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HomeMy WebLinkAboutGrinder Repair RESOLUTION 2022-777 ADOPTED DOC ID: 18418 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2022-777 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON NOVEMBER 1,2022: RESOLVED that the Town Board of the Town of Southold hereby amends resolution#2022- 777, to read as follows: RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of Suffolk County Brake Service to provide necessary labor and materials for the Preparation of an estimate to repair the Solid Waste Management District's horizontal wood,waste grinder in accordance with specifications authorized by the Town Board on August 23, 2022, and as submitted in their bid of September 15, 2022, subject to approval of the Town Attorney, and funded through account SR.8160.4.400.664 as approved by the Town Comptroller. The Town Board shall approve any estimate prior to commencement of repairs. Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Sarah E. Nappa, Councilwoman SECONDER:Jill Doherty, Councilwoman AYES: Nappa, Doroski, Mealy, Doherty, Evans, Russell LEGAL NOTICE NOTICE TO BIDDERS REPAIRS TO HORIZONTAL WOOD WASTE GRINDER The Town of Southold seeks proposals for the repair and reconditioning of its Morbark 640OXT horizontal wood waste grinder as described below. The selected proposal will be for a"time and materials"contract to accomplish said work. SPECIFICATIONS Specifications for this project may be obtained from the Town's website southoldtownny.gov or by contacting the Office of the Town Clerk, Southold Town Hall, 53095 Main Road, Po Box 1179, Southold, New York 11971, (631) 765-1800. BID OPENING: DATE: Office of the Town Clerk(address above)Thursday, September 15, 2022 at 2:00 pm (LATE BIDS WILL NOT BE OPENED) GENERAL SERVICES SOUGHT All parts and services required for the reconditioning and/or repairs to a 2019 Morbark 640OXT track mounted horizontal wood waste grinder with approximately 1,100 hours of accumulated operation. Services sought under this solicitation include repairs and/or reinforcement where needed on the machine's frame;repairs and/or replacement of any machine parts or components as necessary; re-balancing of the mill upon completion of other repairs; and the transportation of the grinder to and from the vendor's workshop. BID SUBMISSION A Bidder may not withdraw his bid within forty-five(45)days after the opening of the bids, but may withdraw his Bid at any time prior to the scheduled time for the opening of bids. The Town reserves the right to reject any or all bids and to waive informalities, should this action be in the best interest of the Town of Southold. Any questions concerning this solicitation should be directed to Mr. Tames Bunchuck, Solid Waste Coordinator, Southold Town Transfer Station, 6155 Cox Lane, Cutchogue,NY 11935 (631) 734-7685. Bidders may visit the Transfer Station to view the Morbark grinder during normal business hours of 7:00 air—5:00 pm, 7 days a week(except holidays). Dated: August 23, 2022 BY ORDER OF THE SOUTHOLD TOWN BOARD Denis Noncarrow Town Clerk 1 Southold Town Solid Waste Management District Morbark 640OXT Repairs/Reconditioning Bid Specifications/September 8,2022 p. 1 of 4 SOUTHOLD TOWN SOLID WASTE MANAGEMENT DISTRICT SPECIFICATIONS FOR RECONDITIONING/REPAIRS TO A MORBARK 640OXT TRACK HORIZONTAL WOOD WASTE GRINDER September 8, 2022 GENERAL: The following bid specifications are for all parts and services required for the reconditioning and/or repairs to a 2019 Morbark 640OXT track mounted horizontal wood waste grinder with approximately 1,100 hours of accumulated operation. Services sought under this solicitation include the transportation of the grinder to and from the vendor's workshop and a warranty on all repairs for not less than 12 months,with no limit on machine hours over that time. Only bids from authorized Morbark dealers or from non-authorized vendors with a minimum five (5)years' experience in the maintenance and/or repairs of horizontal wood waste grinders of similar size will be considered under this solicitation. Only bids from vendors with their primary