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RESOLUTION 2023-342
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THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO.2023-342 WAS
ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON
APRIL 11,2023:
RESOLVED,that the Town Board of the Town of Southold hereby directs Supervisor Scott A
Russell to execute an Agreement with the County of Suffolk, Department of Parks, Recreation
and Conservation,to conduct certain activities including clean-up, establishing walking trails,
construction of boardwalks and access trail parking areas, in furtherance of the Bay to Sound
Trail Project Phase 5, at Arshamomaque County Park and Clay Pit County Park, as more fully
described in the attached Agreement prepared by Jason Smagin, Commissioner, Suffolk County
Department of Parks, Recreation and Conservation dated March 1, 2023, effective immediately
and expiring on December 31, 2025, subject to the approval of the Town Attorney.
Denis Noncarrow
Southold Town Clerk
RESULT: ADOPTED [UNANIMOUS]
MOVER: Greg Doroski, Councilman
SECONDER:Brian O. Mealy, Councilman
AYES: Nappa, Doroski,Mealy, Doherty, Evans, Russell
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COUNTY OF SUFFOLK :.. . .. ,:.,.,;...,�...,.:::....
STEVEN BELLONE
SUFFOLK COUNTY EXECUTIVE
DEPARTMENT OF
PARKS,RECREATION AND CONSERVATION JASON SMAGIN
COMMISSIONER
Park: Arshamomaque and Clay Pit County Parks Date Issued: March 1,2023
Location: Park trails,roadways,wetlands within Expiration Date:December 31,2025
64175 Route 25,63925 Route 25&58470 CR Project Name: "Bay to Sound Trail"
Tax Map No(s): 1000-44.4-3.1
1000-56.-4-24.5
Permission is hereby granted to:
Town of Southold,53095 Main Road,Southold,New York 11971,hereinafter referred to as("the Permittee").
Authorizing the Following Work Activities:As per the attached Bay to Sound Trails Phase 5 Project.
Clean up of Arshamomaque and Clay Pit County Parkland areas to create new walking only trails, small boardwalks,and
access trail parking areas as described in Bay to Sound Trails Phase 5 Project.
Construction within Arshamomaque County Park-for two boardwalks and a 50' by 25' parking as described in Bay to
Sound Trails Phase 5 Project.
Maintenance of existing Arshamomaque and Clay Pit County Parkland walking trails,newly created walking only trails,
small boardwalks, approximately 1.3 miles of trails, and access trail parking areas.
Construction within Clay Pit County Park-for one 60 foot long boardwalk and two short boardwalks totaling 13 ft.,and a
parking area outside wetlands but within fresh water check zone of SO-3 as described in Bay to Sound Trails Phase 5
Project
Maintenance of existing Clay Pit County Parkland walking trails,newly created walking only trails,small boardwalks,
approximately 0.5 miles of trails and access trail parking areas.
Permit is approved with the following conditions:
1. All work shall be performed in accordance with approved permit plans and in accordance with the
Suffolk County Department or Park, Recreation and Conservation's (the "Department") specifications
as directed by the Commissioner or his/her designee, and in accordance with the above referenced
Contract and the specifications required by the Department.
2. All work shall be in compliance with the NYSDEC Article 24 Freshwater Wetlands Regulations. A
NYSDEC wetlands permit must be obtained prior to the start of any regulated activities.
3. Prior to the start of any work, the permit plan and notes must be provided to the Department for
approval. The Permittee must provide notice to the Department a minimum of 48 hours prior to the start
of the work.
4. Permittee must ensure that above ground and underground utilities have been mapped out in the
project area.
MONTAUKHIGHWAY-P.O.BOX 144 WEST SAYVILLE,NEWYORK 11796-0144 (631)854A949 FAX: (631)8544977
PARKS
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5. . The Permittee is responsible to ensure public safety in work area during their trail blazing activities. The
Permittee may need to c!ose portiors ofai!s ancirr roa• v;kys while work is performed for the safety of
park visitors and staff, but will do the best to minimize the impact of park use to the public. The
Permittee will use appropriate personnel, safety devices such as signs, cones, drums, flaggers, shadow
vehicles,warning lights, etc. The Department may order that the Permittee incorporate additional safety
devices if it deems necessary.
