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HomeMy WebLinkAboutCutchogue-New Suffolk Historical Council - Family History Day RESOLUTION 2023-360 ADOPTED DOC ID: 19062 THIS'IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2023-360 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON APRIL 11,2023: RESOLVED that the Town Board of the Town of Southold hereby grants permission to the Cutchogue-New Suffolk Historical Council to hold its Family History Day, on the Cutchogue Village Green, Cutchogue on Saturday, May 27th,2023 from 10:00 AM to 4:00 PM,(with a Rain date of May 28th) provided they file a Certificate of Liability Insurance naming the Town of Southold as addition insured for two million dollars and comply with all the conditions of the Town's Policy for Special Events on Town Properties. All fees with the exception of the clean-up deposit shall be waived. Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Brian O. Mealy, Councilman SECONDER:Jill Doherty, Councilwoman AYES: Nappa, Doroski, Mealy, Doherty, Evans, Russell r DENTS NONCARROW �� y Town Hall,53095 Main Road TOWN CLERK, o P.O.Box 1179 W 2 Southold,New York 11971 REGISTRAR_OF VITAL STATISTICS d Fax(631)765-6145 MARRIAGE OFFICERaQ�' Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER "� www.southoldtowmy.gov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD APPLICATION FOR A PERMIT TO HOLD A SPECIAL EVINT Please provide ALL of the information requested below.Incomplete applications WILL NOT be reviewed. Date of Submission Name of EventAAMwaO Name of Organization; cavAI• ,e, (Idl Is this a Not-For-Profit vent? Ye ot<, Contact's Name: APd, RECEIVED Mailing Address: "70 Contact's Phone Number: 1e�1- 11' 1qq Contact's Email Address: IIHI Q0�• � Southold Town Clerk Event Location and Site Diagram: ,1N �L�hl5caw� (Use additional paper if necessary) Event Date(s): 2mu, A L (Include set Van.4 shu down times and dates) Nature of Event: r o (Please attach a detailed description to this applic ion) CSeeat{r1�� Time Period(Hours) of Event: From 10ak to---J-[ m Maximum Number of Expected Attendees: 100'200 Specify any special requirements (i.e. road closure, police presence): {(w[�' _d•� dur {1in� C'ax5 L� If a Tent or other temporary structure will be used please contact the Southold Town Building Department at 631-765-1802 Mailing Address to Send Event Permit to: Event Fees: $250 for events with less than 1000 expected attendees $500 for events with 1000 or more expected attendees Clean-up Fees (Can NOT be waived): $1,500.00 Clean-up for Bicycle and/or Running Special events (ONLY) $250 or more Clean-up deposit all other events . CERTIFICATE OF INSURANCE REOUIRRED: Not less than$2,000,000 naming the Town of Southold as an additional insured. ***NOTE: PLEASE SEE ATTACHED REVISED, ADOPTED TOWN POLICY*** Additional information and requirements may be required as deemed necessary by the Town Board. A"effname o Au l- Print ed Person filling out sig a e o Auto zed son filling out application application *Upon the request by applicant,the Town Board may waive in whole or in part any of the application requirements. 2 r°neanaes�y jtL � O •:• 1 •' y • X • a'�^dart rLd.