Loading...
HomeMy WebLinkAboutCuster Institute 2023-16 RESOLUTION 2023-420 ADOPTED DOC ID: 19117 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2023-420 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON MAY 9,2023: RESOLVED that the Town Board of the Town of Southold hereby grants permission to Custer Institute to hold Special Event 2023-16 at 1115 Main Bayview RD, Southold,New York as applied for in Application CIla-d for The Music Project- Outdoor Concerts and Stargazing on May 27 (6/3 Rain date) , July 15(Rain date 7/29), and August 12 (Rain date 8/29) and August 26 (Rain date 9/9), 2023 from 7PM- 10:30PM These events are approved with the following conditions: No parking for this event is permitted on land owned by the Town of Southold. Provided they adhere to ALL conditions on the application,permit and to the Town of Southold Policy for Special Events. This permit is subject to revocation if the applicant fails to comply with any of the conditions of the approval or is unable to properly control traffic flow into and out of the event. Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Greg Doroski, Councilman SECONDER:Brian O. Mealy, Councilman AYES: Nappa, Doroski, Mealy, Doherty, Evans, Russell Special Events Committee Application Summary and Recommendation Application name: -e j Address: "Al (q'7 j P.o.&c tzoy, SW4416141 W41101 � Application number:_ C U --� Date of Event: JIr1a 2'C�01 YL�.ir1 115 �'�� � rain, rwn) or Time: SO 10% S�2loC�lq rzw'n, Date Received by Town Clerk: H 1.0 136113 Date Received by Committee: Nature of Event (S): Committee Comments Received by: 1,J ' b Li l�� �( Leslie Weisman Missy Mirabelli X Chief Elatley County l0ole,k X Heather Lanza Mike Verity Claire Glew PSI Kevin Webster Committee Recommendation's: Approve as applied Approve with Additional conditions: Pa&nn;ty, evenL o TQ1,(m o,F�j (� Hold Public Hearing Ownt t , o Deny Special Event No: Resolution No:_e3OOB — g010 Date:_ 6 q 0 60 RECEIVE®. RECEIVED ot APR 6 2023 Town Attorney's Office APR - 6 2023 Southold Town Clerk TOWN OF SOUTHOLD `Town Code Chapter 205"I'oiblic Fintei•tairiment and 81)e6141 Events" SPECIAL EVENT PERMIT INSTRUCTIONS AND APPLICATION FORM Applications for a Special Event Permit are subject to an inter-departmental coordinated review by tf e Southold Town Board,Town Attorney,Town Assessors,Land Preservation,Building,Planning,Zoning Board of Appeals and Police Departments,and the Suffolk County Planning Commission. APnlicatti n fee: $150.00 per application. Up to six(6)multiple events of the same type,occurring over a period of three months,may be permitted on one(1)application for a fee of$150.00. However,specific details of each event must be included with this application. All aliezt10-h 'nA14t be wbittitted at least 60 b'usimess days heforeAhe event Ao II6, t ,are enc om-aged to spl init,applieatioa s as early as posslhle Ativ corr��ileled a iplication thaf ic`n'ot'siilitriitted Ci0 or n ore,-bisiness Aa�Prior to the scheduled event me rejected of stibieet'to a'late processing fee o`f 5250 00 liv tTie Offece Qf the Toicn Clerk , unless n-m:Myer i�L'obtained, Requesting an expedited review must be submitted in writing to the Town Clerk.The Town Clerk will forward all applications to the Special Events Committee for processing. The Committee will obtain comments on all applications from relevant Town, County and/or State agencies and will forward completed applications to the Town Board with a recommendation as to whether to grant or deny the application. The Town reserves the right to request additional information.from an applicant to address issues related to the health,safety,and welfare of the community. 'S*t'hen is a Permit Reiiuired? All Special Events,per Southold Town Code Article I,Section 205-2(Definitions)must obtain a permit. Occasional events on private residential properties hosted by the owner thereof that are by invitation such as family gatherings, weddings, graduations, parties or not-for-profit fundraisers do not require permits. An-use of teMdential'proper ,fti�icofit,such as'a venue''Fdrweddings4k_P her.everits is-12r0l"bited. Thies ntilication is deemed equinlete once all the M103vin�i ea uii einerits are 5ubmittea Yo the'I o�n C�Ierk Please indicate sulimissiiiri df flit fatiowing_hv c1T tieclring off Elie boxes-andsign�g beljLw, u A completed a p plication.