HomeMy WebLinkAboutStar Mechanical - HVAC at Recreation Center RESOLUTION 2023-370
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ADOPTED DOC ID: 19061
THIS IS TO CERTIFY THAT THE FOLLOWING.RESOLUTION NO. 2023-370 WAS
ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON
APRIL 11,2023:
RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of Star
Mechanical for the removal and installation of a HVAC system at the Southold Town Recreation
Center in the amount of$54,000.00 per bid received April 6, 2023, all in accordance with the
Town Attorney.
approval.
Denis Noncarrow
Southold Town Clerk
RESULT: ADOPTED [UNANIMOUS]
MOVER: Greg Doroski, Councilman
SECONDER:Brian O. Mealy, Councilman
AYES: Nappa, Doroski, Mealy, Doherty, Evans,Russell
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THIS AGREEMENT made and entered into this of May 2023, by and between Town of
Southold (hereinafter referred to as "Town"), a municipal corporation organized and existing under
and by virtue of the laws of the State of New York (mailing address: c/o Dennis Noncarrow, Town
Clerk, P.O. Box 1179, Southold, New York 11971-0959), party of the first part,and Star Mechanical
(hereinafter referred to as "Contractor") with an address at P.O. Box 797, Cutchogue, New York
11935, party of the second part.
WITNESSETH: That the Town and Contractor, for the consideration named, hereby agree as follows:
1. PURPOSE.
The Contractor shall provide professional services for sale, removal and installation of HVAC systems
located at the Southold Town Recreation Center, including the sale and installation of programmable
thermostats,Argo panels,duct work and wiring,all in accordance with estimate#113608, dated April 4,
2023.
2. SPECIFIC SERVICES.
The Contractor shall perform all the tasks as set forth in the Proposal submitted to the Town dated
April 4, 2023, a copy of which is attached hereto as Appendix"A"and made a part hereof.
3. TIME AND ATTENDANCE: COOPERATION BY THE TOWN.
The services to be rendered under this Contract shall be completed within two (2) months of execution
of the contract.
The Town agrees to cooperate with Contractor, as needed, and to provide Contractor with copies of
any records, documents and other information needed for performance of this agreement on a timely
basis. The Town further agrees to provide Contractor with access to all work areas and appropriate
officials and/or employees of the Town, as may be needed in the performance of the agreement
Moreover, both parties understand and agree that mutual accountability and responsiveness is critical
to the successful completion of the project, and therefore both shall always use their best faith efforts
to be accountable and promptly responsive to each other.
4. COMPENSATION.
In payment for the services to be performed hereunder by Contractor, the Town shall make
payments to Contractor as follows:
(a) For the services to be performed by Contractor pursuant to Paragraph"2" hereof,the Town shall
pay Contractor as set forth in the Proposal (Appendix "A"). Contractor shall submit an itemized
voucher for work actually completed on a monthly basis to the Town Comptroller. Such voucher shall
be due and payable within 45 days after receipt of such voucher, subject to review of the
Comptroller and approval for payment by the Town Board.
(b) The Town shall process any vouchers received from Contractor as expeditiously as possible.
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(c) In the event that the Town disputes-or objects to any portion of any voucher submitted by Contractor
pursuant to this paragraph, the Town shall, within 30 days of the receipt of such voucher, notify
Contractor in writing of such dispute or objection.
(d) Contractor acknowledges that Contractor is familiar with the requirements of Section
118 of the Town Law which, in effect, prohibits payment of any of Contractor's claims against the
Town unless an itemized voucher therefore shall have been presented to the Town Board/Town
Comptroller and shall have been audited and allowed by the Town Board/Town Comptroller.
5. TERM OF AGREEMENT; TERMINATION.
This agreement shall commence on the Agreement being fully executed and shall terminate upon
completion of, and payment for, all the tasks outlined in the Proposal, provided, however, that this
agreement shall terminate immediately in the event that (a) Contractor dies; (b) Contractor incurs a
disability which makes Contractor unable to perform the services which Contractor is required to
perform hereunder; ,(c) Contractor files a Petition in Bankruptcy Court or a Petition is filed against
Contractor in Bankruptcy Court, or Contractor is adjudged bankrupt or makes an assignment for the
benefit of creditors; or (d) a Receiver or Liquidator is appointed for Contractor and/or Contractor's
property and is not dismissed within 20 days after such appointment or the proceedings in connection
therewith are not stayed on appeal within the said 20 days.
