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HomeMy WebLinkAboutCutchogue Lions Club 2023-4 Southold Town Board - Letter Board Meeting of February 14, 2023 5°Q RESOLUTION 2023-203 Item# 5.25 oy`�f Baa ADOPTED DOC ID: 18915 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2023-203 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON FEBRUARY 14, 2023:' RESOLVED that the Town Board of the Town of Southold hereby grants permission to LCutchogu.e-'L-ions Club . to hold 52nd 11nnual Car Show Tundralser, Special Event 2023-4 at Pindar Vineyard 37645 Main Road, Peconic,NY , as applied for in Application CLCla for 52nd Annual Car Show Fundraiser on June 23. 2023 from 8AM- 5PM. All parking must be contained on site. Provided they adhere to all conditions on the application,permit and to the Town of Southold Policy for Special Events. This permit is subject to revocation if the applicant fails to comply with any of the conditions of the approval or is unable to properly control traffic flow into and out of the event. �L �� t� Denis Nonearrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Greg Doroski, Councilman SECONDER:Brian O. Mealy, Councilman AYES: Nappa, Doroski, Mealy, Doherty, Evans, Russell Generated February 15, 2023 Page 45 - � may✓ _ c � c � a� fFor �i- RECEIVED JAN 3 1 2023 Southold Town Clerk TOWN OF SOUTHOLD Town Code Chapter 205 "Public Entertainment and Special Events" SPECIAL EVENT PERMIT INSTRUCTIONS AND APPLICATION FORM Applications for a Special Event Permit are subject to an inter-departmental coordinated review by the Southold Town Board,Town Attorney,Town Assessors,Land Preservation, Building,Planning,Zoning Board of Appeals and Police Departments, and the Suffolk County Planning Commission. Application fee: $150.00 per application.Up to six(6)multiple events of the same type,occurring over a period of three months, may be permitted on one (1) application for.a-fee of$150.00. However, specific details of each event must be included with this application. All applications must be submitted at least 60 business days before the event. Applicants are encouraged to submit applications as early as possible. Any completed application that is not submitted 60 or more business days prior to the scheduled event may be refected or subiect to a late processing fee of$250.00 by the Office of the Town Clerk,unless a waiver is obtained. Requesting an expedited review must be submitted in writing to the Town Clerk. The Town Clerk will forward all applications to the Special Events Committee for processing. The Committee will obtain comments on all applications from relevant Town,County and/or State agencies and will forward completed applications to the Town Board with a recommendation as to whether to grant or deny the application. The Town reserves the right to request additional information from an applicant to address issues related to the health, safety, and welfare of the community. When is a Permit Required? All Special Events,per Southold Town Code Article I, Section 205-2 (Definitions)must obtain a permit. Occasional events on private residential properties hosted by the owner thereof that are by invitation such as family gatherings,weddings, graduations,parties or not-for-profit fundraisers do not require permits. Any use of residential propetly for profit, such as a venue for weddings or other events is prohibited. This application is deemed complete once all the following requirements are submitted to the Town Clerk: Please indicate submission of the following by checking off the boxes and signing below. A completed application form signed by the owner and the event manager. Applications without property owner's signature/approval will be rejected. FEE: Is the application being submitted at least 60 days before the event[x.] Yes []No VAIf Yes Fee of 150.00 has been submitted If No,Fee of$ has been submitted Updated 8/7/2018 kThe applicant/owner of the property where the special event is proposed to take place must provide a certificate of insurance not less than 2 million dollars naming the Town of Southold as an additional insured A Parking/Event Plan: consisting of a survey, site plan and/or aerial view of the subject property that includes the locations of on-site parking, sanitary facilities, and tents or other temporary structure(s). (See application form for details) ` Events for three hundred(300)or more people require submission and approval of a traffic control plan acceptable to the Town of Southold AND a qualified traffic controller must be provided at the event. (See application form for details) in Signature of Property Owner on the application authorizing Code Enforcement Personnel of the Town of Southold to enter the subject premises during the hours of the event to ensure compliance with any and all special event permit conditions. My signature below affirms that I have submitted all the information required above in connection with my application. 2i 2� Dated 'Now" Activities associated with outdoor public events are strictly prohibited from taking place on land preserved through the sale of development rights to the Town of Southold, and can only take place on land preserved through the sale of development rights to the County of Suffolk with a permit issued by the Suffolk County Farmland Committee. If food is to be served, it must be catered and prepared off-site by food vendors who hold a permit to operate issued by the Suffolk County Bureau of Public Health Food Protection Unit Updated 8/7/2018 APPLICATION FOR A PERMIT TO HOLD A SPECIAL EVENT Please provide ALL of the information requested below.Incomplete applications WILL NOT be reviewed. Special Event Permit# Applicant(s)name: Cutchogue Lions Club Date of Submission—1/25/2023 Name of Event Cutchogue Lions 52nd Annual Fundraiser SCTM#'s 1000-Section 85 Block- 2 Lot(s) 14 Dates of Each Event:_6/25/2023 If Multiple Dates are requested, applicant must give all information for all dates. Nature of Event:—Fundraiser by running a car show (Please attach a detailed description of EACH event to this application) Time Period(Hours)of Event: From 08:00 to 17:00 Town Services requested: ( )Yes (x)No Ifyes, Describe Police Dept. Highway Dept. Describe Services Maximum Number of Persons Attending At One Time: 750 Number of cars expected 500 Is a Tent or other temporary structure being used? [ x] Yes [ ]No If yes provide size(s)_10 ft. X 10 ft Will food be served? [x ]Yes [ ]No If yes provide number and name(s)of food vendor(s)_2,see attached_ Updated 8/7/2018 Suffolk County permit#(s) Will other vendors be on the premises during the event? [x ]Yes [ ]No If yes how many?