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HomeMy WebLinkAboutBrush Grinding RESOLUTION 2023-179 ADOPTED DOC ID: 18889 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2023-179 WAS ADOPTED AT THE SPECIAL MEETING OF THE SOUTHOLD TOWN BOARD ON FEBRUARY 7, 2023: RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of Wainscott Sand & Gravel to supply the Town with equipment and services to process brush at the Town compost facility in Cutchogue in the amount of$64,000, all in accordance with the Town Attorney to grind brush Due to Emergency at Landfill as per DEC review. Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Jill Doherty, Councilwoman SECONDER:Louisa P. Evans, Justice AYES: Nappa, Doroski, Mealy, Doherty, Evans, Russell J I r I AFFIDAVIT OF NON-COLLUSION I hereby attest that I am the person responsible within my firm for the final decision as to the prices(s) and amount of this bid or, if not, that I have written authorization, enclosed herewith, from that person to make the statements set out below on his or her behalf and on behalf of my firm. I further attest that: 1. The price(s) and amount of this bid have been arrived at independently, without consultation, communication or agreement for the purpose of restricting competition with any other contractor, bidder or potential bidder. 1. Neither the price(s), nor the amount of this bid, have been disclosed to any other firm or person who is a bidder or potential bidder on this project, and will not be so disclosed prior to bid opening. 2. No attempt has been made or will be made to solicit, cause or induce any firm or person to refrain from bidding on this project, or to submit a bid higher than the bid of this firm, or any intentionally high or non- competitive bid or other form of complementary bid. 3. The bid of my firm is made in good faith and not pursuant to any agreement or discussion with, or inducement from any firm or person to submit a complementary bid. 4. My firm has not offered or entered into a subcontract or agreement regarding the purchase of materials or services from any other firm or person, or offered, promised or paid cash or anything of value to any firm or person, whether in connection with this or any other project, in consideration for an agreement or promise by any firm or person to refrain from bidding or to submit a complementary bid on this project. 5. My firm has not accepted or been promised any subcontract or agreement regarding the sale of materials or services to any firm or person and has not been promised or paid cash or anything of value by any firm or person, whether in connection with this or any project, in consideration for my firm's submitting a complementary bid, or agreeing to do so, on this project. 6. I have made a diligent inquiry of all members, officers, employees, and agents of my firm with responsibilities relating to the preparation, approval or submission of my fine's bid on this project and have been advised by each of them that he or she has not participated in any communication, consultation, discussion, agreement, collision, act or other conduct inconsistent with any of the statements and representations made in this affidavit. The person signing this bid, under the penalties of perjury, affirms the truth thereof. �,,e,— , SWORN TO BEFORE ME THIS /ign4ature 4C—ompany _/-a'n !!n Alf Pr ex (011, DAY OF 20 o�'J Type Name&Company Position ' ---�lrt-,%�`vr%�'�.c�d�I�'►'R. yG/ �yel���crtrc_ Company Name NOTARY PUBLIC Z Date Signed ENotavry ELYN FERNE MCGRATH Public-State of New York N0:01 MC6373249 Federal I.D.Number lified in Suffolk County mission Expires Apr 2,2026 RECEIVED F E 8 - 8 2023 Southold 'Down Clerk DENIS NONCARROWo~� Town Hall,53095 Main Road TOWN CLERK P.O.Box 1179 GOD a Southold,New York 11971 REGISTRAR,OF VITAL STATISTICS 9b Fax(631)765-6145 MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER �o,( �a� Telephone FREEDOM OF INFORMATION OFFICER www.southoldtownny.gov 765-1800 www.southoldtownny.gov OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BID OPENING 2023 Processing/Grinding Yard Waste 2nd bid Bid Opening 2/2/2023 2:00 P.M. Three (3) Bids Received A B C D Southampton Excavation& Site Development 9.25 138,750.00 5,000.00 143,750.00 Steve 110 North Magee Street Southampton,NY 11968 631/204-0001 Guillo Enterprises Inc 10.00 150,000.00 4,000.00 154,000.00 Paul Guillo 3829 Middle Country Road PO Box 229 Calverton,NY 11933 631/727-5702 Wainscott Sand& Gravel 4.20 63,000.00 1,000.00 64,000.00 John Tintle PO Box 1259 Wainscott,NY 11975 631/537-4583 ��D�UFFO(,�►�o DENIS NONCARROW �� �y Town Hall,53095 Main Road TOWN CLERK o P.O.Box 1179 y Southold,New York 11971 REGISTRAR OF VITAL STATISTICS p • Fax(631)765-6145 MARRIAGE OFFICER A* @ RECORDS MANAGEMENT OFFICER ,( .ATelephone 765-1800 FREEDOM OF INFORMATION OFFICER www.southoldtldtownny.gov OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD February 8, 2023 Southampton Excavation& Site Development Attn: Steve Mezynieski 110 North Magee St. Southampton,NY 11968 Dear Steve Mezynieski: At the regular Town Board meeting held on February 7, 2023 the Town Board accepted the bid of Wainscott Sand& Gravel to supply Southold Town with equipment and services to process brush at the Town compost facility in Cutchogue. A certified copy of the resolution is enclosed. Thank you for your bid. Very truly yours, Sabrina M. Born Deputy Town Clerk Encl. Southold Town Solid Waste Management District Processing/Grinding Accumulated Yard Debris/January 26,2023 p.3 of 4 SOUTHOLD TOWN SOLID WASTE MANAGEMENT DISTRICT PROCESSING/GRINDING YARD WASTE BID PROPOSAL FORM Name of Bidder: ! UO(, M40.,7 EXCaI141`on 4-51)e Develapm-e„t Address: Sf- Sowf�AArnP101,, /V Y Ilia Phone/Fax: 6 31-�DW-000 l / E-Mail: Cole @ 3hexCAV61+i0n,Com We are pleased to offer the following proposal per the attached specifications and information requirements for the processing/grinding of yard waste accumulated at the Southold Town Yard Waste Compost Facility. Date of Proposal: Vah3 A) Price Per Cubic Yard of Material Processed As Described Herein: $ a� 5 B) Total Processing Charge (based on 15,000 cubic yards): $ 1 1139250 C) Mobilization/Set-up Charge $ 5,000 D) Total Bid Price (B+C): $ I � 17-50 Attach any additional information as desired for consideration of this bid. C Signature of Bidder's Authorized Representative Cole 1414 �eskI' Print Name Ilem Lr Title Southold Town Solid Waste Management District Processing/Grinding Accumulated Yard Debris/January 26,2023 p.4 of 4 REFERENCES 1. Client/Company Name: En Hct vh TU wr) 1'/'PO(t Service Provided: ,Snp,.,/ Revhood Month/Year: Loy � ;�a ail '13) ;nt Ittd ed Contact Name/Phone: Xccme5 31- 537- l 130 X� e 2. Client/Company Name: scop k' rot,,n D p �,✓ Service Provided: SCIA0 (��liv P/y S�►aul ,�eWiDUg Month/Year: �eyty N:� end ra3/ 1 rclaao Contact Name/Phone: �jran FrC�hC[Cr�in, 516 - 439-- 9SAa 3. Client/Company Name: P VrA o 5 1�C Service Provided: S,K Peve(opmeh-f Ct7A -f C+ .5el-V)YC5 Month/Year: CAi i mw,Kq Contact Name/Phone: I Cass id y 6 3)- -- AFFIDAVIT OF NON-COLLUSION I hereby attest that I am the person responsible within my firm for the final decision as to the prices(s) and amount of this bid or, if not, that I have written authorization, enclosed herewith, from that person to make the statements set out below on his or her behalf and on behalf of my firm. I further attest that: 1. The price(s) and amount of this bid have been arrived at independently, without consultation, communication or agreement for the purpose of restricting competition with any other contractor, bidder or potential bidder. 2. Neither the price(s), nor the amount of this bid, have been disclosed to any other firm or person who is a bidder or potential bidder on this project, and will not be so disclosed prior to bid opening. 3. No attempt has been made or will be made to solicit, cause or induce any firm or person to refrain from bidding on this project, or to submit a bid higher than the bid of this firm, or any intentionally high or non- competitive bid or other form of complementary bid. 4. The bid of my firm is made in good faith and not pursuant to any agreement or discussion with, or inducement from any firm or person to submit a complementary bid. 5. My firm has not offered or entered into a subcontract or agreement regarding the purchase of materials or services from any other firm or person, or offered,promised or paid cash or anything of value to any firm or person, whether in connection with this or any other project, in consideration for an agreement or promise by an firm or person to refrain from bidding or to submit a complementary bid on this project. 