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HomeMy WebLinkAboutWinter Fest Southold Town Board -Letter Board Meeting of December 13, 2022 _o�gUfFO(t�o` RESOLUTION 2022-972 Item# 5.18 �3 �., ADOPTED DOC ID: 18670 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2022-972 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON DECEMBER 13,2022: RESOLVED that the Town Board of the Town of Southold hereby grants permission to the Southold Economic Development Committee to hold the Winter Fest on February 18, 2023 from 9:00 am to 5:00 pm on Town property located at 53670 Route 25 and 53720 Route 25, Southold, provided they follow all the conditions in the Town's Policy for Special Events on Town Properties and subject to the applicant's compliance with all executive orders of the State of New York. All Town fees for this event are waived. Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Louisa P. Evans, Justice SECONDER:Greg Doroski, Councilman AYES: Nappa,Doroski, Mealy, Doherty,Evans, Russell Generated December 14, 2022 Page 31 M ELIZABETH A.NEVILLE,MMC ®d `�j� Town Hall,53095 Main Road TOWN CLERK P.O.Box 1179 Southold,New York 11971 REGISTRAR OF VITAL STATISTICS Fax(631)765-6145 MARRIAGE OFFICER ,� ® A�° Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK C I 1 TOWN OF SOUTHOLD N O V 2 8 2022 APPLICATION FOR A PERMIT TO HOLD A � ��i�I� �'®VL�fp C��r� I SPECIAL EVENT Please provide ALL of the information requested below.Incomplete applications WILL NOT be reviewed. Date of Submission N av GyL -1 � Name of Event L-,o pl c 6`' N a�,a a L ri<kr,,y Name of Organization: a N c9 t LD C.-\[C U t �Tt� Is this a Not-For-Profit Event?Yes/06) i Contact's Name: J v +S Mailing Address: P& oo _ IV�i Contact's Phone Number: t %0-7 Contact's Email Address: -1 pGK►D X314 M(�M4 1 •��� c' FALoT ftC-jLo %�L&ILI Event Location and Site Diagram: \444,,�t4 MA+m S r off% —.<t2:-epca (Use additional paper if necessary) 11 C--f C- ev E AYF PeA Event Date(s): OF;;--3 ),;k, q 'NTn - !r n44 (Include set up and shutdoNvn times and dates) eaZ-nne-, !�- SJ.., rNnL-.-7 AfS A y ACL Ovf,9 b�-: ST'livA-r1aN , NatureofEvent: Wc,-oz)k, AU- AsPr:,c-tz at--rj4f (Please attach a detailed description to this application) Time Period (Hours) of Event: From 1 0 A r,5,- to z} PM Maximum Number of Expected Attendees: 66 C, 2s v v Specify any special requirements (i.e.road closure, police presence): V Sty o(-' -'ow-)%► 14 A Li— If a Tent or other temporary structure will-be used please contact the Southold Town Building Department at 631-765-1802 Mailing Address to Send Event Permit to: Ca 3 cox A 5, KA4 a e.n �_1T R Event Fees: $250 for events with less than 1000 expected attendees $500 for events with 1000 or more expected attendees Clean-up Fees (Can NOT be waived): $1,500.00 Clean-up for Bicycle and/or Running Special events(ONLY) $250 or more Clean-up deposit all other events CERTIFICATE OF INSURANCE REQUIRED: Not less than$2,000,000 naming the Town of Southold as an additional insured. ***NOTE: PLEASE SEE ATTACHED REVISED, ADOPTED TOWN POLICY*** Additional information and requirements may be required as deemed necessary by the Town Board. YELE_ _ Print name of Authorize6 Person filling out Signa o Authori ed Person filling out application application *Upon the request by applicant,the Town Board may waive in whole or in part any of the application requirements. 2 © v�c►.