&til signed by the owner and the event manager. Applications without property owner's signature/approval will be rejected. FEE: Is the application being submitted at least 60 days before the event I ,Yes [V�No If Yes,Fee of$. .has been submitted © If No,Fee of$ 7 Sb has been submitted Updated 8!7/ m � The applicant/owner of the property where the special event is proposed to take place must provide a ! 'certificate bf'ihsurance not less than 2 million dollars naming the Tmo i'of Soufhold as an.additional. insured ; ^J A ParkinF vetJtTIan: consisting of a survey, site plan and/or aerial view of the subject property that includes the locations of on-site parking, sanitary facilities, and tents or other temporary structure(s). (See application form for details) ❑ Events for three hundred (300) or more people require submission and approval of a traffic control, plan acceptable to the Town of Southold AND a qualified traffic controller must be provided at the event. (See application form for details) Lam' Signature of Property Owner on the application authorizing Code Enforcement Personnel of the Town of Southold to enter the subject premises during the hours of the event to ensure compliance with any and all special event permit conditions. My signature below affirms that 1 have submitted all the information required above in connection with my application. �I -t-zo23 Dated �Sigdtuxe Activities associated with outdoor public events are strictly prohibited from taking place on land preserved through the sale of development rights to the Town of Southold, and can only take place on land preserved through the sale of development rights to the County of'Suffolk with a permit issued by the Suffolk County Farmland Committee. If food is to be served, it must be catered and prepared off-site by food vendors who hold a permit to operate issued by the Suffolk County Bureau of Public Health Food Protection Unit: Updated 8/7/2018 APPLICATION FOR A PERMIT TO MOLD A SPECIAL EVENT Please provide ALL,ofthe information requested below'Tncointie- revietiyed. Snccial Event Permit# Applicant(s)name: Custer Institute, Inc. Date of Submission. 3/27/2023 Name of Event The Music Project-Outdoor concerts and.Stargazing SCTM#'s 1000-Section 70 Block-. 8 Dates of Each Event: 5/27 or 6/3 (rain),.7/15 or 7/29(Pain), 8/12 or 8/29 (rain), 8/26 or 9/9 (rain) If MuW le Dates are re,jnested applicant must give--I!information.f all dates. Nature of Event: see attached (Please attach a detailed description of EACH event to this application) Time Period(Hours)of Event: Froin 7pm to 10:30pm Town Services requested: ( )Yes (X)No If yes,Describe Police Dept. Highway Dept. Describe Services I Maximum Number of Persons Attending At One Time: 100 Number of cars:exp,ecte 25-35 Is a Tent or other temporary structure being used? [X]Yes[ ]No If yes provide size(s) A 12 foot x,1 6foot temporary'wood platform; 6 inches off the ground,will,be g6videtl for the performers. Will food be served?[ ]Yes [XI No If yes provide number and name(s)of food vendor(s) Updated 8/7/2018 enff tti roa;:t,/petrai�(u) - Will other vendors be on the premises during the event?[ ]Yes [ ]No If yes how many? Describe Type of vendor(s) Property Owner(name/address): Contact Person and Contact Tel.# .Anne Spooner, President. Prone: 631-566-6915 e-mail address. anne.verticchio@gmail.com Event Location: Street-Hamlet Address: 1115 Main Bayview Rd., Southold NY 11971 CTM#. Mailing Address to Send Event Permit to: PO Box 1204, Southold NY 11971 Have any of the development rights been sold to the Town of Southold[ ]Yes [X]No and/or Suffolk County Agricultural Program? [ ]Yes [X]No Tf veAe to eitlior or liot}i,alo'indicate on the. attached nlanihe boundaries of the reserved eyetit'will take, face YOV MV T ATTACH-A P 'R' Tl-G/EV'ENT PT AN'TO TM- .5 AkPLi'('AT10-N'1F']`RF E ]'E CTED,�VfT`IiJNDANC]J.iS 306108.111 RE PEt)]'I,F YOIJ,I%T 3S`i'ALSO ATTACH A `]'F2AEF+FG�'clN`I`1�t�LPY.Ai+T Lee•riett��el' A Pni]hi»/Event Pln•'rnaX be a survey site plan and/or ticrliil view(far example Goof Faroe) o! tike-Subject pro a tg INDI ATE'ON NU✓PLAN ALL of'the folIoyinginfoi-mation•. A parking/event plan showing: (1) The size of the property and its location in relation to abutting streets or highways. (2) The size and location of any existing building(s)or structure(s)that will be in operation during the course of the event and any proposed building,structure,or signs to be erected temporarily for the event. (3) The location of the stage or tents,if any. (4) The designated areas of use for Spectators,exhibitors,vendors; employees and organizers. (5) Location