HomeMy WebLinkAboutDowns Farm Preserve ®moo§�FFoc�-c®G -
DENIS NONCARROW Town Hall,53095 Main Road
TOWN CLERK o P.O.Box 1179
C a Southold,New York 11971
REGISTRAR OF VITAL STATISTICS B Fax(631)765-6145
MARRIAGE OFFICER
RECORDS MANAGEMENT OFFICER �Q� ��® Telephone ld) 765-1800
FREEDOM OF INFORMATION OFFICER www.southholdtownny.gov
OFFICE OF THE TOWN CLERK
TOWN OF SOUTHOLD
November 16, 2022
Group for the East End
Robert DeLuca
PO Box 1792
Southold,NY 11971
Dear Mr. DeLuca:
At the regular Town Board meeting held on November 15, 2022,the Town Board
accepted the request for proposal for the Downs Farm Preserve stewardship, education and
programs submitted by the Group for the East End in the amount of$34,000.00 per year for five
years. A certified-copy of the resolution is enclosed.
Very truly yours,
Sabrina M. Born
Deputy Town Clerk
Encl.
Southold Town Board -Letter Board Meeting of November 15, 2022
RESOLUTION 2022-909 Item# 5.12
ADOPTED DOC ID: 18557
THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2022-909 WAS
ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON
NOVEMBER 15,2022:
RESOLVED that the Town Board of the Town of Southold hereby accepts the request for
proposal for the Downs Farm Preserve stewardship, education and programs submitted by the
Group for the East End in the amount of$34.000.00 per year for five years (A.1620.4.500.100),
and be it further
RESOLVED the Town Board of the Town of Southold authorizes and directs Town Supervisor
Scott A. Russell to execute an agreement with Group for the East End, subject to the approval of
the Town Attorney.
Denis Noncarrow
Southold Town Clerk
RESULT: ADOPTED [UNANIMOUS]
MOVER: Louisa P. Evans, Justice
SECONDER:Greg Doroski, Councilman
AYES: Nappa, Doroski, Mealy, Doherty, Evans, Russell
Generated November 16, 2022 Page 23
DENIS NONCARROW Town Hall, 53095 Main Road
TOWN CLERK cc P.O. Box 1179
REGISTRAR OF VITAL STATISTICS Southold,New York 11971
MARRIAGE OFFICER Fax (631) 765-6145
RECORDS MANAGEMENT OFFICER Telephone (631) 765-1800
FREEDOM OF INFORMATION OFFICER
OFFICE OF THE TOWN CLERK
TOWN OF SOUTHOLD
BID OPENING
2022 RFP Downs Farm Preserve Stewardship
Bid Opening November 3,2022 4:00 PM
One (1) bid received
Group for the East End $34,000.00/year for 5 years
Robert DeLuca
PO Box 1792
Southold, NY 11972
631/765-6450
RVEIVED
Group THE East End
P.O.Box 1792 Southold,New York 11971 NOV "3 2022
Southold Town Clea%
42
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Protecting the nature of the place you love
ANN
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GroupTHEFOR
East End
Group for the East End Inc.
Corporate Resolution
Authorized Signatory
Statement of Non-collusion: Downs Farm Programs
Pursuant to the by-laws of Group or the East End, Inc., at a Special Meeting of the
Executive Committee of the Board of Directors, and upon a motion duly made by
Board Chair Katherine Birch, and seconded by board member John Shea, the
following resolution was adopted by unanimous consent of a quorum the
Directors present and entitled to vote thereon:
Resolved that Robert S. DeLuca, as President of Group for the East End Inc., be
authorized to sign and submit the bid or proposal of this corporation for the
following project:
Downs Farm Stewardship, Education and Programs,
and to include in such bid or proposal the certificate of non-collusion required by
section one-hundred-three-d (103-d) of the General Municipal Low as the act and
deed of such corporation, and for any inaccuracies or misstatements in such
certificate this bidder shall be liable under penalties of perjury.
Title:Authorized Signatory, Statement of Non-collusion - Down Farm Programs
Date: 11/1/2022
Business Location: Southold, NY
Passed by Unanimous Consent
TOWN OF SOUTHOLD,NEW YORK 11971
REQUEST FOR PROPOSALS
October 2022
COST PROPOSAL
1. Downs Farm Preserve stewardship,education,and programs
34,00 annually, ($170.000 total over five-year contract Period: 2023- 2027)
Submitted By: Group for the East End
(Name of Company)
Name of Authorized Representative: Robert S.DeLuca
(Print Name)
Signature of Authorized Representative: G%? J,t� .r_ x
Date: It 3 7-37,Z
Tasks Cost in dollars/work hours
BD TR AW MD RB Env. Assoc.
Educational
Materials and
Resources 1,800(24) 5,544 (336) 140(5) 142(20) 4, 375(35) 3,360 (168)
Volunteer
Recruitment/
Coordination 0 2,475 (75) 0 0
Restoration 0 7,920 (240) 0 0
Totals 1,800 21,483 140 2,840 4,377 3,360
Project Total 34,000
=am W,4 a
Group,ORHE
East End
50AL November 3, 2022
John Sepenoski
Land Management Coordination
Town of Southold
Robert S.DeLuca 53095 Route 25
PRESIDENT PO Box 1179
BOARD OF DIRECTORS Southold, NY 11971
Katherine Leahy Birch Dear Mr. Sepenoski,
CHAIR
On behalf of the Group for the East End, I would like to submit a proposal to
William Ryall
VICE CHAIR the Town of Southold for the Downs Farm Preserve Stewardship, Education and
Programs. It's our 50th anniversary year and I am confident that our organization's
Susan Abdalla background, qualifications, and expertise meet the requirements set forth in the
Lou Bevilacqua Project's request for services.
W.Marco Birch
Kristen Briner As requested, a copy of this proposal is included in digital format (PDF) and one
Andrew Goldstein hard copy accompanies this letter. In addition to the proposal, the following are
Stuart Goode included:
Nestor Gounaris
Sandra R.Meyer • Cost Proposal
John F.Shea • Non-collusive Proposal Submission Certification (Appendix B)
Kimberly Smith Spacek • Resumes of Key Personnel (5)
Mary Walker
Donna Winston If you require additional information, please contact me at(631-765-6450 x 213)
or at bdeluca@eastendenvironment.org.
P.O.Box 1792
Southold,NY 11971
P.O.Box 569 Thank you for your attention and time in reviewing this proposal.
Bridgehampton.NY 11932
Sincerely,
631.765.6450
GroupfortheEcsrEnd.org Robert S. DeLuca
President
Protecting the nature of the place you love
The Town of Southold
Land Management Coordination
PROPOSAL SUBMISSION:
Downs Farm Preserve Stewardship, Education and Programs
Executive Summary
Beginning in 2014, Group for the East End ("the Group") has collaborated with the Town of
Southold, in conceptualizing and developing educational programs, stewardship opportunities
and habitat restoration at Downs Farm Preserve. During this time, the Group has supported
natural habitat protection and native restoration projects, conducted public outreach and
education programs and brought in a variety of programming from partners in the region such
as Naturally Curious Children and Wild Heart Nature Connection. As the contractor for the
five-year contract period, the Group will help the Town achieve its goals of providing high
quality public programs, develop additional social media posts and continue with the habitat
restoration projects that began in 2019 and continued this past summer with the installation of
an approximate 1,600 sq. foot native meadow and thicket.
Proposed Scope of Work
Since being awarded the initial Downs Farm Preserve contract in 2014, the Group has refined its
internal organizational management and worked alongside the Town to improve
communication, and site management opportunities.
Specifically, the Group has assigned one person to serve as the primary contact for all
scheduling and directing of the Downs Farm Preserve programming and stewardship as well as
serving as a liaison with the Town. The Group has further enhanced its programming at Downs
Farm through the expansion of high quality family-friendly programs and the improved use of
social media, email and web promotion, and direct outreach regarding coverage of the events
via local news outlets.
We have further evaluated and addressed challenges created by individuals signing up but not
showing up for programs, along with weather and seasonal programming challenges that will
require regular attention as we work continuously to address and improve our performance and
the public's enjoyment of the Downs Farm Preserve . For example, we have observed seasonal
lulls in September when children go back to school, October when fall activities pick up, and
the height of winter. Additionally, there have been unexpected challenges during the COVID
shutdown and welcoming people back to organized outdoor programming. These
circumstances led to the Group to expand its social media presence to create engaging, fun
and educational posts while still encouraging people to get outside and learn more about
nature in their own backyard.
2
Fortunately, with the guidance and support of the Town of Southold, we've been able to
successfully manage and increase knowledge of the preserve to the local community and
beyond for the past 8 years.
The Group has a respected track record of working on similar projects with multiple
government agencies and communities within the name of conservation. As noted in more
detail in the "Qualifications'' section of this proposal, for 50 years the Group has strived to
connect the public to the natural world as a means to educate people about our precious living
resources, and the need to protect and advocate for the countless benefits of conservation. It is
through this approach and mission, that the Group seeks to support the Town in carrying out its
vision for Downs Farm Preserve.
Proposed Approach
As requested in the "Request for Proposal" for the Downs Farm Preserve contract, the
following approach or plan of action will apply to the following tasks: Educational Materials and
Resources, Habitat Restoration and Volunteer Recruitment and Coordination. The contract's
anticipated completion date is December 31, 2027. All tasks are expected to be completed on
or before December 31, 2027.