_4 Describe Type of vendor(s)---Merchandise,Live Radio Broadcast by WLNG Property Owner(name/address):Pindar Damianos,Pindar Vineyards,37645 Main Road(Route 25),Peconic,NY 11958 Contact Person and Contact Tel.# Michael Kretschmann,Event Chair Cutchogue Lions Club,(631)872-9146 e-m ail address kretschmannmrk@gmail.com Updated 8/7/2018 Event Location: Street-Hamlet Address:_37645 Main Road(Route 25),Peconic,NY 11958 SCTM# 85-2-14 Mailing Address to Send Event Permit to: Pindar Vineyards,37645 Main Road(Route 25),Peconic,NY 11958 Have any of the development rights been sold to the Town of Southold [ ]Yes [x]No and/or Suffolk County Agricultural Program? [ ] Yes [x ]No If yes to either or both, also indicate on the_ attached plan the boundaries of the reserved area upon which the event will take place. YOU MUST ATTACH A PARKING/EVENT PLAN TO THIS APPLICATION IF THE EXPECTED ATTENDANCE IS 300 OR MORE PEOPLE,YOU MUST ALSO ATTACH A TRAFFIC CONTROL PLAN(see next page) A Parking/Event Plan may be a survey,site plan and/or aerial view(for example Google Earth) of the subiect property.INDICATE ON THE PLAN ALL of the following information: A parking/event plan showing: (1) The size of the property and its location in relation to abutting streets or highways. (2) The size and location of any existing building(s)or structure(s)that will be in operation during the course of the event and any proposed building, structure, or signs to be erected temporarily for the event. (3) The location of the stage or tents, if any. (4) The designated areas of use for spectators, exhibitors,vendors,employees and organizers. (5) Location of all entries and exits. (6) The location of all fire extinguishers and other fire safety equipment. (7) The location of all temporary utilities to be installed for the event, if any. (8) The layout of any parking area for automobiles and other vehicles and the means of ingress and egress for such parking areas. The parking spaces must allow for 300 sq. ft. per car. (9) A traffic control plan for vehicles entering and leaving the site for the proposed event. (10) Plan for the use of live outdoor music, loudspeakers and other sounds which will be used, if any,and the type and location of speakers and other audio equipment. (11) A description of emergency access and facilities related to the event. (12) Provisions to dispose of any garbage,trash,rubbish or other refuse. (13) Location and description of any additional lighting to be utilized in conjunction with the event. (14) Location of sanitary facilities on site. Traffic Control Plan Events for three hundred(300)or more people also require submission and approval of a traffic control plan,acceptable to the Town of Southold,AND a qualified traffic controller must be provided.Please attached a written description and/or notate.on the parking event plan the following: 1)Who will be conducting traffic, 2)Where they will be stationed on site, 3)How they will direct the entrance, circulation,parking, and exiting of cars on site, and 4)Contact information for use by Southold Town Police. OWNER'S SIGNATURE: I am the Owner of the Property where this event is to be held and I agree to comply with the laws, Updated 8/7/2018 rules, regulations, conditions, and requirements of the Code of the Town of Southold, including but not limited to the conditions listed below, as well as all other applicable agency rules and regulations pertaining to the activities under this event. Furthermore,I hereby swear or affirm that the information contained herein and attachments hereto are true and correct to the best of my knowledge, and agree to provide notice to the Town immediately should there be any material changes regarding to this application. . Furthermore,I hereby authorize Code Enforcement Personnel of the Town of Southold to enter the property during the hours of the permitted special event to make any and ctions necessary in connection with this Special Event. Pindar Damianos Print name of Owner Signature of Owner _Michael Kretschmann lalt,4� Print name of Authorized Person/Representative ignaturedf-'Kuthorize-d-P—er—s-oYMepresentative PERMISSION IS HEREBY GRANTED,SUBJECT TO THE FOLLOWING CONDITIONS: 1. By acceptance of this permit, applicant agrees to adequately supervise and direct all parking to be on the premises or at another site,and to provide parking assistants and any additional traffic controls necessary for this event.Parking,is strictly_prohibited on ANY Town, County or State Roads or Rights of Way, 2. Traffic control at events for three hundred(300) or more people shall be provided by a qualified traffic controller in accordance with the attached,approved traffic control plan. 3. One"on-premises"sign not larger than six(6)square feet in size maybe displayed not longer than thirty (30) days before this event, and removed immediately after the event. Directional parking signs shall be adequately displayed. 4. Applicant indemnifies and holds harmless the Town of Southold from all claims, damages, expenses, suits and losses including but not limited to attorney's fees arising from activities under this permit. 5. Tent proposals must receive permit approval from the Southold Town Building Inspector before placement on the property and must meet all fire and safety codes. 6. This permit is valid only for the time, date,place and use specified above,and for the designated event. Each additional day will require a separate permit application, fee, and related documents for review, etc. at least 60 business days prior to the scheduled event. 