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Home My WebLink AboutPeconic Bay Vineyard 2023-5 Southold Town Board - Letter Board Meeting of February 14, 2023 RESOLUTION 2023-204 Item# 5.26 ADOPTED DOC ID: 18916 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2023-204 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON FEBRUARY 14,2023: RESOLVED that the Town Board of the Town of Southold hereby grants permission to _Windship Media, LLC to hold Special Event 2023-5at the Crossroads Vineyard DBA l'econic Pay Vineyard,J31320 Main Road, Cutchogue,New York as applied for in Application 1111V 1 a-l� for Music, Food and Wine Tasting on .lune 17, 202; from 12PM to 7PM and July 29, 2023 from 6PM-IOPM. All parking must be contained on site. Provided they adhere to all conditions on the application , the permit and to the Town of Southold Policy for Special Events. This permit is subject to revocation if the applicant fails to comply with any of the conditions of the approval or is unable to properly control traffic flow into and out of the event. �L ��'L1-J Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Sarah E.Nappa, Councilwoman SECONDER:Jill Doherty, Councilwoman AYES: Nappa, Doroski, Mealy, Doherty, Evans, Russell Generated February 15, 2023 Page 46 Docusign Envelope ID:3F027D48-OAD1-4407-AKC-DgA1 C61 D413E7 RECEIVED ;, zz 1 .� `} � { . JAN 3 0 2023 Southold Town Clerk TOWN OF SOUTHOLD Town Code Chanter 205 "Public Entertainment and Special Events" SPECIAL EVENT PERMIT INSTRUCTIONS AND APPLICATION FORM Applications for a Special Event Permit are subject to an inter-departmental coordinated review by the Southold Town Board,Town Attorney,Town Assessors,Land Preservation,Building,Planning,Zoning Board of Appeals and Police Departments,and the Suffolk County Planning Commission. Application fee: $150.00 per application — up to six (6) multiple events of the same type may be permitted on one (1) application for a fee of$150.00. However, specific details of each event must be included with this application. All applications must be submitted at least 60 business days before the event. Applicants are encouraged to submit applications as early as possible. Any completed application that is not submitted 60 or more business days prior to the scheduled event may be reiected or subiect to a late processine fee of$250.00 by the Office of the Town Clerk, unless a waiver is obtained. Requesting an expedited review must be submitted in writing to the Town Clerk. The Town Clerk will forward all applications to the Special Events Committee for processing. The Committee will obtain comments on all applications from relevant Town, County and/or State agencies and will forward completed applications to the Town Board with a recommendation as to whether to grant or deny the application. The Town reserves the right to request additional information from an applicant to address issues related to the health,safety,and welfare of the community. When is a Permit Reguired? All Special Events,per Southold Town Code Article I, Section 205-2(Definitions)must obtain a permit. Occasional events on private residential properties hosted by the owner thereof that are by invitation such as family gatherings, weddings, graduations, parties or not-for-profit fundraisers do not require permits. Any use of residential propegy for profit,such as a venue for weddings or other events is prohibited. This application is deemed complete once all the following requirements are submitted to the Town Clerk: Please indicate submission of the following by checkinu off the boxes and sienin2 below. ❑ A completed application form signed by the owner and the event manager. Applications without property owner's signature/approval will be rejected. ❑ FEE: Is the application being submitted at least 60 days before the event a®Yes [ ]No ❑ If Yes,Fee of$ $150.00 has been submitted ❑ If No,Fee of$ has been submitted Updated 8ni2018 DocuSign Envelope ID:3F027D48-0AD1-4407-AB5C-D9A1 C61 D46E7 ® The applicant/owner of the property where the special event is proposed to take place must provide a certificate of insurance not less than 2 million dollars naming the Town of Southold as an additional insured ® A Parking/Event Plan: consisting of a survey, site plan and/or aerial view of the subject property that includes the locations of on-site parking, sanitary facilities, and tents or other temporary structure(s). (See application form for details) ® Events for three hundred (300) or more people require submission and approval of a traffic control plan acceptable to the Town of Southold AND a qualified traffic controller must be provided at the event. (See application form for details) ® Signature of Property Owner on the application authorizing Code Enforcement Personnel of the Town of Southold to enter the subject premises during the hours of the event to ensure compliance with any and all special event permit conditions. My signature below affirms that I have submitted all the information required above in connection with my application. 1/19/2023 (4es-I-W Dated Signature DocuSilgned by: Sam Kimball �AaM 61%1 aU/27/2023 F7 MAMBME444... Activities associated with outdoor public events are strictly prohibited from taking place on land preserved through the sale of development rights to the Town of Southold, and can only take place on land preserved through the sale of development rights to the County of Suffolk with a permit issued by the Suffolk County Farmland Committee. If food is to be served, it must be catered and prepared off-site by food vendors who hold a permit to operate issued by the Suffolk County Bureau of Public Health Food Protection Unit. Updated 8/7/2018 'DocuSign.Envelope ID:7COBOECO-C26A-4993-AD2B-8ABOODFFB561 APPLICATION FOR A PERMIT TO HOLD A SPECIAL EVENT Please provide ALL of the information requested below.Incomplete applications WILL NOT be reviewed. Special Event Permit# Applicant(s)name: Sam Kimball/Winship Media