In the event that Contractor refuses or fails to provide the services required hereunder with due diligence,
or fails to make prompt payment to persons supplying labor for Contractor's services hereunder,or refuses
or fails to comply with applicable statutes, laws or ordinances, or is guilty of a substantial violation of
any provision of this agreement, the Town shall send Contractor written notice that Contractor has 20
days to cure said default; and if, at the end of said 20-day period, Contractor has not cured said default,
the Town may then terminate this agreement on 7 days'prior written notice to Contractor.
Except as prohibited by law,the Town and Contractor hereby waive trial by jury in any litigation arising
out of, or connected with, or relating to.this Agreement.
6. SKILLS OF CONTRACTOR; CONFLICTS OF INTEREST.
Contractor represents that Contractor has the requisite skills and experience to perform the services
hereunder.
7. INDEPENDENT CONTRACTOR STATUS.
Contractor and the Town agree that in the performance of Contractor's services hereunder, Contractor
is an independent contractor and shall not be deemed to be an employee or agent of the Town for any
purpose whatsoever. The Contractor shall assume all blame, loss and responsibility of any nature,by
reason of neglect or violation of any federal, state, county or local laws, regulations or ordinances.
8. CONTRACTOR'S INSURANCE
The Contractor shall not commence work under this Contract until it has obtained all insurance
required under this paragraph and such insurance has been approved by the Town.
(a) Compensation Insurance: The Contractor shall take out and maintain during the life of this
Contract Workers' Compensation Insurance for its employees to be assigned to the work hereunder.
(b) Liability Insurance: The Contractor shall take out and maintain during the life of this Contract
such general liability, property damage, and commercial auto liability insurance as shall protect it and
the Town from claims for damages for personal injury, including accidental death, as well as from
claims for property damage which may arise from operations under this Contract. The amounts of
such insurance shall be as follows:
1. General liability insurance in an amount not less than $2,000,000 for injuries, including
wrongful death to any one person and subject to the same limit for each person, in an amount not
less than $5,000,000 on account of any one occurrence.
2. Property damage insurance in an amount not less than $500,000 for damage on account of all
occurrences.
The Town shall be named as a certificate holder and an additional insured on all policies of
insurance and shall furnish proof of same to the Town Attorney prior to its commencement of any
work under this Agreement.
(c) Any accident shall be reported to the office of the Town Clerk as soon as possible and not
later than twenty-four (24) hours from the time of such accident. A detailed written report must be
submitted to the Town as soon thereafter as possible, but not later than three (3) days after the date
of such accident.
9. INDEMNIFICATION
Contractor shall release, indemnify,defend and hold harmless the TOWN,its officers, employees, and
representatives from and against any and all demands, liabilities, losses, damages,expenses (including
attorney's fees)and judgments for any personal injuries,death,or property damage in any way relating to
or arising from this Contract and the services to be performed under this contract.
10. PROHIBITION AGAINST ASSIGNMENT.
Contractor is hereby prohibited from assigning, transferring, conveying, subletting or otherwise
disposing of this agreement or his right; title or interest in this agreement without prior written
consent of the Town.
11. COMPLIANCE WITH STATUTES.
Contractor agrees that Contractor will comply with all statutes, ordinances, local laws, codes, rules
and regulations which are or may be applicable to Contractor's services, activities and duties set forth
in this agreement.
12. NOTICES.
Any and all notices and payments required hereunder shall be addressed as follows, or to such other
address as may hereafter be designated in writing by either party hereto:
To Town: Dennis Noncarrow
Town Clerk
Town of Southold
PO Box 1179
Southold, NY 11971-0959
To Contractor: Star Mechanical
P.O. Box 797
Cutchogue,New York 11935
13. WAIVER.
No waiver of any breach of any condition of the Agreement shall be binding unless in writing and
signed by the party waiving said breach. No such waiver shall in any way affect any other term or
condition of this Agreement or constitute a cause or excuse for a repetition of such or any other breach
unless the waiver shall include the same.
14. APPLICABLE LAW.
This Agreement and the rights and obligations of parties hereunder shall be construed in accordance
with and be governed by the laws of the State of New York without regard to conflicts of laws and
principles. Contractor hereby submits to the jurisdiction of the Courts of the State of New York for
all disputes relating to this Agreement and agrees that venue for all disputes shall be in Suffolk County.
