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Home My WebLink AboutNF Chamber of Commerce St Patrick's Day Parade Southold Town Board- Letter Board Meeting of January 17, 2023 RESOLUTION 2023-121 Item# 5.26 y3pQa� ADOPTED DOC ID: 18827 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2023-121 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JANUARY 17, 2023: RESOLVED that the Town Board of the Town of Southold hereby grants permission to The r ,or F.arkhamb_er of Corm(e:ace and the Cutchogue Fire Department to use the ollowing route: staging on Eugene's Road and begin at Cox Lane,west to Cases Lane, ending at the Village Green for its 1lK " Annnua,�T :tSA. Panic s TD,ay parade nt�utc o�ue,_on Saturday,_' a,c-b-*tlw2:0,',23lbeginning at 2:00F Provided: 1. They file with the Town Clerk a One Million Dollar Certificate of Insurance naming the Town of Southold as an additional insured 2. Contact Chief Flatley upon receipt of the approval of this resolution to coordinate traffic control. 3. No permanent markings be placed on town, county or state roads or property for the event 4. Any road markings or signs for the event be removed within twenty-four (24)hours of the completion of the event. 5. No objects of any kind shall be thrown to event spectators f All fees shall be waived. Support is for this year only, as the Southold Town Board continues to evaluate the use of town roads. IL Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Louisa P. Evans, Justice SECONDER:Greg Doroski, Councilman AYES: Nappa, Doroski, Mealy, Evans, Russell EXCUSED: Jill Doherty Generated January 18, 2023 Page 39 DENIS NONCARROW �� , Town Hall, 53095 Main Road TOWN CLERK ® P.O.Box 1179 Southold,New York 11971 REGISTRAR OF VITAL STATISTICS ® Fax(631)765-6145 MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER Telephone(631)765-1800 FREEDOM OF INFORMATION OFFICER www.southoldtownny.gov OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD January 18, 2023 North Fork Chamber of Commerce PO Box 1415 Southold,NY 11971 To Whom It May Concern: The Southold Town Board, at its regular meeting held on Tuesday, January 17th, 2023 granted permission to the North Fork Chamber of Commerce and the Cutchogue Fire Department to have its 171h Annual St. Patrick's Day parade in Cutchogue on Saturday, March 1 lth, 2023 beginning at 2:00 P.M. A certified copy of the resolution is enclosed. An insurance policy naming the Town as additionally insured has been filed with this office. Please be sure to contact Captain Ginas at the Police Department, 631-765-2600, as soon as possible, to coordinate traffic control. Very truly yours, Denis Noncarrow Southold Town Clerk Enc. t NORTH FORK B t e�6 CHAMBER OF COMMERCE RECEIVED 1/12/2023 JAN 13 2023 To Whom It May Concern: Southold Town Clerk Please be advised that the North Fork Chamber of Commerce and the Cutchogue Fire Department are in the process of planning the 17th Annual St. Patrick's Day parade. The proposed date of the parade is March 11, 2023 with a start time of 2:00 pm. The route will begin at Eugene's Road and head west to Cases Lane, ending at the village green. The estimated time of the parade is 1 hour. At Chief Flatley's suggestion,we stage the participants on Eugene's Road prior to the step-off, and will do the same this year. During the parade we would need to have the Main Road shut down to traffic from Cox's to Alvah's Lane from 2:00pm to approximately 3:30pm. We are currently.inviting Fire Dept's in the Town of Southold, schools with marching bands,boy and girl scouts, Pipe Bands,Veterans groups, assorted politicians, churches and various other civic-organizations,to participate. We hope-to.have a fm-n account of the groups involved by the end of February. We would also like to extend an invitation to Supervisor Russell and the entire Town Board to march with us. A 2-million-dollar liability policy for the parade,which names the Town as an additional insured is attached. If you have any questions,I can be reached at 516-885-9138. We would be happy to attend the Town Board meeting when this subject will be discussed so,please advise us of the date. Sincerely, Joseph