business location in the Long Island counties of Nassau and Suffolk will be considered under this solicitation. It is understood that the entirety of work required for this project cannot be accurately determined prior to the commencement of work, and therefore neither can an accurate total cost be estimated. THEREFORE,THIS SOLICITATION IS FOR A TIME AND MATERIALS BID. Bid prices shall be entered on the attached bid proposal form as indicated for parts discount, parts markup, labor rates, and round trip transportation of the grinder. The winning bidder must agree to commence work (i.e., move the grinder to its repair facility)within 48 hours of notice of award. The winning bidder must provide a not-to-exceed total cost estimate within 5 business days of receiving the grinder at its repair facility, such estimate broken out by parts and labor to the extent possible. Final charges exceeding such estimate must be approved in advance by the Town Board. Please note that the Town of Southold is exempt from sales taxes which shall be omitted from all bids submitted. All bidders to this solicitation must adhere to non-discrimination requirements related to race, gender, sexual orientation, and religious affiliation. Southold Town Solid Waste Management District Morbark 640OXT Repairs/Reconditioning Bid Specifications/September 8,2022 p.2 of 4 SCOPE OF WORK Through this solicitation,the Town seeks the repair/reconditioning of the grinder to bring it to full original operating condition and capability, including but not limited to the following: 1. Repairing and/or replacing all portions of the frame that show cracks, bending, twisting, or other signs of stress; 2. Re-alignment of machine components to their original position, including the radiator, air charge cooler, hydraulic tank, hydraulic track pump, and any other components. 3. Assessment of the need for any reinforcement or support for the discharge conveyor and provision thereof if required; 4. Replacing of any needed mill components, including hammers, hammer rods, main shaft if required, and bearings. S. Balancing the mill and rotor upon completion of other work. INSPECTION The Morbark 6400XT is located at the Southold Town Transfer Station at 6155 Cox Lane, Cutchogue, NY 11935, and is available for inspection from 7:00 am—5:00 pm seven (7) days a week. Questions concerning the grinder or these specifications may be directed to James Bunchuck,Southold Town Solid Waste Coordinator, at jimb@southoldtownny.gov/ 631-734-7685. Southold Town Solid Waste Management District Morbark 640OXT Repairs/Reconditioning Bid Specifications/September 8,2022 p.3 of 4 SOUTHOLD TOWN SOLID WASTE MANAGEMENT DISTRICT MORBARK 6400XT REPAIR/RECONDITION BID PROPOSAL FORM Name of Bidder: A-e Address: Z I—d2CY/,,'t r/r� Phone/Fax: o3/2 eK-7 ol 2— E-Mail:E-Mail: We are pleased to offer the following proposal per the attached specifications and information requirements for the repair/reconditioning of ONE(1) MORBARK 6400XT TRACK MOUNTED HORIZONTAL WOOD WASTE GRINDER. Date of Proposal: � 22, Parts Bid Price Discount Parts Bid Price Markup (%): 7-/0 Labor Bid Price Rates(by job classification) Job Title Rate IZ fir/aQ, /2,t Rjar�c� 0 /� Transportation Bid Price: $ '— Attach any additional information as desired for consideration of this bid. d yC e tee. o v�' w r`.4✓�1 Southold Town Solid Waste Management District Morbark 640OXT Repairs/Reconditioning Bid Specifications/September 8,2022 p.4 of 4 Signature of Bidder's Authorized Representative Print Name Title uw �o in01 ,- 852 LINCOLN AVE" SOHEMtA;NY 11716 , r. PHONE:(631)244,-7120 FAX {631} 244-7165 VA " 'EC EIVED aq .a , a wuZP, Z ° ORIGIN ID:COPA (631)244-7120 SHIP DATE:12SEP22 JEFFREY SCANNELLI ACTUUGT:1.00 LB CAD:106456645ANET4530 862 LINCOLN AVE BOHEMIA,NY 11716 BILL SENDER. UNITED STATES US To TOWN CLERK RECEIVED TOWN OF SOUTHOLD LL ROAD 53095 MAIN SEP 132022 SOUTHOLD NY 11971 ss1)7ss-leoo Southold Town Cie ( REF: CIC 'r,5,,'.`-ilE p.,n.±. .'r,�`• :.fir; :.k,.i.e_:'�. :`' - ,::; +=:;z ;ry.:: . w$,,':;.:cs =<< ,,,.,,_= P0: DEPT: IIIIIIIIIIIIIIIilllllllllllIII111111111111ill INIII IIIIIIII Expms , . TUE - 13 SEP 12.00P PRIORITY OVERNIGHT TR"' 7779 0566 4817 " 0201 11971 _u WSHA �9 f.