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Home My WebLink AboutCutchogue Fire Department - Stuff a Sleigh DENIS NONCARROW Town Hall,53095 Main Road TOWN CLERK ® P.O.Box 1179 Southold,New York 11971 REGISTRAR OF VITAL STATISTICS ® Fax(631)765-6145 MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER ®� ��® Telephone 76 FREEDOM OF INFORMATION OFFICER www.southoldtldtownny.gov oo OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD September 7, 2022 Thomas Shalvey 260 New Suffolk Rd Cutchogue, NY 11935 Dear Mr. Shalvey, The Southold Town Board, at its regular meeting held on September 6`h, 2022 has granted permission to the Cutchogue Fire De artment to have its Annual Stuff the Sleigh 5K in Cutchogue on Sunday, 1�ecel7cr l 1 r`h_, 2@,2=2. A certified copy of the resolution is enclosed. An insurance policy naming the Town as additionally insured has been filed with this office. Please be sure to contact Captain Ginas at the Police Department, 631-765-2600, as soon as possible, to coordinate traffic control. U ry tr I y s, i enis Noncarrow Southold Town Clerk Encl. RESOLUTION 2022-730 ADOPTED DOC ID: 18386 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2022-730 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON SEPTEMBER 6, 2022: RESOLVED that the Town Board of the Town of Southold hereby grants permission to the Cutchogue Fire Department to use the following route: New Suffolk Road, Grathwohl Road, Fanning Road, 5°i Street, King Street, 4`" Street, and Orchard Street to hold its Annual Sleigh 5K in Cutchogue, on Sunday, December 11, 2022 beginning at 9:00 AM, provided they adhere to the Town of Southold Policy for Special Events on Town Properties and Roads. All Town fees for this event, with the exception of the Clean-up Deposit, are waived. Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Greg Doroski, Councilman SECONDER:Brian 0. Mealy, Councilman AYES: Nappa, Doroski, Mealy, Doherty, Evans, Russell y In ELIZABETH A.NEVILLE,NJ[MC �®°� ��,� Town Hall,53095 Main Road TOWN CLEF P.O.Box 1179 Southold,New York 11971 REGISTRAR OF VITAL STATISTICS Fax(631)765-6145 MARRIAGE OFFICER , Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER WAVY www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOW.f CLERK RECEIVED TOWN OF SOUTHOLD AUG 3 0 2022 .APPLICATION FOR A PERMIT TO HOLD A Southold Town Clerk SPECIAL ENT Please provide ALL of the information requested below:Incomplete applications WILL NOT be reviewed. Date of Submission August 30,2022 0 Name of Event Stuff the Sleigh 5K Name of Organization: Cutchogue Fire Department Is this a Not-For-Profit Event?Yes/No Yes Contact's Name: Thomas Shalvey Mailing Address: 260 New Suffolk Road Cutchogue,NY 11935 Contact's Phone Number: 631-764-0267 fdxchief@email.com Contact's Email Address: Event Location and Site Diagram: See attached (Use additional paper if.necessary) Sunday December 11,2022 Event Date(s): (Include set up and shutdown times and dates) Nature of Event: SK race and walk (Please attach a detailed description to this application) Time Period(Hours) of Event: From 0900 hrs. to 2000 hrs. Maximum Number of Expected Attendees: 250-300 Specify any special requirements(i.e.road closure,police presence): Limited road closures. Police traffic Control will be needed.See attached LAP. s If a Tent or other temporary structure will be used please contact the Southold Town Building Department at 631-765-1802 Mailing Address to Send Event Permit to: Cutchogue Fire Department 160 New Suel �Road,-CEhsguQ 35 Event Fees: $250 for events with less than 1000 expected attendees $500 for events with 1000 or more expected attendees Clean-up Fees(Can NOT be waived): X $1,500.00 Clean-up for Bicycle and/or Running Special events (ONLY) $250 or more Clean-up deposit all other events CERTIFICATE OF INSURANCE RE(YVMD: Not less than$2,000,000 naming the Town of Southold as an additional insured. ***NOTE.