As further outlined in the Key Personnel and Staffing section of this proposal, our five-member
project team has been carefully chosen to reflect the needs and requirements of the contract.
For that reason, the Group's 70 years of combined staff experience in managing and
completing projects in a timely manner, maintaining clear and open communications at all
times, and leading nature programs, makes us ideally suited for this contract. The project
manager has over 12 years experience in managing similar projects, including the management
of programs and restoration work at Downs Farm Preserve, Brushes Creek, Skipper Horton,
Arshamomaque Preserve and Pipe's Cove Preserve.
Since 2014 we have developed programs at Downs Farm Preserve and under the direction of
the Town of Southold. This continuity and experience will allow our team to continue the
contract term immediately.
Relevant Capacity to Perform Services, Experience, and Qualifications
The following programs and initiatives showcase the depth of experience, qualifications, and
background the Group has to complete the tasks set forth:
• Web Content and Social Media - The Group has expanded its reach and remains
active across social media platforms, including Instagram, TikTok, Twitter and
3
Facebook, as well as a website. The web content and social media strategies
have amassed approximately 13,700 followers on all platforms, including the
highly-followed environmental activist Leonardo DiCaprio.
Relevant Tasks: Educational materials and resources, web content, videos, social
media materials
• Downs Farm Preserve - Habitat Restoration, Invasive Plant Removal, Public
Programs- For the last 8 years, the Group has worked with the Town of Southold
at Downs Farm Preserve to educate the public about the Native American Fort
Corchaug, introduce native plant species, and create family-friendly
environmental education programs. Group staff have conducted educational
nature walks focusing on Native American history, the agricultural history of the
property, native plant identification, moon walks and more. Starting in 2019, the
Group began restoring an area of Downs Farm by removing invasive plant
species, dedicating it to native plants that provide habitat and increasing the
numbers of native species that provide habitat for pollinators, birds and other
wildlife. A variety of habitat management techniques have been utilized,
including: mechanical removal, tilling, solarizing and covering with compost and
other natural materials. Much of this work has been aided by volunteer hours.
Starting this summer, plans for and the execution of a native pocket meadow and
thicket at Downs Farm Preserve took place, utilizing ecologically sound
management techniques. Subsequent years will focus on the continued
management and growth of native plant habitat areas.
Relevant Tasks: Habitat Restoration, restoration, volunteer recruitment and
coordination, educational materials and resources
• "Be a Good Egg"- Shorebird Outreach Education Initiative - In 2015, the
Audubon Society invited the Group to participate in the "Be a Good Egg"
program that encourages beach-goers to take a pledge to protect nesting
shorebirds. The "Be a Good Egg" program also partners with local schools to
create artwork for signage in an effort to inform the public about threatened
shorebirds. The initiative educates the public about the endangered and
threatened Piping Plover and Least Tern shorebirds.
Relevant Tasks: Educational materials and resources, volunteer recruitment and
coordination
• Osprey Conservation Program Expands Across Long Island- Thanks to the
support of private foundation funding and PSEG Long Island (Long Island's
private utility contractor for the Long Island Power Authority), the Group was able
4
to expand its "Unified Osprey Conservation Strategy" program and the results
were significant. During the most recent field season, 600 nesting sites were
visited, 354 active sites were identified, 579 chicks were confirmed, 12 new
osprey nest platforms were installed, 39 partner organizations were engaged,
and over 200 volunteers participated in related conservation, monitoring, and
shoreline clean-up projects associated with the program.
Relevant Tasks: Habitat restoration, volunteer recruitment and coordination, trash
cleanup
• East End Wildlife Conservation Initiative - A collaboration with the Long Island
Community Foundation, this project was essential in bringing greater public and
governmental awareness across the East End region about the expanding
number of wildlife species whose populations are threatened due to exploitation,
lack of habitat, climate change, or other factors. Funding was used to conduct
community outreach and develop advocacy materials and a comprehensive
media campaign in an effort to promote government action. A website,
nyswap.org, was created by the Group to raise awareness about the New York
State Wildlife Management Action Plan and serves as a resource for the public
and educators seeking information about local wildlife species and related
conservation management efforts and issues.
Relevant Tasks: Educational materials and resources, web content and
development
*The Group's website, https://www.groupfortheeastend.org/ is an example of our ability to
condense and precisely present large amounts of information.
Key Personnel and Staffing
Hourly Rates
The proposed Project team members from Group for the East End include:
• Bob DeLuca, President, Project Manager$75/hr.
• Taralynn Reynolds, Outreach Director$33/hr.
• Anita Wright, Assistant Director of Environmental Education $28/hr.
• Marina DeLuca, Environmental Associate $20/hr.
• Rachel Bosworth - Media Relations Manager (MWBE) $125/hr.
• Seasonal Environmental Associate, $20/hr.
As requested, the current resumes for all five personnel are included in this proposal.
5
Project Timeframe
The Project Team will meet biweekly to ensure all goals and expectations are met, with more
frequent calls/meetings as needed, and the overall purpose is to keep the Project moving
forward. These internal meetings are independent of public events and activities, meetings with
Town staff, and additional project partners.
2022
October - worked with volunteers and an ecological landscaper to install the native meadow and
thicket , approximately 1,600 sq. feet of new native plant habitat. (Volunteer recruitment and
coordination, habitat restoration using native plants, removing invasive plants.
November/December- Execute contract with the Town and prep for 2023. Monthly check-ins
with Town as needed. Project Feeder Watch begins.
Below is a sample year plan. Please note that unforeseen circumstances such as what happened
with COVID, may alter any year's plan and the Group will alter said plan after consulting with the
Town.
2023
January -Yr. 2023 planning. Social media planning via monthly calendar (3-month period,
reassess and add to as necessary). Propose programming for January/February.
(Educational materials and resources)
February -Work on social media postings, videos done in the field such as winter wildlife.
Create a job listing for a seasonal environmental associate to work at Downs Farm Preserve.
(Project planning)
March - purchase necessary supplies and equipment for upcoming public programs; research
existing materials and develop concepts for review. Plan for any native plantings- consult
ecological landscaper for year two planning. Identify new areas for invasive plant removal. Hold
educational programs.
(Planning, habitat restoration, restoration, educational rograms)
6
A ril Ma - Begin invasive species removal and assess condition of meadow and thicket: take
stock of what plants may need to be replaced, develop social media plans (3-month period,
reassess and add to as necessary). Hold educational programs.
(Habitat restoration, invasive plant removal, educational materials and resources, programming)
April- Project Feeder Watch ends.
June/July - Summer programming- recycled craft programs, honey harvesting and pollinator
programs, garden tours, trail walks, restoration work. Emphasis on volunteer recruitment to help
with restoration projects as needed.
(Programming, habitat restoration, volunteer recruitment)
August - plant walks or similar, offered to the public, calendar of social media content focusing
on Bay to Sound preserves. Restoration or mitigative plantings if identified and weather
permitting (if drought conditions, wait until fall)
Social media 3 month assessment and plan for next 3 months.
(Educational materials and resources, habitat restoration, restoration)
September/October - Hold programming focused on the changing of the seasons, migration,
etc. Plan and execute any fall plantings as needed. Prep restoration sites for fall as needed.
November/December - Work with Town to mow meadow (if deemed appropriate upon
consultation with ecological landscaper). Fall forest walks and family programs.
(Programming, habitat restoration)
This is a proposed project timeline and not meant to be exhaustive. Any changes will be
addressed with the knowledge and approval of the Town.
Cost Proposal
• Bob DeLuca, assist with project oversight and program development
• Taralynn Reynolds, lead staff and project manager, ID invasive plants, trail and habitat
restoration,volunteer coordination, web content and social media direction,
development of educational signage, conduct nature walks, presentations and other
public programming
• Anita Wright, assistance with educational programs/walks
• Marina DeLuca, Project Feeder Watch, trash cleanup/trail work, nature walks
• Rachel Bosworth, web content and social media (Rachel is founder of RB
Collaborative, a potential, future MWBE, see attached resume)
• Seasonal Environmental Associate, project coordination, labor, program support, 6
month work period
7
PDF of cost proposal included.
Percent time for each identified staff person for project hours totaling 1, 611.
Bob DeLuca, 2%
Anita Wright 2% (will serve as a backup educator if needed)
Taralynn Reynolds 33%
Marina DeLuca 5%-10% (Project Feeder Watch, 2-4 walks per year)
Rachel Bosworth 5%
Seasonal Environmental Associate, 85%
These %'s may vary in a given year.
Tasks Cast In dupers/work hours
BO TR AIN r'* RB Env. Assoc.
Edoicadonal
Maxtials and
Rtsourcxs 1,800(24) (336) 140(5) 142(20) 4,375(351 31360(168)
VulutiEt
R-.'-raih1k:11V
Coutduudiutt 0 447(751 0 0
Roiitwatica 0 7,920(240) 0 0
Tata6 1,300 21,483 140 2&40 4,37' 3.360
Project Total 34,000
8
Key Personnel and Staffing
ROBERTS. DELUCA, President
Group for the East End, P.O. Box 1792, Southold New York 11971
631-765-6450 x213 - bdeluca@eastendenvironment.org
EDUCATION
1985 M.S. Environmental Science State University of New York,
College of Environmental Science and Forestry
1983 B.S. Environmental Science Fordham University
POSITION
1992-present: President/CEO, Group for the East End, Southold, NY. Chief Executive Officer. Responsible
for all strategic budgetary, programmatic, and corporate planning, as well as daily operational, financial,
and legal direction for a $1.2 million not-for-profit conservation advocacy and education organization,
whose work is conducted by nine full-time staff members, multiple contractors, and dozens of citizen
volunteers. Provide direct implementation of numerous environmental monitoring and advocacy
programs/campaigns including the technical assessment,field investigation, the submission of written
and oral public testimony, and the management of litigation related to the review hundreds of proposed
development projects and environmental policy initiatives generated by New York State, Suffolk County,
and proposed throughout Long Island's five East End towns.