7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant agrees to remove the temporary facilities from the premises within 48 hours after the day of the event. Updated 8/7/2018 8. On-site food preparation is NOT permitted,although food maybe catered subject to all Suffolk County Department of Health regulations. 9. NO activities associated with this event, including but not limited to parking, ingress/egress/access, tent(s) or temporary structure(s), or temporary sanitary facilities, shall be conducted on Town of Southold Purchase of Development Rights land. 10. NO activities associated with this event, including but not limited to parking, ingress/egress/access, tents) or temporary structure(s), or temporary sanitary facilities, shall be conducted on Suffolk County Purchase of Development Rights land without a permit issued by the Suffolk County Farmland Committee. 11. Issuance of this pen-nit does not authorize in any manner the occupancy of any building exceeding the legal limitations under the fire code or other codes which would prohibit such increased occupancy. 12. Access shall be provided for emergency vehicles, to all public assembly areas, all buildings, all work areas and any additional area where emergencies may occur. Two emergency-fire exits and exit paths from the building(s) on the property,to a public way or remote safe area, shall remain open and unobstructed at all times. 13. Owner assures full compliance with all fire, safety,building, and other Town laws. 14. Music,when outdoors, is required to stop at the time specified in the permit. Placement of the speakers must be in a location that affords the greatest protection from noise intrusion upon adjacent properties. 15. Owner will allow access to Code Enforcement Personnel of the Town of Southold during the hours of the special event to make any and all inspections necessary in connection with this Special Event. 16. ADDITIONAL CONDITIONS: ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREINWILL TERMINATE THIS PERMIT. APPROVED Town of Southold Resolution Number: Date Issued: Updated 8/7/2018 ACC)® CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDO/YYYY) ��� 01/24/2023 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER NAME:CONTACT John Adams DSP Insurance Services,Inc. PHo 1-800-316-6705 FAICC No: 847-934-6186 1900 E. Golf Road, Suite 650 ADDRESS: lionsclubs@dspins.com Schaumburg, IL 60173 INSURERS AFFORDING COVERAGE NAIL H INSURER A: ACE American Insurance Company 22667 INSURED INSURER B: Cutchogue Lions Club of NY INSURER C: Cutchogue New York INSURER D: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INS TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP POLICY NUMBER MMIDDIYYYY) IMMIDDIYYYYi LIMITS A GENERAL LIABILITY EACH OCCURRENCE S 1,000,000 X COMMERCIAL GENERAL LIABILITY 1,000000 PREMISES Ea occurrence S � CLAIFIS-MADE OCCUR HDO 647352241 09/01J2022 09/01/2023 MED EXP( one n) S 5,000 X Agg.Per Named Insured PERSONAL&ADV INJURY S 1,000,000 is$2,000,000 GENERAL AGGREGATE S 10,000,000 GEN L AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMPIOP AGG 5 2,000,000 X POLICY PRO LOC S A AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT Eaacudent S 1+000.000 ANYAUTO BODILY INJURY(Per person) S AALLLOSNED SCHEDULED ISA H10761220 09/01/2022 09/01/2023 BODILY INJURY(Per accident) S HIRED AUTOS AUTOSAUTOS MON-OWNED P"eor , gtDAMAGE S 5 UMBRELLA LIAR OCCUR EACH OCCURRENCE S EXCESS LIAB CLAIMS-MADE AGGREGATE S DED I I RETENTIONS S WORKERS COMPENSATION T WCSTATU- OTH- AND EMPLOYERS'LIABILITY Y I N I TORY LIMITS ER ANY PROPRIETORIPARTNERIEXECUTIVEE.L.EACH ACCIDENT S OFFICERIMEMBER EXCLUDED? N I A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEj S If yeS.describe under DESCRIPTION OF OPERATIONS beloW E.L.DISEASE-POLICY LIMIT Is DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Attach ACORD 101,Additional Remarks Schedule,if more space is required) Provisions of the policy apply to the named insureds participation in the following activity during the policy period shown above:Cutchgoue Lions Clubs of NY 52 Annual Car Show "'Town of Southold*'* is included as an Additional Insured(s),but only with respect to General Liability arising out of the issuance of permit(s)to the Insured shown above and not out of the sole negligence of said additional insured. CERTIFICATE HOLDER CANCELLATION Pindar Vineyards SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 37645 Main Road(Route 25) Peconic New York 11958 ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ©1988.2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016103) The ACORD name and logo are registered marks of ACORD PARKINGCUTCHOGUE LIONS ANNUAL FUNDRAISER @ PINDAR VINEYARDS — June 25.. 2023 . Contact Info: Michael Kretschmann Event Chair, Cutchogue Lions Club Cell#(631) 872-9146 S SHOW AREA • 111 sq.ft. 165,000/300 • ft. 1 Cars MaximumSHOW PARKING PARKING . ;fid PINDAR � ' TOILETS 165,000 sq.ft. •1 Cars Maximum LION Tents 1 X 10 Ft Tents VENDOR AREA 4 a r CUTCHOGUE LIONS ANNUAL FUNDRAISER @ PINDAR VINEYARDS — June 25, 2023 PARKING & EVENT PLAN Contact Info: Michael Kretschmann Event Chair,Cutchogue Lions Club Cell#(631) 872-9146 Notes 1. For the event only the Pindar bathrooms as noted on the plan will be utilized.All other Pindar structures will not be utilized. 2. Pindar will run their facilities on their normal Sunday operational schedule. 3. Location of Exits and Entrances noted on provided Traffic Control Plan 4. On the Pindar Site traffic shall be controlled by Cutchogue Lions.The Club president will be the contact for all issues. 5. For traffic control Cutchogue Lions will be stationed at: • Point where entering vehicles on the site will be divided between Show/Vendor parking access and the visitor parking field • Points where exit&entrance paths cross 1. Emergency access will be via the access roads on site. 2. Trash barrels and a dumpster will be provided for the event. 3. A fire extinguisher shall be located at one of the Lion Ticket Booths in the Show Area and one by the Helicopter LZ. 4. No Temporary Lighting is required for the event. 