6. My firm has not accepted or been promised any subcontract or agreement regarding the sale of materials or services to any firm or person, and has not been promised or paid cash or anything of value by any firm or person, whether in connection with this or any project, in consideration for my firm's submitting a complementary bid, or agreeing to do so, on this project. 7. I have made a diligent inquiry of all members, officers, employees, and agents of my ficin with responsibilities relating to the preparation, approval or submission of my firm's bid on this project and have been advised by each of them that he or she has not participated in any communication, consultation, discussion, agreement, collusion, act or other conduct inconsistent with any of the statements and representations made in this affidavit. The person signing this bid,under the penalties of perjury, affirms the truth thereof. SWORN TO BEFORE ME THIS Signature&Company Position / /�, Cole /�BZ�✓11IeS/cf �2edn�e� �UA F 20Z Type Name&Company Position 1�?Kthanq-kn Fix rv^ Company Name NOTARY I)BtIC DENISE N.NASO Notary Public.State of New Yodc Date Signed = _. No.01 NA63489w Oualified in Suffolk County - _ Commission Expires ,' Federal I.D.Number PZLn,9W y PF-6 P v`w 1 ¢� 7 Southold Town Solid Waste Management District Processing/Grinding ilccumulated Yard Debris/January 26,2023 p.3 of 4 SOUTHOLD TOWN SOLID WASTE MANAGEMENT DISTRICT PROCESSING/GRINDING YARD WASTE BID PROPOSAL FORM Name of Bidder: �1LC0 Cr-.vil24C-VG 60/2P Address: Phone/Fax: 31 / 1) a S ?v1� E-Mail: Cz cc) We are pleased to offer the following proposal per the attached specifications and information requirements for the processing/grinding of yard waste accumulated at the Southold Town Yard Waste Compost Facility. Date of Proposal: A) Price Per Cubic Yard of Material Processed 16 As Described Herein: $ B) Total Processing Charge (based on 15,000 cubic yards): $ t C) Mobilization/Set-up Charge $ J D) Total Bid Price (B +C): Attach any additional information as desired for consideration of this bid. Signature of Bidder's Authorized Representative P-9yL 6_-� Gy Print Name i Title Southold Town Solid Waste Management District Processing/Grinding Accumulated Yard Debris/January 26,2023 p.4 of 4 REFERENCES 1. Client/Company Name: G J CLC,-) P��_^� Service Provided: VF--4 t G�1'NA� C Month/Year: Q - a.0 a r Contact Name/Phone: ��Z! k442F14'v"l 3( — DX? – -S- A 2. Client/Company Name: Service Provided: (JA��/� 71' Month/Year: 00 1 Contact Name/Phone: ^�fZ 6 3 B. Client/Company Name: PP7/z J/ ���✓� `fZr'--vc k4-7:1 � Service Provided: �t1 f� �j cJ,L�D_L^V� C, Month/Year: c 0 a Contact Name/Phone: A C DENIS NONCARROW ®� �.�� Town Hall,53095 Main Road TOWN CLERK P.O.Box 1179 C Southold,New York 11971 REGISTRAR OF VITAL STATISTICS S ® Fax(631)765-6145 MARRIAGE OFFICER Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER ��•� `�� www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD February 8, 2023 Guillo Enterprises Inc. Attn: Paul Guillo 3829 Middle Country Rd PO Box 229 Calverton,NY 11933 Dear Paul Guillo: At the regular Town Board meeting held on February 7, 2023 the Town Board accepted the bid of Wainscott Sand & Gravel to supply Southold Town with equipment and services to process brush at the Town compost facility in Cutchogue. A certified copy of the resolution is enclosed. Thank you for your bid. Very truly yours, Sabrina M. Born Deputy Town Clerk Encl. Southold Town Solid Waste Management District Processing/Grinding AccuinulatedYard'Debris0anumy 26,2023 p.3 of 4 SOUTHOLUTOWN.SOLA?WASTE MANAGEMENT.DISTRICT- PROCESSING/GRINDING YARD WASTE BIOPROPOSALFORM. Name oF8jdd6r.- Y14 r, d/ _/Ar-r.ve Address: SgK IzC2 1,t/A.1n_r K o T7 r IVZ 1197,r Phone/Fax: (631) /--/S--& 3- S--?7 - Ivs-r-j E-Mail: 'W�e-are-,Pleased;tlo,offer the,follbwingpr.opostil-per-theattached-spedfications and-information requirements for the processing/grinding,of yard waste.accumulated at. the Southold Town YardWaste Compost.Facility. .-Date of proposal: A /go Z A). :Price Per Cubit Yard,of Materiat Processed As Described Herein: $ 0) Total Processing Charge(based on 15,000 cubic yards): OVA C) 6-.00, "/,-Cy D) Total Bid Price(B+Q: dvlevo Attach any--additional-*-I'nfdrhia-tton,as desired for consideration,.of'this:,bid. sature.of+.Bidder.sAp-t.horized Representative Print Name 7Z21_eY1 Title Southold"Town Solid Waste Management District Processing/Grinding Accumulated Yard Debris/January 26;2023 p.4 of 4 REFERENCES .1. Client/Company Name: IrAIY7 e &e- Service Provided` Month/Year: 2-010 ?=O IL Contact Name/Phqne: 2. Client/Companyflame: Service Provided: Iri r7 f L11 -Monfli/Year: C,ontactKa.me/Phone: Ila 3. Client/CompanyiName: -re..�, kae 114 Service Provided" /'M Month/Year: 2-010 'Contact VamelPhone'. I ` I AFFIDAVIT OF NON-COLLUSION I hereby-attest that I am the person responsible within my firm for the fnaI decision as to the prices(s) and amount of this bid or, if not, that I have written authorization, enclosed herewith,'from that person to make the statements set out below on I;is or her behalf and on behalf of myfrrrn. I`further attest that: 1. The price(s) and amount of this bid have been, arrived at independently, without consultation, communication or agreement for the purpose of restricting competition with any other contractor, bidder or. potential bidder. ! 1. Neither the price(s), nor.�he amount of this bid, have been disclosed'to any other firm or_person who is a bidder or potential bidderon'this project, and will not be so disclosed prior to bid opening. 2. No attempt has been made or will be made to .solicit, cause or induce any firm or person to refrain from bidding on this project, 4 to submit a bid higher than the bid of this firm, or any intentionally high or non- competitive bid or other form of complementary bid. 3. The bid of my firm is made in good faith and not pursuant to any agreement or discussion with, or inducement from any firm or person to submit a complementary bid. 4. My firm has,not offered or entered into a subcontract or agreement regarding the purchase of materials or services from any other frrn or person, or offered,promised or paid cash or anything of value to any firm or person, whether in connection with this or any other project, in consideration for an agreement or promise by any firm or person to refrain from bidding or to submit a complementary bid on this project. 5. My firm has not accepted or been promised.any subcontract or agreement regarding the sale of materials or services to any firm or pe on and has not been promised or paid cash or anything of value,by any firm or person, whether in connection with this or any project, in consideration for my firm's submitting, a complementary bid,or agreeing to do so, on this project. 6: I have made a diligent inquiry of all members, officers, employees, and agents of my firm with responsibilities relating to the preparation, approval or submission of my firm's bid on this project and have been advised by each of them that he or she has not participated in any communication, consultation, discussion, agreement, collusion, act or other conduct inconsistent with any of the statements and representations made in this affidavit. The person signing this bid, uiltder the penalties of er'u affirms the p J rye e truth thereof. S' ' SWORN TO BEFORE ME THIS ignature�CompanyPosi�tiion � Jin l toe 7��P rr��lCl' .