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HomeMy WebLinkAboutBedell 2023-12 Southold Town Board - Letter Board Meeting of March 28, 2023 yo�BUFFOt,CO RESOLUTION 2023-307 Item# 5.9 ADOPTED DOC ID: 19007 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2023-307 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON MARCH 28, 2023: RESOLVED that the Town Board of the Town of Southold hereby grants permission to Bedell North Fork, LLC to hold Special Event 2023-12 at Bedell Cellars, 36225 Main Road, Cutchogue, New York as applied for in Application BCla-e for Weddings: 6/24, 7/7, 7/15, 7/29 and 8/12/2023 from 5PM - 11PM These events are approved with the following conditions: 1. All parking of vehicles for this event must be as shown on the plan submitted with the special event application. 2. No parking for this event is permitted on land where development rights have been sold to the Town. Provided they adhere to ALL conditions on the application, permit and to the Town of Southold Policy for Special Events. This permit is subject to revocation if the applicant fails to comply with any of the conditions of the approval or is unable to properly control traffic flow into and out of the event. �L �� Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Brian O. Mealy, Councilman SECONDER:Louisa P. Evans, Justice AYES: Nappa, Doroski, Mealy, Doherty, Evans, Russell Generated March 29, 2023 Page 23 =aB0 I RECEIVED,1q` ° = MAR 2023 . Southold 'T®wn Clerk Town Code Chapter 205"P TOWN OF Entertainment and Special Events" SPECIAL EVENT PERMIT INSTRUCTIONS AND APPLICATION FORM Applications for a Special Event Permit are subject to an inter-departmental coordinated review by the Southold Town Board,Town Attorney,Town Assessors,Land Preservation,Building,Planning,Zoning Board of Appeals and Police Departments,and the Suffolk-County Planning Commission. Application fee: $150.00 per application — up to six (6) multiple events of the same type may be Permitted on one (1) application for a fee of$150.00. However, specific details of each event must be included with-this application. All applications must be submitted at least 60 business days before the event. AnDlicants are encoura ed to submit applications as early as possible Any com leted avolication that is not submitted 60 or more basin s da s riot to the scheduled event maybe re'ected or sab'ect to a late rocessin fee of$250.00 b the Office of the Town ler unless a waiver is obtained. Requesting an expedited review must be submitted in writing to the Town Clerk.The Town Clerk will forward all applications to the Special Events Committee for processing. pplications from relevant Town, County and/or State The Committee will obtain comments on all a agencies and will forward completed applications to the Town Board with a recommendation as to whether to grant or deny the application. The Town reserves the right to request additional information from an applicant to address issues related to the health,safety,and welfare of the community, When is a Permit ReauiirW All Special Events,per Southold Town Code Article I,Section 205-2(Definitions)must obtain a permit. Occasional events on private residential properties hosted by the owner thereof that are by invitation such as family gatherings, weddings, graduations, parties or not-for-profit fundraisers do not require permits. Any use of residential roe for profit such as a venue for weddings or other events is rohibited. This application is deemed com tete once all the I1111 n re uirements are submitted to t Clerk: Please indicate submission of the follohe Town win b checking off the boxes and si nim below. A completed annlication form signed by the owner and the event manager. Applications wit property owner's signature/approval will be rejected. p hoot WFEE: Is the application being submitted at least 60 days before the eventYes [ ] [ ]No Z If Yes,Fee of$ CD has been submitted ❑ If No,Fee of$ has been submitted Updated 8/7/2018 ttc applicant/owner of the property where the special event is proposed to take place must provide a certificate of fn urance not less than 2 million dollars naming the Town of eo�th�i.t additional inq ed >,E_ Ll� rarkine/Even p�A„;consisting of a survey,,Site plan and/or aerial view of the subject property that includes the locations of on-site parking,sanitary facilities,and tents or other temporary structure(s). (See application form for details) Events for three hundred (300) or more people require submission and approval of a iraff_ p g aunt 