5. No temporary utilities will be required for the event. collie] . � . ,\� �.•,; �7 , "t.yk`k � `� �� �� �� �;W i�i �• t•,,.�ys a y # x s. . w r,4..'IR '^ ). �"90'9R� lV�'-g-Ch,8�. ,S ".`„♦.. . L. 1� '3,ur"w j '.jxY` ''F - Iry ,s 1 � . 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ZT �At w�V.'�'� ti^` \-..- �k\,, " � �+`t� t > e ^y! x �, `.:�� 1'+.,, ry .cera'4`e rb''�w;. • s �^r ar. y+k ,1 ,•r # ��r �Y ''�,y`a�.�`,.y „,gy�6.°• v`t•'�,�.2�� � = yLr� ��u•`s�, c, � :,y \ .�. `., � ,r ,y. � �.. � rs7"�S d'�"7 � -".-.e '; "' _ 'g �•.�� ��'''�l +. �:� �„'�'y' ` - a`v,�r�w mow}-,.e mac- .-��'e' 'Y'x''S� "3ilr. �� ,r, } � ;Y�YLiMy.�`,,���m �"�'. �""' y`' `;e '`l.,,,, �• I'�rl_T i�� �y'� �' II��-'ti, •� � `-,ffi� � r x,-•' �n�r( r•'�� in_dar Vineyar4 a '7f �'a� `mom. / ti�Yr' "� '' .� �� ` + � �'4� � w•..o�7 y... / / 1 kM ogif� r t �„��` ^ • ? j ', ,� ;•��.:-.y. .,A.l Ya�a ,+5r•' ,� �� t ' q�.m Y � , �` � #cif "3�'t`}r Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 02/01/23 Receipt#: 308007 Quantity Transactions Reference Subtotal 1 Event Fee CLC 1a $150.00 Total Paid: $150.00 Notes: Payment Type Amount Paid By CK#1450 $150.00 Cutchogue, Lions Club Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Cutchogue, Lions Club Po Box 715 Cutchogue, NY 11935 Clerk ID: SABRINA Internal ID:CLC 1a Born, Sabrina From: Born, Sabrina Sent: Wednesday, February 1, 2023 8:55 AM To: Mirabelli, Melissa; Noncarrow, Denis; Norklun, Stacey Subject: Sp. Evnt-CLC la Attachments: Sp Ev-CDC 1 a_20230201095338.pdf Good Morning, Attached,please find a special event application from the Cutchogue Lions Club. Thank you, Sabrina M. Born Sub-Registrar& Deputy Town Clerk Senior Account Clerk Southold Town Clerk's Office 53095 Route 25 P.O. Box 1179 Southold,NY 11971 Ph: 631-765-1800 ext. 1226 Fax: 631-765-6145 Your message is ready to be sent with the following file or link attachments: Sp Ev-CDC 1a_20230201095338.pdf Note:To protect against computer viruses, e-mail programs may prevent sending or receiving certain types of file attachments. Check your e-mail security settings to determine how attachments are handled. RESOLUTION 2023-203 , ADOPTED DOC ID: 18915 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2023-203 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON FEBRUARY 14,2023: RESOLVED that the Town Board of the Town of Southold hereby grants permission to Cutchogue Lions Club,to hold 52nd Annual Car Show Fundraiser, Special Event 2023-4 at Pindar Vineyard 37645 Main Road,Peconic,NY, as applied for in Application CLCla for 52nd Annual Car Show Fundraiser on June 23, 2023 from 8AM- 5PM. All parking must be contained on site. Provided they adhere to all conditions on the application,permit and to the Town of Southold Policy for Special Events. This permit is subject to revocation if the applicant fails to comply with any of the conditions of the approval or is unable to properly control traffic flow into and out of the event. Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Greg Doroski, Councilman SECONDER:Brian O. Mealy, Councilman AYES: Nappa,Doroski,Mealy,Doherty, Evans,Russell l 0 Office of the Town Attorney Town of Southold Town Hall Annex, 54375 Route 25 P.O. Box 1179 Southold, New York 11971-0959 Telephone : 631-765-1939 Facsimile: 631-765-6639 MEMORANDUM To: Mr. Denis Noncarrow, Town Clerk FFEB From: Melissa Mirabelli Secretary to the Town Attorney Date: February 24, 2023 Subject: Special Events — Cutchogue Lions Club 52nd Annual Car Show With respect to the above-referenced matter, I am enclosing the original application with committee comments and resolution of Town Board approval of event. If you have any questions regarding the enclosed, please do not hesitate to call me. Thank you. /mm .Enclosures Special Events Committee Application Summary and Recommendation Application name: U0, n I'Y11ChOl�� � n a Address: P Application number: C LCIa. Date of Event: (Q a31 o�a3 Time: $ Am — 5 Pon Date Received by Town Clerk:_ 31 Date Received by Committee: 91-011 om Nature of Event (S): 5a'� rl(�j�[l.� '� �IPY'�1RY(;�P,1/_CGY-ShoW Committee Comments Received by: Melissa Spiro Leslie Weisman Missy Mirabelli Chief rlatley August Ruckdeschei- County Heather Lanza @m.e s -; 1 Pt d V Mike Verity '),I, Claire Glew �aOLAJ CI�_ Kevin Webster Committee Recommendation's: Approve as applied Approve with Additional conditions: Hold Public Hearing Deny Special Event No: 0aoa3— y Resolution No: �;oa3 A03 Date: a ( ILI laoa3 • • l V � V RECEIVE® M"- .¢`" t RECEIVE® FEB 2 2023 JAS 3 2023 Town Attorney's Office Southold Town Clerk TOWN OF SOUTHOLD Town Code Chapter 205 "Public Entertainment and Special!Events" SPECIAL EVENT PERMIT INSTRUCTIONS AND APPLICATION FORM Applications for a Special Event Permit are subject to an inter-departmental coordinated review by the Southold Town Board,Town Attorney,Town Assessors,Land Preservation,Building,Planning,Zoning Board of Appeals and Police Departments, and the Suffolk County Planning Commission. Applicateon'fee: $150.00 per application.Up to six(6)multiple events of the same type,occurring over a period of three months, may be permitted on one (1) application for a fee of$150.00. However, specific details of each event must be included with this application. At1-ap-o icatioms must be submitted adeast 60 business-days bef6re the event: pliewits are encouraecd to•submit.ap]�tieations as�early as possible. Anv eoitipleteil applicat%oii thafis notsiibiiiitted Woe more business days prior to he scheduled event may;be ref ected or subiect fora late tiirocessin�fee af'$250:00..bv the`Offt6 of the Town Clerk,-ugless A waiver-is:obtained.,Requestin-•an expeditedrevie«7 mus[_be subtiiitted in-NNriting to the•To�vii Clerk. The Town Clerk will forward all applications to the Special Events Committee for processing. The Committee will obtain comments on all applications from relevant Town,County and/or State agencies and will forward completed applications to the Town Board with a recommendation as