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Home My WebLink About07/14/2022 REGULAR MEETING AGENDA Mattituck Park District Board of Commissioners Meeting Thursday, July 14, 2022 @ 6:30 p.m. Presiding Commissioners Charles Gueli, Chairman Nick Deegan, Commissioner Kevin Byrne, Commissioner Chris Shashkin, Administrative Assistant Lyle Girandola, Treasurer Stephen Kiely, Legal Counsel Jennifer Mannino, Secretary PUBLIC COMMENT SESSION ON AGENDA ITEMS All other comments regarding non-agenda items will be held at the end of the meeting Please limit comments to no more than 5 minutes Call to Order Pledge Appointment: 6:30—George Lomaga Approval of 6/9/2022 Meeting Minutes Presented via email Treasurer's Report - L Girandola Approval of the Treasurers report RESOLUTIONS RESOLUTION 2022-51 RESOLUTION SETTING MEETING DATES FOR AUGUST 2022 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby set the following meeting dates for the month of August: Work Session, Thursday, August 4, 2022 at 6:30 P.M., monthly meeting, Thursday, August 18, 2022 at 6:30 P.M. RESULT: Motion by, seconded by , all in favor and motion carried unanimously to approve Resolution 2022-51. RESOLUTION 2022-52 RESOLUTION APPROVING BILL REGISTER AND AUTHORIZING PAYMENT OF CURRENT BILLS RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approve the Bill Register submitted by the Treasurer for the July 14, 2022 meeting and further authorizes payment of the current bills. RESULT: Motion by, seconded by , all in favor and motion carried unanimously to approve Resolution 2022-52. RESOLUTION 2022-53 RESOLUTION ADOPTING THE 2023 PROPOSED BUDGET WHEREAS The Commissioners unanimously determined that an increase beyond the 2% cap is necessary to ensure the financial solvency of the Park District; RESOLVED that the Board of Commissioners of the Mattituck Park District hereby adopts the 2023 proposed budget, attached hereto, prepared by the Treasurer. RESULT: Motion by, seconded by , all in favor and motion carried unanimously to approve Resolution 2022-53. RESOLUTION 2022-54 RESOLUTION AUTHORIZING BUDGET VOTE & PUBLISHING RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorizes the Secretary to advertise and publish the proposed 2023 budget in the Suffolk Times on August 01, August 11th, and August 18th, 2022 for the meeting and public vote on the proposed budget to be held on August 18, 2022 from 4:00 p.m. to 8:00 p.m. at Veterans Memorial Park. RESULT: Motion by, seconded by , all in favor and motion carried unanimously to approve Resolution 2022-54 RESOLUTION 2022-55 RESOLUTION APPOINTING THREE ELECTION INSPECTORS FOR 2022 BUDGET AND ELECTION VOTES WHEREAS, a meeting of the legal voters of the Mattituck Park District will take place for the purpose of voting on the 2023 budget; and WHEREAS, a meeting of the legal voters of the Mattituck Park District will take place for the purpose of electing one (1) Commissioner for a three-year term; and WHEREAS, Election Inspectors are needed to manage and process voter registration, tally the votes and record the results; now, therefore, be it RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoints three (3) Election Inspectors for all the election votes to work from at a pay rate of$20.00 per hour for one (1) senior inspector and $16.00 per hour for the two (2)junior inspectors. RESULT: Motion by, seconded by , all in favor and motion carried unanimously to approve Resolution 2022-55. RESOLUTION 2022-56 RESOLUTION APPOINTING BEACH ATTENDANTS FOR THE 2022 SUMMER SEASON RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoints the following Beach Attendants at a pay rate of$15.00 per hour for the 2022 Summer Season whose names are listed below. Christian, Amir Cianfrogna, Nicolette Driscoll, James Flamm, Claudia Hartofilis, Calliope Hildesheim, Samantha Kiely, Brett Kiely, Brody Liddell, Connor Murphy, Kate Nicholson, Emily Palumbo, Ryan Piraino,Alexa Shashkin, Boris Sledjeski, Jenna RESULT: Motion by, seconded by , all in favor and motion carried unanimously to approve Resolution 2022-56. RESOLUTION 2022-57 RESOLUTION APPOINTING LIFEGUARDS FOR THE 2022 SUMMER SEASON RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoints the following Lifeguards for the 2022 Summer Season whose names and hourly rate are listed below. Barletta, Matthew $17.25 Barous, Dimitrios $17.75 Bruer, Rudy $17.75 Czujko, Cassidy $17.25 Fogarty, Lily $17.25 Ryan, Bridget $17.75 Ryan, Emmet $18.50 Schuch, Jules $17.75 Sumwait, Ava $17.50 Zapulla, Trevor $17.50 RESULT: Motion by, seconded by , all in favor and motion carried unanimously to approve Resolution 2022-57. -PLEASE PRACTICE SAFE SOCIAL DISTANCING` i MATTITUCK PARK DISTRICT 2023BUDGET "PROPOSITION The Mattituck Park District is comprised of nine properties covering over 60 acres worth approximately $23 million in today's market. It's a collection of the most beautiful landscapes and escapes on the east coast and is enjoyed by thousands of sunbathers, hikers, athletes, birdwatchers, fisherman, scouts, and boaters every year. Due to a large tax reduction in 2017 and tax freezes in subsequent years, MPD has had to curtail key spending on basic upkeep and project investments yet is threatened with a cash deficit projection requiring urgent attention. Therefore, we are submitting a tax budget for 2023 that will achieve the following key objectives: 1. Restore MPD to financial self-sustainability 2. Suspend the precipitous cash drain we've incurred over the past five years 3. Augment support staff to align with operational demands 4. Increase attention to necessary improvements 5. Establish a contingency reserve fund for operational emergencies The increase of$249,600 represents an average growth of—$60 per household in the Mattituck/Laurel district. The following chart depicts our historical fiscal journey and demonstrates the achievement of our stated objectives for 2023. Mattituck Park District Budget History 1,200,000 1,100,000 $1.131,033 1,()00,000 000,000 $00,000 700,000 600,000 500,000 400,000 300,000 200,000 _ etrke 100,000 13!,314 0 2017 Z0i8 2019 2("W 202t 2022Fst 2023 Oudgt A summary of the key historical elements of the business and the projections for this year and next is shown below. August 2022 MATTITUCK PARK DISTRICT BOARD OF COMMISSIONERS REGULAR MEETING MINUTES July 14, 2022 Attendance Charles Gueli, Chairman via telephone Nick Deegan, Commissioner Kevin Byrne, Commissioner Chris Shashkin, Administrative Assistant Lyle Girandola, Treasurer Stephen Kiely, Legal Councel Denise Geis, George Lomaga, Art Biesel, Doris and Ron McGreevy were present from the public. CALL TO ORDER Meeting called to order 6:30 PM Appointment—G Lomaga • Mr. Lomaga deferred to the end of the meeting APPROVAL OF MINUTES Motion by Gueli, seconded by K Byrne, all in favor and motion carried unanimously to approve the Minutes from the June 9, 2022 submitted via email. TREASURER'S REPORT(L Girandola) Presented/Discussed: Statement of Activity dated June 2022 showing June 2022 YTD and 2022 Full year estimate/actual Sales/revenue spreadsheet for January 2022-June 2022 Cash balance report Transaction Report for the Special events sponsors • L Girandola