� DAY OF 20_ .a Type Name&Company Position / 1�tcG��G- Company Name NOTARY PUBLIC Date Signed �p o� EVELYN FERNE MCGRATH 'L I x lea '7Z Notary Public-State of New York NO.OIMC63,73249 Federal I.D.Number Qualified 1n SutYolk County My Commission,Expires Apr 2,2026 I 1 DENIS NONCARROW. �� G.y� Town Hall,53095 Main Road TOWN CLERK p P.O.Box 1-179 y Southold,New York 11971 REGISTRAR OF VITAL STATISTICS p Fax(631)765-6145 MARRIAGE OFFICERy RECORDS MANAGEMENT OFFICER ��,� �a® Telephone 765-1800 FREEDOM OF INFORMATION OFFICER www southoldtldtownnygov OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD February 8, 2023 Wainscott Sand& Gravel Attn: John Tintle P.O. Box 1259 Wainscott,NY 11933 Dear John Tintle: Congratulations. At the regular Town Board meeting held on February 7, 2023 the Town Board accepted the bid of Wainscott Sand & Gravel to supply Southold Town with equipment and services to process brush at the Town compost facility in Cutchogue. A certified copy of the resolution is enclosed. Thank you for your bid. Very truly yours, Sabrina M. Born Deputy Town Clerk Ens. c640c9ff-5999-429c-bb28-959d5d748a41 lynda.rudder@town.southoId.ny.us AFFIDAVIT OF PUBLICATION The Suffolk Times State of New York, County of,Suffolk, The undersigned is the authorized designee of The Suffolk Times,a Weekly Newspaper published in Suffolk County, New York. I certify that the public notice,a printed copy of which is attached hereto, was printed and published in this newspaper on the following dates: January 26,2023 This newspaper has been designated by the County Clerk of Suffolk County,as a newspaper of record in this county,and as such,Is eligible to publish such notices. Signature Eliot T.Putnam Printed Name Subscribed and sworn to before me, This 01 day of February 2023 Notary Signature F BETH ALESCIO WALLING Y PUBLIC,STATE OF NEW YORK gistration No.01AL5056219 ualified in Saratoga County mission Expires March 04,2026 Notary Public Stamp SOUTHOLD TOWN CLERK 1 c640c9ff-5999-429c-bb28-959d5d748a41 lynda.rudder@town.southo Id.ny.us AFFIDAVIT OF PUBLICATION The Suffolk Times LEGAL NOTICE INVITATION TO BID NOTICE IS HEREBY GIVEN THAT SEALED PROPOSALS ARE SOUGHT AND REQUESTED FOR THE FOLLOWING: BID NAME:"FURNISH OF BRUSH GRINDING EQUIPMENT WITH OPERATOR IN CONNECTION WITH GRINDING BRUSH LOCATED AT THE SOUTHOLD TOWN YARD WASTE COMPOST FACILITY, CUTCHOGUE, NEW YORK" Definite specifications may be obtained at the Southold Town Clerk's Office. PLACE OF OPENINGS: Southold Town Clerk's office DATE&TIME OF OPENINGS February 2,2023 at 2:00 PM CONTACT PERSON: James Bunchuck,Solid Waste Dir. Town of Southold, 631-734-7685 VENDORS MUST SUBMIT BIDS IN SEALED ENVELOPES. PLEASE PRINT ON THE FACE OF ENVELOPE: 1) NAME&ADDRESS OF BIDDER 2) BID NAME It is the bidder's responsibility to read the Bid Specifications,any Instructions to Bidders,and General Conditions, which outline bidding rules of the Town of Southold. Upon submission of bid, it is understood that the bidder has read,fully understands and will SOUTHOLD TOWN CLERK 2 c640c9ff-5999-429c-bb28-959d5d748a41 lynda.rudder@town.southold.ny.us AFFIDAVIT OF PUBLICATION The Suffolk Times comply with said GENERAL CONDITIONS and specification requirements. The Town of Southold requires any and all bid documents be returned intact and filled out completely. Please do not remove any pages from the bid package,and make a copy of the bid document for your records. The Town of Southold welcomes and encourages minority and women-owned businesses to participate in the bidding process. Dated:January 17,2023 Denis Noncarrow Southold Town Clerk SOUTHOLD TOWN CLERK 3 Southold Town Solid Waste Management District Processing/Grinding Accumulated Yard Debris/January 5,2023 p.3 of 3 SOUTHOLD TOWN SOLID WASTE MANAGEMENT DISTRICT PROCESSING/GRINDING YARD WASTE BID PROPOSAL FORM Name of Bidder: Address: � h Phone/Fax: E-Mail: We are pleased to offer the following proposal per the attached specifications and information requirements for the processing/grinding of yard waste accumulated at the Southold Town Yard Waste Compost Facility. ] Date of Proposal: A) Price Per Cubic Yard of Material Processed As Described Herein: $ B) Total Processing Charge (based on 15,000 "� A cubic yards): $ II 5D C) Mobilization/Set-up Charge $ 3j �111J D) Total Bid Price (B+ C): $ 1111 �l V Attach any additional information as desired for consideration of this bid. L_r, f Signature of Bidder's Authorized Representative Colo Mu OCUI Print Name 0 ubp�ll Title 1 R.� `■ .9a 4 a a _ + Ak WOODjm NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of a materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid . (Signed) (Corporate Title) (if any) Printed Name Gole Ofl U hay 1 Company ,�� ic U fri .. Address I EC a hoily, I� I P ll� !n I ff11 Phone ` LEGAL NOTICE INVITATION TO BID NOTICE IS HEREBY GIVEN THAT SEALED PROPOSALS ARE SOUGHT AND REQUESTED FOR THE FOLLOWING: BID NAME: "FURNISH OF BRUSH GRINDING EQUIPMENT WITH OPERATOR IN CONNECTION WITH GRINDING BRUSH LOCATED AT THE SOUTHOLD TOWN YARD WASTE COMPOST FACILITY, CUTCHOGUE,NEW YORK" Definite specifications may be obtained at the Southold Town Clerk's Office beginning December 29,2022 PLACE OF OPENINGS: DATE OF OPENINGS: TIME OF OPENINGS: TOWN OF SOUTHOLD January 12,2023 2:00 PM TOWN CLERKS OFFICE 53095 MAIN ROAD SOUTHOLD, NY 11971 CONTACT PERSON: James Bunchuck, Solid Waste Director Town of Southold, 631-734-7685 VENDORS MUST SUBMIT BIDS IN SEALED ENVELOPES. PLEASE PRINT ON THE FACE OF ENVELOPE: 1)NAME & ADDRESS OF BIDDER 2) BID NAME It is the bidder's responsibility to read the Bid Specifications, any Instructions to Bidders, and General Conditions, which outline bidding rules of the Town of Southold. Upon submission of bid, it is understood that the bidder has read, fully understands and will comply with said GENERAL CONDITIONS and specification requirements. The Town of Southold requires any and all bid documents be returned intact and filled out completely, Please do not remove any pages from the bid package, and make a copy of the bid document for your records. The Town of Southold welcomes and encourages minority and women-owned businesses to participate in the bidding process. Southold Town Solid Waste Management District Processing/Grinding Accumulated Yard Debris/January 5,2023 p. 1 of SOUTHOLD TOWN SOLID WASTE MANAGEMENT DISTRICT SPECIFICATIONS FOR PROCESSING (GRINDING) BRUSH AT SOUTHOLD TOWN YARD WASTE COMPOST FACILITY January 5, 2023 GENERAL: The following bid specifications are for machinery and labor services required for the processing of brush debris accumulated at the Southold Town Yard Waste Compost facility in Cutchogue, NY. The facility currently has approximately 60,000 cubic yards of such material accumulated in a pile covering approximately 2 acres. Approximately 80% of the debris consists of light mixed branches and tree limbs. The remainder consists of limbs and stumps of up to 12" —20" in diameter. The Town seeks services to process approximately 20% of the accumulated material (15,000 yards, more or less). Only bids from vendors with a minimum five (5)years' experience in processing brush using a high-speed horizontal wood waste grinder will be accepted. The winning bidder must agree to commence work at the Town facility within five (5) business days of notice of award. Bids must be quoted on a per cubic yard basis for the roughly 15,000 yards of material to be processed, with mobilization and set-up charges shown separately as indicated on the Bid Price Proposal form, attached herein. The work requested herein is subject to applicable New York State Prevailing Wage rates. Bidders are responsible to familiarize themselves with said rates and for submitting certified payroll of same when invoicing for payment. Please note that the Town of Southold is exempt from sales taxes which shall be omitted from all bids submitted. All bidders to this solicitation must adhere to non-discrimination requirements related to race, gender, sexual orientation, and religious affiliation. . . 4 Southold Town Solid Waste Management District Processing/Grinding Accumulated Yard Debris/January 5,2023 p.2 of 3 SCOPE OF WORK Through this solicitation, the Town seeks the processing/grinding of approximately 15,000 cubic yards of yard debris as described above, as follows: 1. Bidder to provide and operate all machinery for loading and grinding brush. The grinder shall be a high speed horizontal wood waste grinder with a minimum 850 horsepower engine. The Town expects the process for loading the grinder will involve use of an excavator. 2. Town to provide labor and machinery (front end wheel loader)to 'feed' vendor's loading equipment. Town, in consultation with bidder, will mark off the dimensions of the pile to equal the-agreed upon volume to be processed. The Town, in consultation with the bidder, may attempt to set aside branches and/or stumps of such size as to potentially adversely affect grinding productivity, however bidder agrees to accept material for grinding "as is'; i.e., as found on the Town facility. 3. Town to provide diesel fuel for bidder's equipment. Bids submitted should omit anticipated fuel costs. 