to whether to grant or deny the application. The Town reserves the right to request additional information from an applicant to address issues related to the health,safety, and welfare of the community. Wh6his a Periiait`Reduire0"? All Special Events,per Southold Town Code Article I,Section 205-2(Definitions)must obtain a permit. Occasional events on private residential properties hosted by the owner thereof that are by invitation such as family gatherings,weddings,graduations,parties or not-for-profit fundraisers do not require permits. Any use of rosiddatidt jk iT,eiiv for profit 'such•as:a venue f6r weddings or other eventsis pi-6 liited.. .This,-application is decnied:complete_once.all the fblliaWhfg keonf ei ieuts are submitted to.the Town Clerk:Plcase,iiidieate submission of the.followin6 by.aieckigg,off.the boxes and"siQiiinf below. A completed application formi signed by the owner and the event manager.Applications without property owner's signature/approval will be rejected. FEE: Is the application being submitted at least 60 days before the event[x] Yes[]No )(If Yes,Fee of$_ 150.00 has been submitted If No,Fee of$ has been subm itted Updated 8/7/2018 "KITlle applicant/owner of the property where the special event is proposed to take place must provide a certificate of insurance not less than 2 million dollars naming the Town of Soutliold.as.amadditiorial insured " '-A .Parkin Event Plan: consisting of a survey, site plan and/or aerial,view of-.the siibiect px*fty tiat includes the locations of on-site parking, sanitary facilities, and=tents:or other temporary structure(s). (See application form for details) YEvents for three hundred(3 00)or more people require submission and approval of a traffic conttolplan acceptable to the Town of Southold AND a qualified traffic controller must be provided at the event. (See application form for details) Signature of Property Owner on the application authorizing Code Enforcement Personnel of the Town of Southold to enter the subject premises during the hours of the event to ensure compliance with any and all special event permit conditions. My signature below affirms that I have submitted all the information required above in connection with my application, ate Activities associated with outdoor public events are strictly prohibited from taking place on land preserved through the sale of development rights to the Town of Southold, and can only take place on land preserved through the sale of development rights to the County of Suffolk with a permit issued by the Suffolk County Farmland Committee. If food is to be served, it must be catered and prepared off-site by food vendors who hold a permit to operate issued by the Suffolk County Bureau of Public Health Food Protection Unit Updated 8/7/2018 a . APPLICATION FOR A PERMIT TO HOLD A SPECIAL EVENT : Please provide-ALL of'the iinf6ergation requested below,..Incomt)lete�atlpl'ications WILL NOT be, reviewed. Special Event Permit# Applicant(s)name: Cutchogue Lions Club Date of Submission 1/25/2023 Name of Event Cutchogue Lions 52°d Annual Fundraiser SCTM#'s 1000-Section 85 Block- 2 Lots) 14 Dates of Each Event: 6/25/202 If Multiple Dates are requested, applicant must give all information for all dates. Nature of Event:_Fundraiser by running a car show (Please attach a detailed description of EACH event to this application) Time Period(Hours)of Event: From 08:00 to 17:00 Town Services requested: ( )Yes (x)No Ifyes,Describe Police Dept. Highway Dept. Describe Services i Maximum Number of Persons Attending At One Time: 750_Number of cars expected 500 Is a Tent or other temporary structure being used? [ x]Yes [ ]No If yes provide size(s)_10 ft. X 10 ft_ Will food be served?[x ]Yes [ ]No If yes provide number and name(s)of food vendor(s)_2,see attached_ Updated 8/7/2018 Suffolk County pennit#.(s) Will other vendors be on the premises during the event?[x ]Yes [ ]No If yes how many?-4-Describe Type of vendor(s)___Merchandise,Live Radio Broadcast by'W.LNG: Property Owner(name/address):Pindar Damianos,Pindar Vineyards,37645 Main Road(Route 25),Peconic,NY 11958 Contact Person and Contact Tel.#._Michael Kretschmann,Event Chair Cutchogue Lions Club,(631)872-9146 e-m ail address Icretsel5niaz3niYirl<(civail.coiii' t z t 1 i i i Updated 8/7/2018 Event location:Street-Hamlet Address:_37645 Main Road(Route 25),Peconic,NY 11958 SCTAV 85-2-14 Mailing Address to Send Event Permit to:Pindar Vineyards,37645 Main Road(Route 25),Peconic,NY 11.958 Have any of the development rights been sold to the Town of Southold [ ]Yes [x]No and/or Suffolk County Agricultural Program? [ ] Yes [x ]No If-yes-to either-or-botivalso indicate on the -attached Ofin flie bniundaries:of.the reserved area upon which the event will take I?Jace. YOU MUST ATTACH A PARKING/EVENT PLAN TO THIS APPLICATION IF THE EXPECTED ATTENDANCE IS 300 OR.MORE PEOPLE,YOU.MUST ALSO ATTACH_A_ TRAFFIC CONTROL PLAN(see next va!W A 3.1'aikinal-vent Plan may be a survev-site'pian andloe aerial E°iee (for examlale G®ogle Earth.)of the sttlbieet Rroperty RVDICATE ON THE PLAN ALL of the followinQ.'inforntation: A parking/event plan showing: (1) The size of the property and its location in relation to abutting streets or highways. (2) The size and location of any existing building(s)or structure(s)that will be in operation during the course of the event and any proposed building,structure,or signs to be erected r temporarily for the event. (3) The location of the stage or tents, if any. (4) The designated areas of use for spectators,exhibitors,vendors,employees and organizers. (5) Location of all entries and exits. (6) The location of all fire extinguishers and other fire safety equipment. (7) The location of all temporary utilities to be installed for the event,if any. (8) The layout of any parking area for automobiles and other vehicles and the means of ingress and egress for such parking areas.The parking spaces must allow for 300 sq.ft. per car. (9) A traffic control plan for vehicles entering and leaving the site for the proposed event. (10) Plan for the use of live