1990-2006:Adjunct Assistant Professor of Environmental Studies, Long Island University,
Southampton College, Southampton, NY. Primary undergraduate instruction areas include state and
local environmental policy, civic engagement, and grassroots environmental advocacy.
1986- 1992: Biologist&Sr. Environmental Analyst:Suffolk County Department of Health Services
(SCDHS), Office of Ecology, Yaphank, NY. Priority assignments: Comprehensive environmental review
and commentary for hundreds of projects coordinated with SCDHS by Suffolk County's towns and
villages, environmental impact assessment/testimony related to County initiated projects, and water
quality assessment and planning for the Peconic Estuary program.
1985-1986: Environmental Analyst: Group for the South Fork, Bridgehampton, NY.
Review and provide technical comment/testimony for major development projects impacting the South
Fork of Long Island. Develop/implement public information and environmental education programs
related to natural resources conservation and environmental issues facing Long Island's East End.
Representative Affiliations/Appointments
Member–Suffolk County Water Quality Protection and Restoration Review Committee -active
Member–Peconic Estuary Program Citizens Advisory Committee -active
Founding Member–Preserve Plum Island Coalition and Steering Committee -active
Founding Member–Long Island Clean Water Partnership -active
Member–Suffolk County Airport Conservation Assessment Committee-active
Selected Awards and Professional Recognition
Suffolk Times "Person of the Year" award to Group for the East End
Long Island Pine Barrens Society"Outstanding Contribution to Long Island's Environment" award
Press Club of Long Island—"Public Affairs Radio" media award–First Place
Peconic Baykeeper"Bay Guardian" award
USEPA"Environmental Quality Award–for protecting and enhancing environmental quality"
Garden Club of America–"Contribution to Conservation Award"
Long Island Progressive Coalition–"Vision of Sustainable Development Award"
Long Island University Student Government- "Service Above & Beyond the Call of Duty" award
Taralynn Reynolds
reynoldstaralynn@gmail.com C: 631.902.8298
Linked In: https://www.linkedin.com/in/reynoldstaralynn/
WORK/ RESEARCH/VOLUNTEER EXPERIENCE
3/21-PRESENT GROUP FOR THE EAST END, SOUTHOLD, NY
Outreach Director
• In addition to the outreach and education manager role, responsibilities have
increased to the following:
o Oversee environmental associates, interns and volunteers.
o Social media content development
o Website and blog development
o Grant management
1/19-3/21 GROUP FOR THE EAST END, SOUTHOLD, NY
Outreach and Education Manager
• Develop and instruct standards-based, informal science and environmental education
in-class programs for schools across the East End.
• Lead nature-education based field trips to natural areas for schools, scout groups and
the general public.
• Develop and implement programs geared to differently abled learning communities.
• Develop and manage programs/events for a 51-acre nature preserve in Cutchogue,
NY.
• Stewardship and restoration of natural areas including beach cleanups, invasive plant
removal, native plantings and monitoring of endangered shore birds.
• Responsible for implementing grants and contracts obtained through our
development department.
7/16-6/18 BASIS INTERNATIONAL SHENZHEN
Subject Expert Teacher, Biology 6-8th grades, AP Environmental Science
• Biology instruction across three grade levels.
• Advanced Placement Environmental Science SY 2017-2018.
• Topics taught include human body systems, classification, evolution, organismal
biology and cellular biology.
• English Language Learners and English as a Second Language differentiation.
• Multifaceted instruction to target all levels of learning.
• Developed and implemented a human sexuality unit delivered to students G6-10.
• Established the first ever Earth Day celebration at Basis Shenzhen, attendance of
over 120 families with multiple staff participation and recruitment of outside
environmental organizations.
9/15-5/16 BASIS PEORIA, PEORIA, AZ
Subject Expert Teacher, Physical Geography 51 grade
• 5th grade classroom teacher at an acclaimed Arizona based charter school.
• Responsible for development and implementation of physical geography curriculum
encompassing Earth science elements and human geography.
• Set syllabi, grading structure and handle all parent communications.
6/15-8/15 GLOBAL LEADERSHIP ADVENTURES, SAN DIEGO, CA
International Program Director, Ecuador and the Galapagos
• Worked to establish positive team dynamic with Local Program Director, Mentors,
and all support staff; support Mentors in their own professional development.
• Medical director: protected the health and safety of students at all times.
• Facilitated the implementation of GLA's service-learning leadership curriculum on
the Galapagos Islands.
• Service-learning site coordinator-tortoise conservation and habitat restoration
• Guided students through personal growth experiences.
• Resolved student discipline issues.
• Managed parent communications.
11/13-1/15 CENTER FOR BIOLOGICAL DIVERSITY,TUCSON, AZ
Population and Sustainability Organizer
• Developed key messaging on human population growth and the wildlife extinction
crisis.
• Expanded and coordinate the Center's Endangered Species Condoms programs
including reaching out to diverse audiences, developing outreach materials, and
updating the package materials.
• Helped develop and launch the Center's "Take Extinction off Your Plate" campaign,
encouraging people to eat less meat to benefit not only their health, but the health
of the environment.
• Expanded the program's web presence, update web materials, launch and maintain
multiple social media platforms.
• Wrote key materials including press releases, action alerts and web materials.
4/13-10/13 AUDUBON CONNECTICUT, NATIONAL AUDUBON SOCIETY, GREENWICH, CT
Bird-Friendly Communities Coordinator
• Implemented National Audubon Society's Bird-Friendly Communities project,
focused on increasing opportunities for community based conservation projects in
urban and suburban regions of CT.
• Responsible for presenting the program to major donors,foundations and federal
granting agencies.
• Program lead at all Society functions, including the annual gala.
• Helped secure grants and donations totaling upwards of$150,000.
• Implemented Audubon and USFWS East Coast Regional Schoolyard Habitat
Program.
o Coordinated with school administrators, teachers, and parent groups as well
as Audubon staff to establish wildlife-friendly gardens on school campuses.
o Coordinated implementation of educational programs focused on
schoolyard habitats and outdoor learning.
• Initiated USFWS' Urban Refuge Initiative in New Haven in partnership with local
NGOs, community groups, municipal partners, and schools.
• Worked with municipalities to create "Urban Oases"wildlife demonstration
habitats at urban parks.
10/10-4/13 AUDUBON CONNECTICUT, NATIONAL AUDUBON SOCIETY, GREENWICH, CT
Audubon At Home Coordinator
• Provided information and guidance to individual homeowners and homeowner
groups to create healthy habitats, reduce or eliminate pesticides in residential
settings as part of the AAH Backyard Habitat Recognition Program.
• Worked with corporate property owners, institutional facilities, municipalities and
private landowners such as land trusts and faith-based organizations to facilitate
best landscape practices for wildlife.
• Recruited and trained volunteers to assist with the Backyard Habitat Recognition
Program (e.g. ecological landscaping techniques, organic land care standards,
native plants to support wildlife, water conservation, and water quality issues
relevant to a property owner's region).
• Developed means of collaboration with Audubon chapters throughout the state
• Worked with state resource agencies and local environmental organizations to help
broaden AAH messaging through groups with similar objectives.
• Conducted educational presentations, coordinated environmental film series, and
attend environmental festivals and events throughout the state to promote the
AAH program.
• Created interpretive materials, including web-based, for state, centers, project
partners, or chapters.
• Assisted in writing grants and executing grant deliverables, prepared reports to
granting agencies. '
9/08-9/10 WILDLIFE CONSERVATION SOCIETY,
QUEENS ZOO DEPARTMENT OF EDUCATION, QUEENS, NY
Environmental Educator
• Developed environmental educational programs serving NYC*public schools,
grades K-12 in accordance with New York State Department of Education
standards.
• Developed and implemented year-long environmental education-based after
school
programs forjunior high and high school students in under-served Queens
communities.
• Developed and taught curriculum on current environmental topics to New York-
based school teachers for professional development credits through WCS' Habitat
Ecology Learning Program (HELP).
• Taught online conservation biology course to middle and high school teachers
• Developed family programs and participated in zoo-wide weekend activities.
• Managed and assisted in the training of high school interns, college students and
incoming volunteers.
• Developed eight week long summer camp materials and lesson plans for various
age groups (4-17 year olds) at the Central Park Zoo and Queens Zoo.
3/08-9/08 THE STUDENT CONSERVATION ASSOCIATION (SCA), SHIRLEY, NY
Project Leader, 2008 Invasive Plant Removal Project
• Worked with the Central Pine Barrens Joint Planning.and Policy Commission
(CPBC)to design and implement an invasive plant management program in the
pine barren region of Long Island, NY.
• Supervised the daily activities of a four-member field crew.
• Served as the liaison for SCA and the CPBC;worked to maintain partner
relationship.
• Interviewed and hired candidates for field crew positions.
• Participated in public outreach and education through press releases, website, and
environmental fairs.
• Responsible for all project reporting including budgeting, website development,
and final project report.