�J � . `� . . , ••1 law •' bb ,�, � �• �-YO BE $E1' OFrF'' 4o- ' sax r.f0 . ,�,. D A. {� '► � �- �GU.'Y-a.ttaiSUE' trszE$i.f8t2AQy� �� ��¢• - Z�pA �'e � '" g� `� It �- i ; •� corp-; O. OP06 t' v e c' ! b 4 SO-PS. V^ ri b m f old Noaee"1 IVA Ck u -3 1$ ' a� a S.T9jol �39 • •TO • � ca�, 5•Salta - e • -,9 2° MAP Of: ,LAN.D. MADE 1..HorYon [J f�1 D P N D N T CONGP-EGAT:IONAL I. CHURCH & SOCIETY 0F: ..CU �_ H•06UE AT YGl1TGHO�U .'Y. ;r" . AA=A; LIAST, OF CASE'S -LANE: 1.4.41: AG¢ 6.,. SGAL2r 50'_!" ; „�,u 4JJ� Court}e� 7'aX f'areeJs .latsa-ro9�.i—t Z; `, ' :ltv4dp drelw,rt. - 1#e�dasf.Z,rjq G r>rernises a►"e ,jri• Suildiiag '2t�ne 'PP s, V,4. `rUY - LaS - p r �' ti - i 3 • - a w r Saturd"" 11/I2 2 2 * Bring the whole family. ay ,) 3 Have fun while learning rain date May 78 00� about your local history! T Oam to pm Tickets $ Enjoy an entertainingday on x suggested donation , J J the Village Green in Cutchogue --� • g 3 'de ThNew York Re iment will be reenacting drills & recreating an encampment —w from the Revolutionary War • Hear a Naval A =k �: • Balladeer Tee— Pee wluosircm Colonial Ted -Learn about the local pq- W 1 :"-';� Corchaug tribe through • Colonial Flax & hands-on teaching Wool Spinning t � „ � • l r Colonial Cooking Colonia , Demonstrations Games for � � � kids to Flay Provided by • Tours of the -;w New CU u � Historic Buildings CUTCNEW-01 MEICHLER ACORN® CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YYYY) 4/5/2023 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(les)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CA E:ONTACT N East End Insurance Agency PHONE FAX P.O.Box 1406 Arc,No,Ext): (631)765-3811 AIC,N,):(631)765-3846 Southold,NY 11971 E-MAIL DD SS INSURERS AFFORDING COVERAGE NAIC# INSURER A:MARKEL INSURANCE COMPANY INSURED INSURER B: Cutchogue New Suffolk Historical Council 8r Old House INSURER C: Society P.O.Box 714 INSURER D: Cutchogue,NY 11935 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY NUMBER POLICY EFF POLICY EXP LIMITS LTR INSD WVD A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 CLAIMS-MADE [X]OCCUR X HUP1488-07 5/1/2023 5/1/2024 DAMAGE TORENTED PREMISESIEa $ 100,000 MED EXP(Any oneperson) 5,000 PERSONAL&ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE 2,000,000 X POLICY JE� F7 LOC PRODUCTS-COMP/OP AGG $ 2,000,000 OTHER: HIRED NON OWN A $ 1,000,000 AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ ANY AUTO BODILY INJURY Perperson) $ OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY Per accident HIRED NON-OWNED PROPERTY DAMAGE AUTOS ONLY AUTOS ONLY Per accident A X UMBRELLA LIAB X OCCUR EACH OCCURRENCE $ 1'000,000 EXCESS LIAB CLAIMS-MADE HUU1489-07 5/1/2023 5/1/2024 AGGREGATE $ DED I X I RETENTION$ 10,000 WORKERS COMPENSATION AND EMPLOYERS'LIABILITY Y/N STATUTE ERH ANY PROPRIETOR/PARTNER/EXECUTIVE ❑ E.L.EACH ACCIDENT $ 0 FICER/MEMBE)EXCLUDED? N/A (Mandatory In NH) E.L.DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) Certificate holder is included as additional insured for all events held by the named insured during the policy term. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Town of Southold THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Po Box 1179 Southold,NY 11971 AUTHORIZED REPRESENTATIVE ACORD 25(2016/03) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD "s tiaa1 • s• s e•a a s M�8 T BANK 15 Cutctio'ue=New:3uffolk' g- -MANUFACTURERS&TRADERS TRUST CO: "io.uzzo 'k His. . . .I.C: fo ica ouincily , P.O:.Box 714" iitchogue,NY 11935' '4/5/2023--,1,, PAYTO.THE ORDER;- . lown of Southold.. . **250.00 Two;Fi6n'd(ed Fifty and.00/100*********************************tt******* ************ *****«:***** ***.