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Home My WebLink About02/16/2023 SPECIAL MEETING AGENDA Mattituck Park District Board of Commissioners Special Meeting Thursday, February 16, 2023 1:00 PM Presiding Commissioners Kevin Byrne, Chairman Nick Deegan, Deputy—Ch Denise Geis, Emmis r"- Chris Shashkin, District Clerk Stephen F. Kiely, Esq., Legal Counsel Lyle Girandola, Treasurer MAY 9 Jean Schweibish, Secretary 2023 Call to Order �9i �i'd�' .ar � Pledge PUBLIC COMMENT SESSION ON AGENDA ITEMS All other comments regarding non-agenda items will be held at the end of the meeting Please limit comments to no more than 5 minutes RESOLUTION 2023-22 RESOLUTION TO ACCEPT THE BID FROM NORTH FORK FENCE TO REMOVE ADDITIONAL FENCING AT MATTITUCK YACHT CLUB RESOLVED,that the Board of Commissioners of the Mattituck Park District hereby accept the bid from North Fork Fence, located at 6865 B Main Rd, Mattituck NY 11952, in the amount of $3,000 for the removal of additional fencing at Mattituck Yacht Club, RESULT: Motion by , seconded by , all in favor and motion carried unanimously to approve Resolution 2023-22. RESOLUTION 2023-23 RESOLUTION TO ACCEPT BID FROM SIGNATURE SERVICES LLC TO UPGRADE IRRIGATION SYSTEM AT VETERANS PARK, RENEW ANNUAL IRRIGATION CONTRACT AND OPEN AND CLOSE WATER SERVICE TO BATHROOMS AT VETERANS PARK, BAILIE BEACH AND BREAKWATER BEACH RESOLVED,that the Board of Commissioners of the Mattituck Park District hereby accepts the bid from Signature Services LLC, with mailing address at P.O. Box 552, Calverton, NY 11933, to upgrade the irrigation system to 1" pipe at Veterans Park for the amount of $5,000, install new irrigation at the circle at Veterans Park for the amount of$3,500, renew the annual irrigation maintenance of all Mattituck Park District irrigation systems for $1,000, and effect seasonal opening and closing of bathrooms at Veterans Park, Bailie Beach Lodge and Breakwater, for $1,200. RESULT: Motion by , seconded by , all in favor and motion carried unanimously to approve Resolution 2023-23 RESOLUTION 2023-24 RESOLUTION ACCEPTING THE BID OF FOR INSTALLATION OF WALKWAYS AT VETERANS MEMORIAL PARK RESOLVED, that the Board of Commissioners of the Mattituck Park District hereby accepts the bid from to extend existing walkways at Veterans Memorial Park with like materials for an amount not to exceed $10,000. RESULT: Motion by , seconded by , all in favor and motion carried unanimously to approve Resolution 2023-24. PUBLIC COMMENTS SPECIAL MEETING MINUTES Mattituck Park District Board of Commissioners Special Meeting Thursday, February 16, 2023 1:00 PM In Attendance: Kevin Byrne, Chairman Denise Geis, Commissioner Jean Schweibish, Secretary Call to Order Pledge RESOLUTION 2023-22 RESOLUTION TO ACCEPT THE BID FROM NORTH FORK FENCE TO REMOVE ADDITIONAL FENCING AT MATTITUCK YACHT CLUB RESOLVED,that the Board of Commissioners of the Mattituck Park District hereby accept the bid from North Fork Fence, located at 6865 B Main Rd, Mattituck NY 11952, in the amount of $3,000 for the removal of additional fencing at Mattituck Yacht Club on Peconic Bay Boulevard. RESULT: Motion by K Byrne, seconded by D Geis, N Deegan was not present for the vote, motion carried to approve Resolution 2023-22. RESOLUTION 2023-23 RESOLUTION TO ACCEPT BID FROM SIGNATURE SERVICES LLC TO UPGRADE IRRIGATION SYSTEM AT VETERANS PARK, RENEW ANNUAL IRRIGATION CONTRACT AND OPEN AND CLOSE WATER SERVICE TO BATHROOMS AT VETERANS PARK, BAILIE BEACH AND BREAKWATER BEACH RESOLVED, that the Board of Commissioners of the Mattituck Park District hereby accepts the bid from Signature Services LLC, with mailing address at P.O. Box 552, Calverton, NY 11933, to upgrade the irrigation system to 1" pipe at Veterans Park for the amount of $5,000, install new irrigation at the circle at Veterans Park