LLC Date of Submission Jan 19, 2023 Name of Event North Fork Crush SCTM#'s 1000-SectionCTM#103-1-19.12Block- Lot(s) Dates of Each Event: Jun 17,2023 If Multiple Dates are requested,applicant must give all information for all dates. Nature of Event: wine &food tasting (Please attach a detailed description of EACH event to this application) Time Period(Hours)of Event: From 12pm to 7pm (2 sessions: 12-3 PM; 4-7 PM) Town Services requested: (X)Yes ( )No If yes,Describe Police Dept. Highway Dept. Describe Services 1 traffic control officer Maximum Number of Persons Attending At One Time: 300 Number of cars expected 175 Is a Tent or other temporary structure being used? [X]Yes [ ]No If yes provide size(s) 40x100 ft. Willfood be served? [X]Yes [ ]No If yes provide number and name(s)of food vendor(s) 10 Suffolk County permit#(s) Will other vendors be on the premises during the event? [ ]Yes [X]No If yes how many? Describe Type of vendor(s) food sampling only(no food preparation on premises) Property Owner(name/address): Crossroads Vineyards DBA Peconic Bay Vineyards 31320 Main Rd,Cutchogue,NY 11935 Contact Person and Contact TeL# Ken Cereola 516-946-4897 e-mail address ken@pbvineyards.com Event Location: Street-Hamlet Address: 31320 Main Rd,Cutchogue,NY 11935 SCTM# SCTM#103-1-19.12 Will any services be requested [ ]Yes [ ] No. If Yes describe Police Highway Other: Sam Kimball N Winship Media LLC,720 Greenwich St.suite SA Mailin, 4ddres-s to Sf nd E��ut Perna it to- New York,NY 10014 g< updated 8n12018 DocuSign Envelope ID:3F027D48-0AD1-4407-AMC-DWC61D4BE7 APPLICATION FOR A PERMIT TO HOLD A SPECIAL EVENT Please provide ALL of the information requested below.Incomplete applications WILL NOT be reviewed. Special Event Permit# Applicant(s)name: Sam Kimball/Winship Media LLC Date of Submission Jan 19, 2023 Name of Event Jazz In The Vines SCTM#'s 1000-Section TM#103-1-19.12Block- Lot(s) Dates of Each Event: Jul 29,2023 If Multiple Dates are requested,applicant must give all information for all dates. Nature of Event: Jazz performance (Please attach a detailed description of EACH event to this application) Time Period(Hours)of Event: From 6 pm to 10 pm Town Services requested: (X)Yes ( )No If yes,Describe Police Dept. Highway Dept. Describe Services 1 traffic control officer Maximum Number of Persons Attending At One Time: 375 Number of cars expected 200 Is a Tent or other temporary structure being used? [X]Yes [ ]No If yes provide size(s) 40x100 ft. Will food be served?[ ]Yes [X]No If yes provide number and name(s)of food vendor(s) Suffolk County permit#(s) Will other vendors be on the premises during the event?[ ]Yes [X]No If yes how marry? Describe Type of vendor(s) Property Owner(name/address): Crossroads Vineyards DBA Peconic Bay Vineyards 31320 Main Rd,Cutchogue,NY 11935 Contact Person and Contact TeL# Ken Cereola 516-946-4897 e-mail address ken@pbvineyards.com Event Location:Street-Hamlet Address: 31320 Main Rd,Cutchogue, NY 11935 SCTM# SCTM#103-1-19.12 Will any services be requested [ ]Yes [ ] No. If Yes describe Police Highway Other: Sam Kimball//Winship Media LLC,720 Greenwich St. suite 8A Mailing Address to Send Event Permit to: New York, NY 10014 Updated 8/7/2018 DocuSign.Envelope ID:7COBOECO-C26A-4993-AD2B-8ABOODFFB561 Have any of the development rights been sold to the Town of Southold[ ]Yes [X]No and/or Suffolk County Agricultural Program? [ ]Yes [X]No If yes to either or both.also indicate on the attached elan the boundaries of the reserved area upon which the event will take place. YOU MUST ATTACH A PARKING/EVENT PLAN TO THIS APPLICATION IF THE EXPECTED ATTENDANCE IS 300 OR MORE PEOPLE,YOU MUST ALSO ATTACH A TRAFFIC CONTROL PLAN(see next page) A Parking/Event Plan may be a survey, site plan and/or aerial view (for example Google Earth) of the subject property.INDICATE ON THE PLAN ALL of the following information: A parking/event plan showing: (1) The size of the property and its location in relation to abutting streets or highways. (2) The size and location of any existing building(s)or structure(s)that will be in operation during the course of the event and any proposed building,structure,or signs to be erected temporarily for the event. (3) The location of the stage or tents,if any. (4) The designated areas of use for spectators,exhibitors,vendors,employees and organizers. (5) Location of all entries and exits. (6) The location of all fire extinguishers and other fire safety equipment. (7) The location of all temporary utilities to be installed for the event,if any. (8) The layout of any parking area for automobiles and other vehicles and the means of ingress and egress for such parking areas. The parking spaces must allow for 300 sq.ft. per car. (9) A traffic control plan for vehicles entering and leaving the site for the proposed event. (10) Plan for the use of live outdoor music,loudspeakers and other sounds which will be used, if any,and the type and location of speakers and other audio equipment. (11) A description of emergency access and facilities related to the event. (12) Provisions to dispose of any garbage,trash,rubbish or other refuse. (13) Location and description of any additional lighting to be utilized in conjunction with the event. (14) Location of sanitary facilities on site. Traffic Control Plan Events for three hundred(300)or more people also require submission and approval of a traffic control plan,acceptable to the Town of Southold,AND a qualified traffic controller must be provided.Please attached a written description and/or notate on the parking event plan the following: 1)Who will be conducting traffic,2)Where they will be stationed on site, 3)How they will direct the entrance, circulation,parking,and exiting of cars on site,and 4)Contact information for use by Southold Town Police. OWNER'S SIGNATURE: I am the Owner of the Property where this event is to be held and I agree to comply with the laws, rules,regulations,conditions, and requirements of the Code of