4. Bidder to be responsible for maintenance/repairs on all of bidder's equipment related to normal wear and tear such as welding or replacing inserts, hammers, or other components as needed. Town will not be responsible, nor be charged for, down-time related to routine maintenance/repairs on bidder's equipment, or facility closures due to emergency weather conditions. 5. Bidder agrees to perform work between the hours of 7:30 am —4:30 pm Monday- Friday. INSPECTION Bidders are encouraged to familiarize themselves with the accumulated yard debris and other conditions at The Southold Town Yard Waste Compost Facility, which is located at 6155 Cox Lane, Cutchogue, NY 11935, and is available for inspection from 7:00 am—5:00 pm seven (7) days a week. Questions concerning the facility or these specifications may be directed to James Bunchuck, Southold Town Solid Waste Coordinator, at limb@southoldtownny.gov/ 631-734-7685. Southold Town Solid Waste Management District Processing/Grinding Accumulated Yard Debris/January 26,2023 p. 1 of 4 SOUTHOLD TOWN SOLID WASTE MANAGEMENT DISTRICT SPECIFICATIONS FOR PROCESSING (GRINDING) BRUSH AT SOUTHOLD TOWN YARD WASTE COMPOST FACILITY January 26, 2023 GENERAL: The following bid specifications are for machinery and labor services required for the processing of brush debris accumulated at the Southold Town Yard Waste Compost facility in Cutchogue, NY. The facility currently has approximately 60,000 cubic yards of such material accumulated in a pile covering approximately 2 acres. Approximately 80% of the debris consists of light mixed branches and tree limbs. The remainder consists of limbs and stumps of up to 12"—20" in diameter. The Town seeks services to process approximately 25% of the accumulated material (15,000 yards, more or less). Only bids from vendors with a minimum five (5)years' experience in processing brush using a high-speed horizontal wood waste grinder will be accepted. The winning bidder must agree to commence work at the Town facility within five (5) business days of notice of award. Bids must be quoted on a per cubic yard basis for the roughly 15,000 yards of material to be processed, with mobilization and set-up charges shown separately as indicated on the Bid Price Proposal form, attached herein. The work requested herein is NOT subject to applicable New York State Prevailing Wage rates. Please note that the Town of Southold-is exempt from sales taxes which shall be omitted from all bids submitted. All bidders to this solicitation must adhere to non-discrimination requirements related to race, gender, sexual orientation, and religious affiliation. Southold Town Solid Waste Management District Processing/Grinding Accumulated Yard Debris/January 26,2023 p.2 of 4 SCOPE OF WORK Through this solicitation,the Town seeks the processing/grinding of approximately.15,000 cubic yards of yard debris as described above, as follows: . 1. Bidder to provide and operate all machinery for loading and grinding brush. The .grinder shall be a high speed horizontal wood waste grinder with a minimum 850 horsepower engine. Through this work the Town seeks to achieve a "primary", volume reduction grind (i.e., NOT a final mulch product), and therefore the grinder should be fixed with a grate (screen) size for all grates of not less than 6" or more than 8". The Town expects the process for loading the grinder will involve use of an excavator provided and operated by the bidder. 2. Town to provide labor and machinery (front end wheel loader)to 'feed' vendor's loading equipment. Town, in consultation with bidder, will mark off the dimensions of the pile to equal the agreed upon volume to be processed. The Town, in consultation with the bidder, may attempt to set aside branches and/or stumps of such size as to potentially adversely affect grinding productivity, however bidder agrees to accept material for grinding "as is'; i.e., as found on the Town facility. 3. Town to provide diesel fuel for bidder's equipment.. Bids submitted should omit anticipated fuel costs. 4. Bidder to be responsible for maintenance/repairs on all of bidder's equipment related to normal wear and tear such as welding or replacing inserts, hammers, or other components as needed'. Town will not be responsible, nor be charged for, down-time related to routine maintenance/repairs on bidder's equipment, or facility closures due to emergency weather conditions. 5. The Town wishes to have all subject debris processed by on or about March 15, 2023. Absent unexpected delays due to equipment failure or inclement weather the successful bidder must agree to maintain its machinery and equipment on site for continuous operation until project completion. 6. Bidder agrees to perform work between the hours of 7:30 am —4:30 pm Monday- Friday. The Town facility is open-? am —5 pm seven (7) days a week and additional operating hours/days can be considered through joint consultation between the Town and the bidder. 7. Bidder shall provide three (3) client references for services provided-similar to those described herein on page 4 of this'solicitation. INSPECTION Bidders are encouraged to familiarize themselves with the accumulated yard debris and other conditions at The Southold Town Yard Waste Compost Facility, which is located at 6155 Cox Lane, Cutchogue, NY 11935, and is available for inspection from 7:00 am—5:00 pm seven (7) days a week. Questions concerning the facility or these specifications may be directed to James Bunchuck, Southold Town Solid Waste Coordinator, at iimb . southoldtownny.gov/ 631-734-7685. Southold Town Solid Waste Management District Processing/Grinding Accumulated Yard Debris/January 26,2023 p.3 of 4 SOUTHOLD TOWN SOLID WASTE MANAGEMENT DISTRICT PROCESSING/GRINDING YARD WASTE BID PROPOSAL FORM Name of Bidder: Address: Phone/Fax: / E-Mail: We are pleased to offer the following proposal per the attached specifications and information requirements for the processing/grinding of yard waste accumulated at the Southold Town Yard Waste Compost Facility. Date of Proposal: A) Price Per Cubic Yard of Material Processed As Described Herein: $ B) Total Processing Charge (based on 15,000 cubic yards): $ C) Mobilization/Set-up Charge $ D) Total Bid Price (B + C): $ Attach any additional information as desired for consideration of this bid. Signature of Bidder's Authorized Representative Print Name Title Southold Town Solid Waste Management District Processing/Grinding Accumulated Yard Debris/January 26,2023 p.4 of 4 REFERENCES 1. Client/Company Name: Service Provided: Month/Year: Contact Name/Phone: 2. Client/Company Name: Service Provided: Month/Year: Contact Name/Phone: 3. Client/Company Name: Service Provided: Month/Year: Contact Name/Phone: Ao�gUFFO(,`o� RESOLUTION 2023-133 ADOPTEDD OC ID: 18839 A THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2023-133 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JANUARY 17,2023: RESOLVED that the Town Board of the Town of Southold hereby rejects any and all bids received on January 12, 2023 with regard to the processing of brush at the Southold Town Compost Facility in Cutchogue, and be t further RESOLVED that the Town Clerk is hereby authorized and directed to re-bid for same. Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Louisa P. Evans, Justice SECONDER:Brian O. Mealy, Councilman AYES: Nappa, Doroski, Mealy, Evans, Russell EXCUSED: Jill Doherty LEGAL NOTICE£ INVITATION—TO BID_ NOTICE IS HEREBY GIVEN THAT SEALED PROPOSALS ARE SOUGHT AND REQUESTED FOR THE FOLLOWING: BID NAME: "FURNISH OF BRUSH GRINDING EQUIPMENT WITH OPERATOR IN CONNECTION WITH GRINDING BRUSH LOCATED AT THE SOUTHOLD TOWN YARD WASTE COMPOST FACILITY,CUTCHOGUE,NEW YORK" Definite specifications may be obtained at the Southold Town Clerk's Office. TLACE_OF OPENINGS:. jb&E':OF_OPENINGS: :`TIME OF''ik'd ds: TOWN OF SOUTHOLD February 2,2023 2:00 PM TOWN CLERKS OFFICE 53095 MAIN ROAD SOUTHOLD,NY 11971 CONTACT PERSON: James Bunchuck, Solid Waste Director Town of Southold, 631-734-7685 VENDORS MUST SUBMIT BIDS IN SEALED ENVELOPES. PLEASE PRINT ON THE FACE OF ENVELOPE: 1)NAME&ADDRESS OF BIDDER 2)BID NAME It is the bidder's responsibility to read the Bid Specifications, any Instructions to Bidders, and General Conditions, which outline bidding rules of the Town of Southold. Upon submission of bid, it is understood that the bidder has read, fully understands and will comply with said GENERAL CONDITIONS and specification requirements. The Town of Southold requires any and all bid documents be returned intact and filled out completely. Please do not remove any pages