= NY-US JFK .TD pa�,.`d Y`°x rk eAri.4a "Y Yom..` _ "*,,_,-• �dr-- k ✓ gi.pp+� :, ..,,_, •)'�,-�r:�., �: .,�V ;•;;,g�,�aV;,: rl per} S `+• 4'11♦ "]' NY LEGAL NOTICE NOTICE TO BIDDERS REPAIRS TO HORIZONTAL WOOD WASTE GRINDER The Town of Southold seeks proposals for the repair and reconditioning of its Morbark 640OXT horizontal wood waste grinder as described below. The selected proposal will be for a"time and materials" contract to accomplish said work. SPECIFICATIONS Specifications for this project maybe obtained from the Town's website southoldtownny.gov or' by contacting the Office of the Town Clerk, Southold Town Hall, 53095 Main Road, Po Box 1179, Southold, New York 11971, (631) 765-1800. BID OPENING: DATE: Office of the Town Clerk (address above) Thursday, September 15, 2022 at 2:00 pm (LATE BIDS WILL NOT BE OPENED) GENERAL SERVICES SOUGHT All parts and services required for the reconditioning and/or repairs to a 2019 Morbark 640OXT track mounted horizontal wood waste grinder with approximately 1,100 hours of accumulated operation. Services sought under this solicitation include repairs and/or reinforcement where needed on the machine's frame; repairs and/or replacement of any machine parts or components as necessary; re-balancing of the mill upon completion of other repairs; and the transportation of the grinder to and from the vendor's workshop. BID SUBMISSION A Bidder may not withdraw his bid within forty-five (45) days after the opening of the bids, but may withdraw his Bid at any time prior to the scheduled time f6r the opening of bids. The Town reserves the right to reject any or all bids and to waive informalities, should this action be in the best interest of the Town of Southold. Any questions concerning this solicitation should be directed to Mr. James Bunchuck, Solid Waste Coordinator, Southold Town Transfer Station, 6155 Cox Lane, Cutchogue, NY 11935 (6 31) 734-7685. Bidders may visit the Transfer Station to view the Morbark grinder during normal business hours of 7:00 am— 5:00 pm, 7 days a week (except holidays). Dated: August 23, 2022 BY ORDER OF THE SOUTHOLD TOWN BOARD Denis Noncarrow Town Clerk 1 % LEGAL NOTICE NOTICE TO BIDDERS REPAIRS TO HORIZONTAL WOOD WASTE GRINDER The Town of Southold seeks proposals for the repair and reconditioning of its Morbark 640OXT horizontal wood waste grinder as described below. The selected proposal will be for a"time and materials" contract to,accomplish said work. SPECIFICATIONS Specifications for this project may be obtained from the Town's website southoldtownny.gov or by contacting the Office of the Town Clerk, Southold Town Hall, 53095 Main Road, Po Box 1179, Southold,New York 11971, (631) 765-1800. BID OPENING: DATE: Office of the Town Clerk (address above) Thursday, September 15, 2022 at 2:00 pm (LATE BIDS WILL NOT BE OPENED) GENERAL SERVICES SOUGHT All parts and services required for the reconditioning and/or repairs to a 2019 Morbark 640OXT track mounted horizontal wood waste grinder with approximately 1,100 hours of accumulated operation. Services sought under this solicitation include repairs and/or reinforcement where, needed on the machine's frame; repairs and/or replacement of any machine parts or components as necessary; re-balancing of the mill upon completion of other repairs; and the transportation of the grinder to and from the vendor's workshop. 'BID SUBMISSION A Bidder may not withdraw his bid within forty-five (45) days after the opening of the bids, but may withdraw his Bid at any time prior to the scheduled time for the opening of bids. The Town reserves the right to reject any or all bids and to waive informalities, should this action be in the best interest of the Town of Southold. Any questions concerning this solicitation should be directed to Mr. James Bunchuck, Solid Waste Coordinator, Southold Town Transfer Station, 6155 Cox Lane, Cutchogue,NY 11935 (631) 734-7685. Bidders may visit the Transfer Station to view the Morbark grinder during normal business hours of 7:00 am— 5:00 pm, 7 days a week (except holidays). Dated: August 23, 2022 BY ORDER OF THE SOUTHOLD TOWN BOARD Denis Noncarrow Town Clerk 1 Southold,rows Solid Waste Management District Morbark 6400XT Repairs/Reconditioning Bid Specifications/September 8,2022 p. I o1'4 SOUTHOLD TOWN SOLID WASTE MANAGEMENT DISTRICT SPECIFICATIONS FOR RECONDITIONING/REPAIRS TO A MORBARK 640OXT TRACK HORIZONTAL WOOD WASTE GRINDER September 8, 2022 GENERAL: The following bid specifications are for all parts and services required for the reconditioning and/or repairs to a 2019 Morbark 640OXT track mounted horizontal wood waste grinder with approximately 1,100 hours of accumulated operation. Services sought under this solicitation include the transportation of the grinder to and from the vendor's workshop and a warranty on all repairs for not less than 12 months, with no limit on machine hours over that time. Only bids from authorized Morbark dealers or from non-authorized vendors with a minimum five (5) years' experience in the maintenance and/or repairs of horizontal wood waste grinders of similar size will be considered under this solicitation. Only bids from vendors with their primary business location in the Long Island counties of Nassau and Suffolk will be considered under this solicitation. It is understood that the entirety of work required for this project cannot be accurately determined prior to the commencement of work, and therefore neither can an accurate total cost be estimated. THEREFORE,THIS SOLICITATION IS FOR A TIME AND MATERIALS BID. Bid prices shall be entered on the attached bid proposal form as indicated for parts discount, parts markup, labor rates, and round trip transportation of the grinder. The winning bidder must agree to commence work (i.e., move the grinder to its repair facility) within 48 hours of notice of award. The winning bidder must provide a not-to-exceed total cost estimate within 5 business days of receiving the grinder at its repair facility, such estimate broken out by parts and labor to the extent'possible. Final charges exceeding such estimate must be approved in advance by the Town Board. Please note that the Town of Southold is exempt from sales taxes which shall be omitted from all bids submitted. All bidders to this solicitation must adhere to non-discrimination requirements related to race, gender, sexual orientation, and religious affiliation. ti Southold Town Solid Waste Management District Morbark 640OXT Repairs/Reconditioning Bid Specifications/September 8,2022 p.2 oro SCOPE OF WORK Through this solicitation,the Town seeks the repair/reconditioning of the grinder to bring it to full original operating condition and capability, including but not limited to the following: 1. Repairing and/or replacing all portions of the frame that show cracks, bending, twisting, or other signs of stress; 2. Re-alignment of machine components to their original position, including the radiator, air charge cooler, hydraulic tank, hydraulic track pump, and any other components. 3. Assessment of the need for any reinforcement or support for the discharge conveyor and provision thereof if required; 4. Replacing of any needed mill components, including hammers, hammer rods, main shaft if required, and bearings. 5. Balancing the mill and rotor upon completion of other work. INSPECTION The Morbark 6400XT is located at the Southold Town Transfer Station at 6155 Cox Lane, Cutchogue, NY 11935, and is available for inspection from 7:00 am —5:00 pm seven (7) days a week. Questions concerning the grinder or these specifications may be directed to James Bunchuck, Southold Town Solid Waste Coordinator, at 'i� mb c!Southoldtownny.Rov/ 631-734-7685. Southold"Town Solid Waste Management District Morbark 6400XT Repairs/Reconditioning[aid Specifications/September A,2022 p.3 of 4 SOUTHOLD TOWN SOLID WASTE MANAGEMENT DISTRICT MORBARK 6400XT REPAIR/RECONDITION BID PROPOSAL FORM Name of Bidder: Address: Phone/Fax: —J E-Mail: We are pleased to offer the following proposal per the attached specifications and information requirements for the repair/reconditioning of ONE (1) MORBARK 6400XTTRACK MOUNTED HORIZONTAL WOOD WASTE GRINDER. Date of Proposal: Parts,Bid Price Discount (%): Parts Bid Price Markup (%): % Labor Bid Price Rates (by job classification) Job Title Rate Transportation Bid Price: $ Attach any additional information as desired for consideration of this bid. Southold Town Solid Waste Management District Morbark 640OXT Repairs/Reconditioning[aid Specifications/September 8,2022 p.4 of 4 Signature of Bidder's Authorized Representative Print Name Title c LEGAL NOTICE NOTICE TO BIDDERS REPAIRS TO HORIZONTAL WOOD WASTE GRINDER The Town of Southold seeks proposals for the repair and reconditioning of its Morbark 640OXT horizontal wood waste grinder as described below. The selected proposal will be for a"time and materials" contract to accomplish said work. SPECIFICATIONS Specifications for this project may be obtained from the Town's website southoldtownny.gov or by contacting the Office of the Town Clerk, Southold Town Hall, 53095 Main Road, Po Box 1179, Southold, New York 11971, (631) 765-1800. BID OPENING: DATE: Office of the Town Clerk(address above) Thursday, September 15, 2022 at 2:00 pm (LATE BIDS WILL NOT BE OPENED) GENERAL SERVICES SOUGHT All parts and services required for the reconditioning and/or repairs to a 2019 Morbark 640OXT track mounted horizontal wood waste grinder with approximately 1,100 hours of accumulated operation. Services sought under this solicitation include repairs and/or reinforcement where needed on the machine's frame; repairs and/or replacement of any machine parts or components as necessary; re-balancing of the mill upon completion of other repairs; and the transportation of the grinder to and from the vendor's workshop. BID SUBMISSION A Bidder may not withdraw his bid within forty-five (45) days after the opening of the bids, but may withdraw his Bid at any time prior to the scheduled time f6r the opening of bids. The Town reserves the right to reject any or all bids and to waive informalities, should this action be in the best interest of the Town of Southold. Any questions concerning this solicitation should be directed to Mr. Tames Bunchuck, Solid Waste Coordinator, Southold Town Transfer Station, 6155 Cox Lane, Cutchogue,NY 11935 (631) 734-7685. Bidders may visit the Transfer Station to view the Morbark grinder during normal business hours of 7:00 am— 5:00 pm, 7 days a week (except holidays). Dated: August 23, 2022 BY ORDER OF THE SOUTHOLD TOWN BOARD Denis Noncarrow Town Clerk 1 Southold Town Solid Waste Management District Morbark 6400XT Repairs/Reconditioning Bid Specifications/September 8,2022 p. I ot'4 SOUTHOLD TOWN SOLID WASTE MANAGEMENT DISTRICT SPECIFICATIONS FOR RECONDITIONING/REPAIRS TO A MORBARK 640OXT TRACK HORIZONTAL WOOD WASTE GRINDER September 8, 2022 GENERAL: The following bid specifications are for all parts and services required for the reconditioning and/or repairs to a 2019 Morbark 640OXT track mounted horizontal wood waste grinder with approximately 1,100 hours of accumulated operation. Services sought under this solicitation include the transportation of the grinder to and from the vendor's workshop and a warranty on all repairs for not less than 12 months, with no limit on machine hours over that time. Only bids from authorized Morbark dealers or from non-authorized vendors with a minimum five (5) years' experience in the maintenance and/or repairs of horizontal wood waste grinders of similar size will be considered under this solicitation. Only bids from vendors with their primary business location in the Long Island counties of Nassau and Suffolk will be considered under this solicitation. It is understood that the entirety of work required for this project cannot be accurately determined prior to the commencement of work, and therefore neither can an accurate total cost be estimated. THEREFORE,THIS SOLICITATION IS FOR A TIME AND MATERIALS BID. Bid prices shall be entered on the attached bid proposal form as indicated for parts discount, parts markup, labor rates, and round trip transportation of the grinder. The winning bidder must agree to commence work (i.e,, move the grinder to its repair facility) within 48 hours of notice of award. The winning bidder must