Loading...
HomeMy WebLinkAboutCutchogue-New Suffolk Historical Council - Car Show Southold Town Board- Letter Board Meeting of September 26, 2023 RESOLUTION 2023-825 � Item# 5.12 ADOPTED DOC ID: 19516 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2023-825 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON SEPTEMBER 26, 2023: WHEREAS the following group has supplied the Town of Southold with a refundable Clean-up Deposit fee, for their event and WHEREAS the Southold Town Police Chief, Martin Flatley, has informed the Town Clerk's office that this fee may be refunded, now therefore be it RESOLVED that Town Board of the Town of Southold hereby authorizes a refund be issued in the amount of the deposit made to the following: Name Date Received Amount of Deposit Cutchogue-NS Historical Council 4/07/2023 $250.00 PO Box 714 Cutchogue,NY 11935 IL Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Louisa P. Evans, Justice SECONDER:Greg Doroski, Councilman AYES: Nappa, Doroski, Mealy, Doherty, Evans, Russell Generated September 27, 2023 Page 25 Vendor No. ClieckNo r :: ::::.:::::::::::::........... :::::::::::::::: Town of Southold, New York - Payment Voucher ...................................................................... .................................................................... ................................... Vendor Name Vendor Address Enteredb�: ' ............. .................................................................... ..................................................................... AiiclitDate ': ....................................................................... ..................,.....,.............................................. endor elephone umber ..................................................................... ................... ::::::i:::::::::::::::::::::::i::;::::::::::: 31 - 379- 'Nc)� N ��q ....................................................................... ..:.................................................................... Vendor Contact Invoice Invoice Invoice Net Purchase Order :::::::::::::::::::::::::...:......................... Number Date Total Discount Amount Claimed Number Description of Goods or Services :::::::Geiiec2lZedger:Ftirid2ltd:Acc'8'tint:I�Iiitnba a. ::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::: ...............................................:.. ... . :::::::::: .......:.............................................. ....:............................................ Payee Certification Department Certification _ The undersigned(Claimant)(Acting on behalf of-the above named claimant) I hereby certify that the-materials above specified have been received by me does hereby certify that the foregoing claim is true and correct,that no part has in good condition without substitution,the services properly been paid,except as therein stated,that the balance therein stated is actually performed and that the quantities thereof have been verified with the exceptions due and owing,and that taxes from w 'ch the Town is exempt are excluded. or discrepancies noted,and payment is approved. Sig>a _ G _T - ' C, le / n Signatur Company NameDate lh a3 Title /Obm Date a RESOLUTION 2023-362 "3Qa ADOPTED DOC ID: 19064 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2023-362 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON APRIL 11,2023: RESOLVED that the Town Board of the Town of Southold hereby Lyrants permission to the Cutchogue-New Suffolk Historical Council to hold its Rock& Roll Car Show on the Cutchogue Village Green, Cutchogue on Saturday, September 16th, 2023 from 9:00 AM to 4:00 PM. Set up will be Friday, September 15th and the rain date will be Sunday, September 17th 2023 provided they file a Certificate of Liability Insurance naming the Town of Southold as an additional insured for two million dollars $2,000,000.00 and comply with all the conditions of the Town's Policy for Special Events on Town Properties. All fees with the exception of the clean-up deposit shall be waived. Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Greg Doroski, Councilman SECONDER:Brian O. Mealy, Councilman AYES: Nappa, Doroski, Mealy, Doherty, Evans, Russell (LN s 17 (- sYT� 16-, C DENIS NONCARROW �y Town Hall,53095 Main Roa TOWN CLERK P.O.Box 1179 CO. Southold,New York 11971 REGISTRAR OF VITAL STATISTICS %;5i a' ' Fax(631)765-6145 MARRIAGE OFFICER ' Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER FREEDOM OF INFORMATION OFFICER - www.southolc}townny.gov OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD APPLICATION FOR A PERMIT TO HOLD A SPECIAL EVtNT Please provide ALL of the information requested below.Incompiete appAications WILL NOT be reviewed. Date of Submission Name of Event I(A(,1t �jQxwalc4lfAA- "W"i Name of Organization: N C Is this a Not-For-Profit Event? s/No Contact's Name: Mailing Address: 4 APRnn—`c0 Contact's Phone Number: �,q ',n/ Contact's Email Address: �(�t(A��'!