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Home My WebLink About09/08/2022 MATTITUCK PARK DISTRICT MATTITUCK . . PARK DISTRICT d P.O. BOX 1413 • MATTITUCK, NEW YORK 11952 Ph: (631) 298-9103 • Email: mattparkdistCoptonline.net RECEIVED November 16, 2022 NOV 17 2022 Mr. Denis Noncarrow, Town Clerk Southold Town Clerk Town of Southold PO Box 1179 Southold,NY 11971-0959 RE: Mattituck Park District Dear Mr.Noncarrow: Enclosed please find the Mattituck Park District''s meeting packet-ftom ourregular meeting held on September 8. 2022 containing'the meeting agenda,minutes,resolutions and the Treasurer's Report for filing with your office. If you have any questions regarding the enclosed,please do not hesitate to contact me. Thank you for your attention. Sincerely, Jennifer Mannino Secretary Enclosures REGULAR MEETING AGENDA Mattituck Park District Board of Commissioners Meeting Thursday, September 8, 2022 @ 6:30 p.m. Presiding Commissioners Charles Gueli, Chairman Nick Deegan, Commissioner Kevin Byrne, Commissioner Chris Shashkin, Administrative Assistant Lyle Girandola, Treasurer Stephen Kiely, Legal Counsel Jennifer Mannino, Secretary PUBLIC COMMENT SESSION ON AGENDA ITEMS All other comments regarding non-agenda items will be held at the end of the meeting Please limit comments to no more than 5 minutes Call to Order Pledge Approval of 8/18/2022 Meeting Minutes Presented via email Treasurer's Report - L Girandola Approval of the Treasurers report Breakwater Beach (a) Town Hall Meeting (All) (b) Recycling containers, all parks (ND) Aldrich Lane (a) Sports Lighting Charges for season (ND) RESOLUTIONS RESOLUTION 2022-63 RESOLUTION'SETTING MEETING DATES FOR OCTOBER 2022 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby set the following meeting dates for the month of October: Work Session, Thursday, October 6, 2022 at 6:30 P.M., monthly meeting, Thursday, October 13, 2022 at 6:30 P.M. RESULT: Motion by, seconded by , all in favor and motion carried unanimously to approve Resolution 2022-63. 'I `d RESOLUTION 2022-64 RESOLUTION APPROVING BILL REGISTER AND AUTHORIZING PAYMENT OF CURRENT BILLS RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approve the Bill Register submitted by the Treasurer for the September 8, 2022 meeting and further authorizes payment of the current bills. RESULT: Motion by, seconded by , all in favor and motion carried unanimously to approve Resolution 2022-64. RESOLUTION 2022-65 RESOLUTION SETTING THE 2023 RATE FOR RENTAL FEES AT VETERANS MEMORIAL PARK WHEREAS,the Board of Commissioners of the Mattituck Park District has determined that an annual rate increase for the rental of the Community Room and picnic area at Veteran's Memorial Park is necessary to align with increasing costs. RESOLVED that the Board of Commissioners of the Mattituck Park District hereby sets the annual rate increase to %to begin January 2023,. RESULT: Motion by, seconded by , all in favor and motion carried unanimously to approve Resolution 2022-65. RESOLUTION 2022-66 RESOLUTION AUTHORIZING ELECTION VOTE& PUBLISHING RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize Secretary, Jennifer Mannino,to advertise for public vote the Election to be held on November 10, 2022 for the purpose of electing one Commissioner for a three-year term. RESULT: Motion by, seconded by , all in favor and motion carried unanimously to approve Resolution 2022-66. RESOLUTION 2022-67 RESOLUTION APPOINTING ELECTION COORDINATOR RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoint Christopher Shashkin as Election Coordinator for the November 10, 2022 election vote. RESULT: Motion by, seconded by , all in favor and motion carried unanimously to approve Resolution 2022-67. "PLEASE PRACTICE SAFE SOCIAL DISTANCING" i MATTITUCK PARK DISTRICT BOARD OF COMMISSIONERS REGULAR MEETING MINUTES September 8, 2022 Attendance Charles Gueli, Chairman via telephone Nick Deegan, Commissioner Kevin Byrne, Commissioner Chris Shashkin, Administrative Assistant Lyle Girandola, Treasurer Stephen Kiely, Legal Councel Jennifer Mannino, Secretary Denise