1�acceptable to the Town of Southold AND a qualified traffic controller must be provided at the ev (Sec application form for details) Signature of Property p y Owner on the application authorizing Code Enforcement Personnel of the Town of Southold to enter the subject premises during the hours of the event to ensure compliance with any and all special event permit conditions. My signature below affirms that i have submitted all the information required above in connection with my application. D to, . �J Signature Activities associated with outdoor public events are strictly prohibited fromr taking place on land Preserved through the sale of develnpnrent rights to the Town of Southold,and can only take place on land preserved through the sale of development rights to the County of Suffolk with a Permrit issued by the Suffolk County Farmland Conhmidee. If food is to be served,it must be catered and prepared off-site by food vendors who hold a pernhit to operate issued by the Suffolk County Bureau of PublicIlealti,Food Protection Ujrit. Updated 01201s APPLICATION FOR A PERMIT TO BOLD A SPECIAL EVENT Please Provide ALL of the informa on r nested below.Incom Tete a lications WILL NOT be Le-vie-ma. Special Event Permit# Applicant(s)name: ' P_ Date of Submission Name of Event �� 1 c� �G�V �� [VA SCTM#'s 1000-Section 1 Block- Lots) Dates of Each Event: � Zo 2,3 `1 �I Z3 —2,115 � -, , ��f Z�,• ,(2 � 1 , If Multiple Dates are requested,applicant must give all information for all dates. Nature of Event:_ (%4'�, I� ,� (Islease attach a detailed description of EACH event to this application) Time Period(Hours)of Event: From 5k to I Town Services requested: ( )Yes (vfNo If yes,Describe Police Dept._Highway Dept. Describe Services (KA- 0r+ea Maximum Number of Persons Attending At One Time: Number of cars expected ' r�o Is a Tent or other temporary structure being used?[KYes O, [ ]No If yes provide sizes} 20 X C� Y1Ea Will food be served?[VrYes [ ]No If Yes provide number and name(s)of food vendor(s) C* isfC Suffolk County permit#(s) Will other vendors be on the premises during the event?[VrYes [ ]No If yes how many? Describe Type of vendor(s) 1 L9S1C Property Owner(name/address): 1� G�i�t pr�t�� •U4LV�(��a�P�11'�IIC$� Contact Person and Contact'Pel.# e-mail address jM C1J Event Location:Street-Hamlet Address: . ^ 1� S01 CTM# Will any services be requested [ ]Yes VNO. If Yes describe Police Highway Other: Mailing Address to Send Event Permit to: �' , ' q��,�•- Updated 8/7/2018 Have any of the development rights been sold to the Town of Southold L County Agricultural Program? [uj�YeS [ ]Yes [ kite and/or Suffolk [ ]No If�es to either or both also indicate on the attached plan the boundaries of the reserved area unpon which the event will take lace. YOU MUST ATTACH A PARKING/EnNTPLAN TO THIS APPLICATION IF THE EXPECTED ATTENDANCE IS 300 OR MORE PEOPLE YOU MUST ALSO ATTACH A TRAFFIC CONTROL PLAN(see next Daae) A ParkinQ/Event Plan may he a survey,site plan and/or aerial view(for example Goo-ale Earth) of the subject property INDICATE ON THE PLAN ALL of the followina information A parking/event plan showing. (1) The size of the property and its location in relation to abutting streets or highways. (2) The size and location of any existing building(s)or structure(s)that will be in operation during the course of the event and any proposed building,structure,or signs to be erected temporarily for the event. (3) The location of the stage or tents,if any. (4) The designated areas of use for spectators,exhibitors,vendors,employees and organizers. (5) Location of all entries and exits. (6) The location of all fire extinguishers and other lire safety equipment. (7) The location of all temporary utilities to be installed for the event,if any. (8) The layout of any parking area for automobiles and other vehicles and the means of ingress and egress for such parking areas. The parking spaces must allow for 300 sq.ft. per car. (9) A traffic control plan for vehicles entering and leaving the site for the proposed event. (10) Plan for the use of live outdoor music,loudspeakers and other sounds which will be used, if any,and the type and location of speakers and other audio equipment. (11) A description of emergency access and facilities related to the event. (12) Provisions to dispose of any garbage,trash,rubbish or other refuse. (13) Location and description of any additional lighting to be utilized in conjunction with the event. (14) Location of sanitary facilities on site. Traffic Control Plan Events