provide a not-to-exceed total cost estimate within 5 business days of receiving the grinder at its repair facility, such estimate broken out by parts and labor to the extent possible. Final charges exceeding such estimate must be approved in advance by the Town Board. Please note that the Town of Southold is exempt from sales taxes which shall be omitted from all bids submitted. All bidders to this solicitation must adhere to non-discrimination requirements related to race, gender, sexual orientation, and religious affiliation. Southold Town Solid Waste Management District Morbark 640OXT Repairs/Reconditioning Bid Specifications/September 8,2022 p.2 of 4 SCOPE OF WORK Through this solicitation,the Town seeks the repair/reconditioning of the grinder to bring it to full original operating condition and capability, including but not limited to the following: 1. Repairing and/or replacing all portions of the frame that show cracks, bending, twisting, or other signs of stress; 2. Re-alignment of machine components to their original position, including the radiator, air charge cooler, hydraulic tank, hydraulic track pump, and any other components. 3. Assessment of the need for any reinforcement or support for the discharge conveyor and provision thereof if required; 4. Replacing of any needed mill components, including hammers, hammer rods, main shaft if required, and bearings. 5. Balancing the mill and rotor upon completion of other work. INSPECTION The Morbark 6400XT is located at the Southold Town Transfer Station at 6155 Cox Lane, Cutchogue, NY 11935, and is available for inspection from 7:00 am —5:00 pm seven (7) days a week. Questions concerning the grinder or these specifications may be directed to James Bunchuck, Southold Town Solid Waste Coordinator, at iiimb@southoldtownny.gov/ 631-734-7685. y J Southold Town Solid Waste Management District Morbark 640OXT Repairs/Reconditioning Bid Specifications/September 8,2022 p.3 ol'4 SOUTHOLD TOWN SOLID WASTE MANAGEMENT DISTRICT MORBARK 640OXT REPAIR/RECONDITION BID PROPOSAL FORM Name of Bidder: Address: Phone/Fax: E=Mail: We are pleased to offer the following proposal per the attached specifications and information requirements for the repair/reconditioning of ONE (1) MORBARK 640OXT TRACK MOUNTED HORIZONTAL WOOD WASTE GRINDER. Date of Proposal: Parts Bid Price Discount (%): % Parts Bid Price Markup (%): % Labor Bid Price Rates (by job classification) Job Title Rate Transportation Bid Price: $ Attach any additional information as desired for consideration of this bid. Southold Town Solid Waste Management District Morbark 640OXT Repairs/Reconditioning laid Specifications/September 8,2022 p.4 of 4 Signature of Bidder's Authorized Representative Print Name Title STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) Denis Nonearrow, Town Clerk of the Town of Southold, New York being duly sworn, says that on the 241h day of August , 2022, a notice of which the annexed printed notice is a true copy was affixed, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County, New York, to wit: Town Cleric's Bulletin Board, 53095 Main Road, Southold, New York and the Southold Town website, www.southoldtownny.gov . Bid for the Grind repair Denis Noncarrow Southold Town Clerk Sworn before methis 2 th day of Au; ust . 2022. Notary Public LYNDA M. RUDDER (Votary Public, State of New York No.01 RU6020932 Qualified in Suffolk county Commission Expires March 8,20L5 Southold Town Board -Letter Board Meeting of August 23, 2022 RESOLUTION 2022-705 Item# 5.21 ADOPTED DOC ID: 18362 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2022-705 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON AUGUST 23,2022: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for bids for repairs to the Solid Waste Management District's horizontal wood waste grinder,in accordance with specifications developed by the Solid Waste Coordinator and approved by the Town Attorney. Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Jill Doherty, Councilwoman SECONDER:Louisa P. Evans, Justice AYES: Nappa,Doroski, Mealy, Doherty,,Evans, Russell r Generated August 24, 2022 Page 33