outdoor music, loudspeakers and other sounds which will be used, if any,and the type and location of speakers and other audio equipment. (11) A description of emergency access and facilities related to the event. (12) Provisions to dispose of any garbage,trash,rubbish or other refuse. (13) Location and description of any additional lighting to be utilized in conjunction with the event. (14) Location of sanitary facilities on site. Traffic Control Plan Events for three hundred(300)or more people also require submission and approval of a traffic control plan,acceptable to the Town of Southold,AND'a ualified-traffic 666tr6ller miist•be i'©v.ided.Please attached a written description and/or notate on the parking event plan the following: 1)Who will be conducting traffic,2)Where they will be stationed on site,3)How they will direct the entrance, circulation,parking,and exiting of cars on site,and 4)Contact information for use by Southold Town Police. OWNER'S S'fGX TURF: I am the Owner of the Property where this event is to be held and I agree to comply with the laws, updated 8/7/2018 rules,regulations, conditions, and requirements of the Code of lite Town of Southold, including but ,not limited to the conditions listed below, as well as all other applicable agency rules and regulations pertaining to the activities under this event Furthermore,I hereby swear or affirm that the information contained herein and attachments hereto are true and correct to the best of my knowledge, and agree to provide notice to the Town immediately should there be any material changes regarding to this application. . Furthermore,I hereby authorize Code Enforcement Personnel of the Town of Southold to enter the property during the hours of the permitted special event to make a__NY iartid "" Ciions necessary in connection with this Special Event. Pindar Damianos Print name of Owner ,Siv_"ature of Owner _Michael Kretschmann Print name of Authorized Peison/Representative i�nature; 4liorized•Perso, epresen4atir� : PERIVUSSION IS HEREBY GRANTI+,D,•Si3BJECT TO_TIIE FOLLOWING_CONDITIONS: 1. By acceptance of this permit, applicant agrees to adequately supervise and direct all parking to be on the premises or at another site,and to provide parking assistants and any additional traffic controls necessary for this event.,Parkml?is strictly prohibited on ANY Town• County•or-Stafe'Roads.or Rights of Wav:- 2. Traffic control at events for three hundred(300)or more people shall be provided by a qualified traffic controller in accordance with the attached,approved traffic control plan. 3. One"on-premises"sign not larger than six(6)square feet in size maybe displayed not longer than thirty (30) days before this event, and removed immediately after the event. Directional parking signs shall be adequately displayed. 4. Applicant indemnifies and holds harmless the Town of Southold from all claims, damages, expenses, suits and losses including but not limited to attorney's fees arising from activities under this permit. 5. Tent proposals must receive permit approval from the Southold Town Building Inspector before placement on the property and must meet all fire and safety codes. 6. This permit is valid only for the time,date,place and use specified above,and for the designated event. Each additional day will require a separate permit application, fee,and related documents for review, etc. afleast 60 business°.days'prior to(.the scheduled.eyerij 7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant agrees to remove the temporary facilities from the premises within 48 hours after the day of the event. Updated 8/7/2018 8. On-site food preparation is NOT permitted,although food may be catered'-gubject tdall`S"ufl'olk'Cbunty Department of Health regulations. 9:. NICD} activities assi3c ated i itli tliis.:event.-iiiel.udhig..but.not limited to .parkin¢.. iiifiressfegrgWacces&. tont(s`)•or Win.porary structure(s7;or temporary sanitaryfacilities, shaltbe conducted oir.' 6wri ofSortthold- F'urchase:of'I)cvelopn�en{•:Iti€�his 10. 'NO°activities associated-'Witlrthis event: including liut:riat limited .to para itT%,.iilaresslegressfaecess, .tent sl'or ienip oxen'• slialL be con-ducted .Ccrunty° Purchase ofDeyelopmertt liiglits land wittioiit a.pennifi.issued 1}�r the Si►ffolk.Coutin Cairriland,Coniiii.itted.. 11. Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the legal limitations under the fire code or other codes which would prohibit such increased occupancy. 12. Access shall be provided for emergency vehicles,to all public assembly areas,all buildings, all work areas and any additional area where emergencies may occur.Two emergency-fire exits and exit paths from the building(s)on the property,to a public way or remote safe area, shall remain open and unobstructed at all times. 13. Owner assures full compliance with all fire,safety,building,and other Town laws.. 14. Music,when outdoors,is required to stop at the time specified in the permit.Placement of the speakers must be in a location that affords the greatest protection from noise intrusion upon adjacent properties. IS. Owner will allow access to Code Enforcement Personnel of the Town of Southold during the hours of the special event to make any and all inspections necessary in connection with this Special Event. 16. ADDITIONAL CONDITIONS: ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREINWILL TERMINATE THIS PERMIT. APPROVED Town of Southold Resolution Number: Date Issued: Updated 8/7/2018 'b DATE IMM/DDIYYYY) CERTIFICATE OF LIABILITY INSURANCE THIS CERTIFICATE IS ISSUED AS A MATTER"OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW, THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER,_ .. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(les) must be endorsed. if SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement, A statement on this certificate does not confer rights to the certificate.holder in.lieu of such endorsement(s). 'PRODUCERNSE John Adams till FAX: DSP Insurance Services,Inc. A+C +a.e><t• 1-800=316-670 ' AtC..1to: 847-934-6186.,.