15. COMPLETE AGREEMENT; MODIFICATION.
This Agreement constitutes the complete understanding of the parties. No modification of any
provisions thereof shall be valid unless in writing and signed by both parties.
IN WITNESS WHEREOF, the Town of Southold has caused its corporate seal to be affixed hereto
and these presents to be signed by Scott A. Russell, its Supervisor, duly authorized to do so, and to
be attested to by Dennis Noncarrow, Town Clerk, and the Contractor has caused its corporate seal
to be affixed hereto and these presents to be signed by its President, the day and year first above
written.
TOWN OF SOUTHOLD
By:
Scott A.Russell, Supervisor
STA AL
President
STATE OF NEW YORK)
COUNTY OF SUFFOLK) ss:
On the `'' ll�am of May in the year 2023 before me,the undersigned,personally appeared Scott A.Russell,
personally known to me or proved to me on the basis of satisfactory evidence to be the individual whose
name is subscribed to the within instrument and acknowledged to me that he executed the same in his
capacity and that by his signature on the instrument,the individual or the person upon whose behalf of
which the individual acted, executed the instrument.
dMtj-un `-M,
Notary Public
LAUREN M.STANDISH
NOTARY PUBLIC,STATE Of NEW YORK
Registration No.OIST6164008
Qualified In Sullplk Counhl
Commission Expires April 9.
STATE OF NEW YORK)
COUNTY OF SUFFOLK) ss:
O tie _IG of May in the year 2023 before me,the undersigned,personally appeared
1: ,personally known to me or proved to me on the basis of satisfactory evidence
to be the individual whose name is subscribed to the within instrument and acknowledged to me
that he executed the same in his capacity and that by his signature on the instrument,the individual
or the person upon whose behalf of which the individual acted, executed the instrument.
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Notary Public
CAROL L.EDINOFTON
NOTARY PURiLIC,STATE 161F NEW YORK
NO.O f IEDiON030
QUALIFIED-IN SUFMLK COUNTY
CONNI89ION E7[riRli MARCH 3,ZOo
Appendix A
rtarNeehanieat
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P0 Bok 797
Cutchogue, NY 11935 US
astarzee@gmail.com
Estimate
ADDRESS SHIP IO ESTIMATE# 113608
Tim Abrams RFP HVAC SYSTEM FOR DATE 04/04/2023
Town of Southold Town Clerks SOUTHOLD TOWN
Office RECREATION CENTER
53095 Main Road PECONIC LANE
Southold, New York 11971 PECONIC, NY
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Remove and discard existing AC system.
Install (4) Rheem, l6 seer, high efficiency model# RA1360AJl NA 54,000.00
condensers,and.(4)model#RHIT6024STANJA air handlers with 410
refrigerant. lnstall.1:00,000 BTU.ADP hot water coil. Condenser Will be
placed at residence:exterior on pre-cast slabs. Air handler will be•suspended
from attic rafters by kindorfartd�threaded rod. Auxiliary drain pan with
moisture sensor will be placed under air handlers.
Install 40 feet of copper line set,thermostat wire, PVC drain and(4)White-
Rogers day night programmable thermostat.
All necessary supply and return trunk duct work shall be fabricated from 26
gauge galvanized metal and wrapped with 3"foil insulation.
Install (4) Honeywell Argo panels with all necessary control wiring.
Tie in new units to existing duct work .Balance off system and run system to
check.
Please sign and return a copy of this estimate with your deposit. SUBTOTAL 54,000.00
TAX 0.00
TOTAL i000_00
Cliorrt
Authorized
signgtur - ..
Owner to carry fire,tomado and other necessary insurances. Our
workers are fully insured. TERMS: 50%down,25%upon setting of
units,250%upon completion.