9/07-3/08 WILDLIFE CONSERVATION SOCIETY,
BRONX ZOO DEPARTMENT OF EDUCATION, BRONX, NY
Teaching Fellow
• Taught conservation education programs to K-6 school groups.
• Developed new, and improved existing, curricula.
• Presented tractable animals (birds, mammals, reptiles/amphibians, and
invertebrates)to students.
• Led groups during weekend family programs.
EDUCATION
M.A., COLUMBIA UNIVERSITY, NEW YORK, NY
Received May 2007
Major: Conservation Biology
B.A., STATE UNIVERSITY OF NEW YORK, STONY BROOK, NY
Received 2001; Cum Laude, Dean's List
Major: Multidisciplinary Studies (Biology/Anthropology/Psychology)
A.A.,SUFFOLK COUNTY COMMUNITY COLLEGE, SELDEN, NY
Received 1998; with Honors; Dean's List
Major: Liberal Arts; Minor: Psychology
PROFESSIONAL MEMBERSHIPS&ACCREDIDATIONS
• Wilderness Leadership Institute,Wilderness First Responder, April,
2018
• AP Training Institute,June 2017, Environmental Science
• Master Gardener, UCONN Extension, 2015
• CT NOFA Organic Land Care Course, 2015
• NYBG Wetlands Management Course 2016
ANITA C.WRIGHT
139 Windward,East Hampton,NY 11937
phone: 631-946-4630
e-mail: acwright@optonline.net
EDUCATION
ANTIOCH NEW ENGLAND GRADUATE SCHOOL,Keene,NH 1998
M.S.,Environmental Studies & Education
TUFTS UNIVERSITY,Boston,MA.
B.A.,Spanish &Latin American History 1988
PHILLIPS ANDOVER ACADEMY,Andover,MA 1984
WORK EXPERIENCE
GROUP FOR THE EAST END,Southold,NY 1998 - Present
Assistant Director of Education
• Design,coordinate and implement environmental education programs for more than 25 public
and private schools,community organizations,and general public
• Coordinate habitat restoration projects and native plantings
• Conduct wildlife monitoring and surveys
• Summer field ecology instructor for children ages 7-13
DEPARTMENT OF NATURAL RESOURCES,East Hampton,NY 1998
Assistant Field Ecologist
BOSTON UNIVERSITY SARGENT CAMP,Hancock,NH 1993-1998
Assistant Director &Program Administrator
• Instructor in residential environmental education program using outdoor experiential
curriculum with middle school students
• Lead adventure-based team building programs and conferences for New England colleges and
the general public
• Specialist/Trainer for high and low ropes challenge courses
• Wilderness trip instructor with children ages 10-16
HARRIS CENTER FOR CONSERVATION EDUCATION,Hancock,NH 1997
Instructor &Naturalist
• Lead 5-14 canoe & rock climbing trips with middle school students
INTERESTS: PADI certified,master animal tracking certified,wildlife watching,botany &
gardening,clamming,stand-up paddle boarding,kayaking,hiking,trail-biking,therapy dog-training
rbcollaborative.com _
RACHEL BOSWO RTH rachel@racheIbosworth.com
FOUNDER I COMMUNICATOR I CREATIVE 631.220.1220
RB COLLABORATIVE, LLC New York Q
W RB COLLABORATIVE, LLC NEW YORK+ BEYOND
U OWNER I FOUNDER I CREATIVE JANUAPY2021-PRESENT
ZRB Collaborative is a full-service creative, collaborative communications company specializing in
LLj nonprofits and small businesses. I work hands-on with clients to craft, define, and refine messaging
a that intrigues, inspires, and develops a meaningful connection in communities throughpublic
LU relations, website development, strategic communications, creative direction and design, social
i1 media, email marketing, copywriting, and event support.
X
W COMMUNICATIONS CONSULTANT NEWYORK+SAN DIEGO
FREELANCER 2013-2021
Communications manager for nonprofits and small businesses specializing in written content to be
shared across multiple platforms. I worked hands on with clients to develop their message and
ensure it is communicated effectively with audiences through public relations and marketing
efforts, inspiring them to support their Individual missions and to take action.
JOURNALIST LONG ISLAND, NEW YORK
FREELANCER 2013-2021
As a freelance writer, I covered local and regional features, covering food and beverage, arts and
culture, nonprofits, travel and hospitality, light news, and more. Stories published in Edible East
End, Express Magazine, Hamptons and North Fork Real Estate Showcase, Hamptons Cottages +
Gardens, Long Island Pulse, Northforker, The Sag Harbor Express.
WORDHAMPTON PR+ LONG ISLAND HOSPITALITY GROUP EAST HAMPTON, NEW YORK
ACCOUNT COORDINATOR,ASSISTANT MANAGING EDITOR 2012-2013
Assisted account executives with public relations and marketing efforts for hospitality-centric
clients, assisted in management of Long Island Restaurant News, and assisted in management of
Hamptons Restaurant Week and Long Island Restaurant Week.
DEVENY COMMUNICATION NEW ORLEANS, LOUISIANA
ASSOCIATE PROGRAM INTERN 2011
VIVID DESIGN + EVENTS LONDON, UNITED KINGDOM
SUMMER INTERN 2009
Z FASHION INSTITUTE OF TECHNOLOGY NEW YORK, NEW YORK
O BS,ADVERTISING+MARKETING COMMUNICATIONS GRADUATED 2011
I— Public Relations Student Society of America: Chapter President 2009-2010, Gold Key Award
Q Recipient 2010, Bateman Case Study Competition leader receiving honorable mention 2010, Speed
U Dating Fundraiser Founder and Organizer 2009, National Assembly Delegate 2009, PRISM
5 Newsletter Journalist, Seven Communications Account Executive
0
W MIDDLESEX UNIVERSITY LONDON, UNITED KINGDOM
INTERNATIONAL MARKETING FALL2010
LONDON COLLEGE OF FASHION, UNIVERSITY OF THE ARTS LONDON, UNITED KINGDOM
INTERNATIONAL MARKETING+JOURNALISM SUMMER 2009
CSQUARESPACE CIRCLE MEMBER
Marina DeLuca
175 The Cross Way• East Marion,NY, 11939• (631)680-5713• mdeluca&eastendenvironment.org
EDUCATION
Union College Schenectady,NY
B.S. Biological Sciences June,2020
B.A. Music
University Innovation Fellow (2017-2020) Writing Fellow (2017-2020)
WORK EXPERIENCE
Group for the East End Southold,New York
Environmental Associate June 2021 —Present
• Significant understanding of local government systems and SEQRA(NYS).
• Biological monitoring specializing in Horseshoe Crabs, Ospreys, and north-eastern birds.
• Social media,website building, campaigning and community organizing experience.
• Led and created beginner and intermediate birding walks and other environmental education programs.
Group for the East End Southold,New York
Internship June-August 2019
• Created and lead environmental education programs for the public at local preserves.
• Public speaking,professional letter writing,and advocacy experience.
• Assisted organizing and teaching childhood education programs,beach clean-ups and
other outreach events with co-workers.
Cliffside Resort Greenport,New York
Front Desk Supervisor June 2016-January 2022
• Spearheaded the development and implementation of the resort's COVID-19 safety plan.
• Exceptional crisis management and problem-solving capabilities on multiple levels.
• Trained and supervised new office,and pool hires.
• Management of the property's daily operations. Worked closely with housekeeping and
maintenance teams.
Union College Writing Center Schenectady,New York
Tutor October 2016-June 2020
• Quickly established an understanding of each students'needs and learning style
to develop personalized and effective tutoring sessions.
• High level of expertise in fundamental writing principles across multiple disciplines specializing
in science and creative writing
• Provided inspiration and guidance to help students reach their goals.
Lillian Ball Eastern Long Island
Internship March-June 2016
• Removed invasive plant species and installed restorative, native plantings on the
Southampton Shinnecock Reservation.Cultivated relationships with the Shinnecock people.
• Assisted on multiple environmentally focused projects with an art and design emphasis.
Cliffside Resort Greenport,New York
Pool Attendant June,2015—July 2020
• Fostered a safe and friendly environment around the pool.
• Enforcement of pool safety rules in a polite and respectful manner.
SKILLS/AFFILIATIONS/RELEVENT COURSEWORK
Representative Affiliations/Appointments
University Innovation Fellow
• Highly selective entrepreneurial fellowship run by Stanford University's d.school.Fellows complete a 7-week intensive
training in systems thinking,entrepreneurial principles,design approaches,and team-building strategies.Fellows leave this
program with the tools to become agents of change.
Writing Fellow
• Trained in fundamental writing,editing,and grammatic principles.
• Writing Fellows promoted the use of the campus writing center through general advertising and building faculty and student
relationships.Created a supportive and encouraging culture around writing on campus.
North Fork Dark Sky Coalition
• Founding Member
• Coalition of volunteers,businesses,community and civic groups whose mission is to educate the public about the negative
impacts light pollution and inspire community action to improve night sky conditions within Southold Town.
Technical and Other Skills: CPR and First Aid Certified—Escapia—Mixonium—Prezi—Ableton Live—Excel—
Microsoft Word—Microsoft PowerPoint—Google Docs—Google Sheets—Google Slides—Google Drive—social media
(Instagram,Twitter,Facebook,TikTok)—Writing/Editing—Leadership—Hospitality—Problem Solving—Team Player—
Public Speaking—Squarespace
Relevant Coursework: Ecology-Animal Behavior-Herpetology-Conservation Biology—Paleoclimatology-Lakes
and Glacial Change-Global Marketing(Taken during study abroad term in London, England)
Statement of Non-Collusion & Resolution
L`A.Ci1Dl 1 L
STATEMENT OF NON-COLLUSION
(To be completed by each Bidder)
In accordance with Section 103-d General Municipal Law, effective September 1, 1966, every bid or proposal
hereafter made to a political subdivision of the State of any public department, agency, or official thereof or to
a fore district or any agency or official thereof for work or services performed or to be performed or goods sold
or to be sold, shall contain the following statement subscribed to by the bidder and affirmed by such bidder as
true under the penalties of perjury; non-collusive bidding certification.