of all entries and exits. (6) The location of all fire extinguishers and other fire safety equipment. (7) The location of all temporary utilities to be installed for the event,if any. (8) The layout of any parking area for automobiles and other vehicles and the means of ingress and egress for such parking areas. The parking spaces must allow for 300 sq.ft. per car. n (7) A traffic aor•,tr0l plan 13T VC LII las C2'itMug aild Icavtns uiC S1tC lir u C proposed event. (10) Plan for the use of live outdoor music, loudspeakers and other sounds which will be used, if any,and the type and location of speakers and other audio equipment. (11) A description of emergency access and facilities related to the event. (12) Provisions to dispose of any garbage,trash,rubbish or other refuse. (13) Location and description of any additional lighting to be utilized in conjunction with the event. Updated 8/7/2018 (14) Location of sanitary facilities on site. `I'rafiic.Ciintrol'Plati Events for three hundred(300)or more people also require submission and approval of a traffic control plan,acceptable to the Town of Southold,AND,a qualifie`d'traffrc cdittiol]cr mu t be Ordvided;Please attached a written description and/or notate on the parking event plan the following: 1)Who will be conducting traffic,2)Where they will be stationed on site, 3)How they will direct the entrance, circulation,parking,and exiting of cars on site,and 4)Contact information for use by Southold Town Police. QO FR�5,SXNATURE- I am the Owner of the Property where this event is to be held and I agree to comply with the laws, rules,regulations, conditions,and requirements of the Code of the Town of Southold,including but not limited to the conditions listed below, as well as all other applicable agency rules and regulations pertaining to the activities under this event Furthermore,I hereby swear or affirm that the information contained herein and attachments hereto are true and correct to the best of my knowledge, and b.ec to provide natice to the Ty imine— rate y should there he any M-atcrial changes re-50 to this application.. Furthermore,I hereby authorize Code Enforcement Personnel of the Town of Southold to enter the property during the hours of the permitted special event to make any and all inspections necessary in connection with this Special Event. Print name of Owner e'o1'ihvper Print name of.Aiitlioiized;Person/Representative S.ignatur _ Authorized Person/Representative 'ER ISSIOIY`IS l�FItFBI-QR.4,N ED SYIBJE,CT'10-THE FOLLOV NG CONDITIONS: 1. By acceptance of this permit, applicant agrees to adequately supervise and direct all parking to be on the nrPm1S2S or at another site, and to provide parking assistants an rd any additional traffic rnntrolc r -- necessary for this event. parltintis strictty prohibited on ANY Town Cdriiity or State Roads or-Righfs Way 2. Traffic control at events for three hundred(300)or more people shall be provided by a qualified traffic controller in accordance with the attached,approved traffic control plan. 3. One "on-premises" sign not larger than six (6) square feet in size may be displayed not longer than ��_•..y i� a.-_ - r--- t'_ a a•_,._i_. a_ ,.r _ rte.._ r .,,� Mi,by ( 0) days before tura event, and rdMoveu iminieuratcfy after tele cveiit. D1 ectiuila, liaricing signs shall be adequately displayed. 4. Applicant indemnifies and holds harmless the Town of Southold from all claims, damages, expenses, suits and losses including but not limited to attorney's fees arising from activities under this permit. 5. Tent proposals must receive permit approval from the Southold Town Building Inspector before placement on the property and must meet all fire and safety codes. 6. This permit is valid only for the time, date, place and use specified above, and for the designated event. Each additional day will require a separate permit application, fee, and related documents for review,etc. at least 60 brisiness dais prior to the scheduled event. 7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant agrees to remove the temporary facilities from the premises within 48 hours after the day of the event. Updated 8/7/2018 8. On-site food preparation is NOT permitted, although food may be catered subject to all Suffolk County Department of Health regulations. 