- . +, 1900 E. Golf Road, Suite 650 'A'L Iionsctubs.{cr)c(spins:cgrtt AODRt3S: Schaumburg, IL 60173 INSURERS AFFORDINGCOVERAGE { NAICp INSURERA, ACE_Amedcan Insurance Company { 22667 INSURED INSURER B., Cutchogue Lions Club of NY INSURER C Cutchogue New York INSURER D; INSURER E: " INSURER F: - - REVISION NUMBER:" COVERAGES - .. .. ,CERTIFICATEINUMBl:R: . ...-... .. ' THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR"THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REOUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS-AND CONDITIONS OF SUCH POLICIES,LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS INSR U yv It (?OLICY L•!F' POLICY EXP. LTR TYPE OF INSURANCE ¢ P,OLICY NUMBER { dG!)DD)YSr f3flttODrYYYY LIMITS A - GENERAL LIABILITY _ EACH OCCURRENCE S 1,000,000 X COMMERCIAL GENERAL LIABILITY �,h }j{ u,r�+,�� S 1,000,000 CLAIMS•MADE Q OCCUR MED EXP(Any one person) 5 5,000 HDO G47352241 09/01/2022 09/01/2023 Agg..Per Named Insured PERSONAL&ADV INJURY S 1,000,000 is$2,000,000 GENERALAGGREGATE. -- S 10.000,000 GEN'L AGGREGATE LIMIT APPLIES PER PRODUCTS.COMP;OP AGG s.2.000.000 RGiiC Y O RCF LO" 5 A .AUYOMOBILELIABILITY Edat8Qd StF 1ELtTSiT' 51,000,000 ANY AUTO BODILY INJURY(Per person) S ALL OWNED SCHEDULED ISA H10761220 09/01/2022 09/01/2023 BODILY INJURY(Peraccident) S i AUTOS AUTOS NON-OWNED P 6rE TY DAl,tAGB S HIREDAUTOS AUTOS S UMBRELLA LIAROCCUR EACH OCCURRENCE S EXCESS LIAR HCLAIMS-MADE AGGREGATE S DED RETENTION S S "WORKERS COMPENSATION A !YG STATU+ 0TH- AND EMPLOYERS'LIABILITY YIN T—ARY.Lf.d . -- ANYPROPRIETORIPARTNEPIEXECUTIVE EL EACH ACCIDENT S. OFFiCERIMEMBER EXCLUDED? N r A (Mandatory in NH) E,L DISEASE-EA EMPLOYE .S It yes,describe untler DESCRIPTION OF OPERATIONS below E.L DISEASE-POLICY LIMIT S �E DESCRIPTION oPOPE RATION r LOCATIONS r VEHICLES (Attach ACORD 101,Additional Remarks Schedule,it more space Is required) Provisions of the policy apply to the named insureds participation in the following activity during the policy period shown above:Cutchgoue Lions Clubs of NY 52 Annual Car Show *"Town of Southold*" is included as an Additional Insured(s),but only with respect to General Liability arising out of the issuance of permit(s)to the Insured shown above and not out of the sole negligence of said additional insured. CERTIFICATE HOLDER. CANCELLATION Pindar Vineyards SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE y THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 37645 Main Road(Route 25) ACCORDANCE WITH THE POLICY PROVISIONS. Peconic New York 11958 AUTHORIZED REPRESENTATIVE _ 'C)1988-2015 ACORD CORPORATION. All rights-reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD • tw • //, 1, • 2 i �i '� �W . ;.b� .Mn. 4 .f # T4F +�, 1 Yi.�j p ki . .. `` PARKING - PIN40 [)AR ;` <� �.•: a w 111 11 • kzrw laul., k SHOWAAREA t� � tf ;-rs y�^ t� ,s >4. ,r r wA^h .� �rC a .. � �+}4ny�� �' �A�"+�._,� ,�� ��vf 'a k'^.. a•"$� .waww# =x�T �s.3,��^�' S'�. • Mq k , • a' CUTCHOGUE LIONS ANNUAL FUNDRAISER @ PINDAR VINEYARDS — June 25, 2023 } PARKING & EVENT PLAN Contact Info: Michael Kretschmann Event Chair,Cutchogue Lions Club Cell#(631)872-9146 Notes 1. For the event only the Pindar bathrooms as noted on the plan will be utilized.All other Pindar structures will not be utilized. 2. Pindar will run their facilities on their normal Sunday operational schedule. 3. Location of Exits and Entrances noted on provided Traffic Control Plan 4. On the Pindar Site traffic shall be controlled by Cutchogue Lions.The Club president will be the contact for all issues. 5. For traffic control Cutchogue Lions will be stationed at: • Point where entering vehicles on the site will be divided between Show/Vendor parking access and the visitor parking field • Points where exit&entrance paths cross 1. Emergency access will be via the access roads on site. 2. Trash barrels and a dumpster will be provided for the event. 3. A fire extinguisher shall be located at one of the Lion Ticket Booths in the Show Area and one by the Helicopter LZ. 4. No Temporary Lighting is required for the event. 5. No temporary utilities will be required for the event. CUTCHOGUE LIONS ANNUAL FUNDRAISER @ PINDAR VINEYARDS — June 25, 2023 • TRAFFIC CONTROL PLAN f�,,r, a �„ +„ r 4 oe rG i h as "'�w�'� `•. ^, 0 t�'�. {-c.ri�°�.` "�� "t« `�rar�m ' a�,�r ��i � °��`F W� 5- y 'r�'�, ,.ani x� *"�'" *v ',-tom .3' � � :r � -•ss � <".s=. $r '+.,. "wx�t �yh�d�, +q,^S' ''dam' Vis, � ,Sy` L��ys �•:�e"d�' ���, 4e.. a _.�*,�� ',�s �;^,„ ':.�'�;;�< h '"�,,..w, n '' '�}v✓f�,y�,t . �.�� ��"4,r^ a lyY"y3'„• "�',,.t�n�T.' x ar, : a1K a � AH,• *5 «�4 p✓„£ F3}+ »�'tr." I M�yAJ ;'-,r``,�' -•.-,c _ 'fah..~ -»z„ - •+ ,�' �' >6xh-`'-- ,s � x� 4. ��' � J'.- � Za�Pr .r�. :".�,si�'A= 'r•. � .y' ,k.";n v;:ja.'t;.,;;', 7" ..,*�., r m., Town of Southold P.O Box 1179 Southold, NY 11.971 * * * RECEIPT * * * Date: 02/01/23 Receipt#: 308007 Quantity Transactions Reference Subtotal 1 Event Fee CLC 1a $150.0Q. Total Paid: $150.00 Notes: Payment Type Amount Paid By CK#1450 $150.00 Cutchogue, Lions Club Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 i Name: Cutchogue, Lions Club Po Box 715 Cutchogue, NY 11935 Clerk ID: SABRINA Internal ID:CLC 1a Mirabelli, Melissa From: Lanza, Heather Sent: Thursday, February 2, 2023 4:36 PM To: Mirabelli, Melissa;Verity, Mike; DeChance, Paul;Weisman, Leslie; Flatley, Martin Subject: RE: Cutchogue Lions Club 52nd car show okay From: Mirabelli, Melissa<melissa.mirabell i@town.southold.ny.us> Sent:Thursday, February 2, 2023 4:14 PM To:Verity,-Mike<Mike.Verity@town.southold.ny.us>; DeChance, Paul<pauld@southoldtownny.gov>; Lanza, Heather <heather.lanza@town.southold.ny.us>;Weisman, Leslie<lesliew@town.southold.ny.us>; Flatley, Martin <mflatley@town.southold.ny.us> Subject: Cutchogue Lions Club 52nd car show Please send me any questions and or comments Alelissa 31 Mirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax (631)765-6639 ******************************************************************************************* This electronic mail transmission may contain confidential or privileged information. If you believe