Loading...
HomeMy WebLinkAboutSouthold School Dist. 5K Race Southold Town Board - Letter Board Meeting of January 31, 2023 C"(flo,e)" RESOLUTION 2023-138 Item# 5.7 ADOPTED DOC ID: 18840 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2023-138 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JANUARY 31, 2023: *hm"tc� to wre t wk RESOLVED that the Town Board of the Town*out6o d e eby a ispermission to the laoo,l '�.i, tr�ict o use certain roads forrye i "a ,bald,New York o 'Iarh 18� 21 2x3, start time 9:00 AM, set up at 7:00am, route for the 5K: beginning at the Elementary School parking lot onto Oaklawn Avenue to Route 25, east to Youngs Avenue, to Calves Neck Road, to Harper Road, Hill Road, Wells Road, back to Oaklawn Avenue,to Pine Neck Road to Main Bayview Road to Main Road, Jockey Creek Drive back onto the Southold School property, provided applicant meets all of the requirements as listed in the Town Policy on Special Events and Use of Recreation Areas and Town Roads. Fees for this event have been waived with the exception of the Clean-up deposit. Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Brian O. Mealy, Councilman SECONDER:Jill Doherty, Councilwoman AYES: Nappa, Doroski, Mealy, Doherty, Evans, Russell Generated February 1, 2023 Page 19 DENIS NONCARROWGV-1 Town Hall,53095 Main Road TOWN CLERK ® P.O.Box 1179 Southold,New York 11971 REGISTRAR OF VITAL STATISTICS ® Fax(631)765-6145 MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER ®� �`�® Telephone 765-1800 FREEDOM OF INFORMATION OFFICER www.southoldtldtownny.gov OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD February 1, 2023 Southold Schools Athletic Assoc. Attn: Nicole Helf 420 Oaklawn Ave. Southold,NY 11971 Dear Nicole Helf, The Southold Town Board, at its regular meeting held on January 31St, 2023,has granted permission to the Southold Schools Athletic Association to have its Annual 5K Run on March 18, 2023 with a setup time at 7:00 AM, race beginning at 9:00 AM at the Southold Elementary School parking lot. A certified copy of the resolution is enclosed. An insurance policy naming the Town of Southold as additionally insured has been filed with this office. Please be sure to contact Captain Ginas at the Police Department, 631-765-2600, as soon as possible, to coordinate traffic control. Very truly yours, Denis Noncarrow Southold Town Clerk Encl. DENIS NONCARROV6'' �' �� Town Ball' 530951VIain Road `t`r.. TOWN-CLERK P.O:Box 1179 '! rt Southold,Nd1-#York:11.97.1 REGISTRAR OF VITAL STATISTICS ?• . '-,w �. r ';- Fax(631)76.5-6145: MARRIAGE OFFICER f - Telephone(631)7654800 RECORDS MANAGEMENT OFFICER ww .southoldtownnygov FREEDOM OF INFORMATION OFFICER y`a-''' . w - n - " y OFFICE OF TBE TOWN CLERK, `°'" c TOWN OYBOUTHOLO JAN - 5 2023 APPLICATION FOR A PERMIT-TO HOLD A: SOOb �`af3L1 �, SPECIkL EVItNT Please;provide_ALL_of-K&information requested below.Ineom We V pjj ations WCL' NUT be. reviewed. -- Date of Submission:.:: Name of Event__ Name of Organization: Is"this a Not-For-Profit Event?Yes/No Contact's Name: -i(!_Q __:__ ' Mailing Address 420 C� 1 Contact's Phone Number:- Contact's Email Address: Event Location and Site Diagram: �� (Use additional paper if necessary) - ---- -" `C) Event Date(s): 3 lei a=3 (Include�set up-and shutdown times and dates). Nature of Event:— �=._-,R` (Please attach adetailed description to this application) Time Period(Hours)of Event: From____ --- . _ to,_ AVQ-YYI Maximum Number of Expected Attendees: a 50un ncr Specify any special requirements (i.e. road closure, police presence)q,.. OQUce _ ,.e` ._ In _- � _.