from the bid package, and make a copy of the bid document for your records. The Town of Southold welcomes and encourages minority and women-owned businesses to participate in the bidding process. :LEGAL-=NOTICE INVITAT11011t TO B A NOTICE IS HEREBY GIVEN THAT SEALED PROPOSALS ARE SOUGHT AND REQUESTED FOR THE FOLLOWING: BID NAME:"FURNISH OF BRUSH GRINDING EQUIPMENT WITH OPERATOR IN CONNECTION WITF GRINDING BRUSH LOCATED AT THE SOUTHOLD TOWN YARD WASTE COMPOST FACILITY, CUTCHOGUE, NEW YORK" Definite specifications may be obtained at the Southold Town Clerk's Office. .PL:ACE-OF:OPENINGS: Southold Town Clerk's office DATE&.TIME-.OF-.OPENINGS, February 2,2023 at 2:00 PM CONTACT PERSON: James Bunchuck, Solid Waste Dir: Town of Southold,631-734-7685 VENDORS MUST SUBMIT BIDS IN SEALED ENVELOPES. PLEASE PRINT ON THE FACE OF ENVELOPE: 1)NAME&ADDRESS OF BIDDER 2) BID NAME It is the bidder's responsibility to read the Bid Specifications, any Instructions to Bidders,and General Conditions,which outline bidding rules of the Town of Southold. Upon submission of bid, it is understood that the bidder has read,fully understands and will comply with said GENERAL CONDITIONS and specification requirements. The Town of Southold requires any and all bid documents be returned intact and filled out completely. Please do not remove any pages from the bid package,and make a copy of the bid document for your records: The Town of Southold welcomes and encourages minority and women-owned businesses to participate in the bidding process. Dated:January 17,2023 Denis Noncarrow Southold Town Clerk Southold Town Solid Waste Management District Processing/Grinding Accumulated Yard Debris/.lanuary 26,2023 p. l of 4 SOUTHOLD TOWN SOLID WASTE MANAGEMENT DISTRICT SPECIFICATIONS FOR PROCESSING (GRINDING) BRUSH AT SOUTHOLD TOWN YARD WASTE COMPOST FACILITY January 26, 2023 GENERAL: The following bid specifications are for machinery and labor services required for the processing of brush debris accumulated at the Southold Town Yard Waste Compost facility in Cutchogue, NY. The facility currently has approximately 60,000 cubic yards of such material accumulated in a pile covering approximately 2 acres. Approximately 80%of the debris consists of light mixed branches and tree limbs. The remainder consists of limbs and stumps of up to 12"—20" in diameter. The Town seeks services to process approximately 25%of the accumulated material (15,000 yards, more or less). Only bids from vendors with a minimum five (5) years' experience in processing brush using a high-speed horizontal wood waste grinder will be accepted. The winning bidder must agree to commence work at the Town facility within five (5) business days of notice of award. Bids must be quoted on a per cubic yard basis for the roughly 15,000 yards of material to be processed,with mobilization and set-up charges shown separately as indicated on the Bid Price Proposal form, attached herein. The work requested herein is NOT subject to applicable New York State Prevailing Wage rates. Please note that the Town of Southold is exempt from sales taxes which shall be omitted from all bids submitted. All bidders to this solicitation must adhere to non-discrimination requirements related to race, gender, sexual orientation, and religious affiliation. Southold Town Solid Waste Management District Processing/Grinding Accumulated Yard Debris/January 26,2023 p.2 of 4 SCOPE OF WORK Through this solicitation,the Town seeks the processing/grinding of approximately 15,000 cubic yards of yard debris as described above, as follows: 1. Bidder to provide and operate all machinery for loading and grinding brush. The grinder shall be a high speed horizontal wood waste grinder with a minimum 850 horsepower engine. Through this work the Town seeks to achieve a "primary", volume reduction grind (i.e., NOT a final mulch product), and therefore the grinder should be fixed with a grate (screen) size for all grates of not less than 6" or more than 8". The Town expects the process for loading the grinder will involve use of an excavator provided and operated by the bidder. 2. Town to provide labor and machinery (front end wheel loader)to 'feed' vendor's loading equipment. Town, in consultation with bidder, will mark off the dimensions of the pile to equal the agreed upon volume to be processed. The Town, in consultation with the bidder, may attempt to set aside branches and/or stumps of such size as to potentially adversely affect grinding productivity, however bidder agrees to accept material for grinding "as is", i.e., as found on the Town facility. 3. Town to provide diesel fuel for bidder's equipment. Bids submitted should omit anticipated fuel costs. 4. Bidder to be responsible for maintenance/repairs on all of bidder's equipment related to normal wear and tear such as welding or replacing inserts, hammers, or other components as needed. Town will not be responsible, nor be charged for, down-time related to routine maintenance/repairs on bidder's equipment, or facility closures due to emergency weather conditions. 5. The Town wishes to have all subject debris processed by on or about March 15, 2023. Absent unexpected delays due to equipment failure or inclement weather the successful bidder must agree to maintain its machinery and equipment on site for continuous operation until project completion. 6. Bidder agrees to perform work between the hours of 7:30 am —4:30 pm Monday- Friday. The Town facility is open 7 am—5 pm seven (7) days a week and additional operating hours/days can be considered through joint consultation between the Town and the bidder. 7. Bidder shall provide three (3)client references for services provided similar to those described herein on page 4 of this solicitation. INSPECTION Bidders are encouraged to familiarize themselves with the accumulated yard debris and other conditions at The Southold Town Yard Waste Compost Facility, which is located at 6155 Cox Lane, Cutchogue, NY 11935, and is available for inspection from 7:00 am—5:00 pm seven (7) days a week. Questions concerning the facility or these specifications may be directed to James Bunchuck, Southold Town Solid Waste Coordinator, at iimb@southoldtownny.gov/631-734-7685. LEGAL NOTICE INVITATION TO BID NOTICE IS HEREBY GIVEN THAT SEALED PROPOSALS ARE SOUGHT AND REQUESTED FOR THE FOLLOWING: BID NAME: "FURNISH OF BRUSH GRINDING EQUIPMENT WITH OPERATOR IN CONNECTION WITH GRINDING BRUSH LOCATED AT THE SOUTHOLD TOWN YARD WASTE COMPOST FACILITY, CUTCHOGUE,NEW YORK" Definite specifications may be obtained at the Southold Town Clerk's Office. PLACE OF OPENINGS: DATE OF OPENINGS: TIME OF OPENINGS: TOWN OF SOUTHOLD February 2,2023 2:00 PM TOWN CLERKS OFFICE 53095 MAIN ROAD SOUTHOLD,NY 11971 CONTACT PERSON: James Bunchuck, Solid Waste Director Town of Southold, 631-734-7685 VENDORS MUST SUBMIT BIDS IN SEALED ENVELOPES. PLEASE PRINT ON THE FACE OF ENVELOPE: 1)NAME &ADDRESS OF BIDDER 2)BID NAME It is the bidder's responsibility'to read the Bid Specifications, any Instructions to Bidders, and General Conditions, which outline bidding rules of the Town of Southold. Upon submission of bid, it is understood that the bidder has read, fully understands and will comply with said GENERAL CONDITIONS and specification requirements. The Town of Southold requires any and all bid documents be returned intact and filled out completely. Please do not remove any pages from the bid package, and make a copy of the bid document for your records. The Town of Southold welcomes and encourages minority and women-owned businesses to participate in the bidding process. LEGAL NOTICE INVITATION TO BID NOTICE IS HEREBY GIVEN THAT SEALED PROPOSALS ARE SOUGHT AND REQUESTED FOR THE FOLLOWING: BID NAME: "FURNISH OF BRUSH GRINDING EQUIPMENT WITH OPERATOR IN CONNECTION WITF GRINDING BRUSH LOCATED AT THE SOUTHOLD TOWN YARD WASTE COMPOST FACILITY, CUTCHOGUE, NEW YORK" Definite specifications may be obtained at the Southold Town Clerk's Office. PLACE OF OPENINGS:_ Southold Town Clerk's office DATE&TIME OF OPENINGS February 2, 2023 at 2:00 PM CONTACT PERSON: James Bunchuck, Solid Waste Dir. Town of Southold, 631-734-7685 VENDORS MUST SUBMIT BIDS IN SEALED ENVELOPES. PLEASE PRINT ON THE FACE OF ENVELOPE: 1) NAME&ADDRESS OF BIDDER 2) BID NAME It is the bidder's responsibility to read the Bid Specifications, any Instructions to Bidders, and General Conditions, which outline bidding rules of the Town of Southold. Upon submission of bid, it