the Town of Southold,including but not limited to the conditions listed below, as well as all other applicable agency rules and regulations pertaining to the activities under this event Furthermore,I hereby swear or affirm that the information contained herein and attachments hereto are true and correct to the best of my knowledge, and agree to provide notice to the Town immediately should there be any material changes regarding to this application. . Furthermore,I hereby authorize Code Enforcement Personnel of the Town of Southold to enter the property during the hours of the permitted special event to make any and all inspections necessary in connection with this Special Event Updated 8/7/2018 -DocuSign Envelope ID:7COBOECO-C26A4993-AD2B-8ABOODF-FB561 Print name of Owner Signature of Owner DocuSigned by: Ken Cereola l 1/21/2023 Print name of Authorized Person/Representative Signature of Authorized Person/Representative PERMISSION IS HEREBY GRANTED,SUBJECT TO THE FOLLOWING CONDITIONS: 1. By acceptance of this permit, applicant agrees to adequately supervise and direct all parking to be on the premises or at another site, and to provide parking assistants and any additional traffic controls necessary for this event. Parking is strictly prohibited on ANY Town. County or State Roads or Rights of Way. 2. Traffic control at events for three hundred(300)or more people shall be provided by a qualified traffic controller in accordance with the attached,approved traffic control plan. 3. One "on-premises" sign not larger than six (6) square feet.in size may be displayed not longer than thirty (30) days before this event, and removed immediately after the event. Directional parking signs shall be adequately displayed. 4. Applicant indemnifies and holds harmless the Town of Southold from all claims, damages, expenses, suits and losses including but not limited to attorney's fees arising from activities under this permit. 5. Tent proposals must receive permit approval from the Southold Town Building Inspector before placement on the property and must meet all fire and safety codes. 6. This permit is valid only for the time, date, place and use specified above, and for the designated event. Each additional day will require a separate permit application, fee, and related documents for review,etc.at least 60 business days prior to the scheduled event. 7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant agrees to remove the temporary facilities from the premises within 48 hours after the day of the event. 8. On-site food preparation is NOT permitted, although food may be catered subject to all Suffolk County Department of Health regulations. 9. NO activities associated with this event including but not limited to parking, ingress/egress/access. tent(s)or temporary structures) or tempoga sanitary facilities shall be conducted on Town of Southold Purchase of Development Rights land. 10. NO activities associated with this event including but not limited to parking, in rg ess/egress/access, tent(s) or temporary structures) or temnoM sanitary facilities shall be conducted on Suffolk County Purchase of Development Rights land without a permit issued by the Suffolk County Farmland Committee. 11. Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the legal limitations under the fire code or other codes which would prohibit such increased occupancy. 12. Access shall be provided for emergency vehicles,to all public assembly areas,all buildings, all work areas and any additional area where emergencies may occur. Two emergency-fire exits and exit paths from the building(s) on the property, to a public way or remote safe area, shall remain open and unobstructed at all times. 13. Owner assures full compliance with all fire,safety,building,and other Town laws. Updated 8n12018 DocuSign,Envelope ID:7COBOECO-C26A-4993-AD2B-8ABOODFFB561 14. Music,when outdoors,is required to stop at the time specified in the permit.Placement of the speakers must be in a location that affords the greatest protection from noise intrusion upon adjacent properties. 15. Owner will allow access to Code Enforcement Personnel of the Town of Southold during the hours of the special event to make any and all inspections necessary in connection with this Special Event 16. ADDITIONAL CONDITIONS: ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREIN WILL TERMINATE THIS PERMIT. APPROVED Town of Southold Resolution Number: Date Issued: Updated 81,7/2018 DocuSign•Envelope ID:7COBOECO-C26A4993-AD2B-8ABOODFFB561 winshipmedia Monday,January 19, 2023 NORTH FORK CRUSH WINE&ARTISANAL FOOD FESTIVAL Date: June 17,2023 Time: 12-3-PM-Session#1; 4-7 PM-Session#2 Location: Peconic Bay Vineyards, 31320 Main Rd, Cutchogue,NY 11935 Description of Event; • North Fork Crush is a celebration of Long Island's Wine Country.It provides attendees an opportunity to experience vineyard views and taste craft beverages and foods from the region and beyond. • The event is a'walk around'tasting,held outdoors underneath a 40'x 100' tent on the lawn behind Duckwalk Vineyards'tasting room • North Fork-Crush is a chance-for people-to encounter acclaimed wineinakers and their winery staff members,tasting wines from top producers-as well as selections from other U.S.regions. • Wine education is an important aspect of the experience.Guests learn the tasting notes of each selection,as they understand varietals,flavor characteristics,and growth history. • Along with great wines,people sample an array of craft foods and non- alcoholic beverages at the event,meeting their proprietors as well. • The Peconic Bay Vineyards building will not be used.Temporary sanitary services will be provided by the event organizer(Winship Media) in the form of a multi-unit restroom trailer capable of handling a crowd of 300 guests. Winship Media LLC 720 Greenwich St. suite OA New York, NY 10014 DocuSign Envelope ID:3F027D48-OAD1-4407-AB5C-D9A1 C61 D4BE7 winshipme is Monday,January 19, 2023 ,JAZZ IN THE