for the amount of $3,500, renew the annual irrigation maintenance of all Mattituck Park District irrigation systems for $1,000, and effect seasonal opening and closing of bathrooms at Veterans Park, Bailie Beach Lodge and Breakwater, for $1,200. RESULT: Motion by D Geis, seconded by K Byrne, N Deegan was not present for the vote, motion carried to approve Resolution 2023-23. RESOLUTION 2023-24 RESOLUTION ACCEPTING THE BID OF GEORGIE CONTRACTING PLUS, LLC FOR INSTALLATION OF WALKWAYS AT VETERANS MEMORIAL PARK RESOLVED, that the Board of Commissioners of the Mattituck Park District hereby accepts the bid from Georgie Contracting Plus, LLC, with offices at 1555 Westphalia Road, Mattituck, NY 11952 to extend existing walkways at Veterans Memorial Park with like materials for the amount of $9,500, which reflects the allowance of a 10% variance above the lowest bid granted to a Mattituck resident in accordance with the By-laws of the Mattituck Park District. RESULT: Motion by K Byrne, seconded by D Geis, N Deegan was not present for the vote, motion carried to approve Resolution 2023-24. RESOLUTION 2023-25 RESOLUTION TO TERMINATE EMPLOYMENT RESOLVED, that the Mattituck Park District hereby terminates Employee "A," effective February 16, 2023. RESULT: Motion by K Byrne seconded by D Geis, N Deegan was not present for the vote, motion carried to approve Resolution 2023-25. RESOLUTION 2023-26 RESOLUTION TO TERMINATE EMPLOYMENT RESOLVED, that the Mattituck Park District hereby terminates Employee "B," effective February 16, 2023. RESULT: Motion by D Geis, seconded by K Byrne, N Deegan was not present for the vote, motion carried to approve Resolution 2023-26. March Work Session agenda items: • D Geis asked about the removal of soccer team shed at Aldrich. K Byrne advised they will clear their stuff from the shed and have use an area of the garage, as of next week and that the Park District will be responsible for removal of the shed. No resolution is needed; S Kiely to be consulted for an access agreement to be drawn up respecting storage of their equipment. D Geis asked if there will be a charge to the soccer team; K Byrne said no charge. K Byrne said there's still junk on the property to clear away along with the shed. D Geis asked if Georgie could possibly handle the clean-up and K Byrne responded he doesn't know, but there's 1-800-JUNK and it should be expensive or a big issue; his main concern is to clean up the areas where the kids and their families will be using the soccer fields, even though t looks better than it used to. • Snack Shed— D Geis wants confirmation that the paperwork has been filed by S Kiley with the Town including a drawing of what is to replace the shed. J Schweibish inquired if the shade shelter will be constructed or if there is a company with something ready-made the commissioners have in mind. D Geis said the shed needs to be taken down and maybe the company that did the one at Breakwater will be used, but she doesn't know who it was. K Byrne doesn't know either, but in his opinion, it was an exorbitant amount of money that had been paid for it. He doesn't know what the going rate is; it is a steel structure with 6 beams and a roof, which isn't cheap, but he doesn't think it should cost the $45,000 or whatever the amount was that was paid for it. D Geis asked that getting bids be discussed at the Work Session. • Shed quotes —To be discussed so that a resolution can be done for the March meeting. K Byrne said this is simply an in-kind replacement of the existing decrepit shed, with same square footage. • Breakwater entrance plans review— K Byrne suggested a compromise using the 4x8 posts and the walk-in entrance on either side. Bailie Beach driveway—determination of what's to be done and resolution for contractor. Special Meeting adjourned at 1:09 PM