���',�A`� Y�tV�.�i�C �S j►�.��V�-- 'p CSS�- - T�� d-f +M vAatl VQ 5 hj l 0-n, AircAk P, )10-F kkr c4-� acS v�IC H+ef" afa-av c If a Tent or other temporary structure will be used-plea e.contact the Southold Town Building Department at 631-765-1802 SaICZ1 Mailing Address to Send Event Permit tc Y �2( Event Fees: ?I erA.S e Vya1'Y C EY"f -PC5 1--j- 5250 for events with less than 1000 expected attendees :$500 for events with 1000 or moreexpected attendees Clean-up.Fees (Can NOT be waived): 51,500,00 Clean-up for Bicycle and/or Running Special events (ONLY) - ,.,,§250 or more Clean-up deposit-all other events- :C3)E;RTIF.)IGATIC-0PINSURAN.CE'REO T;IRkD Not less than$2,000,000 naming the Town of Southold.as an additional insured- ***NOTE:. PLEASE SEE ATTACHED JEtE ED ADOPTED__T_OWN. POLICY*** Additional information and requirements may be required as deemed necessary by the Town Board. P int name of Authorized Person filling out Sign -_ erson filling out application application *Upon the request by applicant,the:Town Board may waive in whole or in part any of the application requirements. 2 Southold Park District Scumold Town CgA UFIA—Iopo W or k.I opo o Map o "IJPL Si CA1u:C1"vitt 3(.11.1111old An) Sul i la I Ph School Sciloo,Nsirivi Hafflers PoInt �ulC;i At!Y UP's maga 40 1) 1 _ �11Z�liolo 0 sr CD Born, Sabrina From: Flatley, Martin Sent: Thursday,January 5, 2023 3:23 PM To: Noncarrow, Denis; Blasko, Regina; Burke,John; Doroski, Melanie; Easton,James; Ginas, James; Hagan, Damon; Mirabelli, Melissa; Norklun, Stacey; Spiro, Melissa Cc: Born, Sabrina; Mudd, Jennifer; Franke, Diana Subject: RE: Southold Athletic Associations 5k Attachments: Southold HS 5K2023.xis I have no objections to this event being approved. My cost analysis is attached Martin Flatley, Chief of Police Town of Southold Police Department 41405 State Route 25 Peconic, N.Y. 11958 Tel: 631-765-3115 The information contained in this electronic message and any attachments to this message are intended for the exclusive use of the addressee(s)and may contain information that is privileged,confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient,you are hereby notified that any review,retransmission,conversion to hard copy, copying,reproduction,circulation,publication, dissemination or other use of,or taking of any action,or omission to take action,in reliance upon this communication by persons or entities other than the intended recipient is strictly prohibited. If you have received this communication in error,please(i)notify us immediately by telephone at 631.765.2600, (ii)return the original message and all copies to us at the address above via the U.S.Postal Service,and(iii)delete the message and any material attached thereto from any computer,disk drive,diskette,or other storage device or media. From: Noncarrow, Denis<denisn@southoldtownny.gov> Sent:Thursday,January 5, 2023 3:05 PM To: Blasko, Regina <rblasko@town.southold.ny.us>; Burke,John<johnbu@southoldtownny.gov>; Doroski, Melanie <Melanie.Doroski@town.southold.ny.us>; Easton,James<jamese@southoldtownny.gov>; Flatley, Martin <mflatley@town.southold.ny.us>; Ginas,James<jginas@town.southold.ny.us>; Hagan, Damon <damonh@southoldtownny.gov>; Mirabelli, Melissa <melissa.mirabelli@town.southold.ny.us>; Norklun, Stacey <Stacey.Norklun@town.southold.ny.us>; Spiro, Melissa <Melissa.Spiro@town.southold.ny.us> Cc: Born, Sabrina <sabrina.born@town.southold.ny.us>; Mudd,Jennifer<jennifer.mudd@town.southold.ny.us>; Franke, Diana <dianaf@town.southold.ny.us>; Noncarrow, Denis<denisn@southoldtownny.gov> Subject: Southold Athletic Associations 5k Hi Please review and let us know. Check and updated insurance card are incoming. Thank you Denis Noncarrow Southold Town Clerk. Town of Southold, New York www.southoldtownny.gov denisn@southoldtownn y.gov 631-765-1800 i Town of Southold Police Department Special Event Cost Analysis Event: Southold Atheletic Assoc. 