VINES Date: July 29,2023 Time: 6-10'PM Location: Peconic Bay Vineyards, 31320 Main Rd, Cutchogue,NY 11935 Description of Event: • Nestled in amongst the grapevines that produce award-winning wines,jazz fans will soak in the sounds of world famous artists,and enjoy the wines and hospitality that Peconic Bay Vineyards has to offer. • The performance takes place outdoors on the great lawn of the winery, protected from the elements under a large tent—next to the grapevines • The Peconic Bay Vineyards winery building will not be used.Temporary sanitary services will be provided by the event organizer(Winship Media) in the form of a multi-unit restroom trailer capable of handling a crowd of 375 guests Winship Media LLC 720 Greenwich St. suite 8A New York, NY 10014 -v 0 cCn� f0 ` North Fork Crush event 6/172023 Event is self contained on back lawn, under tent. 4 a�n. o f It does not take place in the building. 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Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 01/30/23 Receipt#: 307950 Quantity Transactions Reference Subtotal 1 Event Fee PBV la-b $150.00 Total Paid: $150.00 Notes: Payment Type Amount Paid By CK#4220 $150.00 Winship Media Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Peconic, Bay Vineyards Po Box 709 Cutchogue, NY 11935 Clerk ID: SABRINA Internal ID: PBV la-b Born, Sabrina From: Born, Sabrina Sent: Monday,January 30, 2023 1:35 PM To: Mirabelli, Melissa; Noncarrow, Denis; Norklun, Stacey Subject: Emailing: Sp Ev-PBV 1a-b_20230130143025.pdf Attachments: Sp Ev-PBV 1 a-b_20230130143025.pdf Please see the attached special event application received today from Winship Media for 2 events at Peconic Bay Vineyards. They did not include a COI. Thank you, Sabrina M. Born Sub-Registrar& Deputy Town Clerk Senior Account Clerk Southold Town Clerk's Office 53095 Route 25 P.O. Box 1179 Southold,NY 11971 Ph: 631-765-1800 ext. 1226 Fax: 631-765-6145 Your message is ready to be sent with the following file or link attachments: Sp Ev-PBV 1a-b_20230130143025.pdf Note:To protect against computer viruses, e-mail programs may prevent sending or receiving certain types of file attachments. Check your e-mail security settings to determine how attachments are handled. 1 RESOLUTION 2023-204 ADOPTED DOC ID: 18916 THIS.IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO.2023-204 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON FEBRUARY 14,2023: RESOLVED that the Town Board of the Town of Southold hereby grants,permission to Windship Media, LLC to hold Special Event 2023-5at the Crossroads Vineyard DBA Peconic Bay Vineyard, 31320 Main Road, Cutchogue,New-York as applied for in Application PBVla-b for Music,Food and Wine Tasting on June 17, 2023 from 12PM to 7PM and July 29,2023 from 6PM-1OPM. All parking must be contained on site. Provided they adhere to all conditions on the application,the permit and to the Town of Southold Policy for Special Events. This permit is subject to revocation if the applicant fails to comply with any of the conditions of the approval or is unable to properly control traffic flow into and out of the event. Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Sarah E.Nappa, Councilwoman SECONDER:Jill Doherty, Councilwoman AYES: Nappa, Doroski,Mealy, Doherty, Evans,Russell o��S�FFO��ori O tJ� Z Office of the Town Attorney Town of Southold Town Hall Annex, 54375 Route 25 P.O. Box 1179 Southold, New York 11971-0959 Telephone : 631-765-1939 Facsimile: 631-765-6639 MEMORANDUM To: Mr. Denis Noncarrow, Town ClerkLFEB `? From: Melissa Mirabelli 2 d 2023 Secretary to the Town Attorney Date: February 24,2023 `. Subject: Special Events —Windship Media , LLC With respect to the above-referenced matter,.I am enclosing the original application with committee comments and resolution of Town Board approval of event. If you have any questions regarding the enclosed, please do not hesitate to call me. Thank you. /mm Enclosures Special Events Committee Application Summary and Recommendation Application name: UL(�.�a LUC C K(MbmU, Address: q c�� Application number:—P 6� -IOL- b Date of Event: Time: Date Received by Town Clerk: aoal. Date Received by Committee: ` Nature of Event (S): Committee Comments Received by: Melissa Spiro Leslie Weisman Missy Mirabelli Chief rlatley )e August Ruckdeschel- County Heather Lanza n Mike Verity Claire Glew Y"PULk Kevin Webster Committee Recommendation's: X Approve as applied Approve with Additional conditions: Hold Public Hearing Deny Special Event No:ad�3-Jr Resolution No:a?Oa3_2DL' Date: ( iyIaOA3 DocuSign Envelope ID_3F027D48-0AD1-4407-AB5C-D9A1 C61 D4BE7 t a— j„ RECEIVED RECEIVED JAN 3 0 2023 JAN 3 0 2023 Southold Town Cleric Town Attorney's Office TOWN OF SOUTHOLD .'I.imh:C6de Chapter 205-"Public Entertiainirnent.and Special Events" SPECIAL EVENT PERMIT INSTRUCTIONS AND APPLICATION FORM Applications for a Special Event Permit are subject to an inter-departmental coordinated review by the Southold Town Board,Town Attorney,Town Assessors,Land Preservation,Building,Planning,Zoning Board of Appeals and Police Departments,and the Suffolk County Planning Commission. Apulication fee: $150.00 per application — up to six (6) multiple events of the same type may be permitted on one (1) application for a fee of$150.00. However, specific details of each event must be included with this application. All AiMicafions inust be submitted at least 60 business days before the.ovent. Agplicants ,are encouraged to submit.applications as early as-enossible. Any corn Tep lel-appli666n that is not.snibMitted 60 6r m- o"re-busiriess days prior to the scheduli'd event•mav be refected or subiect to a_latenrocessina_fee of:$2S0.00 by the Office of die iiwrl +Clerk;_ unless:a mvaiver-is obtained. Requesting an expedited review must be submitted in writing to the Town Clerk.The Town Cleric will forward all applications to the Special Events Committee for processing. The Committee will obtain comments on all applications from