revenue for current year is very strong and cutting expenses has helped with operations. • L Girandola presented revenues and expenses from 2022 compared to 2021 • MPD is trying to scale back spending for the current year to increase the contingency fund • G Lomaga asked how the fees compared to last year increased so much this year? The answer is MPD increased fees for 2022 and last year the permits were for 2 years and 2021 was the second year therefore sales were down for beach permits. Motion by K Byrne seconded by C Gueli, all in favor and motion carried unanimously to accept and approve the Treasurer's Report. PUBLIC COMMENT • A resident asked why the fee went up $15.00? K Byrne explained that MPD was operating at a deficit therefore, the fees needed to be increased • D McGreevy explained to resident that the fee has not been raised since 2018. • A resident asked how many passed Strong's Marina buy. The answer is 8 and they were charged a special rate of$100.00 guest pass fee. • G Lomaga why was the budget put out so late? The answer is this is the way it has always been. Budget presented in July work session and then set at Regular meeting in July budget vote in August. • S Kiely clarified, that there were 2 town hall meetings and a work session meeting,which were all posted on MPD website, that discussed the budget and the budget was discussed at the Mattituck Civic Association meeting as well. • D McGreevy asked how much has been spent on the Bay Ave tennis court and is it worth it considering the amount of people who use it. It always needs repair as it is so close to the water and wetlands. • K Byrne said in a few years it will need to be completely replaced and at that point MPD can review other properties to install a tennis court that is not near the water • D McGreevy asked about the MPD property that was bought in 1975 and MPD has never used it. Is it possible to sell the 4 acres on Maratooka Lane as a preserve and use the money from the sale to help the park. • A Biesel asked if MPD was going to put an ad in the paper saying that it will be piercing the 2%tax cap and will MPD put in that the increase is 73%? • K Byrne said that is not real numbers and it will not be putting in the amount in but putting in the dollar increase as that is more clear for the purpose of understanding the budget • D McGreevy asked if the bath house is in the budget and will there be another increase next year? • S Kiely asked the residents to submit their questions in writing as none of the questions being asked are on the agenda. • D Geis commented that the Commissioners are working very hard and have made tremendous strides since January. She suggested residents attend more meetings. RESOLUTIONS RESOLUTION 2022-51 RESOLUTION SETTING MEETING DATES FOR AUGUST 2022 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby set the following meeting dates for the month of August: Work Session, Thursday, August 4, 2022 at 6:30 P.M., monthly meeting, Thursday, August 18, 2022 at 6:30 P.M. RESULT: Motion by C Gueli seconded by K Byrne, all in favor and motion carried unanimously to approve Resolution 2022-51. RESOLUTION 2022-52 RESOLUTION APPROVING BILL REGISTER AND AUTHORIZING PAYMENT OF CURRENT BILLS RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approve the Bill Register submitted by the Treasurer for the July 14, 2022 meeting and further authorizes payment of the current bills. RESULT: Motion by C Gueli, seconded by K Byrne, all in favor and motion carried unanimously to approve Resolution 2022-52. RESOLUTION 2022-53 RESOLUTION ADOPTING THE 2023 