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HomeMy WebLinkAboutSand DENIS NONCARROW �� �y Town Hall,53095 Main Road TOWN CLERK ® P.O.Box 1179 CM Southold,New York 11971 REGISTRAR.OF VITAL STATISTICS & Fax-(631)765-6145 MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER ®d .� Telephone 765-1800 FREEDOM OF INFORMATION OFFICER www.southoldtldtownny.gov OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD December 15, 2022 B & B Maintenance Services Inc. 25 Grucci Lane Brookhaven,NY 11719 Dear Robert Waldhof Jr.: At the regular Town Board meeting held on December 13, 2022 the Town Board accepted the bid of Guillo Contraction Corp. to supply the Southold Town Highway Department with Sand for the year 2023. A certified copy of the resolution is enclosed. The bid deposit is enclosed and is being returned to you. Thank you for your bid. Very truly yours, Sabrina M. Born Deputy Town Clerk Ens. ®�®04uFFO(,�-�O DENIS NONCARROW �� G.f, Town Hall,53095 Main Road TOWN CLERK ® %� P.O.Box 1179 Southold,New York 11971 REGISTRAR OF VITAL STATISTICS S ® Fax(631)765-6145 MARRIAGE OFFICER ®d �� Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER g www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD December 15, 2022 Kam Materials Inc. PO Box 830 Calverton,NY 11933 Dear Peter Richard: At the regular Town Board meeting held on December 13, 2022 the Town Board accepted the bid of Guillo Contraction Corp. to supply the Southold Town Highway Department with Sand for the year 2023. A certified copy of the resolution is enclosed. The bid deposit is enclosed and is being returned to you. Thank you for your bid. Very truly yours, V Sabrina M. Born Deputy Town Clerk Ens. DENIS NONCAR.ROW �� �e�� Town Hall,53095 Main Road TOWN CLERK ® _ P.O.Box 1179 Southold,New York 11971 REGISTRAR OF VITAL STATISTICS ® Fax(631)765-6145 MARRIAGE OFFICER 'P/ R RECORDS MANAGEMENT OFFICER ®,� ��® Telephone 765-1800 FREEDOM OF INFORMATION OFFICER www.southoldtldtownny.gov OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD December 15, 2022 Guillo Contraction Corp. 3 829 Middle Country Rd. PO Box 229 Calverton, NY 11933 Dear Paul Guillo: Congratulations. At the regular Town Board meeting held on December 13, 2022 the Town Board accepted the bid of Guillo Contraction Corp. to supply the Southold Town Highway Department with Sand for the year 2023. A certified copy of the resolution is enclosed. Your bid deposit is enclosed and being returned to you. Thank you for your bid. Very truly yours, Sabrina M. Born Deputy Town Clerk Ens. Southold Town Board - Letter Board Meeting of December 13, 2022 yyfFO(� RESOLUTION 2022-979 Item# 5.25 ADOPTED DOC ID: 18674 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2022-979 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON DECEMBER 13, 2022: RESOLVED that the Town Board of the Town of Southold hereby accepts the bid of Guillo Contracting Corp. for supplying the Southold Town Highway Department with sand for the year 2023 at$29.75 per cubic yard. IL Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Brian O. Mealy, Councilman SECONDER:Sarah E.Nappa, Councilwoman AYES: Nappa, Doroski,Mealy, Doherty, Evans, Russell Generated December 14, 2022 Page 38 RECEIVED NOV 16 2022 Southold Town Clerk 9r7 i 4#AS .5 0&� �k I�IrewmodaodiHni -MID-4SLAND NY 117 Ch.== RunWakomaNY11"D 18 NOV 2022 PM 3 L RECEIVED NOV 21 2022 Southold Town Clerk 5309 S M Q y 119 6A W f1 - . DENIS NONCARROW Town Hall, 53095 Main Road TOWN CLERK .w. ,- P.O. Box 1179 REGISTRAR OF VITAL STATISTICS Southold, New York 11971 MARRIAGE OFFICER �'�Q� .� Fax (631) 765-6145 RECORDS MANAGEMENT OFFICER Telephone (631) 765-1800 FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD BID OPENING 2023 Bid on Screened Sand Bid Opening December 1, 2022 2:00 PM Three (2) bids received Price per cubic Yard Guillo Contracting Corp $ 29.75 Paul Guillo PO Box 229 3829 Middle Country Road Calverton,NY 11933 631/727-5702 B & B Maintenance Services Inc 29.90 Robert Waldhof, Jr 25 Grucci Lane Brookhaven, NY 11719 631/803-2227 KAM Materials Inc 30.00 Peter Richards PO Box 830 Calverton, NY 11933 631/988-4023 NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of a materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid . Bid: Screen Sand (Signed) 'Z." (Corporate Title) �I p (if any) �S`caPtl 'c Printed Name �Q� 1 p Company &o 1 ,��ra�kcn oo�� C �J Address 3 8 a q �►��� C� Uc ��/ .