relevant Town, County and/or State agencies and will forward completed applications to the Town Board with a recommendation as to whether to grant or deny the application. The Town reserves the right to request additional information from an applicant to address issues related to the health,safety,and welfare of the community. When.is a PermitReguired?. All Special Events,per Southold Town Code Article I,Section 205-2(Definitions)must obtain a permit. Occasional events on private residential properties hosted by the owner thereof that are by invitation such as family gatherings, weddings, graduations, parties or not-for-profit fundraisers do not require permits. Ariy use.of residential property for"profit,sbtb asa:venue for�v(ddin�-,s orrother events is'pr6liibited, 'Phis ap,Plicatidn is deemed complete'oi�ce:ill thLifoilowinu reauirernents Are submitted to the.Town. Clerk. -Pleas-&h dieatiisiabmissiori of th4e followirigliv checldir�,r.off the boxes and.shb4iiij-belo-W. DA completed mllicafion farm signed by the owner and the event manager. Applications without property owner's signature/approval will be rejected. ❑ FEE: Is the application being submitted at least 60 days before the event M Yes j ]No ❑ If Yes,Fee of$ , $150.00 has been submitted ❑ If No,Fee of$ has been submitted Updated 8n12018 DocuSign Envelope ID:3F027D48-0ADI-4407-AB5GD9A1C61 D413E7 The applicant/owner of the property where the special event is proposed to take place must provide a certificate.of insurancenot less than 2 million dollars naming the Town of Southold as an additional insured A PaikingfEverit'Plan; consisting of a survey,site plan and/or aerial view of the subject property that includes the locations of on-site parking, sanitary facilities, and tents or other temporary structure(s). (See application form for details) lid, Events for three hundred (300) or more people require submission and approval of a traffic control Ilan acceptable to the Town of Southold AND a qualified traffic controller must be provided at the event.(See application form for details) Signature of Property Owner on the application authorizing Code Enforcement Personnel of the Town of Southold to enter the subject premises during the hours of the event to ensure compliance with any and all special event permit conditions. My signature below affirms that I have submitted all the information required above.in connection with my application. 1/19/2023 Dated Signature Docus;Gned sam Kimball i iv,�#J/27/2023 Activities associated with outdoor public events are strictly prohibited from taking place on land preserved through the sale of development rights to the Town of Southold, and can only take place on land preserved through the sale of development rights to the County of Suffolk with a permit issued by the Suffolk County Farmland Committee. If food is to be served, it must be catered and prepared off-site by food vendors who hold a permit to operate issued by the Suffolk County Bureau of Public Health Food Protection Unit Updated 8/712018 QocuSign.Envelope ID:7COBOECO-C26A-4993-AD36-8ABOODFfB561 APPLICATION FOR A PERMIT TO HOLD A SPECIAL EVENT :Please provide ALL of the information-requested below,Incomple9e:apnlicatians WILL,NOT be reviewed. Special Event Permit#. Applicant(s)name: Sam Kimball/Winship Media LLC Date of Submission Jan 19,2023 Name of Event north Fork Crush SCUM 1031-19.1 S.CTM,-#'s 1.00.0-Secfiop Ioc - -ot(s). Dates of Each Event: J u n 17, 2023 If Multiple Dates are requested,applicant must give all information for all dates. Nature of Event: wine&food tasting (Please attach a detailed description of EACH event to this application) Time Period(Hours)of Event: From_ 12prn to 7pm (2 sessions: 12-3 PM; 4-7 PM) Town Services requested: (X)Yes ( )No If yes,Describe Police Dept. Highway Dept. Describe Services 1 traffic control officer Maximum Number of Persons Attending At One Time: 300 Number of cars expected 175 Is a Tent or other temporary structure being used? [X]Yes[ ]No If yes provide sizes}, 402100 ft. Will food be served?IX]Yes [ ]No N yes provide number and name(s)of food vendor(s) 10 Suffolk County permit#.(s) Will other vendors be on the premises during the event?[ )Yes [X]No If yes how many? 'Describe Type of vendor(s) food sampling only(no food preparation on premises) Property Owner(name/address):., Crossroads Vineyards DBA Peconic Bay Vineyards 31320 Main ted,Cutchogue,NY 11935 Contact Person and Contact TeL# Ken Cereola 516-946-4897 e-mail address ken@pbvineyards.com Event Location:Street-Hamlet Address: 31320 Main Rd,Cutchogue,MY 11935 SCTM# SCTM#103-1-19.12 Will any services be requested [ ]Yes [ ] No. If Yes describe Police Highway Other: Saha K.imball'i/ inshi".Medi i iLLC,720.Gr nwich'St;`suite g� .• Mailiiig'Addiess to Send Even Kermit to: .. i�ev�:.Yorls, 1.00I4 Updated 817/2018 DocuSign Envelope ID_3F027D48-0ADt-4407-ABSC-139A1 C61 D48E7 APPLICATION FOR A PERNIIT TO HOLD A SPECIAL EVENT Please provide ALL'ofthe information-reauested belorv:'Incomplete a[iI►lications'WILL NOT-be reviewed. Special Event Permit#.. Applicant(s)name: Sam.Kimball/Winship Media LLC Date of Submission Jan 19, 2023 Name of Event Jazz In The Vines 5CTi #1E13-1-99.1 _ - s 1000-Sectio2Block. Lbi(s) Dates of Each Event: Jul 29,2023 If Multiple Dates are requested,applicant must give all information for all dazes. Nature of Event: jazz performance (Please attach a detailed description of EACH event to this application) Time Period(Hours)of Event: From 6 pm to 1 o pm Town Services requested: (X)Yes ( }No If yes,Describe Police Dept. Highway Dept. Describe Services 1 traffic control officer Maximum Number of Persons Attending At One Time: 375 Number of cars expected• 200 Is a Tent or other temporary structure being used? [X]Yes[ ]No If yes provide size(s) 40XI 00 it. Will food be served?[ ]Yes [X]No If yes provide number and name(s)of food vendor(s) Suffolk County permit#(s) Will other vendors be on the premises during the event?