that you have received the message in error, please notify the sender by reply transmission and delete the message without copying or disclosing it. ******************************************************************************************* 1 Mhvabelli, Melissa From: Flatley, Martin Sent: Thursday, February 2, 2023 4:39 PM To: Mirabelli, Melissa;Verity, Mike; DeChance, Paul; Lanza, Heather;Weisman, Leslie Subject: RE:,Cutchogue Lions Club 52nd car show I have no objections to this event being approved.They are self-contained on their property and it does not involve any resources from our Department. Martin Flatley, Chief of Police Town of Southold Police Department 41405 State Route 25 Peconic, N.Y. 11958 Tel: 631-765-3115 The information contained in this electronic message and any attachments to this message are intended for the exclusive use of the addressee(s)and may contain information that is privileged,confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient,you are hereby notified that any review, retransmission, conversion to hard copy, copying,reproduction,circulation,publication, dissemination or other use of,or taking of any action, or omission to take action,in reliance upon this communication by persons or entities other than the intended recipient is strictly prohibited. If you have received this communication in error,please(i)notify us immediately by telephone at 63 1.765.2600, (ii)return the original message and all copies to us at the address above via the U.S.Postal Service,and(iii)delete the message and any material attached thereto from any computer, disk drive, diskette, or other storage device or media. From: Mirabelli, Melissa<melissa.mirabelli@town.southold.ny.us> Sent:Thursday, February 2, 2023 4:14 PM To:Verity, Mike<Mike.Verity@town.southold.ny.us>; DeChance, Paul<pauld@southoldtownny.gov>; Lanza, Heather <heather.lanza@town.southold.ny.us>;Weisman, Leslie<lesliew@town.southold.ny.us>; Flatley, Martin <mflatley@town.southold.ny.us> Subject: Cutchogue Lions Club 52nd car show Please send me any questions and or comments r Melissa M. Mirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax (631)765-6639 ******************************************************************************************* This electronic mail transmission may contain confidential or privileged information. If you 1 believe that you have received the message in error, please notify the sender by reply .transmission and delete the message without copying or disclosing it. �;,,,.r:,e:.>,•. �,.,..,... z M91raabelli, Melissa From: Glew, Claire Sent: Monday, February 6, 2023 10:08 AM To: Mirabelli, Melissa Subject: RE: Special Event Cutchogue Lions Club Car Show Missy, The Assessors have no issues with this event. Cla,%rei qlew Assistant to Assessor Town of Southold Board of Assessors (631)765-1937 Phone (631)765-1356 Fax www.southoldtownny.gov claireg@southoldtownny.gov From: Mirabelli, Melissa<melissa.mirabeIli @town.southold.ny.us> Sent:Thursday, February 2, 2023 4:15 PM To:Visser III, Fredric<fredv@southoldtownny.gov>; Amakawa,Andrew<Andrew.Amakawa@suffolkcountyny.gov>; Kangas, Melissa<Melissa.Kangas@suffolkcountyny.gov>; Glew, Claire<Claire.Glew@town.southold.ny.us>;Webster, Kevin<kevin.webster@town.southold.ny.us>;Spiro, Melissa<Melissa.Spiro@town.southold.ny.us> Subject:Special Event Cutchogue Lions Club Car Show Please send me any questions or comments c Melissa M. iffirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax (631)765-6639 i This electronic mail transmission may contain confidential or privileged information.If you believe,*hat yottbRve.received the message in error,please notify the sende a, ?'_ ? ly transmission and delete the message without copying or disclosing it. ******************************************************************************************* z RESOLUTION 2023-203 =off O ADOPTED DOS Y1D: 18915 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2023-203 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON FEBRUARY 14, 2023: RESOLVED that the Town Board of the Town of Southold hereby grants permission to Cutchogue Lions Club,to hold 52nd Annual Car Show Fundraiser, Special Event 2023-4 at Pindar Vineyard 37645 Main Road,Peconic,NY , as applied for in Application CLC la for 52nd Annual Car Show Fundraiser on June 23, 2023 from 8AM- 5PM. All parking must be contained on site. Provided they adhere to all conditions on the application,permit and to the Town of Southold Policy for Special Events. This permit is subject to revocation if the applicant fails to comply with any of the conditions of the approval or is unable to properly control traffic flow into and out of the event. Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Greg Doroski, Councilman SECONDER:Brian O. Mealy, Councilman AYES: Nappa, Doroski,Mealy,Doherty, Evans, Russell Amo ��.,�► ..c Town Hall Annex CIO 54375 Route 25 o� P.O. Box 1179 Southold, NY 11971 Office: (631) 765-1939 SPECIAL EVENT COMMITTEE TOWN OF SOUTHOLD February 24,2023 Cutchogue Lions Club 37645 Main Road Peconic,NY 11958 Attn.: Michael Kreschmann Re: Special Event Permit Resolution#2023-4 Dear Mr. Kreschmann, Enclosed please find a copy of the Town of Southold adopted resolution. Please note there may be conditions to this event as stated in the adopted resolution. Failure to comply with these conditions will result in revocation of your Special Event Permit. Sincerely, a ®' Melissa M Mirabelli, Secretary to Town Attorney oTownHaIlAnnex CIO 54375 Route 25 o5 PO. Box 1179 Southold, NY 11971 Office: (631) 765-1939 SPECIAL EVENT COMMITTEE TOWN OF SOUTHOLD February 24, 2023 Cutchogue Lions Club 37645 Main Road Peconic,NY 11958 Attn.: Michael Kreschmann Re: Special Event Permit Resolution#2023-4 Dear Mr. Kreschmann, Enclosed please find a copy of the Town of Southold adopted resolution.Please note there may be conditions to this event as stated in the adopted resolution. Failure to comply with these conditions will result in revocation of your Special Event Permit. Sincerely, Melissa M Mirabelli, Secretary to Town Attorney