��t�ver �� Phone } : f] a�rj `r] C PRICE Per Cubic Yard $ (written in Numbers) 1 VJQ-�'1�,� rl ri a 1 \a'f S Qr1 Even (written out in words) Cen�-e> LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the purchase and delivery of 5,000 cubic yards of screened sand, more, or less, as may be needed, for Ice Control and Highway Maintenance for the Highway Department. Sand must be delivered to the Highway Department yard, Peconic Lane, Peconic, New York, between the hours of 7:00 A.M. and 3:30 P.M., Monday through Friday, excluding holidays, with prior notification to the Highway Department(631-734-5211 or 631-765-3140). The sealed bids,together with a Non-Collusive Bid Certificate and bank draft or certified check in the amount of$100.00, will be received by the Town Clerk of the Town of Southold, at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 2:00 P.M., Thursday, December 1, 2022, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Screened Sand and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: NOVEMBER 1, 2022 DENIS NONCARROW SOUTHOLD TOWN CLERK PLEASE PUBLISH ON NOVEMBER 10,2022,AND FORWARD ONE (1)AFFIDAVIT OF PUBLICATION TO DENIS NONCARROW, TOWN CLERK,TOWN HALL,PO BOX 1179, SOUTHOLD,NY 11971. Copies to the following: Suffolk Times Town Board Members Town Attorney Super of Highways Data Construction Dodge Reports Brown's Letters Burrelle's Info Services Town Clerk's Bulletin Board NON-COLLUSIVE BID CERTIFICATE The undersigned biddercertifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of a materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid . Bid: Screen Sand (Signed) (Corporate Title)nn (if any) ES l IDL NT Printed Name Company TyNA I K1L Address Po. ecy� ((5L�b c4WE lw Phone (p -I U U `f 02,3 PRICE Per Cubic Yard $ 3 y co (written in Numbers) --r4fi(Z y I)QUA-P.S A5-(. C05IC yA2� (written out in words) LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the purchase and delivery of 5,000 cubic yards of screened sand, more, or less, as may be needed, for Ice Control and Highway Maintenance for the Highway Department. Sand must be delivered to the Highway Department yard, Peconic Lane, Peconic, New York, between the hours of 7:00 A.M. and 3:30 P.M., Monday through Friday, excluding holidays, with prior notification to the Highway Department (631-734-5211 or 631-765-3140). The sealed bids, together with a Non-Collusive Bid Certificate and bank draft or certified check in the amount of$100.00, will be received by the Town Clerk of the Town of Southold, at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 2:00 P.M., Thursday, December 1, 2022, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Screened Sand", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: NOVEMBER 1, 2022 DENIS NONCARROW SOUTHOLD TOWN CLERK PLEASE PUBLISH ON NOVEMBER 10, 2022, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO DENIS NONCARROW, TOWN CLERK, TOWN HALL, PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: Suffolk Times Town Board Members Town Attorney Super of Highways Data Construction Dodge Reports Brown's Letters Burrelle's Info Services Town Clerk's Bulletin Board STATEMENT OF NON-COLLUSION (To be completed by each Bidder) In accordance with Section 1Q3-d General Municipal Law, effective September 1, 1966, every bid or proposal hereafter made to a political subdivision of the State of any public department, agency, or official thereof or to a fore district or any agency or official thereof for work or services performed or to be performed or goods sold or to be sold, shall contain the following statement subscribed to by the bidder and affinned by such bidder as true under the penalties of perjury; non-collusive bidding certification. A. By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief: (1) The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or any competitor. (2) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor. (3) No attempt has been made or will be made by the bidder to induce any other person, partnership, or corporation to submit or not to submit a bid for the purpose of restricting competition. B. The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder, as well as the person signing in its behalf. C. That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signature of this bid or proposal on behalf of the corporate bidder. RESOLUTION Resolved that �� R I Wag= of the ,�n 1�i n (Name of signatory) � "�V)� OTIP-p-�!aLS I K)r, Be authorized to sign and submit the bid (Name of Corporation) Or proposal of this,corporation for the following Project: (� SC CCEn �,� Rn '�urchosc and bu_)Ye✓`I op n GOD C_A �r and to include in such bid or proposal the certificate as to non-collusion required by section one-hund red-three- d (103-d) of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or miss-statements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing is true and correct copy of the resolution adopted by { r l}}nelf u -corporation at a meeting of the Board of