A. By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in
the case of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury,
that to the best of knowledge and belief:
(1) The prices in this bid have been arrived at independently without collusion, consultation,
communication, or agreement, for the purpose of restricting competition, as to any matter
relating to such prices with any other bidder or any competitor.
(2) Unless otherwise required by law, the prices which have been quoted in this bid have not been
knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to
opening, directly or indirectly, to any other bidder or to any competitor.
(3) No attempt has been made or will be made by the bidder to induce any other person,partnership,
or corporation to submit or not to submit a bid for the purpose of restricting competition.
B. The person signing this bid or proposal certifies that he has fully informed himself regarding the
accuracy of the statements contained in this certification, and under the statements contained in this
certification,and under the penalties of perjury,affirms the truth thereof,such penalties being applicable
to the bidder, as well as the person signing in its behalf.
C. That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of
this certificate by the signature of this bid or proposal on behalf of the corporate bidder.
RESOLUTION
Resolved that 6�D���r J ®��ve4�.. of the 61 d 1
(Name of signatory) (Name of Corporation)
Be authorized to sign and submit the bid or propos/ Q'lal of this )corporation for the following Project:
!x(/1
Ul1l 7Skwoa` dr: ��, d //LA'nS
and to include in such bid or proposal the certificate as to non-collusion required by section one-hundred-three-d
(103-d) of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or miss-
statements in such certificate this corporate bidder shall be liable under the penalties of perjury.
The foregoing is true and correct copy of the resolution adopted by corporation at a meeting of the Board of
Directors, held on the day of �jt. , 20 7--z-
(SEAL OF THE CORPORATION)
Laws of New York, 1965
Ch. 751, Sec. 103-d, as amended& IK
effective on September 1, 1965. : , Signature
013e8e88-89ec-4794-971d-36053f08e556 lynda.rudder@town.southold.ny.us
AFFIDAVIT OF PUBLICATION i
The Suffolk Times
s
State of New York,
County of,Suffolk,
The undersigned is the authorized designee of The Suffolk Times,a Weekly Newspaper published in
Suffolk County, New York. I certify that the public notice,a printed copy of which is attached hereto,
was printed and published in this newspaper on the following dates:
October 20,2022
This newspaper has been designated by the County Clerk of Suffolk County,as a newspaper of record in
this county,and as such,is eligible to publish such notices.
Signature
Eliot T. Putnam
Printed Name
Subscribed and sworn to before me,
This 26 day of October 2022
ja If 4 ,
N.otary SigdAture
MARY BETH ALESCIO WALLING
NOTARY PUBLIC,STATE OF NEW YORK
Registration No.01AL5056219
Qualified in Saratoga County
My Commission Expires March 04,2026
Notary Public Stamp
SOUTHOLD TOWN CLERK 1
I
i
013e8e88-89ec-4794-971d-36053f08e556 lynda.rudder@town.southoId.ny.us
AFFIDAVIT OF PUBLICATION
The Suffolk Times
LEGAL NOTICE
NOTICE TO BIDDERS
NOTICE IS HEREBY GIVEN in
accordance with the provisions of
Section 103 of the General
Municipal Law,that sealed
Requests for Proposals are sought
and requested for the following
project: Downs Farm Preserve
Stewardship, Education and
Programs.
Request for Proposals
specifications may be picked up at
the Town Clerk's office,53095 Main
Road,Southold, New York 11971;
Monday through Friday from 8:00
a.m.to 4:00 p.m.
The sealed Request for Proposals
will be received by the Town Clerk
of the Town of Southold,at the
Southold Town Hall, 53095 Main
Road,Southold, NY 11971, until
4:00 PM,Thursday, November
3rd, 2022, at which time they will
be opened and read aloud in
public.
The Town Board of the Town of
Southold reserves the right to reject
any and all bids and waive any and
all informalities and reject any and
all bids and to retain bids for 45
days from the date of receipt of any
bid should it be deemed in the best
interest of the Town to do so. The
CONTRACTOR SHALL NOT
withdraw their bid during this
period.
This invitation to bid is not an offer
i
and shall in no way bind the Town
of Southold to award a contract for
performance of the project. Should I
the Town of Southold decide to 1
I
SOUTHOLD TOWN CLERK 2 i
i
013e8e88-89ec-4794-971d-36053f08e556 lynda.rudder@town.southold.ny.us
AFFIDAVIT OF PUBLICATION
The Suffolk Times
award a contract,the Town
reserves the right to select a
submission that,on its sole i
judgment, is consistent with and
responsive to the policies,goals,
and objectives of the Town
programs irrespective of whether it
is the lowest-priced proposal, if it is
determined to be in the best
interest of the citizens of Southold
and State of New York,All
Contractor proposals are subject to
an evaluation based on the
qualifications,experience,services,
costs, and the consistency with the
requirements of this RFP as well as
"best value." Best value means the
basis for awarding contracts[for
services] comes from proposals
that`optimize quality,cost, and
efficiency among responsive and
responsible offerors"(State Finance
Law,Article 11, § 163). The Town
reserves the right to reject any or all
proposals and amend/modify as
needed.
All bids must be signed and sealed
In an envelope plainly marked
"Downs Farm Preserve
Stewardship, Education and
Programs"and submitted to the
Office of the Town Clerk.The bid
price shall not include any tax,
federal,state,or local,from which
the Town of Southold is exempt:
BY ORDER OF THE SOUTHOLD
TOWN BOARD
Dated: October 18,2022
Denis Noncarrow
Southold Town Clerk
- i
SOUTHOLD TOWN CLERK 3
i
The Town of Southold
Land Management Coordination
53095 Route 25
PO Box 1179,
Southold,NY 11971
(631) 765-9540
CONTRACT DOCUMENTS
FOR
REQUEST FOR PROPOSAL:
Downs Farm Preserve Stewardship, Education and Programs
October 2022
Page 1
TOWN OF SOUTHOLD,NEW YORK 11971
REQUEST FOR PROPOSALS
Downs Farm Preserve Stewardship,Education and Programs
October 2022
I. INTRODUCTION
Description
The Town of Southold is seeking a contractor or contractors to provide stewardship, education and program
support at Town open space properties with a focus on Down Farm Preserve.
The current anticipated completion date for the project is December 31,2027.
The Contractor services required will include the following tasks:
• Educational materials &resources
o Develop and present educational materials including but not limited to:
■ Programs
■ Trail walks
■ Interpretive displays
■ Signage
■ Brochures
■ Web content
■ Citizen science surveys
■ Videos
■ Social media materials
• Habitat Restoration
o Identifying and mapping invasive species
o Removing invasive species
o Planting native species
o Assist the Town with development of restoration plans
o Implement restoration plans
• Volunteer recruitment and coordination for the following tasks:
o Trail work
■ Clearing,trimming, mowing
■ Wood chips
■ Installing directional signs
■ Grading/raking
o Trash cleanup
o Habitat restoration
See Exhibits A and B for additional information on required tasks.
Page 2 _
Standard Practices
Copies of all correspondence received and sent by the Contractor relative to this work shall be provided to the
Town.
The Contractor, on a monthly basis, shall report on its monthly activities,progress, and any unresolved problems
that are impeding the performance of the work.
If your firm is interested in responding to this Request for Proposal, your Proposal must be submitted by 4:00
P.M. Thursday,November 3, 2022 to the Town Clerk of the Town of Southold, at the Southold Town Hall,
53095 Main Road, Southold,NY 11971.
All Proposals must be received at the above address before the end of the submission period either by hand
delivery, courier, or by certified mail in a sealed envelope to the above office.
II. GENERAL INFORMATION
A. Submission Period
Contractors must submit their Proposals to the Town Clerk on or before 4:00 P.M. Thursday,November 3,
2022.
B. Preparation of Proposal
The Contractor shall demonstrate that it has relevant experience in performing projects of comparable value and
scope to the type set forth in this RFP. Each Proposal shall be prepared concisely, avoiding the use of elaborate
promotional materials beyond those sufficient to provide a complete, accurate, and reliable presentation.
C.Number of Copies of Proposal
One (1) copy of the proposal in digital format (PDF preferred) and one (1)hard copy of the proposal are required.
D. RFP Questions and Clarifications
All questions and requests for clarification about the RFP shall be directed in writing by email before 4:00 P.M.
Thursday, October 27, 2022 to:
John Sepenoski
Land Management Coordination
E-MAIL: johnsep@town.southold.ny.us (Subject line: Downs Farm Preserve Stewardship, Education and
Programs <name of Contractor>)
Responses will be distributed via email to all respondents by 4:00 P.M. Friday, October 28, 2022.
Page 3
E. Longevity of Proposals
A proposal may be withdrawn at any time prior to the date specified as the Submission Deadline. However,no
Contractor(s)may withdraw or cancel a Proposal for a period of ninety (90) days following the Submission
Deadline, nor shall the successful Contractor(s)withdraw, cancel, or modify the Proposal after having been
notified that the Proposal has been accepted by the Town, except at the request of the Town or with the Town's
written consent.