All materials is guaranteed to be as specified. All work to be completed in a workman like manner according to standard practices. STAR
MECHANICAL IS NOT RESPONSIBLE FOR ANY ELECTRICAL OR GAS PIPING. Any alteration from the above specifications will be
executed only upon written orders and will become an extra charge over and above this estimate. This price is valid for 30 days
VENDOR NAME: Wee Fa n I c q
VENDOR INFORMATION SHEET
TYPE OF ENTITY:CORP. PARTNERSHIP INDIVIDUAL 7�
FEDERAL EMPLOYEE ID
OR SOCIAL SECURITY#:
DATE OF ORGANIZATION: C9"
IF APPLICABLE: DATE FILED:
STATE FILED:
If a non-publicly owned Corporation:
CORPORATION NAME:
LIST PRINCIPAL STOCKHOLDERS: (5%of outstanding shares)
LIST OFFICERS AND DIRECTORS:
NAME TITLE
If a partnership:
PARTNERSHIP NAME:
LIST PARTNERS NAMES:
Proposal Package 3 of 9
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ADDRESS RECORD FORM
MAIL BID TO:
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VENDOR NAME:. {` '
ADDRESS: �`" 0 'BOIX - - �m �'Tf� C UA 6
CONTACT: � ( � ��
TELEPHONE: �`�` w(0 FAX: -
E-MAIL: cJ1 -' Sobel E a C o
ONLY if different-
MAIL PURCIHASE-ORDER TO:
ADDRESS:
TELEPHONE: FAX:
CONTACT:
E-MAIL:
ONLY if different-
MAIL PAYMENT TO:
ADDRESS:
TELEPHONE: FAX:
CONTACT: E-MAIL:
Proposal Package 4 of 9
VENDOR NAME: S�af— Me char (Ca.
ASSUMED NAME CERTIFICATION
*If the business is conducted under an assumed name, a copy of the certificate required to be filed
under the New York general business law must be attached.
ASSUMED ? p p
If the bidder is an individual, the bid must be signed by that individual; if the bidder is a
corporation, by an officer of the corporation, or other person authorized by resolution of the board
of directors, and in such case a copy of the resolution must be attached; if a partnership, by one of
the partners or other person authorized by a writing signed by at least one general partner and
submitted with the bid or previously filed with the Purchasing Agent.
The submission of this constitutes a certification that no Town Officer has any interest therein.
(Note: In the event that any Town Officer has any such interest, the full nature thereof should be
disclosed below. It is not forbidden that individuals working for the Town of Southold or other
municipality bid on contracts only that such interest be revealed when they do bid.)
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Proposal Package 5 of 9
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AFFIDAVIT Or' NON-COLLUSION'
I hereby attest that I am the person responsible within my firm for the final decision as to the
prices(s) and amount of this bid or., if not,that I have written authorization, enclei ed Herewith, from
that person to.make the statements set out below on his or her behalf and on behalf of my firm.
I further attest that:
1. The price(s) and amount of this bid have been arrived at independently, without consultation,
communication or agreement for the purpose of restricting competition with any other
contractor,bidder or potential bidder.
2. Neither the.price(s), not the amount of this bid, have beeri disclosed to any other firm or person
who is a bidder or potential biddef on this project, and will not be so disclosed prior to bid
opening.
3. No attempt has been made or will be made to solicit, cause or induce any firm or person to
refrain from bidding on this project, or to submit a bid higher than the bid of this firm, or any
intentionally high or non-competitive bid or other form of complementary bid.
4. The bid of my firm is made in good faith and not pursuant to any agreement or discussion with,
or inducementfrom any f rin or person to submit a complementary bid.
5. My..firm. has not offered or entered into a subcontract or agreement regarding the purchase of
materials. or services from any other firm or person, or offered, promised or .paid cash or
anything of value to any firm.or_person, whether in connection with this or any other project,in
consideration for an agreement or promise by any firm or person to refrain from bidding or to
submit a complementary bid on this project.
6. My firm has not accepted or been promised any subcontract or agreement regarding the.sale of
materials or services to any firm or person and has-not been:promised or paid cash.or anything
of value by any firm or person, whether in connection with this or any project, in consideration
for my firm's submitting a complementary bid,or agreeing to do go,on this project.
7. I have made a diligent inquiry of all members, officers employees,'and agents of my firm with
responsibilities relating to the preparation, approval or. submission,of my firm's. bid on this
project ;arid. have -been advised by each of them that he.- or she has not participated in any
communication, consultation, discussion, agreement, collusion; act or other conduct inconsistent
with any of the statements and representations made in this affidavit.
The person signing this bid,under the penalties of perjury, affirms the truth thereof.