- PLEASE SEE ATTACHED REVISED, ADOPTED TOE POLICE' Additional information and requirements may be required as deemed necessary by the Town Board. Thomas Shalve•= ?r Print name of Authorized Person filling out Signature of Authorized Person filling out application application *Upon the request by applicant,the Town Board may waive in whole or in part any of the application requirements. 2 OPERATIONAL PLANNING WORKSHEET (ICS 216) 1. Incident Name: 2. Operational Period: Date From: 12-11-2022 Date To: 12-11-2022 Cutchogue Fire Department 5K Time From: 0900 Time To: 1200 c a � o C a m o 0 .� a Y_ a o o � m N = c E C Q O `' ° c c o ° o x ai � °° t C d H C C I-- ,� `° cv ° cu rn ° c '° m o o Cr C� C� O 3 J Q' O a) C N fU Gf Q_ O.�:. 10 as+ O d O W ( L N 0' _ � 2 > ! C,._ a d 00 > m B 0 cq ''' 3 ( m cYi Y ° c cn -° O N (a o C. ° ri `o us Cd 5 cfl z CU C9 O H C� ti Y O O o: a° ao W v� as FD EMS Coverage Req. 3 3 Ambulance 1000 Have .. . Need FD Fire Police and Req. 1 1 2 2 2 2 2 2 1 1 16 Support 0900 vehicles STPD Traffic Control Have Traffic Need control devices Req. _.._. .__...._.......__....._._..._........_.._ Have Need _Req. _.._ ._.__...__....__._.._ _..... ..._._.._.._ Have Need Req. Have _.._.......__...,_..._....__.............__..__..... _. .._.__._....._....._... Need _Req. _._...._._._..,_._....................._.-.... _.............................. Have Need _ 11.Total Resources 14. Prepared by: Required Name: 12.Total Resources Position/Title: Have on Hand Signature: 13.Total Resources Date/Time: ICS 215 Need To Order ASSIGNMENT LIST (ICS 204), Adapted for FDA 1. Incident Name: 2.Operational Period: 3. Cutchogue Fire Department Date From: 12-11-2022 Date To: 0900 Branch:Fire Dept. 5K Race Time From: 12-11-2022 Time To: 1200 4.Operations Personnel: Name Contact Number(s) Division: ' Fire Chief Chief Amos Meringer 631-513-6238 Group: Fire Police Captain: Arthur Brewer 631-365-3389 Race Director: Thomas Shalvey 631-764-0267 S. Resources Assigned: o, Reporting Location, o Special Equipment and u' Contact(e.g., phone, pager, radio Supplies, Remarks, Notes, o a) Resource Identifier Leader frequency, etc.) Information 8-5-30 Chief Meringer 1 FD Operations 8-5-50 Captain C.Dinizio 1 FD Operations 8-5-59 FD Captain A.Brewer 1 FD Operations 8-5-6 Fire Police 2 FD Operations 8-5-15 Fire Police 2 FD Operations 8-5-11 Fire Police 2 FD Operations 8-5-16 Ambulance 4 FD Operations S.Work Assignments: See attached 7.Special Instructions: 8.Communications(radio and/or phone contact numbers needed for this assignment): Name/Function Primary Contact: indicate cell pager, or radio(frequency/system/channel) 9.Prepared by: Name: Position/Title: Signature: ICS 204 IAP Page Date/Time: 8-30-2022 Updated by FDA 212011 Traffic Control Plan 2022 Cutchogue FD 5K Race 12-11-22 Intersection PD/FD Assigned to New Suffolk Road and Firehouse Case Lane and NS road FD Wicks Rd and Grathwohl FD Oak Road and Grathwohl FD Tuthill Road and Grathwohl FD George Rd and Grathwohl FD Fanning Rd and Grathwohl FD 41 St. and NS Road or NS Rd and PD. Main Street 41" St and King St. FD 4t' St and Orchard FD Orchard and NS Rd FD NS Rd and Fanning Rd FD NS Rd and George St. FD NS Rd. Tuthill and Old Harbor Lane FD NS Rd. and Oak Road FD NS Rd. and Wicks Road FD ELIZADETH A.NEVILLE,IMC ®�, �� Town Hall,53095 Main Road TOWN CLERK P.O.Box 1179 Southold,New York 11971 REGISTRAR'OF VITAL STATISTICS Fax(631)765-6145 MARRIAGE OFFICER Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER ®� Wiz, �® www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER OFFICE OF ME 7 OVM CLERK TOWN OF SOUTHOLD APPLICATION FOR A PERMIT TO HOLD A SPECIAL EV_kNT Please provide ALL of the information requested below.Incomplete applications WILL NOT be reviewed. Date of Submission August 30,2022 Name of Event Stuff the Sleigh 