PROPOSED BUDGET WHEREAS The Commissioners unanimously determined that an increase beyond the 2% cap is necessary to ensure the financial solvency of the Park District; RESOLVED that the Board of Commissioners of the Mattituck Park District hereby adopts the 2023 proposed budget, attached hereto, prepared by the Treasurer. RESULT: Motion by K Byrne, seconded by C Gueli, all in favor and motion carried unanimously to approve Resolution 2022-53. t RESOLUTION 2022-54 RESOLUTION AUTHORIZING BUDGET VOTE & PUBLISHING RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorizes the Secretary to advertise and publish the proposed 2023 budget in the Suffolk Times on August 41, August 11th, and August 18th, 2022 for the meeting and public vote on the proposed budget to be held on August 18, 2022 from 3:00 p.m. to 8:00 p.m. at Veterans Memorial Park. RESULT: Motion by C Gueli, seconded by K Byrne, all in favor and motion carried unanimously to approve Resolution 2022-54 RESOLUTION 2022-55 RESOLUTION APPOINTING THREE ELECTION INSPECTORS FOR 2022 BUDGET AND ELECTION VOTES WHEREAS, a meeting of the legal voters of the Mattituck Park District will take place for the purpose of voting on the 2023 budget; and WHEREAS, a meeting of the legal voters of the Mattituck Park District will take place for the purpose of electing one (1) Commissioner for a three-year term; and WHEREAS, Election Inspectors are needed to manage and process voter registration,tally the votes and record the results; now,therefore, be it RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoints three (3) Election Inspectors for all the election votes to work from at a pay rate of$20.00 per hour for one (1) senior inspector and $16.00 per hour for the two(2)junior inspectors. RESULT: Motion by N Deegan, seconded by C Gueli, all in favor and motion carried unanimously to approve Resolution 2022-55. RESOLUTION 2022-56 RESOLUTION APPOINTING BEACH ATTENDANTS FOR THE 2022 SUMMER SEASON RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoints the following Beach Attendants at a pay rate of$15.00 per hour for the 2022 Summer Season whose names are listed below. Christian, Amir Cianfrogna, Nicolette Driscoll, James Flamm, Claudia Hartofilis, Calliope Hildesheim, Samantha Kiely, Brett Kiely, Brody Liddell, Connor Murphy, Kate Nicholson, Emily Palumbo, Ryan Piraino,Alexa Shashkin, Boris Sledjeski, Jenna RESULT: Motion by K Byrne, seconded by C Gueli, all in favor and motion carried unanimously to approve Resolution 2022-56. RESOLUTION 2022-57 'RESOLUTION APPOINTING LIFEGUARDS FOR THE 2022 SUMMER SEASON RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoints the following Lifeguards for the 2022 Summer Season whose names and hourly rate are listed below. Barletta, Matthew $17.25 Barous, Dimitrios $17.75 Bruer, Rudy $17.75 Czujko, Cassidy $17.25 Fogarty, Lily $17.25 Ryan, Bridget $17.75 Ryan, Emmet $18.50 Schuch, Jules $17.75 Sumwalt, Ava $17.50 Zapulla, Trevor $17.50 RESULT: Motion by K Byrne seconded by C Gueli, all in favor and motion carried unanimously to approve Resolution 2022-57. RESOLUTION 2022-58 RESOLUTION TO APPROVE EXCEEDING THE TAX LEVY LIMIT FOR THE 2023 PROPOSED BUDGET WHEREAS, pursuant to New York State General Municipal Law§3-C(5), "[a] local government may adopt a budget that,requires a tax levy that is greater than the tax levy limit for the coming fiscal year"; WHEREAS, said adoption "...requires a resolution, approved by a vote of sixty percent of the total voting power of such body, to override such limit for such coming fiscal year only"; WHEREAS, Commissioners Mattituck