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Office of the Town Attorney
Town of Southold
Town Hall Annex, 54375 Route 25
P.O. Box 1179
Southold, New York 11971-0959
Telephone : 631-765-1939
Facsimile: 631-765-6639
MEMORANDUM
To: Denis Noncarrow, Town Clerk
From: Missy Mirabelli
Secretary to the Town Attorney
Date: November 21, 2022
Subject: Agreement between Town of Southold and NYSDOT
With respect to the above-referenced matter, I am enclosing the original Agreement
together with the Resolution.
If you have any questions regarding the enclosed, please do not hesitate to call me.
Thank you.
/mm
Enclosures
cc: Accounting
NEWYORK pepartnl@nt Of KATHY HOCHUL
STATE OF Governor
OPPORTUNITY_ Transportation
MARIE THERESE DOMINGUEZ
Commissioner
RICHARD B.CAUSIN,P.E.
Regional Director
RECEIVE®
November 11, 2022 NOV 21 2022
Ms. Melissa M Mirabelli Town Attorneys Office
Secretary to the Town Attorney
Town Hall Annex, 54375 Route 25
P.O. Box 1179
Southold, NY 11971-0959
Dear Ms. Mirabelli:
Thank you for responding to the New York State Department of Transportation's
(NYSDOT) letter inviting the Town of Southold to enter into a Shared Service
Agreement. NYSDOT has countersigned the Shared Service Agreement on
October 31, 2022. This agreement shall be in effect for a period of four (4) years.
Should you have any questions or if a need for assistance arises, please contact
NYSDOT's Regional Transportation Maintenance Engineer, Nancy Kamel, P.E., at
(631) 952-6702 or 250 Veterans Memorial Highway, Hauppauge, NY 11788.
Sincerely,
Richard B. Causin, P.E.
Regional Director
Enclosure: Shared Service Agreement—Town of Southold
50 Wolf Road,Albany,NY 12232 www.dot.ny.gov
SHARED SERVICES AGREEMENT
Between
NYSDOT and Baur- mL
THIS AGREEMENT,dated QVQ�e^ )) .20A is between the PC o le of a State f New
York,hereinafter referred to as"State" or"NYSDOT"and the �,,� a7.
hereinafter referred to as "Municipality." Pursuant to Section 99-r of the General Municipal Law,the
State and the Municipality wish to share services, exchange or lend-materials or equipment which
shall promote and assist the maintenance of State and Municipal roads and highways and provide a cost
savings by maximizing the effective utilization of both parties'resources. Shared Services shall mean
any service provided by one party(Provider)to another party(Recipient). The State and the
Municipality agree to share services as follows:
1. Description and Cost of Services,Materials or Equipment to be shared:Provide details of the
services,materials or equipment to be shared in the attached standard Schedule A. The total
amount of the agreement shall not exceed twenty-five thousand dollars ($25,000.00). If
applicable, indicate that the return exchange will be determined at a later date.
2. The Provider's employees shall remain under full supervision and control of the Provider_ The parties
shall remain fully responsible for their own employees for all matters,including but not limited'to,
salary,insurance,benefits and Workers Compensation.
3. If the borrowed machinery or equipment is damaged or otherwise needs repair arising out of or in
connection with the Recipient's use,the Recipient shall be responsible for such repairs.
4. The Municipality agrees to defend and indemnify the State for any and all claims arising out of the
Municipality's acts or omi cions under this Agreement. The term of this Agreement steal l be for
two(2) 13 or four(4) Iff years from _9/10 to 4/'1 ) o The parties will endeavor
to provide no less than thirty (30)days' notice of its intent to extend the Agreement. Either
party may revoke this Agreement by providing sixty (60) days written notice of such
revocation. Upon revocation,any outstanding obligations of the parties must be satisfied within
thirty(30)days of the date of such revocation.
i
NYSDOT—Reg
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By: Dater BY: j,. ,eDate: /001,27—
Resident Engineer— S-,��O�rLCounty Highway Superintendent '
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NYSDOTgitor�ofi-Oj
BY= Date:t0 3 j Regioperations
Page l of 2
SCHEDULE A
NYSDOT
Description of❑services, ❑materials, or ❑equipment(Check All that apply)to be shared:
Estimated Cost/Value of❑Service ❑Equipment ❑Materials (Check All that apply):
Total NYSDOT Cost/Value:
MUNICIPALITY
Description of❑services, ❑materials, or ❑equipment(Check All that apply)to be shared:
Estimated Cost/Value of❑Service ❑Equipment ❑Materials(Check All that apply):
Total MUNICIPALITY CostlValue:
Page 2 of 2