9. NO:activities,associated with i is event- iiicltiii'rn biit not'limited to Varfcing,.in�are�s/e ns/accees rent(sZor_te per ..structure ). or tetii orary Sanifar facilities;shall lie coiidudLe'a oti Ti)Wti of Southold PukdbasLc:6fDevbl tk f Ri'ghts'land.. 10. NO activit.J,s associated=with tlii event; including but nuE lirniw&u, liark'ing. ii4afe !egress/access: tentla�nr temnciran�stn7ctt�iG(�1� cir temporary sariit acili.i so s}iall be ciir►dut led'-6i'5tiffallc C�inl1� Purchase bf•Develoent Rights lanai without (a permit `issued- b5 the ;Suffolk County. Farmland Committee, 11.Issuance of this pentiit does not authorize in any manner the occupancy of any building exceeding the legal limitations under the fire code or other codes which would prohibit such increased occupancy. (12. Access shall be provided for emergency vehicles,to all public assembly areas,all buildings, all work areas and any addition-al 2'e» *here Two-: oy-fye eY.:ty and exit P-aths from the building(s) on the property, to a public way or remote safe area, ,shall remain open and unobstructed at all times. 13. Owner assures full compliance with all fire,safety,building, and other Town laws. 14. Music,when outdoors,is required to stop at the time specified in the permit.Placement of the speakers must be in a location that affords the greatest protection from noise intrusion upon adjacent properties. 15. Owner will allow access to Code Enforcement Personnel of the Town of Southold during the hours of the special event to make any and all inspections necessary in connection with this Special Event 16. ADDITIONAL CONDITIONS: ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREIN WILL TERMINATE THIS PERMIT. APPROVED Town of Southold Resolution Number: Date Issued: Updated 8(7!2018 i The Music Project—Outdoor concerts and Stargazing Custer Institute, Inc.is a 501(c)(3)not-for-profit organization and a chartered educational institution, established in 1927,which is staffed entirely by volunteers. It is registered with New York State as a ; charitable organization. All programs, including those listed here, are offered as a benefit to the local community and those who visit us from the regional area. Any money raised is used to offset operational costs and to pay the performers for their services. Custer Institute will be offering these 4 concerts for the 2023 year. Since the COVID-19 pandemic has encouraged us to move programs outdoors,we will hold these concerts outdoors under the stars this year to promote social distancing and safe gathering practices. These will be held on our lawn. The details for each program can be found below. There will be a temporary 12'x16' platform set up for the musicians that will be removed on the following business day after each performance. This platform provides a dry,flat surface for the performers and is only approximately 6 inches off the ground. There will be sound amplification,as needed,that will include two 12 inch speakers with mixer amplifier or similar sound system that will project sound towards the audience. Some outdoor LED portable stage lighting on tripods will be used to illuminate the performers and will be directed toward the stage and terminate on the wall of the main building. We will be conscious not to amplify the sound so as to be a nuisance for neighbors. We will also set up the lighting so that it will not trespass onto neighboring properties. There will be astronomical observing occurring concurrently,so this stage lighting will be minimal. We will have directional traffic signs set up for parking and one or two volunteer staff persons will conduct traffic control before,during,and after the event(s)utilizing illuminated traffic wands. MAY 27,7.00PM. (RAIN DATE JUNE 3,7.00PM). RITES OF SPRING MUSIC FESTIVAL. The Rites of Spring Music Festival returns to Custer Observatory,presenting this 8th edition live performance outdoors under a NoFo sunset! Rites of Spring New Music Ensemble(R a S Ensemble)is a group that embodies the spirit of the new music culture and is dedicated to performing innovative,collaborative;and exciting works of living composers and the important contemporary works from composers of the recent past. Music is diversifying and changing. R o S Ensemble aims to showcase this growth by bringing people together,and focusing on what is happening today in the global arts world. This program presents classic and contemporary music for a very exciting evening of music and stargazing! . Following the concert, Observatory staff will provide guided tours of the night sky(weather permitting) through the many telescopes on site, including the apochromatic Zerochromat telescope in our