Park District unanimously feel that it is necessary to override the tax levy limit of$321,368.00 for the coming year to ensure the fiscal solvency of the Park District; WHEREAS,the Commissioners proposed a 2023 Budget of$569,600.00 to the residents, whereby said budget would exceed the tax levy limit; and now therefore let it be RESOLVED, by unanimous vote of the Board of Commissioners which reflects over 60% of votes in the affirmative to override the tax levy limit for the fiscal year 2023. RESULT: Motion by K Byrne seconded by C Gueli, all in favor and motion carried unanimously to approve Resolution 2022-58. Public comment • D McGreevy MPD suggested to sell the Maratooka parcel for open space to help save money and keep the park afloat. • D McGreevy believes that as not technically park land MPD should be able to sell it to the town for preservation • K Byrne explained that his understanding is the funds from the liquidation of a parcel need to be used for capital improvements and not for paying day to day bills so it would not change the status of the budget outlook. • S Kiely, MPD will look into the idea but countered if the parcel is sold for preservation then the value will be less and the profit will the park will be minimal. • D McGreevy commented that the money spent on the bath house at Love Lane is not right and no one uses the building. It is used by non-park district residents. When D McGreevy was Commissioner she had asked the Connecticut residents that use the facilities for a donation and it never happened, they never donated. • K Byrne acknowledged that the Board is not unanimous in the use of this building and has taken D McGreevy's comments very seriously. • G Lomaga comments 1) MYC fence needs repair, very dangerous,2) Did we get the defibrillators? The answer is no 3) Is Breakwater pavilion being repaired?4) When is. MPD going to take care of parking at Breakwater? It needs to be addressed as there is the Town, Federal and MPD properties together and who is responsible? • K Byrne explained that beginning this week, MPD hired an outside contractor to do lawn maintenance and cleaning of the beaches so that MPD staff can work on maintenance projects instead of constant lawn care. He asked if the residents would give MPD two weeks and see if they notice any improvement • G Lomaga suggested to put no parking signs at Bailie Beach so that they have to walk in Meeting adjourned 8:27 PM June 2022,YTD Full Year Estimate As of June 2022 +Better/-Worse +Better/-Worse Change Change 2022 CASH BASIS This Year Last Year $ fs This Year Last Year °/% Bud a est vs Sud Revenue 1010 Tax Appropriation Revenue 321,368 288,660 32,708 11.3% 320,000 288,660 31,340 10.9% 320,000 ` 1110 Room rentals 18,760 9,150 9,610 105.0% 25,000 16,602 8,398 50.6% 1120 Picnic rental 3,050 2,700 350 13.0% 5,200 5,200 - 0.0% 1130 Feld use 2,369 2,157 212 9.8% 5,500 9,437 (3,937) -41.7% 1140 Lodge rental 8,035 1,660 6,375 384.0% 12,000 7,305 4,695 64.3% 1150 Permit fees,Resident 33,420 2,650 30,770 1161.1% 40,000 5,855 34,145 583.20y, 1152 Daily Beach Pass 2,835 - 2,835 - 4,000 - 4,000 - 1155 Permits,Non-Residents 4,400 1,600 2,800 175.0% 5,000 2,016 2,984 148.0% _ 1215 Kayak Storage 300 - 300 - 1,000 - 1,000 - 1230 Special Event Revenue 10,250 - 10,250 - 13,600 13,250 350 2.6% 1240 Donations - 10,250 (10,250) -100.0% 1,000 4,964 (3,964) -79.9% 125D Other Revenues 13,399 350 13,049 3728.3% 13,400 1,400 12,000 857.1% 55,0001 1500 Bank Interest 90 125 (35) -28.0% 100 201 101 -50.2% Total Revenue 418,276 319,303 98,973 31.0% 445,800 354,890 90,910 25.6% 375,000 70,800 Expenditures Total 2000 Payroll Wages 74,151 85,665 17,899 20.9% 208,800 225,650 16,850 7.5% 235,000 26,200 Total 3000 Fringe Benefits 22,688 12,716 (21,394) -168.2% 70,600 25,655 (44,945) -175.2% 28,000 (42,600) 4000 Office Supplies&Fees 4010 Office Supplies 2,816 2,843 27 0.9% 6,500 7,857 1,357 17.3% 4020 Office Supplies:Printing 661 50 (611) -1221.1% 900 380 (520) -136.81!