Directors, held on the IST day of202 . (SEAL OF THE CORPORATION) Laws of New York, 1965 Ch. 751, Sec. 103-d, as amended & effective on September 1, 1965. A ignature 1 LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the purchase and delivery of 5,000 cubic yards of screened sand, more, or less, as may be needed, for Ice Control and Highway Maintenance for the Highway Department. Sand must be delivered to the Highway Department yard, Peconic Lane, Peconic, New York, between the hours of 7:00 A.M. and 3:30 P.M., Monday through Friday, excluding holidays, with prior notification to the Highway Department(631-734-5211 or 631-765-3140). The sealed bids, together with a Non-Collusive Bid Certificate and bank draft or certified check in the amount of$100.00, will be received by the Town Clerk of the Town of Southold, at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 2:00 P.M., Thursday, December 1, 2022, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Screened Sand", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: NOVEMBER 1, 2022 DENIS NONCARROW SOUTHOLD TOWN CLERK PLEASE PUBLISH ON NOVEMBER 10,2022, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO DENIS NONCARROW,TOWN CLERK,TOWN HALL,PO BOX 1179, SOUTHOLD,NY 11971. Copies to the following: Suffolk Times Town Board Members Town Attorney Super of Highways Data Construction Dodge Reports Brown's Letters Burrelle's Info Services Town Clerk's Bulletin Board NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of a materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid . Bid: Screen Sand (Signed) (Corporate Title) (if any) Printed Name Company Address Phone PRICE Per Cubic Yard $ (written in Numbers) (written out in words) NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of a materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid . Bid: Screen Sand (Signed) (Corporate Title) /J (if any) f/ytr Gr�r���orf Printed Name4/,,/ /�/�/�,1�� ✓• �.a . � Os G*r U CC i L-GUA-L . CompanyZKA �ti�G�,�,a�.2 dol��lCc�?e.fl Addressor y -/' ik-O&i1'6 /jl,zlw5 Phone / ��a 3-2U7 PRICE Per Cubic Yard $ 2 9 ,, gy (written in Numbers) ✓1 e 4b)1 cars O&A A (written out in words) L STATEMENT OF NON-COLLUSION (To be completed by each Bidder) In accordance with Section 103-d General Municipal Law, effective September 1, 1966, every bid or proposal hereafter made to a political subdivision of the State of any public department, agency, or official thereof or to a fore district or any agency or official thereof for work or services performed or to be performed or goods sold or to be sold, shall contain the following statement subscribed to by the bidder and affirmed by such bidder as true under the penalties of perjury; non-collusive bidding certification. A. By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury,that to the best of knowledge and belief- (1) The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or any competitor. (2) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor. (3) No attempt has been made or will be made by the bidder to induce any other person, partnership, or corporation to submit or not to submit a bid for the purpose of restricting competition. B. The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder, as well as the person signing in its behalf. C. That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by.the signature of this bid or proposal on behalf of the corporate bidder. RESOLUTION Resolved that J4/A///4t/ Zi2, //,�' of the (Name of signatory) rc Prue- Be authorized to sign and submit the bid -(Name of Corporation) Or proposal of this corporation for the following Project: Sc�-�,ti� and to include in such bid or proposal the certificate as to non-collusion required by section one-hundred-three- d (103-d) of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or miss-statements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing is true and correct copy of the resolution adopted by!1S1ff-h*- n- _corporation at a meeting of the Board of Directors, held on the 11A day of AAVZ"'g', , 20,?,z (SEAL PT THE CORPORATION) Laws tof 1`ew York, 1965 Ch. 751;19_ed:'-03=d, as amended& effective-dn September 1, 1965. Signature 1 Li LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the purchase and delivery of 5,000 cubic yards of screened sand, more, or less, as may be needed, for Ice Control and Highway Maintenance for the Highway Department. Sand must be delivered to the Highway Department yard, Peconic Lane, Peconic, New York, between the hours of 7:00 A.M. and 3:30 P.M., Monday through Friday, excluding holidays, with prior notification to the Highway Department(631-734-5211 or 631-765-3140). The sealed bids, together with a Non-Collusive Bid