HomeMy WebLinkAboutBedell 2023-13 Southold Town Board - Letter Board Meeting of March 28, 2023
RESOLUTION 2023-314 Item# 5.16
.3y�OfQag ADOPTED DOC ID: 19013
THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2023-314 WAS
ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON
MARCH 28, 2023:
RESOLVED that the Town Board of the Town of Southold hereby grants permission to Bedell
North Fork, LLC to hold Special Event 2023-13 at Bedell Cellars, 36225 Main Road, Cutchogue,
New York as applied for in Application BC3a-f for Weddings: 8/19/2023, 8/20/2023, 8/26/2023,
9/8/2023, 9/9/2023 and 9/15/2023 from 5PM- 11 PM
These events are approved with the following conditions:
1. All parking of vehicles for this event must be as shown on the plan submitted with the
special event application.
2. No parking for this event is permitted on land where development rights have been sold
to the Town.
Provided they adhere to ALL conditions on the application, permit and to the Town of Southold
Policy for Special Events. This permit is subject to revocation if the applicant fails to comply
with any of the conditions of the approval or is unable to properly control traffic flow into and
out of the event.
4 } J r
Denis Noncarrow
Southold Town Clerk
RESULT: ADOPTED [UNANIMOUS]
MOVER: Jill Doherty, Councilwoman
SECONDER:Brian O. Mealy, Councilman
AYES: Nappa, Doroski, Mealy, Doherty, Evans, Russell
Generated March 29, 2023 Page 30
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= : ; 1 Southold Town Clerk
TOWN OF SOUTHOLD
Town Code Chanter 205"Public Entertainment and Special Events"
SPECIAL EVENT PERMIT INSTRUCTIONS AND APPLICATION FORM
Applications for a Special Event Permit are subject to an inter-departmental coordinated review by the
Southold Town Board,Town Attorney,Town Assessors,Land Preservation,Building,Planning,Zoning
Board of Appeals and Police Departments,and the Suffolk County Planning Commission.
Application fee: $150.00 per application — up to six (6) multiple events of the same type may be
permitted-on one (1) application for a fee of$150.00. However, specific details of each event must be
included with this application.
All ayyUcations must be submitted at least 60 business days before the event ADnlicants
are encouraged to submit applications as early as possible
Any complete)apulication that is not submitted 60 or more business days prior to the scheduled
event may be rejected or subject to a late processing fee of$250.00 by the Office of the Town Clerk,
unless a waiver is obtained. Requesting an expedited review must be submitted in writing to the Town
Clerk.The Town Clerk will forward all applications to the Special Events Committee for processing.
The Committee will obtain comments on all applications from relevant Town, County and/or State
agencies and will forward completed applications to the Town Board with a recommendation as to
whether to grant or deny the application.
The Town reserves the right to request additional information from an applicant to address issues related
to the health, safety,and welfare of the community.
When is a Permit Required?
All Special Events, per Southold Town Code Article I, Section 205-2(Definitions)must obtain a permit.
Occasional events on private residential properties hosted by the owner thereof that are by invitation such
` as family gatherings, weddings, graduations, parties or not-for-profit fundraisers do not require permits.
Any use of residential property for profit. such as a venue for weddings or other events is prohibited.
This a lication is deemed complete once all the followin re uirements are submitted to the Town
i Clerk: Please indicate submission of the followin by checking off the boxes and signing below.
L:J A completed Mlicati� signed by the owner and the event manager. Applications without
property owner's signature/approval will be rejected.
WFEE: Is the application being submitted at least 60 days before the event[ ]Yes [ ]No
I"'J IfYes,Fee of$ 150 • Oa
• has been submitted
❑ If No,Fee of$ has been submitted
Updated 8/7/2018
4
'J The applicant/owner of therowhere
p pe rty the special event is proposed to take place must provide a
certificate of insurance not less than 2 million dollars naming the Town of Southold as an additional
(� insed
� Parkin Event Pl :consisting ting•f a survey,site plan and/or aerial view of the subject property that
includes the locations of on-site parking,sanitary facilities,and tents or other temporary structure(s).