Geis, Joan Flaumenbaum and Anthony Von Bommel were present from the public. CALL TO ORDER Meeting called to order 6:30 PM Appointment— Loretta Garbarino and Tammy Hildesheim,Scout Troop 39 • Ms. Garbarino informed the Commissioners that Mr. Thompson should not be the contact person on the Scout agreement for use of Bailie Beach Lodge. The Charter is through the fire department. • S Kiely explained that the name can be amended each time there is a new Chair for the Scouts. • The name will be changed to Tammy Hildesheim and the Scout PO Box will be used instead of a personal address. APPROVAL OF MINUTES Motion by C Gueli, seconded by K Byrne, all in favor and motion carried unanimously to approve the Minutes from the August 18, 2022 submitted via email. TREASURER'S REPORT(L Girandola) Presented/Discussed: Statement of Activity dated August 2022 showing August 2022 YTD and 2022 Full year estimate/actual Sales/revenue spreadsheet for January 2022-August 2022 Cash balance report • C Gueli would like all of the Commissioners to go to each park and discuss how to use some of the site improvement funds for curb appeal • L Girandola cautioned to do in phases, not all at once, the Commissioners agreed • D Geis suggested to keep the public informed of where the money is being spent • L Girandola proposed to change the process of approving bills. C Shashkin will review the invoices and approve them, then L Girandola will set up auto-payments-through the bank-to be paid after the monthly meeting, so the Commissioners can review what is to be paid • The Commissioners will approve items to be ordered and once received, C Shashkin will review the invoices for accuracy then forward the approved invoice to the Treasurer • The standard monthly invoices, (telephone, electric)will be paid on a regular basis Motion by K Byrne seconded by C Gueli, all in favor and motion carried unanimously to accept and approve the Treasurer's Report. D Geis suggested to move the election date to November 17 instead of November 10, 2022. The Commissioners agreed Breakwater Beach • The Commissioners and S Kiely met at the beach to discuss the issues at Breakwater • It was suggested to have a Town Hall meeting on September 21, 2022 to have a discussion with the public about the options to improve Breakwater parking and access • C Gueli emailed the Town Board inviting them to attend the meeting with no response. • S Kiely recommended that one of the Commissioners attend the Southold Town Board meeting and ask them directly. • It was decided to have the October 6th work session dedicated entirely to a Breakwater discussion in order to allow for more time prepare and to notify the public of the meeting. Recycling containers • N Deegan would like to put out recycling containers at the beaches. C Shashkin explained that Mattituck Environmental puts the trash and recycling together and sorts it at the facility so the bins are not necessary. Aldrich Lane • North Fork United and Mattituck Soccer agreed to share the field for the practices, the Commissioners agreed to charge $50/hour for field use for the upcoming season. RESOLUTIONS RESOLUTION 2022-63 RESOLUTION SETTING MEETING DATES FOR OCTOBER 2022 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby set the following meeting dates for the month of October: Work Session, Thursday, October 6, 2022 at 6:30 P.M., monthly meeting, Thursday, October 13, 2022 at 6:30 P.M. RESULT: Motion by C Gueli, seconded by K Byrne, all in favor and motion carried unanimously to approve Resolution 2022-63. RESOLUTION 2022-64 RESOLUTION APPROVING BILL REGISTER AND AUTHORIZING PAYMENT OF CURRENT BILLS RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approve the Bill Register submitted by.the Treasurer for the September 8, 2022 meeting and further authorizes payment of the current bills. RESULT: Motion by K Byrne, seconded by C Gueli, all in favor and motion carried unanimously to approve Resolution 2022-64. RESOLUTION 2022-65 RESOLUTION SETTING THE 2023 RATE FOR RENTAL FEES AT VETERANS MEMORIAL PARK WHEREAS,the Board of Commissioners