historic observation dome. JULY 15,8:30PM. (RAIN DATE JULY 29,8.30PM).GENE CASEYAND THE LONE SHARKS. Celebrate the summer with a live outdoor concert by Gene Casey and the Lone Sharks under the North Fork starry night sky. Join us for alive outdoor concert under the stars with Gene Casey and the Lone Sharksl A local legend with a self-described"rough-hewn and honest"style, Casey helped develop the North Fork music scene before one existed and has developed a reputation for his fun, upbeat performances that bring the crowd to their feet(The Sound of the North Fork, Northforker June2019). Gene's original music met with great acclaim and received significant local and international radio play. Several of his roots-drenched songs have been used in "A Prairie Home Companion"and on the soundtracks to television and feature films,including "Justified"and"Sons of Anarchy", the 2012 thriller "The Tall Man"starring Jessica Biel, the 2013 release'The Killing Season"starring Robert DeNiro, and Rob Reiner's "Being Charlie." In 2015, Gene, "the premier barroom troubadour of Eastern Long island"(Josh Alan Friedman)received the Long Island Sound Award by the L.I. Music Hall of Fame, 'for contributions to the Island's musical landscape." Following the concert, Observatory staff will provide guided tours of the night sky(weather permitting) through the many telescopes on site,including the apochromatic Zerochromat telescope in our historic observation dome. AUGUST 12,8:00PM. (RAIN DATE AUGUST 19,B:OOPM). CLIFF BALDW/N&PERSEID METEOR SHOWER Cliff Baldwin reveals the unique sound of the Perseid meteors, icy asteroids and other such celestial visitors in a musical interpretation and multi-media performance under the stars! Cliff Baldwin is a resident composer,sculptor and filmmaker on the North Fork and has been creating electronic music for over 45 years. Cliff is the founder of the Aquebogue Contemporary Music Ensemble[ACME], a group devoted to contemporary electronic music, who was featured in the Rites of Spring Music Festival from 2016-2019 on the North Fork of Long Island. Some of his compositions include "The Kepler Music"which was performed at Custer Observatory during the first series of The Rites Music Festival in 2016 and"Karlheinz Stockhausen's Tierkreis,the Music of the Zodiac"which was performed in the 2019 Festival series. As an artist, Cliff founded the large format artist publication AQUIi in the early nineteen eighties working with artists like Barbara Kruger, Gilbert&George, Les Levine and General idea. For 17 years he orchestrated large scale installations and created multiples with Fluxus artist Davi Dei Hompson as the artist duo Baldwin+Hompson. Cliffs work has been exhibited in Tokyo, Cologne, Berlin,Mexico City, Los Angeles, and New York,and is in several major museum collections around the world including collections at the The Museum of Modern Art, The Walker Art Center, The Museum of The Art Institute of Chicago, The National Gallery of Canada and The Museum of Rhode Island School of Design. Following the concert, guests will have a chance to view the Perseid Meteor shower, visible to the naked eye or with the use of binoculars or a telescope(feel free to bring your own). Observatory staff will also S i provide guided tours of the night sky(weather permitting) through the many telescopes on site,including the apochromatic Zerochromat telescope in our historic observation dome. AUGUST 26,B:OOPM. (RAIN DATE SEPTEMBER 9,8.00PM). BAROQUE VIRTUOSITY. Baroque Virtuosity features three prominent musicians on period instruments:Kings Augustyn on baroque violin, Rebecca Pechefsky on harpsichord,and Christopher Morrongiello on archlute, baroque guitar, and lute. The artists will perform a varied program of virtuosic music by European composers spanning close to 200 years,from the early Baroque period to the late Baroque or early Classic period. Their program features masterworks by J.S. Bach,Arcangelo Corelli, Christophe Moyreau,Jean Marie Leclair, and Diomedes Cato. The renowned luthier Lukas Wronski,from Poland, will give a pre-concert talk on the history of string instrument making, with emphasis on the construction and geometry of the violin. in the concert, Kinga Augustyn will play on Mr. Wronski's unconventionally shaped baroque violin named"Venus,"inspired by the famous ancient Greek statue the"Venus de Milo." Following the concert, Observatory staff will provide guided tours of the night sky(weather permitting) through the many telescopes on site,including the apochromatic Zerochromat telescope in our historic observation dome. t SIA f E ICITC044 (STAB' ONt ) r TuUc UNC Maps Custer Institute and Observatory r �h w rilacc;y 0)2023 Maxar Technologies,New York GIS,Map data©2023 20 ft a�� w Custer Institute and Observatory 4.8 ****tit (134) Observatory ()Ve r v i ew Reviews About 0 (D�� 0-:1 <0 Cr.rect onc< Savz Newb1V Send to Share phone .4JX DATE(MM1DDWYYY) AACERTIFICATE OF LIABILITY INSURANCE 03!0612023 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. 'IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this Certificate does not Confer rights to the Certifica}e holder in lleu of such endersernentrsl- PRODUCER N%TTtt13T Aiyana Cafarella Roy H Reeve Agency,Inc, PAH,No:ext: (631)29811700 ale.No, .(531)298-3850 PO Box 54 a acafarellBu 4eve:dom. 4DORESS: . 13400 Main Road INSURERS AFFORDING COVERAGE NAIC# Mattituck NY 11952 INSURERA: Hartford Undenniriters Ins Co 30104 INSURED INSURERS: ` Custer Institute Inc. ,INSURER C: _ PO BOX 1204 INSURER 0: {NSURER E' Southold,,, NY 11971 INSURERF: COVERAGES CERTIFICATE NUMBER: CL233618654 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BYTHE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INS BR O Ir, EFF - .PO CYEXP, - LIMITS LTR v TYPE OF INSURANCE INS01 W Vb POLICY NUMBER (MMIDD tM1DDM'YY .- - -- COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE S 2,000,000 "fR�,£7OAEFtrEi •CLAIMS-MADE ®OCCUR PREMISES ix od�ir•rencol .S 1,000,000 MED EXP IAny one Derson - S.10,000 A Y 12SBAAF4KDS 02/2812023 02/28/2024 PERSONAL BADV INJURY $ 2,000,000 JECT Mfh LIMITAPPLIESPER: GENERAL AGGREGATE S 4,000,000 PRO- F LOCPRODUCTS-COMP/OP AGG S 4,000,000 Terrorism S AUTOMOBILE LIABILITY eiBIif�EoDtSIVGLE LIty9IT $ ANYAUTO BODILYINJURY(Per person) S OYVNED 9i:Hru'uLeu BODILY INJURY(Per accident) S AUTOS ONLY AUTOS HIRED NON-OWNED :,PR.O,ERTYDAMAGE $ AUTOS ONLY AUTOSONLY Per-acddentl g UMBRELLA UABOCCUR EACH OCCURRENCE.- S EXCESS LIARCLAIMS-MADE AGGREGATE 5 DED RETENTION S S WORKERS COMPENSATION - PER 0TH- .STATUTE ER AND EMPLOYERS'LIABILITY •Y/N ANY PROPRIETOR/PARTNER/EXECUTIVE N/A luL,EACH ACCIDENT 5 - OFFICER/MEMBER EXCLUDED? (Mandatory In NH) E.L.DISEASE-EA EMPLOYEE S Ir yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT S DESCRIPTION OF OPERATIONS I LOCATIONS/VEHICLES (ACORD 101,Addltlonal Remarks Schedule,may be attached tf moro space Is required) Town of Southold Is included as Additional Insured with respect to General Liability as per the terns and conditions of policy form SL 30 32 06 21-Blanket Additional Insured by Contract.30 Day Notice of Cancellation applies per policy form SL 90 13 10 18. ...CERTIFICATE HOCOER ,CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN Town of Southold ACCORDANCE WITH THE POLICY PROVISIONS. PO Box 1179,54375 Route 25 AUTHORIZED REPRESENTATIVE 7 Southold NY 11971 ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016103) The ACORD name and logo are registered marks of ACORD PA13-11belli, Melissa From: Flatley, Martin Sent: Friday,April 7, 2023 8:03 AM To: Mirabelli, Melissa; Lanza, Heather;Weisman, Leslie;Verity, Mike; DeChance, Paul Subject: RE: Custer Institute Special Event I have no objections to these events being approved Martin Flatley, Chief of Police Town of Southold Police Department 41405 State Route 25 Peconic, N.Y. 11958 Tel: 631-765-3115 S The information contained in this electronic message and any attachments to this message are intended for the exclusive use of the addressee(s)and may contain information that is privileged, confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient,you are hereby notified that any review,retransmission,conversion to hard copy, copying,reproduction,circulation,publication, dissemination or other use of,or taking of any action, or omission to take action,in reliance upon this communication by persons or entities other than the intended recipient is strictly prohibited. If you have received this communication in error,please(i)notify us immediately by telephone at 639,765.2600, (ii)return the original message and all copies to us at the address above via the U.S.Postal Service,and(iii)delete the message and any material attached thereto from any computer,disk drive, diskette, or other storage device or media. From: Mirabelli, Melissa<melissa.mirabelli@town.southold.ny.us> Sent: Friday,April 7, 2023 7:53 AM To: Lanza, Heather<heather.lanza@town.southold.ny.us>; Weisman, Leslie<lesliew@town.southold.ny.us>; Flatley, Martin<mflatley@town.southold.ny.us>;Verity, Mike<Mike.Verity@town.southold.ny.us>; DeChance, Paul <pauld@southoldtownny.gov> Subject: Custer Institute Special Event Good Morning all, As always please send me any questions and all comments.Thank you Have a wonderful Holiday 1 �f Melissa M Afirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 i Fax (631)765-6639 This electronic mail transmission may contain confidential or privileged information. If you believe that you have received the message in error, please notify the sender by reply transmission and delete the message without copying or disclosing it. 2 Mirabelli, Melissa From: Lanza, Heather Sent: Friday,April 7, 2023 7:59 AM To: Mirabelli, Melissa;Weisman, Leslie; Flatley, Martin;Verity, Mike; DeChance, Paul Subject: RE: Custer Institute Special Event I'll recuse myself from commenting because my husband is one of the performers in this concert series. From: Mirabelli, Melissa<melissa.mirabeIli @town.southold.ny.us> Sent: Friday,April 7, 2023 7:53 AM To: Lanza, Heather<heather.lanza@town.southold.ny.us>;Weisman, Leslie<lesliew@town.southold.ny.us>; Flatley, Martin <mflatley@town.southold.ny.us>;Verity, Mike<Mike.Verity@town.southold.ny.us>; DeChance, Paul <pauld@southoldtownny.gov> Subject: Custer Institute Special Event Good Morning all, As always please send me any questions and all comments.Thank you Have a wonderful Holiday ! A , E Melissa ill. Mirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax(631)765-6639 ******************************************************************************************* This electronic mail transmission may contain confidential or privileged information. If you believe that you have received the message in error, please notify the sender by reply transmission and delete the message without copying or disclosing it. ******************************************************************************************* 1 �11a—dCJip4li, Melissa From: Leslie Weisman Forward Sent: Friday,April 7, 2023 12:12 PM To: Mirabelli, Melissa Cc: Lanza, Heather;Weisman, Leslie; Flatley, Martin;Verity, Mike; DeChance, Paul Subject: Re: Custer Institute Special Event No objections.This event was held previously without incident. Leslie On Fri, Apr 7,2023 at 7:52 AM Mirabelli, Melissa<melissa.mirabelli@town.southold.nv.us>wrote: Good Morning all, As always please send me any questions and all comments.Thank you Have a wonderful Holiday ! Melissa M. Mirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax(631)765-6639 i This electronic mail transmission may contain confidential or privileged information. If you believe that you have received the message in error, please notify the sender by reply transmission and delete the message without copying or disclosing it. ******************************************************************************************* 2 4/11/23, 1-45 PM Mail-Killean,Jade-Outlook RQ: Custer Ing+i p`a*:`' st."�1 RI Killean, Jade <Jade.Killean@Suffolkcountyny.Gov> Tue 4/11/2023 9:10 AM To:Mirabelli, Melissa <melissa.mirabel li@town-south old.ny.us> Cc:Kerr, Mikael <Mikael.Kerr@suffolkcountyny,gov>;Amakawa,Andrew <Andrew,Amakawa@suffolkcountyny,gov> Good morning Missy, Regarding the event atthe Custer Institute,we do not have any comments as the property is neither SC PDR nor is it adjacent to'County holdings. Thankyou, Jade Jade Killean Planner Suffolk County Dept. of Economic Development & Planning Division of Planning& Environment 100 Veterans Memorial Highway, 2nd Floor Hauppauge, NY 11.788 631-853-6044 Tel jade.killean@suffolkcountyny.gov From:Mirabelli, Melissa<melissa.mirabelli@town-southold.lny.us> Sent: Friday,April 7, 2023 7.59 AM To: McCullough, Lillian<111Ilan m@southoldtownny.gov>;Visser III, Fredric<fredv@southoldtownny.gov>,Glew, Claire<Claire.Glew@town,southold.ny.us>;Webster, Kevin<kevin.webster@town-southold.ny.us>; Killean,Jade <jade.ki llean@suffolkcountyny.gov> Subject:Custer Institute Special Event Good morning, Please send me any questions and all comments.Thank you Have a happy Holiday weekend all Melissa M. Mirabelli Secretary to tete Town Attorney Town of Southold Southold Town Hall,A,nnei 54375 Route 25 (Main RD) P.O, Box 1179 Southold,NY 11971 Office (631)765-1939 https://outlook.of ce365.com/mail/id/AAQkADZjNTeONTSkLTYINMNDEINv1 iOGMzLTJiOTRiNm.lh7-,�rM,&AntWfi.lAi.,,1�ni���,;o,��...n_:,,, ., 4/11/23. 