(See application form for details)
Events for three hundred (300) or more people require submission and approval of a traffic control
plan acceptable to the Town of Southold AND a qualified traffic controller must be provided at the
ev (See application form for details)
Signature of Property YOwner on the application authorizing Code Enforcement Personnel of the Town
of Southold to enter the subject premises during the hours of the event to ensure compliance with any
and all special event permit conditions.
My signature below affirms that 1 have submitted all the information required above in connection
with my application.
1-h.
a n .
I
ed Signature
Activities associated with outdoor public events are strictly prohibited from, taking place oil land
preserved through the sale of development rights to the Town of Southold,and can only take place on
land preserved through the sale of development rights to the County of s,iffolk with a permit issued by
the Suffolk County Farmland Committee.
If food is to be served, it must be catered and prepared off-site by food vendors who hold a permit to
operate issued by the Suffolk.County Bureau of Public Ifealtl,Fond Protection U►,it.
Updated 8/7/2018
APPLICATION FOR A PERMIT TO BOLD A
SPECIAL EVENT
Please provide ALL of the information requested below.Incomplete applications WILL NOT be
reviewed.
Special Event Permit# Applicant(s)name: Le
Date of Submission Name of Event kdek� C6\o-vs lam!e6A iyicl
-SCTM#'s 1000-Section_ �� Block-_ Lot(s) Z 5 r
Dates of Each Event: SLI 23112,1012j - 81 a W Z-S 19 1 23
If Multiple Dates are requested,applicant must give all information for all dates.
Nature of Event: p I e ase See ion eA
(Nease attach a detailed description of EACH event to this application)
Time Period(Hours)of Event: From to �7
Town Services requested: ( )Yes (v-fNo If yes,Describe `Police Dept. Highway Dept.
Describe Services i IPCi (? ;SPP CK�k QneA
Maximum Number of Persons Attending At One Time: I -� 5- Number of cars expected 5o
Is a.Tent or other temporary structure being used?[vj Yes [ ]No If yes provide size(s)
2 0 X 20' a n6 y 0' x �-y' ( t%i n n )
Will food be served?[VrYes [ ]No If yes provide number and name(s)of food vendor(s)
�e��' :fit?P G4ia x eA— Suffolk County permit#(s)
Will other vendors be on the premises during the event?[VjYes [ ]No If yes how many? Describe
Type ofvendor(s) r1Dd1 C lflmno -�(I1IA) 1JOIA LAI) IL
Property Owner(name/address): Ij(�t(�� �Ye.S Z� t (o Z.IZyi bc� — ymo a ("U�(1tlOCa(Ae d �1�v}Ilc{3
Contact Person and Contact Tel.# 1�1 � S me k�� — ,53D
e-mail address
Event Location:Street-Hamlet Address:Rpr\ ( 1(IG 3(p ZZ 5 Ca i V\
C U$t ho!r j u e 1 !A I '�A 0411c- 11 q A 5- SCTM#
Will any services be requested [ ]Yes VNo. If Yes describe Police Highway Other:
Mailing Address to Send Event Permit to: �, }`� Ce-
Updated 8/7/2018
Have any of the development rights been sold to the Town of Southold[ )Yes [I,,<o and/or Suffolk
County Agricultural Program? [v]�Yes [ ]No If yes to either or both also indicate on the
attached plan the boundaries of the reserved area upon which the event will take place
YOU MUST ATTACH A PARKINGIEVENT PLAN TO THIS APPLICATION IF THE
EXPECTED ATTENDANCE IS 300 OR MORE PEOPLE YOU MUST ALSO ATTACH A
TRAFFIC CONTROL PLAN(see next nage)
A Parkin /Event Plan may be a survey, site plan and/or aerial view. for example Google Earth of
the-subiect urooerty.INDICATE ON THE PLAN ALL of the following information:
A parking/event plan showing:
(1) The size of the property and its location in relation to abutting streets or highways.
(2) The size and location of any existing building(s)or structures)that will be in operation
during the course of the event and any proposed building,structure,or signs to be erected
temporarily for the event.
(3) The location of the stage or tents, if any.
(4) The designated areas of use for spectators, exhibitors,vendors,employees and
organizers.
(5) Location of all entries and exits.