of the Mattituck Park District has determined that an annual rate increase for the rental of the Community Room and picnic area at Veteran's Memorial Park is necessary to align with increasing costs. RESOLVED that the Board of Commissioners of the Mattituck Park District hereby sets the annual rate increase to 8%to begin January 2023 . RESULT: Motion by C Gueli seconded by K Byrne, all in favor and motion carried unanimously to approve Resolution 2022-65. RESOLUTION 2022-66 RESOLUTION AUTHORIZING. ELECTION VOTE & PUBLISHING RESOLVED that the Board of Commissioners of the Mattituck Park District hereby authorize Secretary, Jennifer Mannino, to advertise for public vote the Election to be held on November 17, 2022 for the purpose of electing one Commissioner for a three-year term. RESULT: Motion by C Gueli seconded by K Byrne, all in favor and motion carried unanimously to approve Resolution 2022-66. RESOLUTION 2022-67 RESOLUTION APPOINTING ELECTION COORDINATOR RESOLVED that the Board of Commissioners of the Mattituck Park District hereby appoint Christopher Shashkin as Election Coordinator for the November 17, 2022 election vote. RESULT: Motion by K Byrne seconded by C Gueli, all in favor and motion carried unanimously to approve Resolution 2022-67. PUBLIC COMMENT J Flaumenbaum would like name plates for the Commissioners so that the public knows who they are. Ms. Flaumenbaum also suggested that the DEC and Town Board members should come to the October work session to discuss Breakwater. Mr. Von Bommel informed the Board that approximately 60 boats used the Love Lane facility this past weekend and they appreciate the work that has been done but would like the bathrooms to be opened on a regular basis. N Deegan recommended to keep the bathrooms open all night on the weekends through October. The Commissioners agreed. D Geis asked how the kayak rental was received. There were 10 rentals for the season. If the racks are set up and available earlier next year it is possible to have more rentals. Ms. Geis commented that the properties look great after the landscapers have started maintaining the grounds. She asked if the price will double for next year as they started mid- season. The job will be put out to bid each year so the price is yet to be determined. Meeting adjourned at 8:02 PM Mattituck Park District Statement of Activity August 2022,YTD Full Year Estimate As of August 2022 +Better/-Worse +Better/-Worse Change Change 2022 CASH BASIS This Year Last Year $ % ThisYearl Last Year %° Budaet Est vs Bud 5210 Advertising fees 422 - (422) - 200 0 (200) - 5220 Website/email 152 - (152) - 200 0 (200) - 5300 Special Events 5,257 7,497 2,240 29.9% 11,900 10,856 (1,044) -9.6% Total 5000 Professional Fees 33,453 32,635 (819) -2.5% 77,400 71,261 (6,139) -8.6% 55,600 (21,800) 6000 Operational&Site Maintenance 6010 Natural Gas 3,052 3,316 263 7.9% 5,200 4,887 (313) -6.4% 6015 Oil 2,959 1,847 (1,112) -60.2% 4,000 2,333 (1,667) -71.4% 6020 Electricity 8,055 11,173 3,118 27.9% 13,600 16,685 3,085 18.5% 6030 Water 334 492 158 32.2% 1,300 1,274 (26) -2.1% 6040 Sanitation 4,250 5,059 809 16.0% 7,000 8,040 1,040 12.9% 6100 Building Supplies 3,206 13,078 9,872 75.5% 10,000 16,550 6,550 39.6% 6110 Small tools&equipment 3,289 410 (2,879) -702.3% 4,000 549 (3,451) -628.3% 6120 Equipment lease&maintenance 2,187 - (2,187) - 3,000 0 (3,000) - 6130 Site Repairs&Maintenance 11,231 10,291 (940) -9.1% 47,000 22,255 (24,745) -111.2% 6140 Landscaping 24,439 - (24,439) - 35,000 0 (35,000) - 6210 Gas for Vehicles/Equipment 3,339 2,395 (944) -39.4% 5,700 4,074 (1,626) -39.9% 6220 Vehicle repairs 3,084 2,668 (416) -15.6% 5,200 5,132 68) -1.3% Total 6000 Operational&Site Maintenance 69,424 50,729 (18,695) -36.9% 141,000 81,780 (59,220) -72.4% 243,000 102,000 7000 Capital Improvements&Purchases 7010 Major Purchase 21,756 79,828 58,072 72.7% 37,900 79,828 41,928 52.5% Total 7000 Capital Improvements&Purchases 21,756 79,828 58,072 72.7% 37,900 79,828 41,928 52.5% 0 (37,900) 8000 Other Expenses 8030 Uncategorized Expense (32) 0 32 - 0 0 - - Total 8000 Other Expenses (32) 0 32 - 0 0 - - 12,000 12,000 Total Expenditures $ 312,097 $ 351,177 $ 26,928 7.73/6 [542,300 $ 506,743 $ (35,557) -7.0% $ 606,600 64,300 Net Income/(Loss) $ 143,688 $ (13,061) $ 144,597 -1107.1% 0,000) $ (151,853) $ 71,853 47.3% $ (231,600) 151,600 9-2022 Meeting. Confidential Page 2 Mattituck Park District Statement of Activity August 2022,YTD Full Year Estimate As Of August 2022 +Better/-Worse +Better/-Worse Change Change 2022 CASH BASIS This Year Last Year % This Year Last Year %o Budget Est vs Bud Revenue -- - ------------ --- --- 010 Tax Appropriation Revenue 321,368 288,660 32,708 11.3% 320,000 288,660 31,340 10.9% 320,000 1110 Room rentals 27,595 12,745 14,850 116.5% 30,000 16,602 13,398 80.7% 1120 Picnic rental 3,300 5,200 (1,900) -36.5% 3,500 5,200 ° 1130 Field use 3,494 5,557 (1,700) -32.7/o (2,063) -37.1% 3,600 9,437 (5,837) -61.9% 1140 Lodge rental 12,660 3,760 8,900 236.7% 16,000 7,305 8,695 119.0% 1150 Permit fees,Resident 45,934 5,855 40,079 684.5% 46,000 5,855 40,145 685.7% 1152 Daily Beach Pass 8,890 - 8,890 - 8,900 - 8,900 - 1155 Permits,Non-Residents 6,300 1,881 4,419 234.9% 6,300 2,016 4,284 212.5% 1215 Kayak Storage 1,125 - 1,125 - 1,200 - 1,200 - 1230 Special Event Revenue 11,180 13,250 (2,070) -15.6% 11,200 13,250 (2,050) -15.5% 1240 Donations 600 - 600 - 600 4,964 (4,364) -87.9% 1250 Other Revenues 13,219 1,050 12,169 1159.0% 14,800 1,400 13,400 957.1% 55,000 1500 Bank Interest 120 158 (37) -23.7% 200 201 (1) -0.5% Total Revenue 455,785 338,116 117,669 34.8% 462,300 354,890 107,410 30.3% 375,000 87,300 Expenditures 2000 Payroll Wages 2010 Accountant/Treasurer 3,198 8,403 5,205 61.9% 4,900 12,852 7,952 61.9% 2020 Administrative 29,537 32,477 2,940 9.1% 50,000 56,265 6,265 11.1% 2030 Beach Attendants 25,794 27,308 1,513 5.5% 31,000 33,719 2,719 8.1% 2040 Buildings&Grounds 47,082 57,261 10,178 17.8% 83,000 87,463 4,463 5.1% 2050 Hostess 111 - (111) - 500 0 (500) - 2060 Lifeguards 21,183 21,638 (455) -2.1% 27,000 26,361 (639) -2.4% 2070 Lifeguard Manager 6,926 7,000 (74) -1.1% 8,700 8,000 (700) -8.8% 2080 Secretary 4,871 5,117 246 4.8% 7,500 7,826 326 4.2% Total 2000 Payroll Wages 138,702 159,203 19,442 12.2% 212,600 232,485 19,885 8.6% 235,000 22,400 3000 Fringe Benefits 3010 Fed/State/FICA Taxes 34,772 12,173 (22,599) -185.6% 54,000 17,856 (36,144) -202.4% 3030 Workers'compensation insurance 560 6,106 (5,546) -90.8% 600 6,106 5,506 90.2% 3040 Disability 4,664 800 (3,865) -483.3% 5,000 1,693 (3,307) -195.3% Total 3000 Fringe Benefits 39,996 19,079 (32,010) -167.8% 59,600 25,655 (33,945) -132.3% 28,000 (31,600) 4000 Office Supplies&Fees 4010 Office Supplies 3,637 4,539 903 19.9% 5,500 7,857 2,357 30.0% 4020 Office Supplies:Printing 661 50 (611) -1221.1% 900 380 (520) -136.8% 4030 Office Supplies:Postage 108 605 497 82.1% 500 800 300 37.5% 4040 Computers&Software 1,570 - (1,570) - 2,300 0 (2,300) - 4050 Internet&Cells 2,738 3,688 950 25.7% 4,500 5,794 1,294 22.3% 4070 Mileage Reimbursement 83 821 737 89.8% 100 904 804 88.9% Total 4000 Office Supplies&Fees 8,798 9,703 906 9.3% 13,800 15,735 1,935 12.3% 33,000 19,200 5000 Professional Fees 5010 Accounting fees 7,500 8,300 800 9.6% 10,000 10,800 800 7.4% 5020 Legal fees 11,800 10,400 (1,400) -13.5% 18,000 15,600 (2,400) -15.4% 5030 Bank fees&service charges 1,880 12 (1,868) -15820.7% 1,800 12 (1,788) -15141.3% 5040 Payroll service fees 3,031 2,926 (104) -3.6% 4,600 4,571 (29) -0.6% 5060 Other professional fees 4,889 4,637 (253) -5.4% 5,000 4,637 (364) -7.8% 5070 Election Fees 29 128 99 77.3% 700 681 (19) -2.8% 5100 Properly insurance (1,506) (1,265) 241 19.1% 25,000 24,105 (895) -3.7% 9-2022 Meeting Confidential Page 1 Mattituck Park District Cash Balances Projection As of August 2022 2022 Full Actual Actual Actual Jan-Aug Sep- Dec Full Year Year Account 12/31/21 7/31/22 8 31 22 Inflow Usage Estimate Usage Operating Account 8,907 62,057 50,813 41,906 Payroll 19,705 5,874 9,205 (10,500) Money Market 201,602 353,390 312,005 110,403 Special Events 2,391 6,421 4,271 1,880 Total $232,605 $427,741 $376,293 $143,688 $(275,136) $152,605 $ (80,000) l� 9/8/22