for three hundred(300)or more people also require submission and approval of a traffic control plan,acceptable to the Town of Southold,AND a qualified traffic controller must be provided Please attached a written description and/or notate on the parking event plan the following: 1)Who will be conducting traffic,-2)Where they will be stationed on site,3)How they will direct the entrance, circulation,parking,and exiting of cars on site,and 4)Contact information for use by Southold Town Police. OK'NERIS! IGNATURE• I am the Owner of the Property where this event is to be held and I agree to comply with theaws, I rules,regulations,conditions,and requirements of the Code of the Town of Southold,including but not limited to the conditions listed below,as well as all other applicable agency rules and regulations pertaining to the activities under this event Furthermore,I hereby swear or affirm that the Information contained herein and attachments hereto are true and correct to the best of my knowledge, and agree to provide notice to the Town immediately should there be any material changes regarding to this application.. Furthermore,Ihereby authorize Code Enforcement Personnel of the Town 000 1401d to enter tlae property during the hours of the permitted special event to snake any and all inspections necessary in connection with this Special Event. Updated 8/7/2018 • Trent Preszler Print name of Owner Signature Owner Amy Israelerson/Re resentativet f Authorize 114 Signau 1ti�U r or Authorized Person/Representative PERMISSION IS HEREBY GRANTED SUBJECT TO THE FOLLOWING CONDITIONS: 1. By acceptance of this permit,applicant agrees to adequately supervise and direct all parking to be on the premises or at another site, and to provide parking assistants and any additional traffic controls necessary for this event. Parking is strictly prohibited on ANY Town County or State Roads or Ri hts of Wav controller in accordance with the attached,approved traffic control plan.2. Traffic control at events for three hundred(300)or more people shall be provided by a qualified traffic 3. One "on-premises" sign'not larger than six (6)square feet in size may be displayed not longer than thirty(30) days before this event, and removed immediately after the event. Directional parking signs shall be adequately displayed. 4. Applicant indemnifies and holds harmless the Town of Southold from all claims, damages, expenses, suits and losses including but not limited to attorney's fees arising from activities under this permit. 5. Tent proposals must receive permit approval from the Southold Town Building Inspector before placement on the property and must meet all fire and safety codes. 6. This permit is valid only for the time, date, place and use specified above, and for the designated. event. Each additional day will require a separate permit application, fee, and related documents for review,etc.at least 60 busine_ sus day-s_prior to the scheduled event. 7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant agrees to remove the temporary facilities from the premises within 48 hours after the day of the event. 8. On-site food preparation is NOT permitted, although food may be catered subject to all Suffolk County Department of Health regulations.- 9. egulations.9. NO activities associated ith this event including but not limited to Parkin in ress/e ess/access tents or tem or tr cture(sl or temporary sanitary facilities shall be conducted on Town of Southold Purchase of Development Rt lits land 10. NO activities associated with this event includin but not limited to arkin in rens/ ress/a ces tents) a temporary structures) or temporary sanitary facilities shall be conducted on Suffolk County Purchase or Uevelo went Rt lits land wrthou a ermtt issued b the Suffol our Farmland Committee. 11.Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the legal limitations under the fire code or other codes which would prohibit such increased occupancy. 12. Access shall be provided for emergency vehicles,to all public assembly areas,all buildings,all work areas and any additional area where emergencies may occur. Two emergency-fire exits and exit paths from the building(s) on the property, to a public way or remote safe area, shall remain open and unobstructed at all times. 