° 4030 Office Supplies:Postage - 550 550 100.0% 800 800 (0) 0.0% 4040 Computers&Software 1,391 - (1,391) - 1,400 0 (1,400) - 4050 Internet&Cells 2,114 2,780 666 24.0% 5,800 5,794 (6) -0.1 4070 Mileage Reimbursement 83 636 552 86.9% 200 904 704 77.9% Total 4000 Office Supplies&Fees 7,065 6,858 (207) -3.0% 15,600 15,735 135 0.9% 33,000 17,400 5000 Professional Fees 5010 Accounting fees 5,000 5,000 - 0.0% 10,000 10,800 800 7.4% 5020 Legal fees 9,400 7,800 (1,600) -20.5% 18,000 15,600 (2,400) -15.4% 5030 Bank fees&service charges 1,129 10 (1,119) -11185.3% 1,700 12 (1,688) -14294.6% 5040 Payroll service fees 2,187 1,870 (317) -17.0% 4,600 4,571 (29) -0.6% 5060 Other professional fees 1,289 4,637 3,348 72.2% 2,000 4,637 2,637 56.9% 5070 Election Fees 29 128 99 77.3% 700 681 (19) -2.8% 5100 Property Insurance (1,506) (1,265) 241 19.1% 25,000 24,105 (895) -3.7% 5210 Advertising fees 130 - (130) - 200 0 (200) - 5220 Website/email 145 - (145) - 200 5300 Special Events 3,620 (3,620) 11,900 10,859 1,041 -9.6% Total 5000 Professional Fees 21,424 18,180 (3,244) -17.8% 74,300 71,264 (2,836) -4.0% 55,600 (18,700) 6000 Operational&Site Maintenance 6010 Natural Gas 3,187 3,177 (10) -0.3% 5,200 4,887 (313) -6.4% V 6015011 2,959 1,847 (1,112) -60.2% 5,200 2,333 (2,867) -122.8% 6020 Electricity 5,134 10,191 5,057 49.6% 13,600 16,685 3,085 18.5% 7/14/22 June 2022,YTD Full Year Estimate As of June 2022 +Better/Worse +Better/Worse Chane Change 2022 CASH BASIS This Year Last Year % This Year Last Year ° 1p 13-udoet Estys Bud 6030 Water 312 385 72 18.8% 1,300 1,274 (26) -2.1% 6040 Sanitation 2,860 3,081 221 7.2% 6,900 8,040 1,140 14.2% 6100 Building Supplies 4,579 8,462 3,883 45.9% 10,000 16,550 6,550 39.6% 6110 Small tools&equipment 1,704 - (1,704) - 2,000 549 (1,451) -264.2% 6120 Equipment lease&maintenance 726 - (726) - 1,500 0 (1,500) 6130 Site Repairs&Maintenance 4,289 61,984 57,695 93.1% 60,000 78,709 18,709 23.8% 6140 Landscaping 2,844 - (2,844) - 2,000 0 (2,000) 6210 Gas for Vehicles/Equipment 3,166 1,743 (1,423) -81.7% 5,200 4,074 (1,126) -27.7% 6220 Vehicle repairs 2,096 2,215 119 5.4% 5,200 5,132 68 -1.3% Total 6000 Operational&Site Maintenance 33,855 93,085 59,230 63.6% 118,100 138,233 20,133 14.6% 243,000 124,900 7000 Capital Improvements&Purchases 7010 Major Purchase 21,756 5,609 (16,147) -287.9% 37,900 23,374 14,526 -62.1% Total 7000 Capital Improvements&Purcha: 21,756 5,609 (16,147) -287.9% 37,900 23,374 (14,526) -62.1% 0 (37,900) 8000 Other Expenses 8020 Special Events - 0 - 0 - - v 8030 Uncategorized Expense (32) 625 657 105.2% 10,000 6,835 3,165 46.3% Total 8000 Other Expenses (32) 625 657 105.2% 10,000 6,835 3,165 -46.3% 12,000 2,000 Total Expenditures $180,906 $222,738 $ 36,795 16.5% $ 5351300 $ 506,746 $ (28,354) -5.6% $ 606,600 71,300 Net Income/(Loss) $237,369 $ 96,564 $135,768 140.6% $ (89,500) $(151,856) $ 62,556 41.2% $(231,600) 142,100 7/14/22 Mattituck Park District Cash Balances As of June 2022 Actual Actual Estimate Account 12/31/21 6/30/22 Change 12/31/22 Change Operating Account 8,907 60,706 51,799 Payroll 19,705 6,194 (13,511) . Money Market 201,602 394,875 193,273 Special Events 2,391 8,201 5,810 Total $232,605 $469,974 $237,369 $143,105 $ (89,500) 7/14/22