1.4.5 PM Fax(631)765-6639 Mail-Killeen,Jade-Outlook This electronic I)agiil tralismissioia may contain Confidettial or privileged inforination.If you believe that You havc received the message in error,please motif} the sender by reply traWmission and delete the message without Copying or disclosing it. h'P';//O't'ook-offloe365.com/m;ailtfd/AAQkAD-7jNTcONTSkLTYINiYtNDEINvliC)r,M7i T.HnTPiNI-1&.7;-M...A M.irabelli, Melissa From: McCullough, Lillian Sent: Wednesday, April 19, 2023 11:13 AM To: Mirabelli, Melissa Subject: RE: Custer Institute Special Event Hi Missy, As proposed,the stage and viewing area are not on preserved land.The Town purchased the property in 2000 with CPF funds, primarily to protect the land around the existing Custer Institute from any additional light pollution.Though not clearly stated in the Town's purchase resolution at the time of the purchase,there was an understanding that the Custer Institute would use part of the property for individual telescopes during celestial events and for parking purposes.The survey at the time of the purchase shows a 140'x200' parking area South of the Custer Institute (shown below). Parking for events is allowed within this parking area. � 1 cz r PRrjJrd'2DPARKI ARL-'A r 1 — , Coupe Lillian McCullough Land Preservation Executive Assistant Town of Southold Office: (631)765-5711 Email: lillianm@southoldtownny.gov From: Mirabelli, Melissa<melissa.mirabelli@town.southold.ny.us> Sent: Friday,April 7, 2023 8:00 AM To: McCullough, Lillian<lillianm@southoldtownny.gov>;Visser III, Fredric<fredv@southoldtownny.gov>; Glew, Claire <Claire.Glew@town.southold.ny.us>;Webster, Kevin<kevin.webster@town.southold.ny.us>; jade.killean@suffolkcountyny.gov Subject:Custer Institute Special Event Good morning, Please send me any questions and all comments.Thank you 1 r.,v,?1 happy Holiday weekend all 1ti,�� >";..:•tx:,' J11elissa/Al lVir•ahelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax (631)765-6639 ******************************************************************************************* This electronic mail transmission may contain confidential or privileged information. If you believe that you have received the message in error, please notify the sender by reply transmission and delete the message without copying or disclosing it. ******************************************************************************************* 2 Town Hall Annex � Zt 54375 Route 25 �'' +�► �� P.O. Box 1179 Southold, NY 11971 Office: (631) 765-1939 SPECIAL EVENT COMMITTEE TOWN OF SOUTHOLD May 10, 2023 Custer Institute,Inc. P.O. Box 1204 Southold,NY 11971 Attn.: Anne Spooner Re: Special Event Permit Resolution#2023-420 Dear Ms. Spooner, Enclosed please find a copy of the Town of Southold adopted resolution. Please note there may be conditions to this event as stated in the adopted resolutions. Failure to comply with these conditions will result in revocation of your Special Event Permit. Sincerely, Melissa M Mirabelli, Secretary to Town Attorney Encl. CUS�kL In-5T/tur�� lNC P o oox tZv f U.S. LppT TERE PAID e` jj 11901 yy EAD, NY S��EfvU�� r l� (l osn srx rces AMoU3f 3 RDC 99 $5■02 7022 1670 0002 1265 1923 11971 R2304E10690607 rz 60K Q-19 APO — 6 2023 t�1? { Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 04/06/23 Receipt#: 309218 Quantity Transactions Reference Subtotal 1 Event Fee Cl 1 a-d $150.00 1 Late Fee Cl la-d Late $100.00 Total Paid: $250.00 Notes: Payment Type Amount Paid By CK#1112 $250.00 Custer, Institute Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Custer, Institute Po Box 1204 Main Bayview Road Southold, NY 11971 Clerk ID: SABRINA Internal ID:Cl la-d Late Born, Sabrina From: Born, Sabrina Sent: Thursday, April 6, 2023 11:06 AM To: Mirabelli, Melissa; Noncarrow, Denis; Norklun, Stacey Subject: Emailing: Cl 1a-d_20230406105405.pdf Attachments: Cl 1 a-d_20230406105405.pdf Please see the attached special event application received from Custer Institute. They included: special event application, a check for $250 (late fee), cert. of liability insurance, a parking/event plan. Thank you, �a�vziKa7dZ�on�x Sabrina M. Born Sub-Registrar& Deputy Town Clerk Senior Account Clerk Southold Town Clerk's Office 53095 Route 25 P.O. Box 1179 Southold,NY 11971 Ph: 631-765-1800 ext. 1226 Fax: 631-765-6145 Your message is ready to be sent with the following file or link attachments: Cl 1a-d_20230406105405.pdf Note:To protect against computer viruses, e-mail programs may prevent sending or receiving certain types of file attachments. Check your e-mail security settings to determine how attachments are handled. . 1