SWORN TO BEFORE ME THIS
Signature&Company Position
3,14, nn
DAY OF 20�
Type Name&Company Position
t Company Name NOPUBLIC
TA1tY
[NOTARY
NY LOUISE7MAFFETONNEPUBLIC.STANEW YOWLDate Signed istralion No. 02379
ualifieI,in Suffolk County
sion._ • irks reCer2 f s0�20Y
Federal I.D.Number
Proposal Package 6 of 9
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THE PROPOSAL FORM
Furnish HVAC system for Southold Recreation Center
VE S' arNDORNAME' ne chn r,"k ca
'A
VENDOR ADDRESS: J _t l
TELEPHONE NUMBER:
The undersigned bidder has carefully examined the Contract Documents and will provide all
necessary labor, materials, equipment and incidentals as necessary and called for in the said
Contract Documents in the manner prescribed therein and in said Contract, and in accordance with
the requirements of the Engineer, at the prices listed on the attached Bid Proposal Form.
If the bidder is an individual, the bid must be signed by that individual; if the bidder is a
corporation, the bid must be signed by an officer of the corporation, or other person authorized by
resolution of the board of directors, and in such case a copy of the resolution must be attached; if a
partnership, by one of the partners or other person authorized by a writing signed by at least one
general partner and submitted with the bid documents.
The submission of this constitutes 'a certification that no Town Officer has any interest therein.
(Note: In the event that any Town Officer has any such interest, the full nature thereof should be
disclosed below. It is not forbidden that individuals working for the Town of Southold or other
municipalities bid on contracts,but only that such interest be revealed when they do bid.)
The undersigned hereby acknowledges receipt of the following Addenda(if none were issued please
write N/A below):
Addendum No. Dated
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Proposal Package 7 of 9
REPLACEMENT OF HVAC AIR HANDLER AND COMPRESSOR SYSTEM,
DESCRIl'T10N OF WORK:
• Remove and discard existing AC system&replace with new(4)four zone multi stage
blower system
• Install(4)four new Rheem air handlers model#RH1T6024STANJA(or equivalent)
located in drop ceiling hung by threaded rod and kindorf,(4)four new hot water coils,
emergency overflow drain pans with shut off switches
• Install(4)four new Rheem condensers model#RA1360AJ1NA(or equivalent)located
outside in existing locations on new pre cast pads
• To include:all new insulated refrigerant piping, condensate drain piping,hot water coil
piping
• Reconfigure supple and return ducting,thermostat control wiring for staging of units,
new thermostats,environmentally friendly R410A refrigerant
• Start up &testing of new systems
• (1)one year warranty on parts and labor
All work is subject to prevailing wage rate. Voucher and certified payroll must be submitted with
invoice.
TOTAL PRICE:
TOTAL PRICE IN WRITTEN WORDS:
l l o o O c/ !_�/ d o s
Proposal Package 8 of 9
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AUTHORIZED SIGNATURE �
PRINT NAME ��/� iJ
TITLE n c -o /7C-��
DATE
ACKNOWLEDGMENT
STATE OF NEW YORK, COUNTY OF S.0 d vk\ _)ss.:
On the S�' day of in the year 2023 before me, the undersigned, personally
appeared, ,personally known to me or proved to me on the basis
of satisfactory evidence to be the individual(s) whose name(s) is (are) subscribed to the within
instrument and acknowledged to me that he/she/they executed the same in his/her/their
capacity(ies), and that by his/her/their signature(s) on the instrument,the individual(s),or the person
upon behalf of which the individual(s)acted, executed the instrument.
NOTARY PUBLIC
FAPe
NY LCU{SE FAAFFETO i
PUBLIC,ST TE OF NEW YORh:gistrat,cn No.01MA6402379 I
'a•sCsn Sffai :c ny5gii'L'/,;i1fb5
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Proposal Package 9 of 9
o�QS�S'FFO(�`,oG - r
MAY 1 8 2023
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Office of the Town Attorney
Town of Southold
Town Hall Annex, 54375 Route 25
P.O. Box 1179
Southold, New York 11971-0959
Telephone : 631-765-1939
Facsimile: 631-765-6639
MEMORANDUM
To: Denis Noncarrow, Town Clerk
From: Missy Mirabelli
Secretary to the Town Attorney
Date: May 17, 2023
Subject: Agreement between Town of Southold and Star Mechanical
With respect to the above-referenced matter, I am enclosing the original Agreement
together with the Resolution.
If you have any questions regarding the enclosed, please do not hesitate to call me.
Thank you.
/mm
Enclosures
cc: Accounting
DPW
Recreation