5K Date(s): March 18, 2023 Location: Southold Village Area Pat of Alloca i n=.f rsEve t w Reg Hours �OT Hrs Hrly Wage Total b Comments P Iro ce Officers '_ Sgt. Simmons 2 $171.58 PO Krause 2 $53.50 PO Hinderliter 2 $77.96 S ecral,Patrol.�•:,- �'`� .: _ ��• ..x....x..u>..._n.<.....»;... >..'... .....:..:... .... ".wL -»t .s:.._..e. ,.... ...:.a..:k.... Reg Hours OT Hrs Hrly Wage Total Comments PO Chenchee 3 $205.08 setup/breakdown PO Sanders 3 $165.57 setup/breakdown Bicycle Patrol',° �y_' w�' WA H ghw_y,Patrbl PO Onufrak 2 $144.98 PO Flatley 2 $144.98 Marin Unfs Traffic ted O _. . VMS�°$.. �r ,.,:' �� .. Reg Hours OT Hrs Hrly Wage Total Comments TC Officer#1 TC Officer#2 TC Officer TC Officer TC Officer Equrpm ne the tCostS `_„. .: :.< *;>' _3�4s •s-,:, w • & -y z, "ta.� .h; s PD Vehicles #of vehicles $/hr Total 7 $10.00 $140.00 $140.00 Command Van Marine Patrol Boats Total Department Cost for Event = $1,103.65 Prepared by Chief M. Flatley 1/5/2023 Page 1 s ' C SOUTHOL SCOOLATHLETLA : o-s j SSOCIATIOII. ,s. ' •420'OAKLAWN'AVE',' c•: �.::,:�.`:'"''''i,:' iso. - - a- .�`` x1'197.1:• ��" t •�S G �p< - ref .rig' Bank -¢-1:021.406667!:.. 0`5000--411 5 9011' 1225 z 03 N O A N a W O ACCWEO® CERTIFICATE OF LIABILITY INSURANCE DATE(MMfOD1VYYY) m 03/07/2023 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the pollcy((les) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the poticy, certain policies may require an endrsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME' Mass Merchandising PHONEFAX K&K Insurance Group,Inc. Arc No Ext): 1-800-426-2889 Arc Ne: 1-260-459-5105 1712 Magnavox Way E-MAIL s: info@sports!nsurance-kk.com Fort Wayne IN 46804 ADDRESPRODUCER CUSTOMER ID: INSURERS AFFORDING COVERAGE NAIC# INSURED 2001542877 CP#1 INSURER A: Nationwide Mutual Insurance Company 23787 Southold Union Free School District INSURER B: PO BOX 470 INSURER C: Southold,NY 11971 INSURER D: A Member of the Sports,Leisure&Entertainment RAG INSURER E: INSURER P: COVERAGES CERTIFICATE NUMBER:2000572874 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPEOFINSURANCE ADDL SUER POLICYNUMBER POLICY EFF POLICY EXP LIMITS LTR INSD WVD JMWDR= MMIDD/YYYY A X COMMERCIAL GENERAL LIABILITY X 6BRPG00000078929GO 03/25/23 03/26(23 EACH OCCURRENCE $3,000,000 CLAIMS-MADE PREMISES 12:01 AM 12:01 AM ETORENTED $1,000,000 PREMISES Ea Occurrence MED EXP(Any one person) $5,000 PERSONAL&ADV INJURY $3,000,000 GEN'L AGGREGATE LIMIT APPLIES PER. GENERAL AGGREGATE $5,000,000 POLICY ❑PROJECT❑LOC PRODUCTS–COMP/OP AGG $3,000,000 OTHER: PROFESSIONAL LIABILITY LEGAL LIAB TO PARTICIPANTS $3,000,000 COMBINED SINOLF LIMIT 95— AUTOMOBILE AUTOMOBILE LIABILITY accident ANY AUTO BODILY INJURY(Per person) OWNED SCHEDULED BODILY INJURY(Per accldent) AUTOS ONLYAUTOS HIRED NON-OWNED PROPERTY DAMAGE AUTOS ONLY 0 AUTOS ONLY Per accident Not provided wh!IB in Hawaii UMBRELLA UAB OCCUR EACHOCCURRENCE EXCESS LIAe HCLAIMS•MtDE AGGREGATE DED RETENTION WORKERS COMPENSATION PER STATUTE OTHER AND EMPLOYERS'LIABILITY ANY PROPRIETOR(PARTNER/ E.L.EACH ACCIDENT EXECUTIVEOFFICEIVMEMBER EXCLUDED?