F. Selection of Awardee and Compliance with Procurement Requirements
Each Proposal shall include a Cover Letter,Executive Summary, Approach, and a Qualifications Section. The
intent of the Town is to select and contract with the most qualified Contractor(s) that respond to this RFP and
provide the best overall value of work. The Town reserves the right to invite qualified Contractor(s)to an
interview after the initial evaluation process is complete and the Town may alter the scoring of a qualified
Contractor's proposal based on the interview. Contractors are responsible for all costs or expenses incurred to
attend such interview.
Notwithstanding the scoring outlined below,the Town reserves the right to select a submission that, on its sole
judgment, is consistent with and responsive to the policies, goals, and objectives of the Town programs
irrespective of whether it is the lowest-priced proposal, if it is determined to be in the best interest of the citizens
of Southold and State of New York. All Contractor proposals are subject to an evaluation based on the
qualifications, experience, services, costs, and the consistency with the requirements of this RFP as well as "best
value." Best value means the basis for awarding contracts [for services] comes from proposals that"optimize
quality, cost, and efficiency among responsive and responsible offerors" (State Finance Law, Article 11, § 163).
The Town reserves the right to reject any or all proposals and amend/modify as needed.
Incomplete proposals that do not address all of the requested components should not be accepted for review and
consideration.
Cost Proposal
The Contractor shall submit a Cost Proposal,which provides costs for Volunteer recruitment& coordination;
and/or Educational materials &resources; and/or Restoration. The cost proposal is required to be submitted in
a sealed envelope.
The Cost Proposal shall also include a list of hourly rates, anticipated work-hours for field and office time by task.
The project cost as proposed by the successful Contractor(s) shall not exceed the annual allocated funding
available in the amount of$34,000.00. The project will run for five years from 2023 to 2027.
The costs for stewardship, education and programs will incorporate,but not be limited to, all costs associated with
printing,meetings, etc.
The Non-Collusive Proposal Submission Certification (provided in Exhibit D) signed by a duly authorized
representative of the Contractor(s)must be included in the proposal to bind the Contractor(s) to the provision of
the RFP and the Contractor(s)response.
Page 4
The signed Cost Proposal must include an attestation that the Contractor's Cost Proposal will remain valid for 90
days from the RFP due date.
The Cost Proposal of each Submission shall be evaluated using the criteria described below.
At a minimum, the proposal shall address the following:
1. Understanding of the Project's Proposed Scope of Work(20% of project evaluation)—The Contractor's
submission will be scored on the quality and completeness of the Contractor's approach for accomplishing all
tasks required in the Scope of Work and demonstrated that the approach will deliver completed products within
the project's timeframe. The proposal shall include a statement of work that describes the Contractor's
understanding of the Project. The Contractor is expected to discuss its understanding of the proposed Scope of
Work; the complexity, challenges, and problems involved in performing that work; approaches and philosophy
for dealing with problems; experience dealing with key issues; and any additional issues or matters relating to the
Scope of Work which the Contractor believes should be addressed.
2. Proposed Approach(20% of project evaluation)—The Proposal shall include a description of the proposing
Contractor's management and organizational approach. This should include the proposed effort for completing
the work on schedule and the methods the Contractor would use to coordinate its work with other consultants and
contractors whose work must interface or connect with work performed by the Contractor. The Proposing Firm
may propose alternatives or enhancements to the information requested. Submissions outlining a clear and
straightforward approach and successfully providing expert engineering consulting services directly or indirectly
to the Town in the past may score higher than those that do not.
3. Relevant Capacity to Perform Services, Experience, and Qualifications (20% of project evaluation)—The
Contractor must demonstrate that it and its sub-contractors have experience working with projects similar in size
and nature to this project. If the Consulting Firm is made up of more than one (1) firm, the Firm shall list the
major sub-consultants and describe the qualifications of each, making sure to note MWBE status. At a minimum,
the Proposal must include a list of the Firm's projects of similar magnitude, scope, and complexity. The
submission shall include at least three (3)references for projects completed within the last five (5) years that
demonstrate how the Contractor's approach achieved success in specific relevant projects. The submission shall
include one or more writing samples that demonstrate the ability to condense and concisely present large amounts
of information.
4. Key Personnel and Staffing(20% of project evaluation)—The Proposal must include resumes of the proposed
staff to be assigned to this project along with a list of their relevant experience. The Proposal shall include
detailed resumes for all key personnel,both from the Responding Firm and the sub-consultants and shall include,
by position, a description of the work to be performed and the percentage of time that key personnel and other
staff will be dedicated to the Project.
Key personnel identified in the Proposal will be expected to remain assigned to the Project for the term of the
Agreement. Requests for a change in key personnel assignments during the term of the Agreement must be
approved in advance, in writing, by the Town. The Submission must contain enough information for the
evaluators to determine the degree to which it is evidenced that there are qualified staff in sufficient numbers that
can be assigned and deployed immediately to the tasks described in the Scope of Work.
Page 5
5. Project Timeframe (10% of project evaluation) - The Proposal must include the Responding Firm's proposed
detailed schedule in anticipation of project commencement during January 2023 assuming an end date of
December 31, 2028.
6. Cost Proposal (10% of project evaluation) - The proposal must include a separately sealed total project cost,
which is not to exceed the annual allocated funding available in the amount of$70,000.00. The Non-Collusive
Proposal Submission Certification(provided in Exhibit D) signed by a duly authorized representative of the
Contractor(s) must be included in proposal to bind the Contractor(s) to the provision of the RFP and the
Contractors)response. The signed Cost Proposal must include an attestation that the Contractor's Cost Proposal
will remain valid for 90 days form the RFP due date.
G. Contract Negotiations
The Town intends to enter into contract negotiations with the firm or firms selected who shall be required to enter
into a written contract(hereinafter, the"Contract")with the Town in a form satisfactory to the Town Board.
The Town reserves the right to negotiate the terms and conditions of the Contract(s)with the selected proposing
Contractor(s), if any. These negotiations could include all aspects of services and cost. Neither the selection of a
proposing Contractor(s)nor the negotiation of the Contract with such proposing Contractor(s) shall constitute a
binding commitment on behalf of the Town to enter into a Contract with such proposing(s) Contractor(s), as any
binding arrangement must be set forth in the Contract signed by both parties and is subject to all requisite
approvals. Please note that as part of the RFP submittal the firm must identify any objections that they may have
with respect to the terms and conditions of the draft agreement. A copy of a draft Agreement is attached to this
RFP as Exhibit C.
H.Notice of Award
The Town shall inform the Awardee that they have been selected by means of a Notice of Award issued by the
Town. Neither the selection of a respondent as the Awardee nor the issuance of a Notice of Award shall
constitute a binding commitment on behalf of the Town to enter into any contract with the Awardee, as any
binding arrangement must be set forth in definitive documentation negotiated between and signed by the Awardee
and the Town.
I. Schedule
The Contractor shall be prepared to sign contract within thirty (30) days of notice of award. A notice to proceed is
given once contract is signed.
Page 6
TOWN OF SOUTHOLD,NEW YORK 11971
REQUEST FOR PROPOSALS
October 2022
COST PROPOSAL
1. Downs Farm Preserve stewardship, education and programs
Submitted By:
(Name of Company)
Name of Authorized Representative:
(Print Name)
Signature of Authorized Representative:
Date:
Page 7
EXHIBIT A
CONTRACTOR will conduct and perform approximately 40 environmental and/or stewardship programs
and/or events at Downs Farm Preserve or other appropriate off-premise sites annually during the contract
period. Off premise sites must be approved by the Town before being scheduled. Should the Town request
off-premise sites said request shall be considered approval.
Programs and events will focus on natural resource and open space education, archaeological research,
ecological/biological/historical study and public access and may include but are not limited to wildlife-
themed events,indoor nature craft or science activities,Native American history,story time events for young
families, environment-themed indoor programs, trail maintenance, invasive species removal, community
bird feeder programs, nature walks, Earth Day events, citizen science, flora/fauna inventories and habitat
restoration. All programs and events must be consistent with any easements and management plans in place
for the property.
Town will designate at least one point of contact to administer the contract, approve off-premise sites,
process bills and any other related tasks.
CONTRACTOR will be responsible for implementing the Downs Farm Preserve Native Meadow and
Thicket plan in Exhibit B. Said plan may be modified as needed with Town approval.
CONTRACTOR will not be required to submit use forms for the use of Downs Farm Preserve for the term
of this contract.
Downs Fann Preserve, including the buildings, may still be used by the public and other entities for
appropriate programs and events. However, such use will be subject to availability based on
CONTRACTOR's schedule of programs and events.
CONTRACTOR will maintain an inventory of the interpretive materials in the Interpretive Center which
will include ownership and description of the materials and keep said inventory up to date. Said inventory
to be in a digital format acceptable to the Town such as Microsoft Excel or Microsoft Word.
CONTRACTOR will maintain the various displays in the Interpretive Center buildings, including the
display cases. These displays may be updated or changed to focus on other topics with Town approval.
CONTRACTOR will report any issues with the Interpretive Center buildings to the Town point(s) of
contact.
Town will be responsible for maintenance and repairs of the Interpretive Center buildings including
windows, doors, heating, bathroom, decking, etc.