[ ]Yes [yJ No If yes how many? Describe Type of vendor(s) - Property Owner(name/address): Crossroads Vineyards DBA Peconic Bay Vineyards 31320 Main Rd,Cutchogue,NY 11935 Contact Person and Contact TeL#, Ken Cereola 516-946-4897 e-mail address ken@pbvineyards.com Event Location:Street-Hamlet Address: 31320 Main Rd,Cutchogue,NY 11935 5CTAW, SCTM#103-1-19.12 Will any services be requested [ ]Yes [ ] No. If Yes describe Police Highway Other. Sam Kimball//Winship Media LLC,720 Greenwich St.suite 8A Mailing Address to Send Event Permit to: New York, NY 10014 updated 8nn018 DocuSign.Envelope ID:7COBOECO-C26A-4993-AD2B-6ABOODFFB561 Have any of the development rights been sold to the Town of Southold[ ]Yes [x]No and/or Suffolk County Agricultural Program? [ ]Yes [X]No If yes-to either-or both:also indicate on the attaclied plan:tha boundaries ofthe reserved area upon which the event will take place. YOU MUST ATTACH A PARKING/EVENT PLAN TO THIS A.PPLICMION YF'I HR EXPECTED ATTENDANCE IS 300 OR MORE PEOPLE:YOU MUST ALSO XTTA:CH A TRAFFIC CONTROL PLAN(see next cage) A,Parking/Event Pian.miiv b&,-.i survey, site'iilanaftd/ot aerial.view (fol•example.Goode Earth)-of Ihe:suhiect°proueriN.IIgWCATE.ON IBtP. ;AN'AI L of the=followiuginformation: A parking/event plan showing: (1) The size of the property and its location in relation to abutting streets or highways. (2) The size and location of any existing building(s)or structure(s)that will be in operation during the course of the event and any proposed building,structure,or signs to be erected temporarily for the event. (3) The location of the stage or tents,if any. (4) The designated areas of use for spectators,exhibitors,vendors,employees and organizers. (5) Location of all entries and exits. (6) The location of all fire extinguishers and other fire safety equipment. (7) The location of all temporary utilities to be installed for the event,if any. (8) The layout of any parking area for automobiles and other vehicles and the means of ingress and egress for such parking areas. The parking spaces must allow for 300 sq.ft. per car. (9) A traffic control plan for vehicles entering and leaving the site for the proposed event. (10) Plan for the use of live outdoor music,loudspeakers and other sounds which will be used, if any,and the type and location of speakers and other audio equipment. (11) A description of emergency access and facilities related to the event. (12) Provisions to dispose of any garbage,trash,rubbish or other refuse. (13) Location and description of any additional lighting to be utilized in conjunction with the event. (14) Location of sanitary facilities on site. Traffic Control Plan Events for three hundred(300)or more people also require submission and approval of a traffic control plan,acceptable to the Town of Southold,AND a qualified traffic'eoiltroller must be.provided._Please attached a written description and/or notate on the parking event plan the following: 1)Who will be conducting traffic,2)Where they will be stationed on site,3)How they will direct the entrance, circulation,parking,and exiting of cars on site,and 4)Contact information for use by Southold Town Police. 0WATER'S SIGNATURE.. I am the Owner of the Property where this event is to be held and I agree to comply with the laws, rules,regulations,conditions,and requirements of the Code of the Town of Southold,including but not limited to the conditions listed below,as well as all other applicable agency rules and regulations pertaining to the activities under this event. Furthermore,I hereby swear or affirm that the information contained herein and attachments hereto are true and correct to the best of my knowledge, and agree to provide notice to the Town immediately should there he any material changes regarding to this application.. Furthermore,I hereby authorize Code Enforcement Personnel of the Town of Southold to enter the property during the hours of the permitted special event to make any and all inspections necessary in connection with this Special Event. Updated 8/7/2018 DocuSign Envelope ID:7COBOECO-C26A4993-AD2B-BABOODFFB661 Print name of Owner Signature of Owner UocuS(gned by: L14'Ken cereola 1/21/2023 Print name of Authorized Person/Representative5ignatiir�'of Aplihorized Person/Representative PERMISSION IS HEREBY GRANTER,SUBJECT TO WE FO]LWQQNDMONS: 1. By acceptance of this permit, applicant agrees to adequately supervise and direct all parking to be on the premises or at another site, and to provide parking assistants and any additional traffic controls necessary for this event.Parking-.-ig-shictlyprohibited on.ANY Town_tbuuty or SW Roads or'Riglits of Way. 2. Traffic control at events for three hundred(300) or more people shall be provided by a qualified traffic controller in accordance with the attached,approved traffic control plan. 3. One "on-premises" sign not larger than six (6) square feet in size may be displayed not longer than thirty (30) days before this event, and removed immediately after the event. Directional parking signs shall be adequately displayed. 4. Applicant indemnifies and holds harmless the Town of Southold from all claims, damages, expenses, suits and losses including but not limited to attorney's fees arising from activities under this permit. S. Tent proposals must receive permit approval from the Southold Town Building Inspector before placement on the property and must meet all fire and safety codes. 6. This permit is valid only for the time, date, place and use specified above, and for the designated event. Each additional day will require a separate permit application, fee, and related documents for review,etc.at least 60 lin'4 no emdays� rto:the<sclieduled event. 7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant agrees to remove the temporary facilities from the premises within.48 hours after the day of the event. 8. On-site food preparation is NOT permitted, although food may be catered subject to all Suffolk County Department of Health regulations. 