(Mandatory In NH) E.L DISEASE–EA EMPLOYEE IF yes.describeUnder EL DISEASE–POLICY LIMITDESCRIPTION OF OPERATIONS below /{ MEDICAL PAYMENTS FOR PARTICIP03/25/23 03/26/23 PRIMARY MEDICAL 66RP00000007892900 12:01 AM 12:01 AM I EXCESS MEDICAL $25,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES(ACORD 101,Additional Remarks Schedule,may ba altachad If more space Is required) Legal Liability to Participants(LLP)limit is a per occurrence limit. Event Name:Southold Schools Athletic Association 5K Event Type:Walk/Run Event Date(s):0312512023 #of Participants:250 Event Location:Southold Elementary School,1120 Oaklawn AvenuB,Southold,NY 11971 The certificate holder is added as an additional insured,but only for liability caused,in whole or in part,by the acts or omissions of the named Insured. CERTIFICATE HOLDER CANCELLATION Southold Town SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE P.O.Box 1179 EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN ACCORDANCE WITH Southold,NY 11971 THE POLICY PROVISIONS. iOwner/Manager/Lessor of Premises AUTHDRIZED REPRESENTATIVE ©1388-2015 ACORD CORPORATION. All rights reserved. Coverage is only extended to U.S.evenls and activities. NOTICE TO TEXAS INSUREDS:The Insurerfor theThe ACORD name and logo anot be re reglstelect redtmairks Dt ACORD the Insurance laws and regulations of the Stale of Texas. ACORD 25(2016103) z w N O � N W POLICY NUMBER: 6BRPG0000007892900 COMMERCIAL GENERAL LIABILITY W CG 20 26 0413 00 0 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - DESIGNATED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Persons Or Organization(s) Southold Town P.O. Box 1179 Southold, NY 11971 Named Insured: Southold Union Free School District CP# 1 information required to complete this Schedule, if not shown above,will be shown in the Declarations. A. Section II—Who is An Insured is amended to include as an B. With respect to the insurance afforded to these additional insureds, additional insured the person(s)or organization(s)shown in the the following is added to Section 111—Limits Of Insurance: Schedule,but only with respect to liability for"bodily injury", If coverage provided to the additional insured is required by a "property damage"or"personal and advertising injury"caused,in contract or agreement,the most we will pay on behalf of the whole or in part,by your acts or omissions or the acts or omissions additional insured is the amount of insurance: of those acting on your behalf: 1. Required by the contract or agreement;or 1. In the performance of your ongoing operations;or 2. Available under the applicable Limits of Insurance shown in 2. In connection with your premises owned by or rented to you. the Declarations; However: whichever is fess. 1. The insurance afforded to such additional insured only This endorsement shall not increase the applicable Limits of applies to the extent permitted by law;and Insurance shown in the Declarations. 2. If coverage provided to the additional insured is required by a contract or agreement,the insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement to provide for such additional insured. CG 20 26 0413 ©Insurance Services Office,Inc.,2012 Page 2 of 2 z Vendor No. Check No. Town of Southold, New York - Payment Voucher Vendor Name Vendor Address Entered by 0cl0�'.T10Y-t pl�,O �(� (� — •�, Audit Date Vendor Telephone Number US 1— 3S 4 _ Ir+ 4 -1 \� 19 TA ____ Town Clerk Invoice Invoice Invoice Net Purchase Order Number Date Total Discount ,Amount Claimed Number Description of Goods or Services General Ledger Fund and Account Number 2023-3b9 4 2A13 �,Soa.oc _ ���00•00 _ '�' TL030 Total