is understood that the bidder has read, fully understands and will comply with said GENERAL CONDITIONS and specification requirements. The Town of Southold requires any and all bid documents be returned intact and filled out completely. Please do not remove any pages from the bid package, and make a copy of the bid document for your records. The Town of Southold welcomes and encourages minority and women-owned businesses to participate in the bidding process. Dated:January 17, 2023 Denis Noncarrow Southold Town Clerk Times Review Media Group Invoice#: c640c9ff The Suffolk Times Date: 01/18/2023 Bill To Customer Email SOUTHOLD TOWN CLERK lynda.rudder@town.southold.ny.us i Affidavits will be mailed or emailed (as ordered) 7 days AFTER THE LAST INSERTION DATE. Description.: Publish ®ate Amount, PUBLIC 01126/2023 $47.61 Affidavit(eMail) 1 $25.00 Affidavit(Mail) 0 $0.00 Total: $72.61 Please remit checks payable to: Balance: $72.61 Times Review Media Group PO Box 1500 Mattituck, NY 11952 The invoice number MUST be included on your check to ensure that your payment is applied correctly. STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) Denis Noncarrow, Town Clerk of the Town of Southold,New York being duly sworn, says that on the 191h day of January , 2023, a notice of which the annexed printed notice is a true copy was affixed, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County,New York, to wit: Town Clerk's Bulletin Board, 53095 Main Road, Southold,New York and the Southold Town website, www.southoldtownny.gov . Bid for Material grinding enis Noncarr w Southold Town Clerk Sworn before mnhjs day of fl MJA A. I I A , 2023. votary Public LYNDA M. RUDDER Notary Public, State of NewYotk No. 01 RU6020932 Qualified in Suffolk County Commission Expires March 8,20 a 1 o�oSVFFoc�-Oro G DENIS NONCARROW C� yp Town Hall,53095 Main Road OWN CLERK P.O.Box 1179 T CO2 = Southold,New York 11971 REGISTRAR OF VITAL STATISTICS .F Fax(631)765-6145 MARRIAGE OFFICER RECORDS MANAGEMENT-OFFICER �o,( � Telephone 765-1800 FREEDOM OF INFORMATION OFFICER www.southoldtldtownny.gov OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BID OPENING 2023 Processing/GrindinLy Yard Waste Bid Opening 1/12/2023 2:00 P.M. Three (3) Bids Received A B C D Southampton Excavation& Site Development 4.95 74,250.00 3,500.00 77,750.00 Steve 110 North Magee Street Southampton,NY 11968 631/204-0001 Guillo Enterprises Inc 10.00 150,000.00 4,000.00 154,000.00 Paul Guillo 3829 Middle Country Road PO Box 229 Calverton,NY 11933 631/727-5702 B & B Maintenance Services 4.93 73,950.00 2,750.00 76,700.00 Robert Wouldhuf 25 Grucci Lane Brookhaven,NY 11719 631/803-2227 jr Southold Town Solid Waste Management District Processing/Grinding Accumulated Yard Debris/January 5,2023 p.3 of 3 SOUTHOLD TOWN SOLID WASTE MANAGEMENT DISTRICT PROCESSING/GRINDING YARD WASTE BID PROPOSAL FORM Name of Bidder: 6:0 l L uc, E,-f--e2P(U&e G Mi pot,,(-7_r Cp`'Y' r--,( ` ('20 Address: ^P o x a-a,01 Cc-) we N I IIG33 4,3) — Phone/Fax: E-Mail: ul i3 c-.t, n vr We are pleased to offer the following proposal per the attached specifications and information requirements for the processing/grinding of yard waste accumulated at the Southold Town Yard Waste Compost Facility. Date of Proposal: — 0 -23 A) Price Per Cubic Yard of Material Processed As Described Herein: - $ C)1 0 B) Total Processing Charge (based on 15,000 cubic yards): $ 5 C) OC7 C) Mobilization/Set-up Charge O D 0. D) Total Bid Price (B+C): $ 54, 0 D 0 Attach any add' ' nal information as desired for consideration of this bid. Signature of Bidder' Au orized Representative eem I— (,,5-u 1 wt-D Print Name Title NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of a materials,supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor,to its best knowledge and belief, by any of its employees or agents,to any person not an employee or agent of the ' der its surety on any bond furnished herewith prior to the official opening of the bid. (Signed) (Corporate Title) p (if any) Printed Name IV`L CU 1 I—LO Company G-V t LW eel 1-e4�e-r(L(�eS C" Address C�wQn�, r� ll. 33 Phone b 3 l -'13-'1- 5-7 a'a-- Southold Town Solid Waste Management District Processing/Grinding Accumulated Yard DebrisManuary 5,2023 p. 1 of 3 SOUTHOLD TOWN SOLID WASTE MANAGEMENT DISTRICT SPECIFICATIONS FOR PROCESSING (GRINDING) BRUSH AT SOUTHOLD TOWN YARD WASTE COMPOST FACILITY January 5, 2023 GENERAL: The following bid specifications are for machinery and labor services required for the processing of brush debris accumulated at the Southold Town Yard Waste Compost facility in Cutchogue, NY. The facility currently. has approximately 60,000 cubic yards of such material accumulated in a pile covering approximately 2 acres. Approximately 80% of the debris consists of light mixed branches and tree limbs. The remainder consists of limbs and stumps of up to 12"—20" in diameter. The Town seeks services to process approximately 20% of the accumulated material (15,000 yards, more or less). Only bids from vendors with a minimum five (5)years' experience in processing brush using a high-speed horizontal wood waste grinder will be accepted. The winning bidder must agree to commence work at the Town facility within five (5) business days of notice of award. Bids must be quoted on a per cubic yard basis for the roughly 15,000 yards of material to be processed, with mobilization and set-up charges shown separately as indicated on the Bid Price Proposal form, attached herein. The work requested herein is subject to applicable New York State Prevailing Wage rates. Bidders are responsible to familiarize themselves with said rates and for submitting certified payroll of same when invoicing for payment. Please note that the Town of Southold is exempt from sales taxes which shall be omitted from all bids submitted. All bidders to this solicitation must adhere to non-discrimination requirements related to race, gender, sexual orientation, and religious affiliation. Southold Town Solid Waste Management District Processing/Grinding Accumulated Yard Debris/January 5,2023 p.2of3 SCOPE OF WORK Through this solicitation,the Town seeks the processing/grinding of approximately 15,000 cubic yards of yard debris as described above, as follows: 1. Bidder to provide and operate all machinery for loading and grinding brush. The grinder shall be a high speed horizontal wood waste grinder with a minimum 850 horsepower engine.The Town expects the process for loading the grinder will involve use of an excavator. 2. Town to provide labor and machinery (front end wheel loader)to 'feed' vendor's loading equipment. Town, in consultation with bidder, will mark off the dimensions of the pile to equal the-agreed upon volume to be processed. The Town, in consultation with the bidder, may attempt to set aside branches and/or stumps of such size as to potentially adversely affect grinding productivity, however bidder agrees to accept material for grinding "as is'; i.e., as found on the Town facility. 3. Town to provide diesel fuel for bidder's equipment. Bids submitted should omit anticipated fuel costs. 4. Bidder to be responsible for maintenance/repairs on all of bidder's equipment related to normal wear and tear such as welding or replacing inserts, hammers, or other components as needed. Town will not be responsible, nor be charged for, down-time related to routine maintenance/repairs on bidder's equipment, or facility closures due to emergency weather conditions. 5. Bidder agrees to perform work between the hours of 7:30 am—4:30 pm Monday- Friday. INSPECTION Bidders are encouraged to familiarize themselves with the accumulated yard debris and other conditions at The Southold Town Yard Waste Compost Facility,which is located at 6155 Cox Lane, Cutchogue, NY 11935, and is available for inspection from 7:00 am—5:00 pm seven (7) days a week. Questions concerning the facility or these specifications may be directed to James Bunchuck, Southold Town Solid Waste Coordinator, at limb@southoldtownny.hov/631-734-7685. Southold Town Solid Waste Management District Prowssing/Grinding Accumulated Yard Debris/Januaty 5,2W3 p.3 of 3 SOUTHOLD TOWN SOLID WASTE MANAGEMENT DISTRICT PROCESSING/GRINDING YARD WASTE BID PROPOSAL FORM Name of Bidder: �-AG.nn�P_AcVkco__ %j Lem Address: �SG rt-)cam. QN Phone/Fax: E-Mail: '_j�obby (2_3'3 M <-C) e We are pleased to offer the following proposal per the attached specifications and information requirements for the processing/grinding of yard waste accumulated at the Southold Town Yard Waste Compost Facility. Date of Proposal: I, j D /ZO 2 3 A) Price Per Cubic Yard of Material Processed j I 7-3As Described Herein: $ `7 B) Total Processing Charge(based on 15,000 3 cubic yards): $ , 7 S O C) Mobilization/Set-up Charge $ .