9. ..-NO. activities assbciated*iththis-eyenf iticlddiing but not limited to parkin ..inaressldWt;ss/access:, tents)or temporary structurc s)' ortem arary sasiitisi v:facilifies:shall tie'c6ndiictied oil ToWrt of Southold Purchase of 1?eyelopnicnt:lt�igtits:l=1 10. NO activities associated mvitii tlmis event iricliidirig biit not limited to parking ir► ressleQress%access tent(s) or tetriporarr structvre(sl or-temporar�sanitary facilities shall be.cotiducfed.on Suffolk.Comity, Purchase of Deyelopiiment Rights land 'w@iout a Mit issued ,by:-time Sirffollc Couniy ;Farmland. Committee. _ 11.Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the legal limitations under the fire code or other codes which would prohibit such increased occupancy. 12. Access shall be provided for emergency vehicles,to all public assembly areas,all buildings,all work areas and any additional area where emergencies may occur. Two emergency-fire exits and exit paths from the building(s) on the property, to a public way or remote safe area, shall remain open and unobstructed at all times. 13. Owner assures full compliance with all fire,safety,building,and other Town laws_ Updated 8/7/2018 DocuSign.Envelope ID:7COBOECO-C26A4993AD2B-8ABOODFFB561 14. Music,when outdoors,is required to stop at the time specified in the permit.Placement of the speakers must be in a location that affords the greatest protection from noise intrusion upon adjacent properties. 15. Owner will allow access to Code Enforcement Personnel of the Town of Southold during the hours of the special event to make any and all inspections necessary in connection with this Special Event: 16. -A.ODI.TIONAL CONDMONS: ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREIN WILL TERMINATE THIS PERMIT. APPROVED Town of Southold Resolution Number: Date Issued:. Updated 817/2018 PocuSign,Envelope ID:7COBOECO-C26A-4993-AD2B-8ABOODFFB561 7 winshipmedl,a, Monday,January 19,2023 NORTWFORK CRUSH"WINK&ARTI-SANAUV660 FtSt!V`4 Date; June 17,2023 Time: 12-3 PM Sessliob#1; 4-7 PM-Session#2 Location: Peconic Bay Vineyards, 31320 Main Rd,Cutchogue,NY 11935 Dgiscelption Of-tviant: ,,p North Fork Crush is a celebration of Long Island's Wine Country.It provides attendees an opportunity to experience vineyard views and taste craft beverages and foods from the region and beyond. .0 The event is a'walk around'tasting,held outdoors underneath a 40'x 100' tent on the lawn behind Duckwalk Vineyards'tasting room ,P North Fork Crush is a thanto for people to ontoutiter:ftelaimed wiheftfaikef8 and their winery staff members,tasting wines from top producers-as wen as selections from other U.S.regions. .a Wine education is an important aspect of the experience.Guests learn the tasting notes of each selection,as they understand varietals,flavor characteristics,and growth history. Along with great wines,people sample an array of craft foods and non- alcoholic beverages at the event,meeting their proprietors as well. The Peconic Bay Vineyards building will not be used.Temporary sanitary services will be provided by the event organizer(Winship Media)in the form of a multi-unit restroom trailer capable of handling a crowd of 300 guests. Winship Media LLC 720 Greenwich St. suite 8A New York, NY 10014 DocuSign Envelope ID:3Fo27D48-0AD1-4407-AB5C D9A1C61D4BE7 y ib wi nsh i sla" Monday,January 19,2023 JAZZIN TRE V- INES Date: July 29,2023 Time: 6-10 PM Location: Peconic Bay Vineyards,31320 Main Rd,Cutchogue,NY 11935 Dg2a ilxtio n of Even 4 Nestled in amongst the grapevines that produce award-winning wines,jazz fans will soak in the sounds of world famous artists,and enjoy the wines and hospitality that Peconic Bay Vineyards has to offer. ®. The performance takes place outdoors on the great lawn of the winery, protected from the elements under a large tent—next to the grapevines ® The Peconic Bay Vineyards winery building will not be used.Temporary sanitary services will be provided by the event organizer(Winship Media)in the form of a multi-unit restroom trailer capable of handling a crowd of 375 guests Winship Media LLC 720 Greenwich St. suite 0A New York, NY 10014 �D 0 n C k �111:i Il max N North Fork Crush event ! fa 17 2023 Event is self contained on back lawn, under tent. tt't a / / It does not take place in the building. - . Peconic Bay Vineyards., Southold NY Venue Entry & o Exit �4 ` .ate 3t. '.;h; t,• ..,� .�: t�O vf- `far r' .,g_` R 9 a <,*�k• z. S` �, ;; .rV ',*� H^y-. t;�. }N Cn w Chajj o$ �� ,a4,F� �', apt F� 1�I Qui 4''4 4 �, `r:, „""��.��. � • � ,; Vi „ ;��"��•. �.�:4 �,s�� . ..�;.� _ �:g;E'-'�� "� Ticketholders Entry/Exit g .1Ilb ��, .R, :.-�'l S',y-3• i. '3 `;j •C r• �\�f d3.� �•}. �� s, .'fie:. -'a,, .,n � r.Q 4 7M, .,�. >`'.i Y� t�.``Y'y•"� �,+�'�`�� 4#.a� , �`,. F .. Parking this way,to , W 200 parking spaces .. ,. , ' E01Exhibitor Loading Area 0 CD t'O M.M Jazz In The Vines event 7/29/2023 Event is self contained on back lawn, under tent. it does not take place in the building. M!ry 7777� Venue Entry& Peconic Bay Vineyards., Southold NY _46"49- 'f! RV 0 Iljil Exit '0 M Ry 40_t� h. R ®Rg5 fi" �rl ai 2, F.r41" luS��c C7 �4 SJ dt,M1Xx, J P F" i'k J'g ,41 " e� 03 ,74, uv 3 JK te- N" rc 1W- 4 Tickethc ilders 'A['Entry/Exit KS W roq fi Of 3 N in'g this way t. 200 parking spaces T Eme, ency Access LoadinArea g 7� ' -Y ,AA Co m 7 EV'- I -KV I a Hli E nREE C11 ;it-,4 C) C> AM �4 77 Over 250 J Parking Spaces f t-P J 1. ;i, ENS IM, LIS ,, aa.� �...