C. Corso North Fork Chamber of Commerce Norih Fork Chamber of Commerce, PO Sox 1415, Southold,NY 11971 www.northforkchamber.org 631-765-3161 info@northforkchaml�er.org NORTH FORK CHAMBER OF COMMERCE Dennis Noncarrow 1/12/2023 Town Clerk Town Hall, 53095 Main Rd PO Box 1179 Southold,NY 11971 To the Office of the Town Clerk Regarding the fee's required for special events;this is a formal request to waive the fee for events with less than 1000 expected attendees. The Annual St Patrick's Day Parade is a community-based event which is not a fundraiser for either the North Fork Chamber or the Cutchogue Fire Dept. All funds raised go towards payment of the Pipe Bands and any advertising related to the parade. Typically,the Chamber absorbs a loss associated with the event. If you require any additional information,I would be happy to meet with the Board or can be reached at 516-885-9138. Thank you for your consideration concerning this matter. Sincerely, Joseph C. Corso Board Member,Parade Chair North Fork Chamber of Commerce North Fork Chamber of Commerce, PO Box 14.15, Southold,NY 11971 www,northforkchamberorg 631-765-3161 info@northforkchamberorg iveiv to a fte V ) •MIT T in A AM ArA" Town Hall,53095 Main Road TOWN CLERK p P.O.Box 1179 Southold,New York 11971 REGISTRAR OF VITAL STATISTICS Fax(631)765-6145 , MARRIAGE F RECORDS MANAGOFFE EMNTICEOFFICER U&P R Telephone(631)765-1800 'IRV < Z.-A- FREEDOM OF INFORMATION OFFICER www.southoldtownny.gov OFFICE OF THE TOVM CLERK TOWN OF SOUTHOLD APPLICATION FOR A PERMIT TO HOLT)A SPECIAL EVENT Please provide ALL ol'theinformation rejueged-bolow.1-ne-omplete applications WILLWOT be reviewed. Date of Submission 11131 A Name of Event 17 4NNV" :fT- 744 i` bah eft"d-L Name of Organization: W04k �0-1(C ChU fn 6A 0 F OamaW-Act P (Aclyij-t AL-t 60 T- Is this a Not-For-Profit Event?Yes/No V-e 5 Contact's Name: )V50j, ('&'ASO Mailing Address: 25CXV YujaWcLjbiiv-L 11935- .1 If Contact's Phone Number: 576 9K–911Y Contact's Email Address: Event Location and Site Diagram: MR-W PUL L*hV9,j:L -re tes-es tai-e- (Use additional paper if necessary) EventDate(s): 31jua.3 j:v v ph -Trto e to X 30 qt, — pe,'a 61--c emt (Include set up and shutdown times and dates) Nature of Event: UQ4 jc,,jd( bf;,-4t CiViL eA fe, (Please attach a detailed description to this application) Time Period(Hours)of Event: From X00 UtIN- to--- Maximum Number of Expected Attendees: 6,00 r -WiwN-A df pi-.4dewr Specify any special requirements(i.e.road closure,police presence): 6wjL-e,0-j-_j& art 1s- CJCS-d �ItVin ;t!Vderh tV 3'309�h Revised 8/5/15 If a Tent or other temporary structure will be used please contact the Southold Town Building Department at 631-76S-1802 Mailing Address to Send Event Permit to: bi-t hog i-t, OK -11915– Event - _f1115Event Fees: $250 for events with Iess than 1000 expected attendees $500 for events with 1000 or more expected attendees Clean-up Fees(Can NOT be waived): —"$1,500.00 Clean-up for Bicycle and/or Running Special events(ONLY) $250 or more Clean-up deposit all other events -CERTIF1CATt OF NISURAINCE REQII.TRED: Not less than$2,000,000 naming the Town of Southold as an additional insured. ***NOTE PLEASE'sEE.ATTACHED REVISED,:ADOPTED TOWN _ POLICY*** Additional information and requirements may be required as deemed necessary by the Town Board. �'U5:r9 k C• to ns o z Print name of Authorized Person filling out Signatte of uthorized erson filling out application application *Upon the request by applicant,the Town Board may waive in whole or in part any of the application requirements. Revised 3121116 2 r DoccuS.ign Envelope ID:8531 0B33-8F08-49FB-B2D7-D63E476BBB1 C 'f-YCO '® DATE(MMIDDNYYY) CERTIFICATE OF LIABILITY INSURANCE 01/12/2023 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(les)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terns and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Alexandria Whitney McMann Price Agency,Inc. WINN {631)477-1680 aC,No): (631)477-8830 828 Front Street ADDRESS. alexandria@mcmannpdce.com PO BOX 2065 INSURER(S)AFFORDING COVERAGE NAIC# Greenport NY 119440876 INSURERA: Hartford Fire Ins Co. 19682 INSURED INSURER B: The North Fork Chamber of