6. The Permittee shall use reasonable efforts to preserve and prevent damage to the site. No trees or shrubs
greater than one inch diameter will be removed. New trails will be no wider than six feet. Wood chips
will be used to deal with exposed roots and low spots that tend to puddle No trees or woody debris shall
be felled or placed to block any trails or public assess or gathering area. No heavy equipment will be
used to create trails. All trail work will be done with hand tools.
7. The Permittee will notify the Department upon completion of this Project.
8. The Permittee understands and agrees that this Access Agreement shall be for no other purpose than
those heretofore set forth. Any other reason to enter or use the Property shall be subject to a separate
agreement by the parties.
9. The Permittee is not, and shall never be, considered an employee of the County for any purpose.
Notwithstanding anything herein, the Permittee shall not be construed as creating a principal-agent
relationship between the County and the Permittee or the Permittee and the County, as the case may be.
10. It shall be the duty of the Permittee to read, become familiar with, and comply with the requirements of
Chapter 664 of the Suffolk County Code. The Permittee represents and warrants that it has not offered
or given any gratuity to any official, employee or agent of the County or the State or of any political
party, with the purpose or intent of securing an agreement or securing favorable treatment with respect
to this Access Agreement or the making of any determinations with respect to the performance of any
agreement.
11. The Department must receive proof of insurance as indicated on the application form before the
commencement of any work at the site.
12. The Permittee shall protect, indemnify, and hold harmless the County,its agents, servants, officials,and
employees from and against all liabilities, fines, penalties, actions, damages, claims, demands,
judgments, losses, suits or actions, costs, and expenses caused by the negligence or any acts or
omissions of the Permittee, including reimbursement of the cost of reasonable attorneys' fees incurred
by the County,its agents, servants,officials,and employees in any action or proceeding arising out of or
in connection with the Permit.
Applicable Special Notes or Conditions:
Fees: N/A
Scott A.R sell,Town Supervisor Jaso Smagin, ossi ner
Town of Southold Su f lk County De rtme t of Parks,
R reation and Co servat n
MONTAUK HIGHWAY-P.O.BOX 144 WEST SAYVILLE,NEW YORK 11796-0144 (631)854-0949 FAX: (631)8544977
P<�R KS
' Bay to Sound Trails Phase 5 Trail Work
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Bay to Sound Trails Phase 5 Proposed Trails Clay Pit County Park Detail Map 2
Ea,nurg Trade Owner:County
New Trails Map Prepared by
Town of Southold GIS
Fabnua y 23,2023
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AREIS and Taz Map Copyright 2023,
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MAY _ 9 202
Office of the Town Attorney
Town of Southold
Town Hall Annex, 54375 Route 25
P.O. Box 1179
Southold, New York 11971-0959
Telephone : 631?-.765-1939
Facsimile: 631-765-6639
MEMORANDUM
To: Denis Noncarrow, Town Clerk
From: Missy Mirabelli
Secretary to the Town Attorney
Date: May 8, 2023
Subject: Bay to Sound Trail Agreement with Suffolk County
Arshamomaque and Clay Pit County Parks
With respect to the above-referenced matter, I am enclosing the original Agreement
together with the Resolution.
If you have any questions regarding the enclosed, please do not hesitate to call me.
Thank you.
/mm
Enclosures
cc: John Seponoski
;y
STATE OF NEW YORK
DEPARTMENT OF STATE
ONE COMMERCE PLAZA KATHY HOCHUL
99 WASHINGTON AVENUE GOVERNOR
ALBANY,NY 12231-0001 BRENDAN C. HUGHES
HTTPS://DOS.NY.GOV ACTING SECRETARY OF STATE
i
TRANSFER OF MWBE UTILIZATION AMOUNT TO ANOTHER CONTRACT
I, [name and title]Albert J. Krupski, Jr., a duly authorized representative of[Grantee name] Town of
Southold (hereinafter, "Grantee"), acknowledge by my signature below that Grantee could not comply
with the established MWBE goals and requirements set forth in Contract No. T1000259.
Grantee understands and agrees that the NYS Department of State (DOS)will add $5,327.97, which
represents the MWBE underutilization, to the MWBE goal amount required in the new Contract No.
C1002637.
Grantee shall be required to show due-diligence and to comply with the established MWBE goals
and requirements set forth in the new Contract. Failure to meet the MWBE utilization amount during
the course of the new Contract term shall constitute a material breach of the terms of the Contract,
and DOS may take any necessary actions, including withholding payment as liquidated damages.