`-"'' fz NIS A,4,L-, Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 01/30/23 Receipt#: 307950 Quantity Transactions Reference Subtotal 1 Event Fee PBV la-b $150.00 Total Paid: $150.00 Notes: Payment Type Amount Paid By CK#4220 $150.00 Winship Media e n Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Peconic, Bay Vineyards Po Box 709 Cutchogue, NY 11935 Clerk ID: SABRINA internal ID:PBV 1a-b Mirabelli, Melissa From: Spiro, Melissa Sent: Tuesday,January 31, 2023 7:12 AM To: Mirabelli, Melissa Subject: RE: Peconic Bay Vineyard Special Event 1 a-b This is not preserved land. Melissa S. From: Mirabelli, Melissa<melissa.mirabelli@town.southold.ny.us> Sent: Monday,January 30, 2023 4:50 PM To:Spiro, Melissa<Melissa.Spiro@town.southold.ny.us>;Visser III, Fredric<fredv@southoldtownny.gov>; Glew,Claire <Claire.Glew@town.southold.ny.us>;Webster, Kevin<kevin.webster@town.southold.ny.us> Subject: Peconic Bay Vineyard Special Event la-b lllelissa M.Mirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax(631)765-6639 ******************************************************************************************* This electronic mail transmission may contain confidential or privileged information. If you believe that you have received the message in error, please notify the sender by reply transmission and delete the message without copying or disclosing it. 1 Mirabelli, Melissa From: Flatley, Martin Sent: Tuesday,January 31, 2023 8:21 AM To: Mirabelli, Melissa Subject: RE: Special Event Peconic Bay Vineyard 1 a-b I have no objections to these events being approved. Martin Flatley, Chief of Police Town of Southold Police Department 41405 State Route 25 Peconic, N.Y. 11958 Tel: 631-765-3115 k The information contained in this electronic message and any attachments to this message are intended for the exclusive use of the addressee(s)and may contain information that is privileged, confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient,you are hereby notified that any review,retransmission, conversion to hard copy,copying,reproduction,circulation,publication, dissemination or other use of,or taking of any action,or omission to take action,in reliance upon this communication by persons or entities other than the intended recipient is strictly prohibited. If you have received this communication in error,please(i)notify us immediately by telephone at 631.765.2600, (ii)return the original message and all copies to us at the address above via the U.S.Postal Service,and(iii)delete the message and any material attached thereto from any computer, disk drive, diskette,or other storage device or media. From: Mirabelli, Melissa<melissa.mirabelli@town.southold.ny.us> Sent: Monday,January 30, 2023 4:48 PM To: Flatley, Martin<mflatley@town.southold.ny.us>;Verity, Mike<Mike.Verity@town.southold.ny.us>; Lanza, Heather <heather.lanza@town.southold.ny.us>;Weisman, Leslie<lesliew@town.southold.ny.us>; DeChance, Paul <pauld @southoldtownny.gov> Subject:Special Event Peconic Bay Vineyard la-b Please send any and all comments to me thank you Ccr��t. Melissa M. Mirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax (631)765-6639 ******************************************************************************************* This electronic mail transmission may contain confidential or privileged information. If you believe that you have received the message in error, please notify the sender by reply transmission and delete the message without copying or disclosing it. ******************************************************************************************* 2 Melissa From: Leslie Weisman Forward Sent: Monday,January 30, 2023 4:59 PM To: Mirabelli, Melissa Cc: Flatley, Martin;Verity, Mike; Lanza, Heather,Weisman, Leslie; DeChance, Paul Subject: Re: Special Event Peconic Bay Vineyard 1a-b Both events look okay but they are two separate events and should each be applied for that way. Multiple events can be applied for in one application for one fee if they are the same type of event such as a wedding. Leslie On Mon,Jan 30, 2023 at 4:48 PM Mirabelli, Melissa<melissa.mirabelli@town.southold.nV.us>wrote: Please send any and all comments to me thank you c% Melissa 31 .Mirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax(631)765-6639 This electronic mail transmission may contain confidential or privileged information. If you believe that you have received the message in error, please notify the sender by reply . transmission and delete the message without copying or disclosing it. 1 Z !(( *�k#************##*****&****#*******##*****#*#*##**#*##�k*#&#*�k*&*#*#�k**#**#�k***#************ Mirabelli,-Melissa L From: Glew, Claire Sent: Tuesday,January 31, 2023 12:29 PM To: Mirabelli, Melissa Subject: RE: Peconic Bay Vineyard Special Event 1a-b Hi Missy, The Assessors do not have any issues with this event. CICLzmClew Assistant to Assessor Town of Southold Board of Assessors (631)765-1937 Phone (631)765-1356 Fax www.southoldtownnV.Rov claireg@southoldtownnV.gov From: Mirabelli, Melissa<melissa.mirabelli@town.southold.ny.us> Sent: Monday,January 30, 2023 4:50 PM To: Spiro, Melissa <Melissa.Spiro@town.southold.ny.us>;Visser III, Fredric<fredv@southoldtownny.gov>; Glew, Claire <Claire.clew@town.southold.ny.us>;Webster, Kevin<kevin.webster@town.southold.ny.us> Subject: Peconic Bay Vineyard Special Event 1a7b C Melissa M. Mirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54315 Route 25 (Main RD) P.O:Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax(631)765-6639 ******************************************************************************************* This electronic mail transmission may contain confidential or privileged information. If you believe that you have received the message in error, please notify the sender by reply 1 transmission and delete the message without copying or disclosing it. 2 �O Gym Town Hall Annex y ,? 54375 Route 25 o4 ,, e ,�� P.O. Box 1179 '�Ol .`bd Southold, NY 11971 Office: (631) 765-1939 SPECIAL EVENT COMMITTEE TOWN OF SOUTHOLD February 24,2023 Windship Media,LLC 720 Greenwich Street, Suite 8A New York,New York 10014 Attn.: Sam Kimball Re: Special Event Permit Resolution#2023-5 Dear Mr.Kimball, Enclosed please find a copy of the Town of Southold-adopted resolution. Please note there may be conditions to this event as stated in the adopted resolution. Failure to comply with these conditions will result in revocation of your Special Event Permit. Sincerely, c ` Melissa M Mirabelli, Secretary to Town Attorney