—7 S 0 D) Total Bid Price(B+C): $ -761 -700 h any addition rmation as desired for consideration of this bid. Signature of Bidder's Aut ed Re esentative ----;> �-ems- Print Name Title - 1 NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by,the bidder independently and has been submitted without collusion with any other vendor of a materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid . (Signed) i (Corporate Title) (if any) VP Printed Name" ��+ 1 Company Address 0 S Gl CO C c Ln { Qc odk t-x�.nn N�' 11�71_q Phone ` ace —2 22`� LEGAL NOTICE INVITATION TO BID NOTICE IS HEREBY GIVEN THAT SEALED PROPOSALS ARE SOUGHT AND REQUESTED FOR THE FOLLOWING: BID-NAME: "FURNISH OF BRUSH GRINDING EQUIPMENT WITH OPERATOR IN CONNECTION WITH GRINDING BRUSH LOCATED AT THE SOUTHOLD TOWN YARD WASTE COMPOST FACILITY, CUTCHOGUE,NEW YORK" Definite specifications may be obtained at the Southold Town Clerk's Office beginning December 29,2022 PLACE OF-OPENINGS: DATE OF OPENINGS: TIME OF OPENINGS: TOWN OF SOUTHOLD January 12,2023 2:00 PM TOWN CLERKS OFFICE 53095 MAIN ROAD SOUTHOLD,NY 11971 CONTACT PERSON: James Bunchuck, Solid Waste Director Town of Southold, 631-734-7685 VENDORS MUST SUBMIT BIDS IN SEALED ENVELOPES. PLEASE PRINT ON THE FACE OF ENVELOPE: 1)NAME&ADDRESS OF BIDDER 2)BID NAME It is the bidder's responsibility to read the Bid Specifications, any Instructions to Bidders, and General Conditions, which outline bidding rules of the Town of Southold. Upon submission of.bid, it is understood that the bidder has read, fully understands and will comply with said GENERAL CONDITIONS and specification requirements. The Town of Southold requires any and all bid documents be returned intact and filled out completely. Please do not remove-any pages-from the-bid package, and make a copy of the bid document_ for your records. The Town of Southold welcomes and encourages minority and women-owned businesses to participate in the bidding process. Southold Town Solid Waste Management Distriut Processing/Grinding Accumulated Yard Debris/1anuaty 5,2023 p. 1 of SOUTHOLD TOWN SOLID WASTE MANAGEMENT DISTRICT SPECIFICATIONS FOR PROCESSING (GRINDING) BRUSH AT SOUTHOLD TOWN YARD WASTE COMPOST FACILITY January 5, 2023 GENERAL: The following bid specifications are for machinery and labor services required for the processing of brush debris accumulated at the Southold Town Yard Waste Compost facility in Cutchogue, NY. The.facility currently has approximately 60,000 cubic yards of such material accumulated in a pile covering approximately 2 acres. Approximately 80% of the debris consists of light mixed branches and tree limbs. The remainder consists of limbs and stumps of up to 12"—20" in diameter. The Town seeks services to process approximately 20%of the accumulated'material (15,000 yards, more or less). Only bids from vendors with a minimum five (5)years' experience in processing brush using a high-speed horizontal wood waste grinder will be accepted. The winning bidder must agree to commence work at the Town facility within five (5) business days of notice of award. Bids must be quoted on a per cubic yard basis for the roughly 15,000 yards of material to be processed,with mobilization and set-up charges shown separately as indicated on the Bid Price Proposal form,attached herein. The work requested herein is subject to applicable New York State Prevailing Wage rates. Bidders are responsible to familiarize themselves with said rates and for submitting certified payroll of same when invoicing for payment. Please note that the Town of Southold is exempt from sales taxes which shall be omitted from all bids submitted. All bidders to this solicitation must adhere to non-discrimination requirements related to race,gender, sexual orientation,and religious affiliation. Southold Town Solid Waste Management District Processing/Grinding Accumulated Yard Debris/January 5,2023 p.2of3 SCOPE OF WORK Through this solicitation,the Town seeks the processing/grinding of approximately 15,000 cubic yards of yard debris as described above, as follows: 1. Bidder to provide and operate all machinery for loading and grinding brush. The grinder shall be a high speed horizontal wood waste grinder with a minimum 850 horsepower engine.The Town expects the process for loading the grinder will involve use of an excavator. 2. Town to provide labor and machinery(front end wheel loader)to 'feed'vendor's loading equipment. Town, in consultation with bidder, will mark off the dimensions of the pile to equal the-agreed upon volume to be processed. The Town, in consultation with the bidder, may attempt to set aside branches and/or stumps of such size as to potentially adversely affect grinding productivity, however bidder agrees to accept material for grinding "as is', i.e., as found on the Town facility. 3. Town to provide diesel fuel for bidder's equipment. Bids submitted should omit anticipated fuel costs. 4. Bidder to be responsible for maintenance/repairs on all of bidder's equipment related to normal wear and tear such as welding or replacing inserts, hammers,or other components as needed. Town will not be responsible, nor be charged for, down-time related to routine maintenance/repairs on bidder's equipment, or facility closures due to emergency weather conditions. 5. Bidder agrees to perform work between the hours of 7:30 am—4:30 pm Monday- Friday. INSPECTION Bidders are encouraged to familiarize themselves with the accumulated yard debris and other conditions at The Southold Town Yard Waste Compost Facility,which is located at 5155 Cox Lane, Cutchogue, NY 11935, and is available for inspection from 7:00 am—5:00 pm seven (7)days a week. Questions concerning the facility or these specifications may be directed to James Bunchuck, Southold Town Solid Waste Coordinator, at jimb�scutholdtownnygo_v(631.-734-7685. Southold Town Solid Waste Management District Processing/Grinding Accumulated Yard Debris/hIlUary 5,2023 p. 1 of 3 SOUTHOLD TOWN SOLID WASTE MANAGEMENT DISTRICT SPECIFICATIONS FOR PROCESSING (GRINDING) BRUSH AT SOUTHOLD TOWN YARD WASTE COMPOST FACILITY January 5, 2023 GENERAL: The following bid specifications are for machinery and labor services required for the processing of brush debris accumulated at the Southold Town Yard Waste Compost facility in Cutchogue, NY. The facility currently. has approximately 60,000 cubic yards of such material accumulated in a pile covering approximately 2 acres. Approximately 80% of the debris consists of light mixed branches and tree limbs. The remainder consists of limbs and stumps of up to 12"-20" in diameter. The Town seeks services to process approximately 20% of the accumulated material (15,000 yards, more or less). Only bids from vendors with a minimum five (5)years' experience in processing brush using a high-speed horizontal wood waste grinder will be accepted. The winning bidder must agree to commence work at the Town facility within five (5) business days of notice of award. Bids must be quoted on a per cubic yard basis for the roughly 15,000 yards of material to be processed, with mobilization and set-up charges shown separately as indicated on the Bid Price Proposal form, attached herein. The work requested herein is subject to applicable New York State Prevailing Wage rates. ,Bidders are responsible to familiarize themselves with said rates and for submitting certified payroll of same when invoicing for payment. Please note that the Town of Southold is exempt from sales taxes which shall be omitted from all bids submitted. All bidders to,this solicitation must adhere to non-discrimination requirements related to race, gender, sexual orientation, and religious affiliation. Southold`town Solid Waste Management District• Processing/Grinding Accumulated Yard Debris/January 5,2023 p.2 of 3 SCOPE OF WORK Through this solicitation,the Town seeks the processing/grinding of approximately 15,000 cubic yards of yard debris as described above, as follows: 1. Bidder to provide and operate all machinery for loading and grinding brush. The grinder shall be a high speed horizontal wood waste grinder with a minimum 850 horsepower engine. The Town expects the process for loading the grinder will involve use of an excavator. 