Commerce INSURER C: Linda Sweeney,President INSURER D: PO Box 1415 INSURER E: Southold NY 11971-1415 INSURERF: COVERAGES CERTIFICATE NUMBER: CL2311203713 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. LTR TYPE OF INSURANCE INSD POLICY NUMBER MMIDDY EF MIOD EXP LIMITS X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 2,000,000 FA IYAMAGE T6 RENTEY CLAIMS-MADE 1X OCCUR PREMISES Fa occurrence $ 300,000 MED EXP(Any one person) $ 10,000 A Y 12SBABH8373 11/25/2022 11/25/2023 PERSONAL&ADV INJURY $ 2,000,000 GEN'LAGGREGATE LIMITAPPLIES PER: GENERALAGGREGATE $ 4,000,000 POLICY 0JET LOC PRODUCTS-COMPIOPAGG $ 4,000,000 OTHER: $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ Ea a.dent ANYAUTO BODILY INJURY(Per person) $ OWNED SCHEDULED BODILYINJURY(Per accident) $ AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY Per acddent UMBRELLA UAB OCCUR EACH OCCURRENCE $ 4EKCESS -MAD LIAR CLAIMS-MADE AGGREGATE $ DED I I RETENTION$ $ WORKERS COMPENSATIONPER OTH- AND EMPLOYERS'LIABILITY YIN STATUTE ER ANY PROPRIEfORIPARTNERIEXECUTIVE NIA E.LEACH ACCIDENT $ OFFICERIMEMBER EXCLUDED? (Mandatory in NH) E.L.DISEASE-E4 EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached if more space Is required) certificate holder is listed as additional insured for an event to be held on 3/11/2023 CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN Town of Southold ACCORDANCE WITH THE POLICY PROVISIONS. PO Box 1179 Ar4u USI cuSiREdbRESENTAT1VE gne Southold NY 11971 ',,,, '11-r't,13122A7570B4D1.fl 1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016103) The ACORD name and logo are registered marks of ACORD Noncarrow, Denis From: Spiro, Melissa Sent: Friday,January 13, 2023 1:30 PM To: Noncarrow, Denis Subject: RE: North Fork Chamber parade This is not preserved lands. Melissa S. From: Noncarrow, Denis<denisn@southoldtownny.gov> Sent: Friday,January 13, 2023 1:27 PM To: Blasko, Regina <rblasko@town.southold.ny.us>; Born,Sabrina <sabrina.born @town.southold.ny.us>; DeChance, Paul <pauld@southoldtownny.gov>; Doroski, Melanie<Melanie.Doroski@town.southold.ny.us>; Flatley, Martin <mflatley@town.southold.ny.us>; Ginas,James<jginas@town.southold.ny.us>; Mirabelli, Melissa <melissa.mirabelli@town.southold.ny.us>; Norklun,Stacey<Stacey.Norklun@town.southold.ny.us>;Spiro, Melissa <Mel issa.Spiro@town.southold.ny.us> Subject: North Fork Chamber parade Please let us know what you think Thankyou Denis Noncarrow, Southold Town Clerk. Town of Southold, New York www.southoldtownny.gov denisn @southoldtownny.qov 631-765-1800 CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. 1 Y "4 Noncarrow, Denis From: Flatley, Martin Sent: Friday, January 13, 2023 2:10 PM To: Noncarrow, Denis; Blasko, Regina; Born, Sabrina; DeChance, Paul; Doroski, Melanie; Ginas,James; Mirabelli, Melissa; Norklun, Stacey, Spiro, Melissa Subject: RE: North Fork Chamber parade I have no objections to this event being approved. It is the same plan that we have participated in for years. I will submit a cost analysis in another email. Martin Flatley, Chief of Police Town of Southold Police Department 41405 State Route 25 Peconic, N.Y. 11958 Tel: 631-765-3115 The information contained in this electronic message and any attachments to this message are intended for the exclusive use of the addressee(s)and may contain information that is privileged, confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient,you are hereby notified that any review,retransmission,conversion to hard copy,copying,reproduction,circulation,publication, dissemination or other use of, or taking of any action, or omission to take action,in reliance upon this communication by persons or entities other than the intended recipient is strictly prohibited. If you have received this communication in error,please(i)notify us immediately by telephone at 631.765.2600, (ii)return the original message and all copies to us at the address above via the U.S. Postal Service, and(iii)delete the message and any material attached thereto from any computer, disk drive, diskette,or other storage device or media. From: Noncarrow, Denis<denisn@southoldtownny.gov> Sent: Friday,January 13, 2023 1:27 PM To: Blasko, Regina <rblasko@town.southold.ny.us>; Born,Sabrina <sabrina.born @town.southold.ny.us>; DeChance, Paul <pauld@southoldtownny.gov>; Doroski, Melanie<Melanie.Doroski@town.southold.ny.us>; Flatley, Martin <mflatley@town.southold.ny.us>; Ginas,James<jginas@town.southold.ny.us>; Mirabelli, Melissa <melissa.mirabelli@town.southold.ny.us>; Norklun,Stacey<Stacey.Norklun@town.southold.ny.us>;Spiro, Melissa <Mel issa.Spiro@town.southold.ny.us> Subject: North Fork Chamber parade Please let us know what you think Thank you Denis Noncarrow Southold Town Clerk. Town of Southold, New York www.southoldtownn y.gov denisn @southold townny.gov 631-765-1800 CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. 1 v Town of Southold Police Department Special Event Cost Analysis Event: St. Patricks Day Parade I I Date(s): Aarch 11, 2023 Location: Cutchogue Village Patrol I I - 7 7, Aliotion—:for" ii�l—ice��, f 4 Ee—rs- 7Reg Hours OT Hrs FArly Wage Total Comments Lt Grattan 3 $283.62 Sgt Simmons 3 '$257.37 PO Tandy 3 $209.85 PO Lake 3 $78.12 PO Jernick Ill 3 $200.22 77 alr FO-Fo-I al Comments — —?- -, Tot u OT Hrs PO Chenche 3 $205.08 PO Sanders 3 $165.57 PO Onufrak 3 $217.47 PO Flatley 3 $217.47 Marine.Units,- 7-7 a i n 7 Reg Hours JOT Hrs Total Comments'-"" TC Officer TC Officer TC Officer TC Officer TC Officer Equip"mentCosts – 77 77777 -7 7777 .......... PD Vehicles es', 9 $10.00 $270.00 Command Van 0 $25.00 Marine Patrol Boats 0 $20.00 1 Total Department Cost for Event = $2,104.77 Prepared by Chief M. Flatley 1/13/2023 Pagel Vendor No. Check No. Town of Southold, New York - Payment Voucher Vendor Name r Vendor Address Entered by �...= ,Mofo1 dor 1< t-k&,%A&6a �^ ®• X I ` Audit Date Vendor Telephone Number 4 SIG — $g5 '— 1 I 7� 1i�k VSO�� l 1V ` � � ITB Town Clerk Invoice Invoice Invoice Net Purchase Order Number Date Total I Discount Amount Claimed Number Description of Goods or Services General Ledger Fund and Account Number 3b°I 9 3 X50.00 4250.00 �.�,,n-�. i'}' T1.030 I Total 4250.00 Payee Certification 'Department Certification The undersigned(Claimant)(Acting on behalf of the above named claimant) I hereby certify that the materials above specified have been received by me does hereby certify that the foregoing claim is true and correct,that no part has in good condition without substitution,the services properly been paid,except as therein stated,that the balance therein stated is actually performed and that the quantities thereof have been verified with the exceptions due and owing,and that taxes from which the Town is exempt are excluded. or discrepancies noted,and payment is approved. Signature Title:Deputy Town Clerk Signatur Company Name Date Title. e u Town rk Date �� f Southold Town Board - Letter Board Meeting of March 28, 2023 gUFFOZ,F` RESOLUTION 2023-309 Item# 5.11 ADOPTED DOC ID: 19008 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2023-309 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON MARCH 28, 2023: WHEREAS the following groups have supplied the Town of Southold with a refundable Clean- up Deposit fee, for their events and WHEREAS the Southold Town Police Chief, Martin Flatley, has informed the Town Clerk's office that this fee may be refunded, now therefor be it RESOLVED that Town Board of the Town of Southold hereby authorizes a refund be issued in the amount of the deposit made to the following Name Date Received Amount of Deposit C'banb 1/13/23 $250.00 Southold School Athletic Assoc. 1/18/23 $1,500.00 Mattituck-Cutchogue Athletic 1/6/23 1,500.00 Booster Club Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Jill Doherty, Councilwoman SECONDER:Brian O. Mealy, Councilman AYES: Nappa, Doroski, Mealy, Doherty, Evans, Russell Generated March 29, 2023 Page 25 • A Town of Southold J ry '"7• e " , P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 01/13/23 Receipt#: 307754 Quantity Transactions Reference Subtotal 1 Event Fee 3 $250.00 Total Paid: $250.00 Notes: 1 Payment Type Amount Paid By CK#7528 $250.00 Commerce, North Fork Chamber Of Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Commerce, North Fork Chamber Of Pob 1415 Southold, NY 11971 Clerk ID: DENISN Internal ID:3