(6) The location of all fire extinguishers and other fire safety equipment.
(7) The location of all temporary utilities to be installed for the event, if any.
(8) The-layout of any parking area for automobiles and other vehicles and the means of
ingress and egress for such parking areas. The parking spaces must allow for 300 sq. ft.
per car.
(9) A traffic control plan for vehicles entering and leaving the site for the proposed event.
(10) Plan for the use of live outdoor music, loudspeakersand other sounds which will be used,
if any,and the type and location of speakers and other audio equipment.
(11) A description of emergency access and facilities related to the event.
(12) Provisions to dispose of any garbage,trash,rubbish or other refuse.
(1'3) Location and description of any additional lighting to be utilized in conjunction with the
event.
(14) Location of sanitary facilities on site.
Traffic Control Plan
Events for three hundred(300)or more people also require submission and approval of a traffic control
plan,acceptable to the Town of Southold,AND a qualified traffic controller must be provided Please
attached a written description and/or notate on the parking event plan the following: 1)Who will be
conducting traffic,2)Where they will be stationed on site,3)How they will direct the entrance,
circulation,parking,and exiting of cars on site,and 4)Contact information for use by Southold Town
Police.
OWNER'S SIGNATURE:
I am the Owner of the Property where this event is to be held and I agree to comply with the laws,
rules,regulations,conditions,and requirements of lite Code of the Town of Southold,including but
not limited to the conditions lasted below, as well as all other applicable agency rules and regulations
pertaining to the activities under this event. Furthermore,I hereby swear or affirm that the
information contained herein and attachments hereto are true and correct to the best of my knowledge,
and agree to provide notice to the Town intntediately should there be any material changes regarding
to this application..
Furthermore,I hereby authorize Code Enforcement Personnel of the Town of Southold to enter the
property during the hours of the permitted special event to make any and all inspections necessary in
connection with this Special.Event.
Updated 8/7/2018
Trent Preszler
Print name of Owner Signature Vowner
Amy Israel ;411.A4-110
Print name of Authorized Person/Representative Signatu a of Authorized Person/Representative
PERMISSION IS HEREBY GRANTED SUBJECT TO THE FOLLOWING CONDITIONS:
1. By acceptance of this permit, applicant agrees to adequately supervise and direct all parking to be on
the premises or at another site, and to provide parking assistants and any additional traffic controls
necessary for this event.Parking is strictly prohibited on ANY Town County or State Roads or Rights of
Way.
2. Traffic control at events for three hundred(300)or more people shall be provided by a qualified traffic
controller in accordance with the attached,approved traffic control plan.
3. One "on premises" sign not larger than six (6) square feet in size may be displayed not longer than
thirty (30) days before this event, and removed immediately after the event. Directional parking signs
shall be adequately displayed.
4. Applicant indemnifies and holds harmless the Town of Southold from all claims, damages, expenses,
suits and losses including but not limited to attorney's fees arising from activities under this permit.
5. Tent proposals must receive permit approval from the Southold Town Building Inspector before
placement on the property and must meet all fire and safety codes.
6. This permit is valid only for the time, date, place and use specified above, and for the designated
event. Each additional day will require a separate permit application, fee, and related documents for
review,etc. at least 60 business des prior to the scheduled event.
7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant
agrees to remove the temporary facilities from the premises within 48 hours after the day of the event.
8. On-site food preparation is NOT permitted, although food may be catered subject to all Suffolk
County Department of Health regulations.
9. NO activities associated with this event including but not limited to arkin in ress/e ess/access
tent(s)or temporary structure(s),or tempo _ sanitary facilities shall be conducted on Town of Southold
Purchase of Development Rights land
10. NO activities associated with this event including but not limited to parking. ingress/egress/access,
tents or temporary strueture(s) or tempo sanitary facilities shall be conducted on Suffolk Count
Purchase of Development Rights land without a permit issued by the Suffolk County Farmland
Committee.
11. Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the
legal limitations under the fire code or other codes which would prohibit such increased occupancy.
12. Access shall be provided for emergency vehicles,to all public assembly areas, all buildings,all work
areas and any additional area where emergencies may occur. Two emergency-fire exits and exit paths
from the building(s) on the property, to a public way or remote safe area, shall remain open and
unobstructed at all times.