Certificate and bank draft or certified check in the amount of$100.00, will be received by the Town Clerk of the Town of Southold, at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 2:00 P.M., Thursday, December 1, 2022, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Screened Sand", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated:NOVEMBER 1, 2022 DENIS NONCARROW SOUTHOLD TOWN CLERK PLEASE PUBLISH ON NOVEMBER 10,2022,AND FORWARD ONE (1)AFFIDAVIT OF PUBLICATION TO DENIS NONCARROW,TOWN CLERK, TOWN HALL,PO BOX 1179, SOUTHOLD,NY 11971. Copies to the following: Suffolk Times Town Board Members Town Attorney Super of Highways Data Construction Dodge Reports Brown's Letters Burrelle's Info Services Town Clerk's Bulletin Board" LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the purchase and delivery of 5,000 cubic yards of screened sand, more, or less, as may be needed, for Ice Control and Highway Maintenance for the Highway Department. Sand must be delivered to the Highway Department yard, Peconic Lane, Peconic, New York, between the hours of 7:00 A.M. and 3:30 P.M., Monday through Friday, excluding holidays, with prior notification to the Highway Department(631-734-5211 or 631-765-3140). The sealed bids, together with a Non-Collusive Bid Certificate and bank draft or certified check in the amount of$100.00, will be received by the Town Clerk of the Town of Southold, at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 2:00 P.M., Thursday, December 1, 2022, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Screened Sand", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: NOVEMBER 1, 2022 DENIS NONCARROW SOUTHOLD TOWN CLERK PLEASE PUBLISH ON NOVEMBER 10,2022, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO DENIS NONCARROW, TOWN CLERK, TOWN HALL,PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: Suffolk Times Town Board Members Town Attorney Super of Highways Data Construction Dodge Reports Brown's Letters Burrelle's Info Services Town Clerk's Bulletin Board NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of a materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid . Bid: Screen Sand (Signed) (Corporate Title) (if any) Printed Name Company Address Phone PRICE Per Cubic Yard $ (written in Numbers) (written out in words) LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the purchase and delivery of 5,000 cubic yards of screened sand, more, or less, as may be needed, for Ice Control and Highway Maintenance for the Highway Department. Sand must be delivered to the Highway Department yard, Peconic Lane, Peconic, New York, between the hours of 7:00 A.M. and 3:30 P.M., Monday through Friday, excluding holidays, with prior notification to the Highway Department(631-734-5211 or 631-765-3140). The sealed bids, together with a Non-Collusive Bid Certificate and bank draft or certified check in the amount of$100.00, will be received by the Town Clerk of the Town of Southold, at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 2:00 P.M., Thursday, December 1, 2022, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Screened Sand", and submitted to the,Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: NOVEMBER 1, 2022 DENIS NONCARROW SOUTHOLD TOWN CLERK PLEASE PUBLISH ON NOVEMBER 10,2022, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO DENIS NONCARROW, TOWN CLERK, TOWN HALL,PO BOX 1179, SOUTHOLD,NY 11971. Copies to the following: , Suffolk Times Town Board Members Town Attorney Super of Highways Data Construction Dodge Reports Brown's Letters Burrelle's Info Services Town Clerk's Bulletin Board NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of a materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid . Bid: Screen Sand (Signed) (Corporate Title) (if any) Printed Name Company Address Phone PRICE Per Cubic Yard $ (written in Numbers) (written out in words) STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) Denis Noncarrow,Town Clerk of the Town of Southold,New York being duly sworn, says that on the 411 day of November , 2022, a notice of which the annexed printed notice is a true copy was affixed, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County,New York, to wit: Town Clerk's Bulletin Board, 53095 Main Road, Southold,New York and the Southold Town website, www.southoldtownny.gov . 