Date:07/11/2024 Signature:
Contract Number:C1002637 Name:Albert J. Krupski, Jr.,
Contract Description:Bay to Sound Title:Supervisor, Town of Southold
Integrated Trails Initiative Phase 4
Contact Information:
Phone: 631-765-1889
al.krupski@town.southold.ny.us
[_-RE-CEIVED Town Hall
53095 Route 25
Ju 1 5 2024 PO Box 1179
Southold, NY 11971
631-765-1800
Southold Town Clerk
NEWYORK Department
STATE OF
OPPORTUNITY. Of State
1
Tomaszewski, Michelle
From: Tomaszewski, Michelle on behalf of Krupski,Al
Sent: Friday,July 12, 2024 9:32 AM
To: 'dos.sm.Cstl.OPDcontracts'; dos.sm.mwbe; Krupski,Al; Nickonovitz, Michelle;Sepenoski,
John; Standish, Lauren;Johnson, Benjamin
Cc: Holak, Irene (DOS);Traina, Catherine (DOS)
Subject: RE: REMINDER: CONTRACT T1000259 - UNMET GOAL TRANSFER
Attachments: CONTRACT T1000259 - UNMET GOAL TRANSFER.pdf
Good morning,
Please see attached which has been reviewed by the Town Attorney's Office and signed by
Supervisor Krupski.
Thank you,
Michelle L. Tomaszewski
Secretarial Assistant to the Town Board
Town of Southold Supervisor's Office
53095 Main Road
P.O. Box 1179
Southold, NY 11971
Phone: 631-765-1889 Fax: 631-765-1823
michelletAsoutholdtownny.goy
From:dos.sm.Cstl.OPDcontracts<dosOPDcontracts@dos.ny.gov>
Sent: Friday,July 5,2024 11:13 AM
To:dos.sm.mwbe<dos.sm.mwbe@dos.ny.gov>; Krupski,AI <alk@town.southold.ny.us>; Nickonovitz, Michelle
<michellen@southoldtownny.gov>;Sepenoski,John <johnsep@town.southold.ny.us>
Cc: Holak, Irene (DOS)<Irene.Holak@dos.ny.gov>;Traina, Catherine(DOS)<Catherine.Traina@dos.ny.gov>
Subject: REMINDER: CONTRACT T1000259-UNMET GOAL TRANSFER
Importance: High
We have not received the requested MWBE information outlined in the email below.
Please respond to this email with the requested information by Friday July 12th,2024. If you have any questions,feel
free to contact me.
As a friendly reminder,for late reporting of MWBE payments, please do not record the payments data through an audit according
to when your subcontractors were paid,but instead,enter the data through an audit in a month within the most recent quarter.
This is to ensure that you get credit for your reported utilization. If in doubt,please reach out to opdcontracts@dos.nV.gov.
Marybeth Staebeil
Contract Management SpecaaUst
Office of Planning, Development & Community Infrastructure
New York Department of State
One Commerce Plaza, Albany, NY 12231
Phone: 518-486-5173 1 opdcontracts(a),dos.ny.gov
www.dos.ny.clov
i
i
Check out our new contract resources page for documents, guidance, and webinars: OPDCI Contract
Resources I Department of State (ny.gov)
From:dos.sm.mwbe<dos.sm.mwbe@dos.ny.gov>
Sent:Thursday, May 23,2024 3:02 PM
To:alk@southoldtownny•gov; michellen@southoldtownny.gov;JOHNSEP@TOWN.SOUTHOLD.NY.US
Cc:dos.sm.Cstl.OPDcontracts<dosOPDcontracts@dos.ny.gov>; Holak, Irene(DOS) <Irene.Holak@dos.ny.gov>;Traina,
Catherine (DOS)<Catherine.Traina @dos.ny.gov>
Subject:CONTRACT T1000259-QNMET GOAL TRANSFER
Dear grantee,
For your review and signature, please see attached the letter of transfer allowing the Department of State to transfer
T1000259's unmet goal to C1002637's goal. Please submit the signed letter to dos.sm.mwbe@dos.ny.gov for
processing.
Let us know if you have any questions.
Thank you-
DOS MWBE Program - Bureau of Fiscal Management
New York State Department of State
One Commerce Plaza,Albany, NY 12231
Office: (518)474-2754 1 dos.sm.mwbe@dos.ny.gov
www.dos.nv.gov
ATTENTION:This email came from an external source. Do not open attachments or click on links from unknown senders
or unexpected emails.
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