Page 8
EXHIBIT B
Native Meadow and Thicket Plan for Downs Farm Preserve
Local wildlife and visitors to Downs Farm Preserve would benefit from the addition of a small, native
meadow and thicket towards the western border with McCall Vineyards. In 2019, several large
trees were removed on the McCall side of the property border, breaking the canopy and allowing
a significant increase in the amount of sunlight hitting an open, grassy area that was once a
meadow installed by the Town(no indication of a historical meadow in management
documents).
Below you will find recommendations for site preparation,management and a non-exhaustive list of
plant species to include. By focusing on native(Long Island ecotype when possible) and near-
native plant species that have high wildlife value, we should see an increase in the number of
insect species, especially pollinators,which will in turn support bird-life.
Site Preparation Considerations
Native species need bare ground to germinate and grow. The proposed project site should be clear of
noxious weeds and invasive plant species. Two options are available, explained here:
Application of herbicides in mid-spring,when the area has begun to green up with a plant height of 1-2
feet. Apply another round of herbicide application in mid-summer.
OR
Solarization-Use of black plastic sheeting in early spring,prior to emergent growth. Sheeting should
remain in place throughout the entire summer and fall,when the sun is out the longest and
temperatures the highest. Leave the plastic on during the winter to protect the soil.
Neither is full-proof and continuous spot treatment with herbicides or with mechanical pulling will be
necessary for the successful establishment of native plants.
Soil Compaction-If the soil is compacted,use 1-2" of decomposed,high quality compost, followed by
rototilling the compost to a depth of 6" (Ernst Seed). Suggested consultation with a certified
landscape ecologist prior to start of project to confirm best practices and to ensure log-term
success of project area.
Plant Plugs and Seeding-Use upland meadow pioneer species. Plant densely with plugs and overseed
with a native meadow mix (Ernst Seed).
Examples of fast-growing species:
• Chamaecrista fasciculata (Partridge Pea)
• Elymus virginicus (Virginia Wildrye)
• Helianthus angustifolius (Swamp/Narrowleaf Sunflower)
Page 9
• Monarda fistulosa(Wild Bergamot)
• Penstemon digitalis (Tall White Beardtongue)
• Rudbeckia hirta(Blackeyed Susan)
• Rudbeckia triloba(Browneyed Susan)
• Senna hebecarpa(Wild senna)
• Baptisia alba(White wild indigo)
• Eupatorium colestirum(Mistflower)
• Chasmanthium latifolium(Northern Sea Oats)
• Carex pensylvanica(Pennsylvania sedge)
Use a pre-stratified mix applied in spring with a wildflower to grasses/sedges ratio of 90%-95%
wildflower to 5%-10% grasses/sedges. Seed mixes can be sourced from a variety of places but
emphasis should be on native seed and Long Island ecotype when possible.
Year 1-3 Management
*It is suggested to consult a meadow scientist/landscape ecologist to confirm mowing plan.
Approximate hourly rate for our area is $125 to $150.*
Year 1-Mow monthly at start of growing season at a height of 8"to keep growth below 12". Mowing
below 4"will kill native plant seedlings. Stop mowing in late summer/early fall.
Selective herbicide application for invasive plant species (i.e. mugwort,Artemisia vulgaris).
Year 2-After the first growing season the meadow should be mowed once in late winter, allowing seed
heads to remain available for wildlife and for ornamental value. Mow in late spring to favor
warm season grasses (not a strict management technique).
Choose to mow all or 2/3 of the meadow and rotate which areas are mowed yearly.
'Year 3-Mow in late winter.
Continual spot treatments with herbicides is recommended on a continual basis.
Note: Installation of a meadow is a 3-5 year process and its aesthetic will change throughout the years.
*Deer fencing is an essential part of a successful meadow project. 6 -8 feet in height around the entirety
of the meadow with an entry gate so the project can be accessed by restoration workers.
Native Thicket
A native thicket is an essential component of a healthy ecosystem and has high wildlife value. Densely
planted, shrubby cover increases wildlife diversity as well as plant diversity. Every plant should
create a berry or fruit, seed or nut or leaves that can be used by multiple species. Most native
thickets have been overrun by invasive plants so invasive plant control would be an optimal part
of a native thicket project.
For maximum wildlife value the thicket should be at least 30 ft. x 50 ft. Plant shrubs anywhere from 3 ft
to 6 ft. apart based on the species requirements. Plants should be 1-3 gallon in size.
Examples of native species to utilize in a thicket planting:
• Rhus glabra(Smooth sumac)
Page 10
• Viburnum dentatum (Arrowwood viburnum)
• Sambucus canadensis (Elderberry)
• Aronia melanocarpa (Black chokeberry)
• Prunus americana(American plum)
On the outskirts of the thicket, I would suggest adding Malus coronaria, sweet crabapple.
To create more habitat and to provide some vegetative cover where McCall removed several large trees,
I would suggest adding Eastern red cedar, Juniperus virginiana, with a growth range of 15-60
feet, it would provide cover for both wildlife and humans visiting the space. Costs and sourcing
for this plant will vary with availability but estimates are between $25 and $60 per plant
depending on size. Spacing between 4-12 feet depending on the size tree we can acquire.
Another potential use for the proposed thicket along the McCall property border would be to create
"Founder Plots,"in partnership with Long Island Native Plant Initiative(LINPI) and/or Peconic
Land Trust. LINPI has been working towards the creation of native and Long Island provenance
Founder Plots and Downs Farm may be a suitable space.
This area would also need to be fenced off and any shrub/trees protected from wildlife herbivory.
Approximate Project Cost:
Landscape ecologist for 15-20 hours, $1875-$2500 ($125/hr. is the approximate non-profit rate)
Thicket plant material for a 30x50/1500sq. ft. site- $648-$1296
Meadow plant material for a 10x10/100sq. ft.— 10x12/120 sq.ft. site- $1004200 in plant material.
$4000 (I think this could increase easily to $5,000- $10,000),without adding in extra expenses like
fencing material and time needed for installation.
*This does not include any material cost offset by Town contribution, for example, if the Town
contributes deer fencing and installation, as well as people to mow the area, it can cut down the
cost significantly.
Page 11
Exhibit C Draft Agreement
THIS AGREEMENT, entered into this—day of October, 2022, by and between the Town of Southold,New
York ("the Town"), a municipal corporation organized and existing under the laws of the State of New York
with offices at 53095 Main Road, Southold,New York, and the CONTRACTOR(the "Contractor"), with an
address of XXX;
WITNESSETH, that the Town and the Contractor, for the consideration hereinafter named, agree as follows:
ARTICLE 1. WORK TO BE DONE AND CONSIDERATION THEREFOR
The Contractor shall receive funding from the Town to perfonn environmental and/or stewardship programs
and/or events at Downs Farm Preserve,pursuant to the Description plan as more fully set forth and attached
hereto as Exhibit A and made a part hereof.
The Contractor will furnish all labor,materials,supplies, equipment and other similar items necessary
or proper for, or incidental to, the work contemplated by this Contract-and in strict accordance with
such changes as are ordered and approved pursuant to this Contract.
ARTICLE 2. CONTRACT TERM
The term for services to be rendered under this Contract shall be January 1,2023 through December 31,2028.
ARTICLE 3. ACCEPTANCE AND FINAL PAYMENT
The authorized annual funding is $34,000. Payments to be due as follows, after submission of a proper
voucher:
Payments will be made on the basis of the actual work completed in accordance with the following annual
Contract Schedule:
Annual work plan: $ 2,000.00 upon submission of annual work plan
Quarterly 3/31: $ 8,000.00 upon receipt of work conducted documentation
Quarterly 6/30: $ 8,000.00 upon receipt of work conducted documentation
Quarterly 9/30: $ 8,000.00 upon receipt of work conducted documentation
Quarterly 12/31: $ 8,000.00 upon receipt of work conducted documentation
The Town shall pay the Contractor upon the submission of a voucher and documentation of the work
perfonned at the completion of each stage of work.The Voucher will certify the work performed in furtherance
of the project and detail costs. Such voucher shall be due and payable within 45 days after receipt of such
voucher, but such sum shall not be due and payable by the Town until the Town Board of the Town has
received such a voucher and has audited and approved for payment the voucher to be submitted by Contractor
in connection therewith.
The Town Board shall process any voucher received from Contractor as expeditiously as possible.In the event
that the Town disputes or objects to any portion of any voucher submitted by Contractor pursuant to this
paragraph,the Town shall,within 30 days of the receipt of such voucher,notify Contractor in writing of such
dispute or objection. Contractor acknowledges that Contractor is familiar with the requirements of section
118 of the Town Law which,in effect,prohibit payment of any of Contractor's claims against the Town unless
Page 12
an itemized voucher therefore shall have been presented to the Town Board or Town Comptroller and shall
have been audited and allowed by the Town Board or Town Comptroller.
The acceptance by the Contractor of the final payment shall be,and shall operate as a release tothe Town from all
claims and all liabilities to the Contractor for all the things done or furnished in connection with this work and for
every act and neglect of the Town and others relating to or arising out of, this Contract,except Contractor's claims
for interest upon the final payment, if this payment be improperly delayed. No payment, however final or
otherwise, shall operate to release the Contractor or its sureties from any obligations under this Contract.
ARTICLE 4. CONTRACTOR'S OBLIGATIONS
(a) The Town is not contracting with any party to complete the contemplated work. The Contractor
shall be responsible for the full and correct performance of the Work required for funding
eligibility by this Contract within the time specified herein, including work ofthe Contractor's
Subcontractors, and any errors therein shall be corrected at the Contractor's own cost and
expense. In addition, the Contractor shall indemnify the Town for any claims, costs or expenses
attributable to errors in performance by the Contractor or the Contractor's Subcontractors.