/1/\® ad. '' i/�'V 1' Southold Town Clerk Event Location and Site Diagram: '► (Use additional paper if necessary) Event Date(s): Ili ansa - (Include set p and shutdown times and dates) Nature of Event: 041(�g8m) (I-Ad e4r�4� (Please attach a detailed description tot is applicatio ) Time Period (Hours)of Event: From 10-0 to 4-.m Maximum Number of Expected Attendees: C�m 1 Specify any special requirements (i.e. road closure, police presence): ,l�lll_Q_„.8 (( C If a Tent or other temporary structure will be used please contact the Southold Town Building Department at 631-765-1802 1 Mailing Address to Send Event Permit to: ?V• l/� /v �v Event Fees: $250 for events with less than 1000 expected attendees $500 for events with 1000 or more expected attendees Clean-up Fees (Can NOT be waived): $1,500.00 Clean-up for Bicycle and/or Running Special events (ONLY) $250 or more Clean-up deposit all other events CERTIFICATE OF INSURANCE RE,QU1RED: Not less than$2,000,000 naming the Town of Southold as an additional insured. ***NOTE: PLEASE SEE ATTACHED REVISED, ADOPTED TOWN POLICY*** Additional information and requirements may be required as deemed necessary by the Town Board. Print name of Authorized Person filling out Sikaof 4Auto filling out application application *Upon the request by applicant,the Town Board may waive in whole or in part any of the application requirements. 2 CUTCNEW-01 MEICHLER ACORO� CERTIFICATE OF LIABILITY INSURANCE FDAT4/5/2 D/YYYY) 4/5/2023 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: East End Insurance Agency PHONEFAX P.O.Box 1406 AJC,No,Ext):(631)765-3811 A/C,No:(631)765-3846 Southold,NY 11971 A'pp LE INSURERS AFFORDING COVERAGE NAIC# INSURER A:MARKEL INSURANCE COMPANY INSURED INSURERS: Cutchogue New Suffolk Historical Council&Old House INSURER C: Society P.O. Box 714 INSURER D: Cutchogue,NY 11935 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUBR POLICY EFF POLICY EXP LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER J1DD1YYYYl LIMITS A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 CLAIMS-MADE [X]OCCUR X HUP1488-07 5/1/2023 5/1/2024 DAMAGE TO RENTED urrence) $ 100,000 MED EXP(Any oneperson) 5,000 PERSONAL&ADV INJURY 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 X POLICY Ll ipiRo- F-1 LOC PRODUCTS-COMP/OP AGG $ 2,000,000 OTHER; HIRED NON OWN A 1,000,000 AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT (Ea accident) $ ANY AUTO BODILY INJURY Perperson) $ OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY Per accident HIRED NON-OWNED PROPERTY DAMAGE AUTOS ONLY AUTOS ONLY Per accident $ A X UMBRELLA LIAB X OCCUR EACH OCCURRENCE $ 1,000,000 EXCESS LIAB I I CLAIMS-MADE HUU1489-07 5/1/2023 5/1/2024 AGGREGATE $ DED I X I RETENTION$ 10,000 WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LIABILITY Y/N STATUTE -R ANY PROPRIETOR/PARTNER/EXECUTIVE ❑ E.L.EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? N/A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) Certificate holder is included as additional insured for all events held by the named insured during the policy term. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Town of Southold THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Po Box 1179 Southold,NY 11971 AUTHORIZED REPRESENTATIVE ACORD 25(2016/03) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Cx �4 f r r , oy �wrrr.r.rrrrrv' •rrrYrrry �... _ .. i . Saturday, September I&Id 10am-4pm, Rain Date Sept. 17th On the Village Green in Cutchogue, Main Road&Case's Lane Spectators: $5.00* 4 Cars: $20.00* at the Gate -Gate opens at 9am " Select cars will be given Trophies Any Year Collectible Car Welcome Free Tours of Historic Buildings! • Food • Raffles • DJ Gerry *Suggested Donation , ►, All Proceeds go to benefit -- - St.Judes Children's Hospital &the r — Cutchogue- New Suffolk Historical Councilk For More Information Call , Mark 631-379-7494 yr � � .,rt✓a� .\ Cs, •,�,, `1•f � �Ali d •°pC` C9 a: t �ta Craors Itd�' � �� t •C!�V C4, .. IV 1p Ser 0I-F 9 ah Q.y ' GU.1'LN"afSu f'+:Eff(.iH2AiL `'�� We� (� l u, �1 � t OooP •. . .'t -. • li! 1 ttY� ¢J' "may.,•..,.. ,+�' f • A P .p C A A atd Noy 7 , ' r+I ^"s +•.,.- cc UL S.19. 9,6 fo ti 5 gai4er , -^' r9 ao 'MAP OP.LAND, ' MADE. L.Hnrto", INDEPENDENT CONGP-EGATIONAL CHURCH & S'0CU.lY,.0E- '-CUTCu96LJE AT CUTCH6rUu •Y y Z11L6A;:PSA51". OF CASE'S 'LANE: l.-4.41, A•GieE�r$... CA L G SO'.I" r Su calk CDu,ity .rax P4 .loco :TO?�%•,i••1,,Z�r' •4i.�'-7 Premises cite °3rr: ,20nOWL _ „i, `f'u'yLa,53t�t e �r ,4 , i �f/ I ,7y,�,.ii,11.�f{���'—C�,,.... •ia�•„ . ��1�,�E 'sir''F--� ••'&• Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 04/07/23 Receipt#: 309279 Quantity Transactions Reference Subtotal 1 Clean-Up Deposit 9.16.23 $250.00 Total Paid: $250.00 Notes: Payment Type Amount Paid By CK#1558 $250.00 Cutchogue, New Suffolk Historical Counci Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Cutchogue, New Suffolk Historical Council Cutchogue Village Green Pb Box 714 Cutchoque, NY 11935 Clerk ID: DENISN Internal ID:9.16.23 J Town of Southold Police Department Special Event Cost Analysis Event: Rock and Roll Car Show Date(s): September 16, 2023 Location: Village Green, Cutchogue Patrol Allocation,for Event Reg Hours OT Hrs Hrly Wage Total Comments Police Officers., , r Special patrol _:._...__.. Reg Hours OT Hrs 11-11 Hrly Wage Total Comments CRU i Bicycle Patrol :, Highway Patrol Marine Units . _.-..._..,__... ... .__,_.-...... _ _... .- .._..... - -- Traffic Control Reg Hours OT Hrs Hrly Wage Total Comments TC Officer#1 8 $18.64 1 $149.12 TC Officer 92 8 $18.64 $149.12 TC Officer TC Officer TC Officer Equipment PD Vehicles #of vehicles $/hr Total 2 $10.00 $160.00 $160.00 Command Van Marine Patrol Boats Total Department Cost for Event = $458.24 Prepared by Chief M. Flatley 4/7/2023 Page 1