5K Name of Organization: Cutchogue Fire Department Is this a Not-For-Profit Event?Yes/No Yes Contact's Name: Thomas Shalvey Mailing Address: 260 New Suffolk Road Cutchogue,NY 11935 631-764-0267 Contact's Phone Number: Oxchief_Ogmail.com Contact's Email Address: Event Location and Site Diagram: See attached (Use additional paper if necessary) Sunday December 11,2022 Event Date(s): (Include set up and shutdown times and dates) Nature of Event: 5K race and walk (Please attach a detailed description to this application) Time Period-(Hours) of Event: From 0900 hrs. to 2000 hrs. Maximum Number of Expected Attendees: 250-300 Specify any special requirements(i.e.road closure,police presence): Limited road closures. Police traffic Control will be needed.See attached IAP. If a Tent or other temporary structure will be used please contact the Southold Town Building Department at 631-765-1802 Mailing Address to Send Event Permit to: Cutchogue Fire Department 760 New-SM-0elk Read,-Cu-tehegnEe NY 11935 Event Fees: $250 for events with less than 1000 expected attendees $500 for events with 1000 or more expected attendees Clean-up Fees(Can NOT be waived): X $1,500.00 Clean-up for Bicycle and/or Running Special events(ONLY) $250 or more Clean-up deposit all other events CERTIFICATE OF INSURANCE REQUIRED: Not less than$2,000,000 naming the Town of Southold as an additional insured. ***NOTE. PLEASE SEE ATTACHED REVISED, ADOPTED TOWN POLICY' Additional information and requirements may be required as deemed necessary by the Town Board. Thom Print name of Authorized Person filling out Signature of Authorized Person filling out application application *Upon the request by applicant,the Town Board may waive in whole or in part any of the application requirements. 2 OPERATIONAL PLANNING WORKSHEET (ICS 216) 1. Incident Name: 2.Operational Period: Date From: 12-11-2022 Date To: 12-11-2022 Cutchogue Fire Department 5K Time From: 0900 Time To: 1200 c d d CU a) o ,5 fA C v Y a a 0 p +-. « to N O y E CF r 7 C C p NO Q _ O O mN ° m Cr ao a a m C O cn O r-''' $ vi c""a cYi Y c o c (n v O to co Q v c� `o � � 5 efl z U C� O H C� U v Y O O r: (L od LU U) of J � Q FD EMS Coverage Req. 3 3 Ambulance 1000 Have Need FD Fire Police and Req. 1 1 2 2 2 2 2 2 1 1 16 Support 0900 ...___.__._._ ..._._.__.._.___.. ..._._..._._._._._..._ vehicles STPD Traffic Control Have Traffic Need control devices Req. Have Need _Req. Have -*[.— Need Req. _........ —...._.._...._..... .____._ ._.__....._. _ ....... Have Need Req. Have Need 11. Total Resources 14. Prepared by: Required /I//VV Name: 12.Total Resources Position/Title: Have on Hand ///V/V//V///lSignature: r 13.Total Resources Date/Time: ICS 215 Need To Order i ASSIGNMENT LIST (ICS 204), Adapted for FDA 1. Incident Name: 2.Operational Period: 3. Cutchogue Fire Department Date From: 12-11-2022 Date To: 0900 5K Race Time From: 12-11-2022 Time To: 1200 Branch: Fire Dept 4.Operations Personnel: Name Contact Number(s) Division: Fire Chief Chief Amos Meringer 631-513-6238 Group: Fire Police Captain: Arthur Brewer 631-365-3389 Race Director: Thomas Shalvey 631-764-0267 5. Resources Assigned: Reporting Location, o Special Equipment and o a Contact(e.g., phone, pager, radio Supplies, Remarks, Notes, Resource Identifier Leader * o- frequency, etc. Information 8-5-30 Chief Meringer 1 FD Operations 8-5-50 Captain C.Dinizio 1 FD Operations 8-5-59 FD Captain A.Brewer 1 FD Operations 8-5-6 Fire Police 2 FD Operations 8-5-15 Fire Police 2 FD Operations 8-5-11 Fire Police 2 FD Operations 8-5-16 Ambulance 4 FD Operations 6.Work Assignments: See attached 7.Special Instructions: 8.Communications(radio and/or phone contact numbers needed for this assignment): Name/Function Primary Contact- indicate cell pager or radio(freguency/system/channel) 9.Prepared by: Name: Position/Title: Signature: ICS 204 1 IAP Page Date/Time: 