2023 Screened Sand Denis Noncarrow Southold Town Clerk Sworn before me this 41h day of Nove er , 2022. otary Public LYNDA M. RUDDER Notary Public, State of New York No. 01 RU6020932 Qualified in Suffolk County Commission Expires March 8, 20 % 4 LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the purchase and delivery of 5,000 cubic yards of screened sand, more, or less, as may be needed, for Ice Control and Highway Maintenance for the Highway Department. Sand must be delivered to the�Highway Department yard, Peconic Lane, Peconic, New York, between the hours of 7:00 A.M. and 3:30 P.M., Monday through Friday, excluding holidays, with prior notification to the Highway Department(631-734-5211 or 631-765-3140). The sealed bids, together with a Non-Collusive Bid Certificate and bank draft or certified check in the amount of$100.00, will be received by the Town Clerk of the Town of Southold, at' the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 2:00 P.M., Thursday, December 1, 2022, at which time they will-be opened and read aloud in -public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Screened, Sand", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: NOVEMBER 1, 2022 DENIS NONCARROW SOUTHOLD TOWN CLERK PLEASE PUBLISH ON NOVEMBER 10, 2022, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO DENIS NONCARROW, TOWN CLERK, TOWN HALL,PO BOX 1179, SOUTHOLD,NY 11971. Copies to the following: Suffolk Times Town Board Members Town Attorney Super of Highways Data Construction Dodge Reports Brown's Letters Burrelle's Info Services Town Clerk's Bulletin Board NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of a materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid . Bid: Screen Sand (Signed) (Corporate Title) (if any) Printed Name Company Address Phone PRICE Per Cubic Yard $ (written in Numbers) (written out in words) r'' I i 173 c4433-8a 3a-46a b-a7 12-93 c8003 1c20e Sabrina.born@town.southold.ny.us � AFFIDAVIT OF PUBLICATION The Suffolk Times �I State of New York, i i County of,Suffolk, The undersigned is the authorized designee of The Suffolk Times,a Weekly Newspaper published in Suffolk County, New York. I certify that the public notice,a printed copy of which is attached hereto, was printed and published in this newspaper on the following dates: November 10, 2022 This newspaper has been designated by the County Clerk of Suffolk County,as a newspaper of record in this county, and as such, is eligible to publish such notices. Signature Eliot T. Putnam Printed Name r Subscribed and sworn to before me, This 16 day of November 2022 oil otary Signat e .a ' , STATE OF NEW YORK'. NOTARY PU BLIC ALBANY Notary Public Stamp 01RE6398443 Q� LS m EYVW� °d�°°0°aeHu ua►tiN���°° i SOUTHOLD TOWN CLERK 1 173c4433-8a3a-46ab-a712-93c80031c20e sabrina.born@town.southoId.ny.us AFFIDAVIT OF PUBLICATION The Suffolk Times LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law,that sealed bids are sought and requested for the purchase and delivery of 5,000 cubic yards of screened sand, more,or less, as may be needed, for Ice Control and Highway Maintenance for the Highway Department. Sand must be delivered to the Highway Department yard, Peconic Lane, Peconic, New York, between the hours of 7:00 A.M.and 3:30 P.M., Monday through Friday, excluding holidays, with prior notification to the Highway Department(631-734-5211 or 631- 765-3140). The sealed bids,together with a Non-Collusive Bid Certificate and bank draft or certified check in the amount of$100.00,will be received by the Town Clerk of the Town of Southold, at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 2:00 P.M.,Thursday, December 1, 2022, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Screened Sand", and submitted to the Office of the Town Clerk.The bid price shall not include any tax,federal,state,or I 2 SOUTHOLD TOWN CLERK 173c4433-8a3a-46ab-a712-93c80031c20e Sabrina.born @town.south old.ny.us AFFIDAVIT OF PUBLICATION The Suffolk Times local,from which the Town of Southold is exempt. Dated: NOVEMBER 1, 2022 DENIS NONCARROW SOUTHOLD TOWN CLERK i I fi i SOUTHOLD TOWN CLERIC 3 LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the purchase and delivery of 5,000 cubic yards of screened sand, more, or less, as may be needed, for Ice Control and Highway Maintenance for the Highway Department. Sand must be delivered to the Highway Department yard, Peconic Lane, Peconic, New York, between the hours of 7:00 A.M. and 3:30 P.M., Monday through Friday, excluding holidays, with prior notification to the Highway Department(631-734-5211 or 631-765-3140). The sealed bids, together with a Non-Collusive Bid Certificate and bank draft or certified check in the amount of$100.00, will be received by the Town Clerk of the Town of Southold, at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, until 2:00 P.M., Thursday, December 1, 2022, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Screened Sand", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: NOVEMBER 1, 2022 DENIS NONCARROW SOUTHOLD TOWN CLERK PLEASE PUBLISH ON NOVEMBER 10,2022, AND FORWARD