2. Town to provide labor and machinery (front end wheel loader) to 'feed' vendor's loading equipment. Town, in consultation with bidder, will mark off the dimensions of the pile to equal the agreed upon volume to be processed. The Town, in consultation with the bidder, may attempt to set aside branches an'd/or stumps of such size as to potentially adversely affect grinding productivity, however bidder agrees to accept material for grinding "as is", i.e., as found on the Town facility. 3. Town to provide diesel fuel for bidder's equipment.. Bids submitted should omit anticipated fuel costs. 4. Bidder to be responsible for maintenance/repairs on all of bidder's equipment related to normal wear and tear such as welding or replacing inserts, hammers,, or other components as needed. Town will not be responsible, nor be charged for, down-time related to routine maintenance/repairs on bidder's equipment, or facility closures due to emergency weather conditions. 5. Bidder agrees to perform work between the hours of 7:30 am —4:30 pm Monday- Friday. INSPECTION Bidders are encouraged to familiarize themselves with the accumulated yard debris and other conditions at The Southold Town Yard Waste Compost Facility, which is located at 6155 Cox Lane, Cutchogue, NY 11935, and is available for inspection from 7:00 am—5:00 pm seven (7) days a week. Questions concerning the facility or these specifications may be directed to James Bunchuck, Southold Town Solid Waste Coordinator, at iimb@southoldtownnV.gov 631-734-7685. Southold Town Solid Waste Management District Processing/Grinding Accumulated Yard Debris/.lanuary 5,2023 p.3 of 3 SOUTHOLD TOWN SOLID WASTE MANAGEMENT DISTRICT PROCESSING/GRINDING YARD WASTE BID PROPOSAL FORM Name of Bidder: Address: Phone/Fax: / E-Mail: We are pleased to offer the following proposal per the attached specifications and information requirements for the processing/grinding of yard waste accumulated at the Southold Town Yard Waste Compost Facility. Date of Proposal: A) Price Per Cubic Yard of Material Processed As Described Herein: $_ B) Total Processing Charge (based on 15,000 cubic yards): $ C) Mobilization/Set-up Charge $ D) Total Bid Price (B+ C): $ Attach any additional information as desired for consideration of this bid. Signature of Bidder's Authorized Representative Print Name Title o NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of a materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid . (Signed) (Corporate Title) (if any) Printed Name Company Address Phone � t Southold Town Solid Waste Management District Addendum to Processing/Grinding Accumulated Yard Debris/January 10,2023 P. I of 1 SOUTHOLD TOWN SOLID WASTE MANAGEMENT DISTRICT SPECIFICATIONS FOR PROCESSING (GRINDING) BRUSH AT SOUTHOLD TOWN YARD WASTE COMPOST FACILITY ADDENDUM #1 TO January 5, 2023 SPECIFICATIONS This shall serve as a clarification to the 'GENERAL' statement on Page 1 of the January 5 Brush Grinding specifications issued by the Town of Southold: "Under the specifications issued January 5, 2023, the Town seeks machinery and labor services required for the processing TO A PRIMARY GRIND (i.e.,for basic volume- reduction, not production of a finished mulch product) the approximately 15,000 cubic yards, more or less, of brush from the accumulated pile located at the Southold Town Yard Waste Compost facility in Cutchogue, NY." Questions concerning the facility or these specifications maybe directed to James Bunchuck, Southold Town Solid Waste Coordinator, at jimb _ southoldtownny.gov_/631- 734-7685. STATE OF NEW YORK) , SS: COUNTY OF SUFFOLK) Denis,Noncarrow, Town Clerk of the Town of Southold, New York being duly sworn, says that on the 22nd day of December , 2022, a notice of which the annexed printed notice is a true copy was affixed, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County,New York, to wit: Town Clerk's Bulletin Board, 53095 Main Road, Southold,New York and the Southold Town website, i www.southoldtownny.gov . Brush Grinding Services L-benis 4n Southold Town Clerk Sworn before me this 22nd day of DeQ ber ,'2022. L otary Public LYNDA M. RUDDER Notary Public, State of New York No.01 RU6020932 _ Qualified in Suffolk county commission Expires March S,20, LEGAL NOTICE INVITATION TO BID NOTICE IS HEREBY GIVEN THAT SEALED PROPOSALS ARE SOUGHT AND REQUESTED FOR THE FOLLOWING: BID NAME: "FURNISH OF BRUSH GRINDING EQUIPMENT WITH OPERATOR IN CONNECTION WITH GRINDING BRUSH LOCATED AT THE SOUTHOLD TOWN YARD WASTE COMPOST FACILITY, CUTCHOGUE, NEW YORK" Definite specifications may be obtained at the Southold Town Clerk's Office beginning December 29,2022 PLACE OF OPENINGS: DATE OF OPENINGS: TIME OF OPENINGS: TOWN OF SOUTHOLD January 12,2023 2:00 PM TOWN CLERKS OFFICE 53095 MAIN ROAD SOUTHOLD,NY 11971 CONTACT PERSON: James Bunchuck, Solid Waste Director Town of Southold, 631-734-7685 VENDORS MUST SUBMIT BIDS IN SEALED ENVELOPES. PLEASE PRINT ON THE FACE OF ENVELOPE: 1)NAME&ADDRESS OF BIDDER 2) BID NAME It is the bidder's responsibility to read the Bid Specifications, any Instructions to Bidders, and General Conditions, which outline bidding rules of the Town of Southold. Upon submission of bid, it is understood that the bidder has read, ,fully understands and will comply with said, GENERAL CONDITIONS and specification requirements. The Town of Southold requires any and all bid documents be returned intact and filled out completely. Please do not remove any pages from the bid package, and make a copy of the bid document for your records. The Town of Southold welcomes and encourages minority and women-owned businesses to participate in the bidding process. Times Review Media Group Invoice #: 325cdc29 The Suffolk Times Date: 12/23/2022 Bill To Customer Email SOUTHOLD TOWN CLERK lynda.rudder@ to wn.southold.ny.us } Affidavits will be mailed or emailed (as ordered) 7 days AFTER THE LAST INSERTION DATE. Description Publish .ate AM' Q 9nt PUBLIC 01/05/2023 $44.57 Affidavit(eMail) 1 $25.00 Affidavit(Mail) 0 $0.00 Totat: $69.57 Please remit checks payable to: Balance: $69.57 Times Review Media Group PO Box 1500 Mattituck, NY 11952 The invoice number MUST be included on your check to ensure that your payment is applied correctly. t LEGAL NOTICE INVITATION TO BID 'NOTICE IS HEREBY GIVEN THAT SEALED PROPOSALS ARE SOUGHI AND REQUESTED FOR THE FOLLOWING: "FURNISH OF BRUSH GRINDING EQUIPMENT WITH OPERATOR IN CONNECTION WITH GRINDING BRUSH LOCATED AT THE SOUTHOLD TOWN YARD WASTE COMPOST FACILITY, CUTCHOGUE, NEW YORK" Definite specifications may be obtained at the Southold Town Clerk's Office beginning December 29, 2022 PLACE OF OPENING: Southold Town Clerk's Office, 53095 Main Road, Southold, N Y DATE/TIME OF OPENINGS: January 12, 2023 at 2:00 PM CONTACT PERSON: James Bunchuck, Solid Waste Director Town of Southold, 631-734-7685 VENDORS MUST SUBMIT BIDS IN SEALED ENVELOPES. PLEASE PRINT ON THE FACE OF ENVELOPE: 1) NAME &ADDRESS OF BIDDER AND 2) BID NAME It is the bidder's responsibility to read the Bid Specifications, any Instructions to Bidders, and General Conditions, which outline bidding rules of the Town of Southold. Upon submission of bid, it is understood that the bidder has read, fully understands and will comply with said GENERAL CONDITIONS and specification requirements. The Town of Southold requires any and all bid documents be returned intact and filled out completely. Please do not remove any pages from the bid package, and make a copy of the bid document for your records. The Town of Southold welcomes and encourages minority and women-owned businesses to participate in the bidding process. Dated: December 13, 2023 Denis Noncarrow Southold Town Clerk Southold Town Board - Letter Board Meeting of December 13, 2022 RESOLUTION 2022-993 Item# 5.39 s 'I"'# 'ate ADOPTED DOC ID: 18691 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2022-993 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON DECEMBER 13,2022: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for bids for the processing (grinding) of brush on the Town Compost Facility in Cutchogue for a period of one work week's duration, subject to specifications developed by the Solid Waste Coordinator and approved by the Town Attorney. Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Greg Doroski, Councilman SECONDER:Louisa P. Evans, Justice AYES: Nappa, Doroski, Mealy, Doherty, Evans, Russell Generated December 14, 2022 Page 53