Payee Certification Department Certification The undersigned(Claimant)(Acting oil behalf of the above named claimant) I hereby certify that the materials above specified have been received by mc: does hereby certify that the foregoing claim is true and correct,that no part has in good condition without substitution,the services properly been paid,except as therein stated,that the balance therein stated is actually performed and that the quantities thereof have been verified with the exceptions due and owing,and that taxes from which the Town is exempt are excluded. or discrepancies noted,and payment is approved. Signature Title:Deputy Town Clerk Signatenut, , Company Name Date TitleTown C k Date Southold Town Board - Letter Board Meeting of March 28, 2023 RESOLUTION 2023-309 Item# 5.11 �oQa� ADOPTED DOC ID: 19008 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2023-309 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON MARCH 28, 2023: WHEREAS the following groups have supplied the Town of Southold with a refundable Clean- up Deposit fee, for their events and WHEREAS the Southold Town Police Chief, Martin Flatley,has informed the Town Clerk's office that this fee may be refunded, now therefor be it RESOLVED that Town Board of the Town of Southold hereby authorizes a refund be issued in the amount of the deposit made to the following Name Date Received Amount of Deposit North Fork Chamber of Commerce 1/13/23 $250.00 Southold School Athletic Assoc. 1/18/23 $1,500.00 Mattituck-Cutchogue Athletic 1/6/23 1,500.00 Booster Club Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Jill Doherty, Councilwoman SECONDER:Brian O. Mealy, Councilman AYES:' Nappa, Doroski, Mealy, Doherty, Evans, Russell Generated March 29, 2023 Page 25 • Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 01/18/23 Receipt#: 307788 Quantity Transactions Reference Subtotal 1 Event Fee 3 $1,500.00 Total Paid: $1,500.00 Notes: Payment Type Amount Paid By CK#1225 $1,500.00 Association, Southold School Athletic Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Association, Southold School Athletic 420 Oaklawn Ave Southold, NY 11971 Clerk ID: DENISN Internal ID:3 Southold Town Board - Letter Board Meeting of March 28, 2023 RESOLUTION 2023-308 Item# 5.10 *00" ADOPTED DOC ID: 19017 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2023-308 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON MARCH 28, 2023: RESOLVED that the Town Board of the Town of Southold hereby amends Resolution number 2023-138, adopted at the January 31, 2023 regular Town Board meeting, as follows: RESOLVED that the Town Board of the Town of Southold hereby grants permission to the Southold School District to use certain roads for a 5K race in Southold,New York on March 44 25, 2023, start time 9:00 AM, set up at 7:00am, route for the 5K: beginning at the Elementary School parking lot onto Oaklawn Avenue to Route 25, east to Youngs Avenue, to Calves Neck Road, to Harper Road, Hill Road, Wells Road, back to Oaklawn Avenue, to Pine Neck Road to Main Bayview Road to Main Road, Jockey Creek Drive back onto the Southold School property, provided applicant meets all of the requirements as listed in the Town Policy on Special Events and Use of Recreation Areas and Town Roads. Fees for this event have been waived with the exception of the Clean-up deposit. S Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Sarah E. Nappa, Councilwoman SECONDER:Brian O. Mealy, Councilman AYES: Nappa, Doroski, Mealy, Doherty, Evans, Russell Generated March 29, 2023 Page 24