� d L� � � arc c�z,�iL�� 5' 2 � 02 77,—7, a" s: 1 _ Town Hall Vehicle J. y0 Parking YF r 2 Vehicle - Annex Parking 1 d ' f, Gazebo o -� bandSouth o1 Fishh3 market, other activities). Ii'' yF 4– Small Parking w...x_ ; opposite Library (for DJ "i and other activities SPD - = block off day of event )• 5 CAST. 6– 1 St Presb Church. t' �t v T;g RECEIVED N 0 V 2 9 2022 Southold Town Clerk _ a Born, Sabrina From: Born, Sabrina Sent: Wednesday, November 30, 2022 10:34 AM To: Blasko, Regina; Burke,John; Flatley, Martin; Ginas,James; Goodwin, Dan; Hagan, Damon; Mirabelli, Melissa; Norklun, Stacey; Orientale, Michael; Spiro, Melissa Cc: Noncarrow, Denis Subject: Special Event-'Winterfest' Attachments: Sp Ev-Winterfest_20221130112238.pdf Good Morning, Attached above is a special event application from the Southold Economic Development Committee for Southold Town's 2nd Annual `Winterfest' to be held on 2/18/2023. Please provide approval/disapproval and cost analysis, if any. Thank you, N. Sub-Registrar& Deputy Town Clerk Account Clerk Typist Southold Town Clerk's Office 53095 Route 25 P.O. Sox 1179 Southold,NY 11971 Ph; 631-765-1800 ext. 1226 Fax: 631-765-6145 Your message is ready to be sent with the following file or link attachments: Sp Ev-Winterfest_20221130112238.pdf Note:To protect against computer viruses, e-mail programs may prevent sending or receiving certain types of file attachments. Check your e-mail security settings to determine how attachments are handled. Born, Sabrina From: Flatley, Martin Sent: Wednesday, November 30, 2022 10:46 AM To: Born, Sabrina; Blasko, Regina; Burke, John; Ginas,James; Goodwin, Dan; Hagan, Damon; Mirabelli, Melissa; Norklun, Stacey; Orientale, Michael; Spiro, Melissa Cc: Noncarrow, Denis Subject: RE: Special Event-'Winterfest' I have no objections to this event approved. I have already spoken to the organizers and there will be no costs incurred by our Department for the event.We will only be blocking off one of their parking lots with barricades the evening before. Martin Flatley, Chief of Police Town of Southold Police Department 41405 State Route 25 Peconic, N.Y. 11958 Tel: 631-765-3115 The information contained in this electronic message and any attachments to this message are intended for the exclusive use of the addressee(s)and may contain information that is privileged,confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient,you are hereby notified that any review,retransmission,conversion to hard copy,copying,reproduction,circulation,publication, dissemination or other use of,or taking of any action, or omission to take action,in reliance upon this communication by persons or entities other than the intended recipient is strictly prohibited. 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From: Born,Sabrina <sabrina.born@town.southold.ny.us> Sent: Wednesday, November 30, 2022 10:34 AM To: Blasko, Regina <rblasko@town.southold.ny.us>; Burke,John<johnbu@southoldtownny.gov>; Flatley, Martin <mflatley@town.southold.ny.us>; Ginas,James<jginas@town.southold.ny.us>; Goodwin, Dan <dang@southoldtownny.gov>; Hagan, Damon <damonh@southoldtownny.gov>; Mirabelli, Melissa <melissa.mirabelli@town.southold.ny.us>; Norklun, Stacey<Stacey.Norklun@town.southold.ny.us>; Orientale, Michael <michaelo@southoldtownny.gov>; Spiro, Melissa <Melissa.Spiro@town.southold.ny.us> Cc: Noncarrow, Denis<denisn@southoldtownny.gov> Subject:Special Event-'Winterfest' Good Morning, Attached above is a special event application from the Southold Economic Development Committee for Southold Town's 2nd Annual `Winterfest' to be held on 2/18/2023. Please provide approval/disapproval and cost analysis if any. Thank you, 544 u a X, bow