ONE (1) AFFIDAVIT OF PUBLICATION TO DENIS NONCARROW, TOWN CLERK, TOWN HALL,PO BOX 1179, SOUTHOLD, NY 11971. Copies to the following: Suffolk Times Town Board Members Town Attorney Super of Highways Data Construction Dodge Reports Brown's Letters Burrelle's Info Services Town Clerk's Bulletin Board NON-COLLUSIVE BID CERTIFICATE The undersigned bidder certifies that this bid has been arrived at by the bidder independently and has been submitted without collusion with any other vendor of a materials, supplies or equipment of the type described in the invitation for bids, and the contents of this bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond furnished herewith prior to the official opening of the bid . Bid: Screen Sand (Signed) (Corporate Title) (if any) Printed Name Company Address Phone PRICE Per Cubic Yard $ (written in Numbers) (written out in words) Southold Town Board - Letter Board Meeting of November 1, 2022 0*00P RESOLUTION 2022-884 Item# 5.19 "llpf" ADADOPTED DOC ID: 18531 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2022-884 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON NOVEMBER 1,2022: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs the Town Clerk to advertise for bids for the following items for 2023: Bulk Sand for the Highway Department Road Treatment Milk for the Human Resource Center Cleaning of Police Department Uniform Clothing Scrap Tire Removal t� Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Sarah E. Nappa, Councilwoman SECONDER:Brian O. Mealy, Councilman AYES: Nappa, Doroski, Mealy, Doherty, Evans, Russell Generated November 2, 2022 Page 29 Times Review Media Group Invoice#: 173c4433 The Suffolk Times Date: 11/03/2022 Bill To Customer Email SOUTHOLD TOWN CLERK sabrina.born@town.southold.ny.us Affidavits will be mailed or emailed (as ordered) 7 days AFTER THE LAST INSERTION DATE. Description •Publish Date amount PUBLIC 11/10/2022 $37.94 Affidavit(eMail) 1 $25.00 Affidavit(Mail) 0 $0.00 Total: $62.94. Please remit checks payable to: Balance: $62.94 Times Review Media Group PO Box 1500 Mattituck, NY 11952 The invoice number MUST be included on your check to ensure that your payment is applied correctly. ; LEGAL NOTICE NOTICE TO BIDDERS NOTICE IS HEREBY . GIVEN, in accordance with the provisions of Section 103 of the General Municipal Law, that sealed bids are sought and requested for the purchase and delivery of 5,000 cubic yards of screened sand, more, or less, as may be needed, for Ice Control and Highway Maintenance for the Highway Department. Sand must be delivered to the Highway Department yard, Peconic Lane, Peconic, New York, between the hours of 7:00 A.M. and 3:30 P.M., Monday through Friday, — - excluding holidays, with prior notification to the Highway Department (631-734-5211 or 631- 765-3140). The sealed bids, together with a Non-Collusive Bid Certificate and bank draft or certified check in the amount of $100.00, will be received by the Town Clerk of the Town of Southold, at the Southold Town Hall, PO Box 1179, 53095 Main Road, Southold, New York, ' until 2:00 P.M., Thursday, December 1, 2022, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities in any bid should it be deemed in the best interest of the Town of Southold to do so. All bids must be signed and sealed in envelopes plainly marked "Bid on Screened Sand", and submitted to the Office of the Town Clerk. The bid price shall not include any tax, federal, state, or local, from which the Town of Southold is exempt. Dated: NOVEMBER 1, 2022 DENIS NONCARROW SOUTHOLD TOWN CLERK Rudder, Lynda From: Goodwin, Dan Sent: Monday, October 31, 2022 9:27 AM To: Rudder, Lynda;Orientale, Michael Subject: . RE: that time of.year Good Morning Lynda, The screened sand bid specs are good to go. I did not change any of the dates or the signature from Betty to Denis.. I would like to hold off on the reso for the asphalt bid until January. I am working on potentially changing the structure of our contract and will need more time to do the homework and sort through it all. Thanks, Dan Daadd Superintendent of Highways Town of Southold Highway Department O: (631) 765-3140 DanG@southoldtownny.gov CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. From: Rudder, Lynda <lynda.rudder@town.southold.ny.us> Sent:Thursday, October 27, 2022 11:47 AM To: Goodwin, Dan <dang@southoldtownny.gov>; Orientale, Michael<michaelo@southoldtownny.gov> Subject:that time of year Importance: High Please review the attached bid specs, make any changes and email back to me before 11/3, thank you. Z"d4 n Rudden Deputy Town Clerk Prinicpal Account Clerk Southold Town 53095 Main Road PO Box 1179 Southold,NY 11971 631/765-1800 ext.1210 631/765-6145 Fax • 1