13. Owner assures full compliance with all fire,safety,building,and other Town laws. Updated 8/7/2018 14. Music,when outdoors,is required to stop at the time specified in the permit. Placement of the speakers must be in a location that affords the greatest properties. protection from noise intrusion upon adjacent 15. Owner will allow access to Code Enforcement Personnel of the Town of Southold during the !tours of the special event to make any and all inspections necessary in connection with this Special Event. 16. ADDITIONAL CONDITIONS: ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREIN WILL TERMINATE THIS PERMIT. APPROVED Town of Southold Resolution Number: Date Issued: Updated 8/7/2018 L t! 2©'x20' _ q6I(Tent `R °"° 77ar T , OEC$ f .M_.. � I ous � onxx J ra- f arcs MmWTATIO.TDow f � • 4 ti I COMUMD FE<7M"AAOMROON awoea —I' tw amn j O Q TAO[U RMU raw Ear roomy 11 11 � 7WIafaGMy an .w �/ 7 alrrc KAMMT w aM[! 7 :•i � 7 lu► Om I z,'I•��i-`��` ti,y �`�\\ \. \.�:a RC2 y,i'�h'�\.,'� r �T h.q� ��, � rr T ti�� '�., `\. _� w i�'k`F.`'`,��.`�`11i.. ��. >y.� � \ ti'- `\•\\�':\^4� \.�\.\t,E � t`.,?.:rte.. \"x� � ..� �.h. .�\.^L\ '`�.•'•�• •-,7 FJ � ..`�l \\ '�'Sa��.+` Lam. L c \\'''�:' ' 4 �;.S:�r �C��?r^ti`\�� \,' '� \ '.ti`�>>\\;..,\ ,..;`. \'7�,5' ��n('. +r 5 � '``,..'��1�'ti 4� ���:•.`cv\.�\. �"y\>• rh, `` ` 'r,s_- �� } r.,!!s, .`. \` '� \'� v ♦ \ ,tit ?.! t_�}1 �\�-.._��'�,�ty,�. �`.'\.� '\•:'t'� !y;t��,,'4 .T:' �, '] >• - ,i \a ♦_`'� � ♦-�> \� `. t i ����' �. -vT;G`�}„ 4 'r,4r v \�.\�\�.,i.~.ti �\--�'..k affil ���\:..��`� ,, �4 ` .ti ��tc.li Cellars r� \.� -�, .`A --� "-*i � .t �ts. ..��.��, s- •-r:. .:r -s. ... `-`���� \ � \�\\♦^•\\ \° � � �, z:`•;tom. - �!�� ;�) „�. a i, 4 ti.z` �k �„ 'ti`L � � ,,r ` � � \\.'�.�� > � ��,\ tiS �> o� •`�•`�, ♦ .` � �f YS e S t~�> fi �. .ti\w``4''�♦.ft t �" t t 1 ,^i y..4.._ \ -" \1 \ L\ \ ; 1./- � •�V 'L � � ``}'z,. �<\. `u� � i� f y � ..1 \\ \ \� '+ �\ , vat tiA ti � \,. `�r �• t_ � ` •. i� 1 it �a��,� h• 1 Z.+ lay ��'•�3r-r' }� �_ ;"'7' ' '.i 1 f'j k Guo Q ks:�• x't J ','r, :, } -.. { . TOTAL.,PARKIN"GAREA - 26,153 SQ FT, = 1 Additional Information for Bedell Cellars Application Saturday, June 24th, 2023 Nature of Event: Wedding Event Hours: 5pm-11 pm Catering: Irish Coffee Pub PT0000930 Parking: The clients will be busing the majority of their guests from the Greenport hotels to Bedell. There will be a maximum of fifty cars, all to be parked on the property. The buses themselves will not remain on-site. Friday July 7th, 2023 Nature of Event: Wedding Event Hours: 5pm-11 pm Catering: Irish Coffee Pub PT0000930 Parking: The clients will be busing the majority of their guests from the Greenport hotels to Bedell. There will be a maximum of fifty cars, all to be parked on the property. The buses themselves will not remain on-site. Saturday, July 15th, 2023 Nature of Event: Wedding Event Hours: 5pm-11 pm Catering:Lombardi's PT0001373 Parking: The clients will be busing the majority of their guests from the Greenport hotels to Bedell. There will be a maximum of fifty cars, all to be parked on the property. The buses themselves will not remain on-site. Saturday July 29th, 2023 Nature of Event: Wedding Event Hours: 5pm-11 pm Catering:lrish Coffee Pub PT0000930 Parking: The clients will be busing the majority of their guest from the Greenport hotels to Bedell. There will be a maximum of fifty cars, all to be parked on the property. The buses themselves will not remain on-site. Saturday, August 12th, 2023 Nature of Event: Wedding Event Hours: 5pm-11 pm Catering:Grace and Grit PT 0007738 Parking: The clients will be busing the majority of their guest from the Riverhead hotels to Bedell. There will be a maximum of fifty cars, all to be parked on the property. The buses themselves will not remain on-site. ` Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 03/01/23 Receipt#: 308505 Quantity Transactions Reference Subtotal 1 Event Fee 05/19-06/23/202 $150.00 1 Event Fee 05/05-06/02/2022 $150.00 1 Event Fee 06/24-08/12/202 $150.00 Total Paid: $450.00 Notes: Payment Type Amount Paid By Credit Card-Ref# $450.00 Bedell, Cellars Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Bedell, Cellars 36225 Main Road Cutchogue, NY 11935 Clerk ID: DIANAF Internal ID:06/24-08/12/2023 SOUTHOLD TOWN CLERK 53095 ROUTE 25 SOUTHOLD, NY 11971 631-765-1800 39300981938904 1 SALE Store: 0001 REF#: 00000004 Batch #: 207 RRN: 306020501909 03/01/23 15:35:03 Trans ID: 0301MEBD49ZL6 APPR CODE: 06450Q MASTERCARD Chip ************7278 **1* AMOUNT $450:00 APPROVED 1 X FINNO/AMY MASTERCARD AID. A000000O041010 TVR: 80 00 00 80 00 TSI: 68 00 I AGREE TO PAY ABOVE TOTAL AMOUNT IN ACCORDANCE WITH CARD ISSUER'S AGREEMENT (MERCHANT AGREEMENT IF CREDIT VOUCHER) KEEP COPY FOR YOUR RECORDS THANK YOU! MERCHANT COPY •