8-30-2022 Updated by FDA 212011 S" Traffic Control Plan 2022 Cutchogue FD 5K Race 12-11-22 Intersection PD/FD Assigned to New Suffolk Road and Firehouse P® Case Lane and NS road FD Wicks Rd and Grathwohl FD Oak Road and Grathwohl FD Tuthill Road and Grathwohl FD George Rd and Grathwohl FD Fanning Rd and Grathwohl FD 4t" St. and NS Road or NS Rd and Main Street 4t" St and King St. FD 41 St and Orchard FD Orchard and NS Rd FD NS Rd and Fanning Rd FD NS Rd and George St. FD NS Rd. Tuthill and Old Harbor Lane FD NS Rd. and Oak Road FD NS Rd. and Wicks Road FD Noncarrow, Denis To: Special Events PD Subject: Cutchogue Stuff the Sleigh Attachments: stuff sleigh 22_20220830141423.pdf Please see attached and send back comments, PD costs. Thank you Denis Noncarrow Southold Town Clerk. Town of Southold, New York www.southoldtownny.gov denisn@southoldtownny go 631-765-1800 CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. 1 Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 08/30/22 Receipt#: 305406 Quantity Transactions Reference Subtotal 1 Event Fee 12.11.2022 $1,500.00 Total Paid: $1,500.00 Notes: Payment Type Amount Paid By CK#000245 $1,500.00 Dpartment, Cutchogue Fire Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Dpartment, Cutchogue Fire 260 New Suffolk Road Cutchogue, NY 11935 Clerk ID: DENISN Internal ID: 12.11.2022 Noncarrow, Denis .From: Spiro, Melissa Sent: Tuesday, August 30, 2022 2:23 PM To: Noncarrow, Denis Subject: RE: Cutchogue Stuff the Sleigh This is not preserved land. Melissa S. From: Noncarrow, Denis Sent:Tuesday, August 30, 2022 2:18 PM To: Blasko, Regina <rblasko@town.southold.ny.us>; Burke,John <johnbu@southoldtownny.gov>; Doroski, Melanie <Melanie.Doroski@town.southold.ny.us>; Easton,James<jamese@southoldtownny.gov>; Flatley, Martin <mflatley@town.southold.ny.us>; Ginas,James<jginas@town.southold.ny.us>; Hagan, Damon <damonh@southoldtownny.gov>; Mirabelli, Melissa <melissa.mirabelli@town.southold.ny.us>; Norklun, Stacey <Stacey.Norklun@town.southold.ny.us>; Spiro, Melissa <Melissa.Spiro@town.southold.ny.us> Subject: Cutchogue Stuff the Sleigh Please see attached and send back comments, PD costs. Thankyou Denis Noncarrow Southold Town Clerk. Town of Southold, New York www.southoldtownny.gov denisn@southoldtownny.gov 631-765-1800 CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. i Town of Southold Police Department Special Event Cost Analysis Event: IjCutchogue FD Stuff the Sleigh 5K -- - - Date(s): 11December 11, 2022 Ij - i , Location: iCutchogue/ New-Suffolk_ Patrol Allocation for EventI-R eg Hours l0T Hrs j Total Comments Police officers` J -- - --- ----- -- - -- ----- 0. -- -- — ---- -------- 00 --- - - - - ----- ----- - - --- - ---- -- --- - -- ------- Pb Fedun 2 $54.50 - - - - - - -- $0.00 -- $0.00 - - ---- - - - -- - — Sgt Garcia lj 2 $171.60 I .I $0.00 - - Special Patrol ,-Reg Hours OT Hrs Total Comments CRU a PO Sanders 2; $110.38 $0.00 Bicycle Patrol � � _ _ _ -- - - - - -- --- --- - - - -- - - - K-9 Unit71 - Highway Patrol _ PO Onufrak I - - - 2I Marine Units - - - --- - - - --- ---- Traffic.Control I;Reg Hours IOT Hrs jj Total j Comments TC Officer �� 2, 36.541 TC Officer l 21 I' 36.54; TC Officer 'i I' 0.001 TC Officer d 0.00 - - TC Officer !I 0.001 - - --- Equipment Costs #of Vehicles Hours Total PD Vehicles ' 5; 21 $100.00 Total Department Cost for Event = ji $654.56 i Prepared by Chief.M. Flatley 8/31/2022 Page 1 Noncarrow, Denis From: Ginas, James Sent: Wednesday, August 31, 2022 7:31 AM To: Noncarrow, Denis; Blasko, Regina; Burke, John; Doroski, Melanie; Easton, James; Flatley, Martin; Hagan, Damon; Mirabelli, Melissa; Norklun, Stacey; Spiro, Melissa Subject: RE: Cutchogue Stuff the Sleigh Attachments: CA for CFD Sleigh 5K 2022.xls I have no objections to this event. CaptaGszf"w-k,4. 