************** **** DOLLARS _Town of Southold MEMO "" s° �� ''`p Authorized Signature ' ii■00 L S S Wo 1:0 2 20000461: 06 L00 2904 3 ii' Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 04/07/23 Receipt#: 309280 Quantity Transactions Reference Subtotal 1 Clean-Up Deposit 5.27.23 $250.00 Total Paid: $250.00 Notes: Payment Type Amount Paid By CK#1559 $250.00 Cutchogue, New Suffolk Historical Counci Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Cutchogue, New Suffolk Historical Council Cutchogue Village Green Po Box 714 Cutchoque, NY 11935 Clerk ID: DENISN Internal ID:5.27.23 Town of Southold Police Department Special Event Cost Analysis Event: Family History Day Date(s): June 4, 2022 Location: Village Green, Cutchogue Pa rot 1 Allocation yfor��Eve_rit ," : w _ i WReg Hours OT Hrs HrlyFWage Total Comments P��Ic�e�0`ffi rec s� -.--ter.,_ � .; ° °R'n.-.k 3�.4":" :j.J-„ an^ ;t:-5'. d+a.'., Spec;al Patrol : *'Wim: .. . Reg Hours OT Hrs Total Comments CRUS " ,Bcycle;�Patroly:�' ;K9Unt � <; HighwayPatrol P.O. Onufrak P.O. Flatley Marne:llrits _. s ;<a 'Traffic'Coritrol', - __�uw -�,°.:;;�:.,_ m..,,",:. M� �.,`� , • ,;t",;>, Reg Hours OT Hrs Hrly Wage Total Comments TC Officer#1 8 $18.00 $144.00 TC Officer#2 $18.00 $144.00 TC Officer TC Officer TC Officer Equipment,Costsw'.s, PD Vehicles #of vehicles $/hr Total 2 $10.00 $160.00 1 $160.00 Command Van Marine Patrol Boats Total Department Cost for Event = $448.00 Prepared by Chief M. Flatley 4/7/2023 Page 1 Vendor No. Check No. Town of Southold, New York - Payment Voucher Vendor Name Vendor Address Entered by Cutchogue New Suffolk Historical Society 13.0.13 714 Cutchogue NY 11935 Audit Date Vendor Telephone Number Town Clerk Vendor Contact Invoice Invoice Invoice Net- Purchase Order Number Date Total Discount Amount Claimed Number Description of Goods or Services General Ledger Fund and Account Number 5/6/2023 250.00 250.00 23-518 Clean up M eposit Payee Certification Department Certification The undersigned(Claimant)(Acting on behalf of the above named claimant) I hereby certify that the materials above specified have been received by me does hereby certify that the foregoing claim is true and correct,that no part has in good condition thout substitution,the ervices properly been paid,except as therein stated,that the balance therein stated is actually performed and that the q ti es thereof have be verified with the exceptions due and owing,and that taxes from which the Town is exempt are excluded. or discr an es note ,and p ent is approved. Signature Title Signature y Company Name Date Title Date Southold Town Board - Letter Board Meeting of June 6, 2023 " r RESOLUTION 2023-518 Item# 5.12 ADOPTED DOC ID: 19214 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2023-518 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JUNE 6,2023: WHEREAS the following groups have supplied the Town of Southold with a re-fundable Clean- up Deposit fee, for their events and i WHEREAS the Southold Town Police Chief, Martin Flatley, has informed the Town Clerk's office that this fee may be refunded, now therefore be it RESOLVED that Town Board of the Town of Southold hereby authorizes a refund be issued in the amount of the deposit made to the following: Name Date Received Amount of Deposit Orient Fire Department 3/30/23 $ 250.00 23300 Main Road Orient,NY 11957 Bike Shows USA 2/2/23 $ 1500.00 230 Smith Hughes Road Narrowsburg,NY 12764 CAST 2/22/22 $ 1500.00 EventPower 98 Southdown Rd. Huntington,NY 11743 CAST 2/10/23 $ 1500.00 EventPower 98 Southdown Rd. Huntington,NY 11743 Mark MacNish 4/7/2023 $ 250.00 Cutchogue New Suffolk Historical Society PO Box 714 Cutchogue,NY 11935 Mattituck American Legion 1/30/23 $ 250.00 Generated June 7, 2023 Page 23