13. Owner assures full compliance with all fire, safety,building,and other Town laws.
Updated 8/7/2018
14. Music,when outdoors,is required to stop at the time specified in the permit.Placement of the
speakers must be in a.location that affords the greatest protection from noise intrusion upon adjacent
properties.
15. Owner will'allow access to Code Enforcement Personnel of tile Town of Southold during the
hours.of the special event to make any and all inspections necessary in connection with this
Special Event.
16, ADDITIONAL CONDITIONS:
ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREIN WILL
TERMINATE THIS PERMIT.
APPROVED Town of Southold
Resolution Number: Date Issued:
Updated 8/7/2018
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Additional Information for Bedell Cellars Application
Saturday, August 19th, 2023
Nature of Event: Wedding
Event Hours: 5pm-11 pm
Catering:lrish Coffee Pub PT0000930
Parking: The clients will be busing the majority of their guests from the Greenport hotels to
Bedell. There will be a maximum of fifty cars, all to be parked on the property. The buses
themselves will not remain on-site.
Sunday, August 20th, 2023
Nature of Event: Wedding
Event Hours: 2pm-8pm
Catering: Irish Coffee Pub PT0000930
Parking: The clients will be busing the majority of their guests from the Riverhead hotels to
Bedell. There will be a maximum of fifty cars, all to be parked on the property. The buses
themselves will not remain on-site.
Saturday,August 26th, 2023
Nature of Event: Wedding
Event Hours: 5pm-11 pm
Catering: Irish Coffee Pub PT0000930
Parking: The clients will be busing the majority of their guests from the Riverhead hotels to
Bedell. There will be a maximum of fifty cars, all to be parked on the property. The buses
themselves will not remain on-site.
Friday, September 8th, 2023
Nature of Event: Wedding
Event Hours: 5pm-11 pm
Catering:lrish Coffee Pub PT0000930
Parking: The clients will be busing the majority of their guests from Riverhead hotels to
Bedell. There will be a maximum of fifty cars, all to be parked on the property. The buses
} themselves will not remain on-site.
` Saturday, September 9th, 2022
j Nature of Event: Wedding
Event Hours: 5pm-11 pm
' Catering:Grace and Grit PT0007738
Parking: The clients will be busing the majority of their guest from the Greenport hotels to
Bedell. There will be a maximum of fifty cars, all to be parked on the property. The buses
J themselves will not remain on-site.
i
1
Friday, September 15th, 2023
Nature of Event: Wedding
Event Hours: 5pm-11 pm
Catering:Grace and Grit PT0007738
Parking: The clients will be busing the majority of their guest from the Greenport hotels to
Bedell. There will be a maximum of fifty cars, all to be parked on the property. The buses
themselves will not remain on-site.
Franke, Diana
From: Franke, Diana
Sent: Thursday, March 2, 2023 1:59 PM
To: Mirabelli, Melissa
Cc: Born, Sabrina; Mudd,Jennifer; Noncarrow, Denis; Norklun, Stacey
Subject: Special Events: Bedell (BC4f)
Attachments: Spec Event Bedell B.C4f.pdf
Good Afternoon Missy,
Please see attached the Application for a Special Event Permit from Bedell North Fork LLC received on 03/02/2023.
P.S. We don't have the Certificate of Insurance.
Thank you,
"'&v"CgAmke
Account Clerk
Southold Town Clerk's Office
(631)765-1800 Ext 1228
1
Town of Southold
P.O Box 1179
Southold, NY 11971
* * * RECEIPT * * *
Date: 03/02/23 Receipt#: 308518
Quantity Transactions Reference Subtotal
1 Event Fee B.C.4f $150.00
Total Paid: $150.00
Notes:
Payment Type Amount Paid By
Credit Card-Ref# $150.00 Bedell, Cellars
Southold Town Clerk's Office
53095 Main Road, PO Box 1179
Southold, NY 11971
Name: Bedell, Cellars
36225 Main Road
Cutchogue, NY 11935
Clerk ID: DIANAF Internal ID: B.C.4f