67z�,2a� �xecrct�vPi Of,�icey' Southold Town Police Department 41405 State Route 25 Peconic, New York 11958 631-765-2600 Main 631-765-1872 Desk 631-433-5576 Cell 631-765-2715 fax CONFIDENTIALITY NOTICE:This electronic mail transmission is intended only for the use of the individual or entity to which it is addressed and may contain confidential information belonging to the sender which is protected by privilege. If you are not the intended recipient,you are hereby notified that any disclosure,copying, distribution,or the taking of any action in reliance on the contents of this information is strictly prohibited. If you have received this transmission in error, please notify the sender immediately by e-mail and delete the original message. POLICE From: Noncarrow, Denis<denisn@southoldtownny.gov> Sent:Tuesday, August 30, 2022 2:18 PM To: Blasko, Regina <rblasko@town.southold.ny.us>; Burke,John <johnbu@southoldtownny.gov>; Doroski, Melanie <Melanie.Doroski@town.southold.ny.us>; Easton,James<jamese@southoldtownny.gov>; Flatley, Martin <mflatley@town.southold.ny.us>; Ginas,James<jginas@town.southold.ny.us>; Hagan, Damon <damonh@southoldtownny.gov>; Mirabelli, Melissa <melissa.mirabelli@town.southold.ny.us>; Norklun, Stacey <Stacey.Norklun@town.southo Id.ny.us>; Spiro, Melissa <Melissa.Spiro@town.southold.ny.us> Subject: Cutchogue Stuff the Sleigh Please see attached and send back comments, PD costs. Thank you Denis Noncarrow Southold Town Clerk. Town of Southold, New York www.southoldtownny.pov denisn @southoldtownny.gov 631-765-1800 1 Vendor No. Ghecl`:. a ..................................................................... Town of Sout hold, New York - ame nt Vou cher Payment Vendor Name _ _. Vendor Address M . t C�j4 amv Fi're' nwf. 9 eo �W' ROL • �."..i..ii.i.^...i.i.i.i.ii':'FEEiii................i i'tciict Vendor Telephone ghmber (r: �iPrXK:iEi`iiiEii!�'`:Si(':�ii�iiiiii'•.ii`iEiE '?'E Vendor Contact �f Y►brn�Fa s S�halY Invoice Invoic e Unvoice Net Purchase Order e :`: G2neral I ed`erEundaiid Aeaiiiiflumber Number Date Total Discount Amount Claimed .Number Description of Goods or Services .,,............... .....g..........'&..A......... iiiiiiii is/.'. 'r iiiE._:E"`•: :. .... 3l5oa: �lSoo.GG Ipa � aa0 ? > d%V (� 3 c u e �� o:Iv 0 Payee Certification Department Certification The undersigned(Claimant)(Acting on behalf of the above named claimant) I hereby certify that the materials above specified have been received by me does hereby certify that the foregoing claim is true and correct,that no part has in good condition without substitution,the services properly been paid,except as therein stated,that the balance therein stated is actually performed and that the quantities thereof have been verified with the exceptions due and owing,and that taxes from which the Town is exempt are excluded. or discrepancies noted,and pa ent is approved. Sign Title /I�ZtlY� N�1C Signature Company Name Date / Titl k Date ' Southold Town Board - Letter Board Meeting of January 3, 2023 RESOLUTION 2023-62 Item# 5.13 ADOPTED DOC ID: 18700 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2023-62 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JANUARY 3, 2023: WHEREAS the following groups have supplied the Town of Southold with a refundable Clean- up Deposit fee, for their events and WHEREAS the Southold Town Police Chief, Martin Flatley, has informed the Town Clerk's office that this fee may be refunded, now therefore be it RESOLVED that Town Board of the Town of Southold hereby authorizes a refund be issued in the amount of the deposit made to the following Name Date Received Amount of Deposit Cutchogue Fire Department 8/30/22 $1,500.00 Att: Thomas Shalvey 260 New Suffolk Road Cutchogue,NY 11935 Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Greg Doroski, Councilman SECONDER:Brian O. Mealy, Councilman AYES: Nappa, Doroski, Mealy, Doherty, Evans, Russell Generated January 4, 2023 Page 27