 TAT TE ER 500,000 ANY PROPRIETOR/PARTNER/EXECUTIVE ❑ N/A E.L.EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ 500,000 If yes,describe under 500,000 DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT .$ DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may.be attached if more space is required) The Certificate Holder is included as Additional Insured with respect to General Liability as required by written contract. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Town of Southold THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN To To n o 1179 Sou ACCORDANCE WITH THE POLICY PROVISIONS. Southold,NY 11971 AUTHORIZED REPRESENTATIVE ACORD 25(2016/03) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Noncarrow, Denis To: Mirabelli, Melissa Cc: Sabrina Born (sabrina.born@town.southold.ny.us); Mudd,Jennifer Subject: permit Attachments: eastern brew_20230519123012.pdf Thank you Denis Noncarrow Southold Town Clerk. Town of Southold, New York www.southoldtownny.gov denisn@southoldtownny.pov 631-765-1800 CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 05/19/23 Receipt#: 310528 Quantity Transactions Reference Subtotal 1 Event Fee 5.20.23 $150.00 1 Late Fee 5/20/2023 $250.00 Total Paid: $400.00 Notes: Payment Type Amount Paid By CK#961 $400.00 Eastern front Brewing LLC Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Eastern front Brewing LLC Pob 341 Mattituck, NY 11952 Clerk ID: DENISN Internal ID:5/20/2023