(b) The Contractor agrees that the Contractor shall protect and shall be solely responsible forall
labor and material provided for under this contract,whether or not the same may be erected in
place, and for all its plans, tools, equipment, materials, tools of the Contractor's employees and
agents, etc. for all adjoining private and public property, and all existing Work on the Project
Site or parties thereon, which may be damaged by the Contractor's Work. In no event shall the
Town be liable to the Contractor or any third party for loss of,pilferage, or damage to any of
the same, and the Contractor shall indemnify the Town from the same.
(c) Contractor shall be responsible for securing all permits required to perform the Work and/or
required by the applicable laws,regulations, ordinances, etc., and maintain the validity of all
such permits throughout the contract duration.
ARTICLE 5. CONTRACTOR'S INSURANCE
The Contractor shall not commence work under this Contract until it has obtained all insurance required
under this paragraph and verified that its subcontractors have the same.
(a) Compensation Insurance: The Contractor shall take out and maintain during the life of this
Contract Workers' Compensation Insurance for its employees to be assigned to the work
hereunder.
(b) Insurance: The Contractor shall take out and maintain during the life of this Contract such general
liability,property damage, and commercial auto liability insurance as shall protect it from claims
for damages for personal injury, including accidental death, as well as from claims for property
damage which may arise from operations under this Contract. The amounts of such insurance
shall be as follows:
General liability insurance in an amount not less than$1,000,000 for injuries,including wrongful
death to any one person and subject to the same limit for each person, in an amount not less than
$2,000,000 on account of any one occurrence.
Property damage insurance in an amount not less than $300,000 for damage on account of all
occurrences.
Page 13
Commercial auto liability insurance in an amount not less than$500,000 for damage on account
of all occurrences.
ARTICLE 6. REPRESENTATIONS OF CONTRACTOR
The Contractor represents and warrants:
(a) That it is financially solvent and that it is experienced in and competent to perform the type of
work or to furnish mechanical maintenance dredging to be furnished by it; and
(b) That it is familiar with all federal, state, municipal and department laws, ordinances and
regulations which may in any way affect the work or those employed therein.
ARTICLE 7. PERMITS AND REGULATIONS
The Contractor shall apply for,and comply with all permits issued to the Town in connection with the services
furnished under this Agreement.
ARTICLE 8. TOWN'S RIGHT TO STOP WORK OR TERMINATE CONTRACT
The Town shall have the right to terminate the Contract if:
(a) The Contractor is adjudged bankrupt or makes an assignment for the benefit of creditors; or
(b) A receiver or liquidator is appointed for the Contractor or for any of its property and is not
dismissed within 20 days after such appointment or the proceedings in connection therewith are
not stayed on appeal within the said 20 days; or
(c) The Contractor refuses or fails to prosecute the work or any part thereof with due diligence; or
(d) The Contractor fails to make prompt payment to persons supplying labor for the work; or
(e) The Contractor fails or refuses to comply with all applicable laws or ordinances; or
(f) The Contractor is guilty of a substantial violation of any provision of this Contract;
(g) The Town's execution and participation in this contract is found to be in violation of an existing
collective bargaining agreement.
(h) In any event, the Town, without prejudice to any other rights or remedy it may have, may, with
our without cause, by seven (7) days' notice to the Contractor, terininate the employment of the
Contractor and its right to proceed as to the work.In such case,the Contractor shall not be entitled
to receive any further payment beyond what owed in quantum meruit.
ARTICLE 9. DAMAGES
It is hereby mutually covenanted and agreed that the relation of the Contractor to the work to be performed by it
under this Contract shall be that of an independent contractor. As an independent contractor, it will be responsible
for all damage,loss or injury to persons or property that may arise in or be incurred during the conduct and progress
of said work by Contractor, its agents,or employees,whether or not the Contractor, its agents, or employees have
been negligent. The Contractor shall assume all responsibility for risks or casualties of every description, for loss
or injury to persons or property arising out of the Contractor's work, from the action of the elements. The
Page 14
Contractor shall make good any damages that may occur in consequence of the work or any part of it. The
Contractor shall assume all blame, loss and responsibility of any nature by reason of Contractor's neglect or
violation of any federal, state, county or local laws,regulations or ordinances.
ARTICLE 10. INDEMNITY AND SAVE HARMLESS AGREEMENT
The Contractor agrees to indemnify and save the Town, its officers, agents and employees harmless from
any liability imposed upon the Town, its officers, agents and/or employees arising from the negligence,
active or passive;of the Contractor and from and against any damages, claims, or expenses, including
reasonable attorney's fees, arising out of Contractor's breach of the Agreement or from Contractor's acts or
omissions outside the scope of the Agreement or arising outof claims or actions by third parties against
Contractor by virtue of his performance of this Agreement.
ARTICLE 11. NO ASSIGNMENT
In accordance with the provisions of section 109 of the General Municipal Law, the Contractoris hereby
prohibited from assigning,transferring, conveying, subletting or otherwise disposing of thi'sAgreement, or of
its right, title or interest in this Agreement, or its power to execute this Agreement, to any other person or
corporation without the previous consent in writing of the Town.
ARTICLE 12. REQUIRED PROVISIONS OF LAW
Each and every provision of law and clause required by law to be inserted in this Contract shallbe deemed to
have been inserted herein. If any such provision is not inserted, through mistake or otherwise, then upon the
application of either party, this Contract shall be physically amended forthwith to make such insertion. In
particular, the Contractor shall, among other things, fully complywith:
(a) Labor Law section 220-e and Executive Law sections 291-299 and the Civil Rights Lawrelating
to prohibition against discrimination and providing equal opportunity.
(b) Affirmative action as required by the Labor Law.
(c) Prevention of dust hazard required by Labor Law section 222-a.
(d) Preference in employment of persons required by Labor Law section 222.
(e) Eight-hour workday as required by Labor Law section 220(2).
ARTICLE 13. PREVAILING WAGE RATES REQUIRED BYLAW
(a) The parties hereto, in accordance with the provisions of section 220(3) of the Labor Law,hereby
agree that there shall be paid each employee engaged in work under this Contract not less than
the wage rate and supplements set opposite the trade or occupation in which he/she is engaged.
(b) Labor classifications not appearing on the schedule of wages can be used only with the consent
of the Owner and then the rate to be paid will be given by the Owner after beingadvised by the
Department of Labor.
(c) The Contractor shall post in a prominent and accessible place on the site of the work a legible
statement of all wage rates and supplements, as specified in the Contract, for the various classes
Page 15
of mechanics, workingmen/women, or laborers employed on the work.
ARTICLE 14. AUTHORITY FOR EXECUTION ON BEHALF OF THE TOWN
The Supervisor has executed this Agreement pursuant to a Resolution adopted by the Town Board of the
Town of Southold,at a meeting thereof held on March X,2022. Scott A. Russell, Supervisor,whose signature
appears hereafter, is duly authorized and empowered to execute this instrument and enter into such an
Agreement on behalf of the Town. This instrument shall be executed in duplicate. At least one copy shall be
permanently filed, after execution thereof, in the office of the Town Cleric, Elizabeth Neville.
ARTICLE 15. NOTICES
Any and all notices and payments required hereunder shall be addressed as follows, or to such other address
as may hereafter be designated in writing by either party hereto:
To Town: Denis Noncarrow
Southold Town Clerk
P.O. Box 1179
Southold,NY 11971-0959
To Contractor: CONTRACTOR
ADDRESS
ARTICLE 16. WAIVER
No waiver of any breach of any condition of the Agreement shall be binding unless in writing and signed by
the party waiving said breach. No such waiver shall in any way affect any other term or condition of this
Agreement or constitute a cause or excuse for a repetition of such or any other breach unless the waiver shall
include the same..
ARTICLE 17. MODIFICATION
This Agreement constitutes the complete understanding of the parties. No modification of any provisions
thereof shall be valid unless in writing and signed by both parties.
Page 16
ARTICLE 18. APPLICABLE LAW
This Agreement is governed by the laws of the State of New York.
IN WITNESS WHEREOF,the Town of Southold has caused these presents to be signed by Scott A. Russell,
its Supervisor, duly authorized to do so, and the Contractor has caused these presents to be signed by its
President, the day and year first above written.
CONTRACTOR
By:
Name: Title:
Town of Southold
By:
Scott A. Russell, Supervisor
Page 17
STATE OF NEW YORK)
) ss.:
COUNTY OF SUFFOLK)
On this_ day of March in the year 2022 before me,the undersigned,personally appeared
as Officer and/or Authorized Agent of the CONTRACTOR,
personally known to me or proved to me on the basis of satisfactory evidence to be the individual
whose name is subscribed to the within instrument and acknowledged to me that he executed
thesame in his capacity and that by his signature on the instrument, the individual or the
person uponwhose behalf of which the individual acted, executed the instrument.
Notary Public
STATE OF NEW YORK)
) ss.:
COUNTY OF SUFFOLK)
On this_ day of March in the year 2022 before me, the undersigned, personally appeared
SCOTT A. RUSSELL, personally known to me or proved to me on the basis of satisfactory
evidenceto be the individual whose name is subscribed to the within instrument and
acknowledged to me that he executed the same in his capacity and that by his signature on the
instrument, the individual or the person upon whose behalf of which the individual acted, executed
the instrument.
Notary Public
Page 18
EXHIBIT D
STATEMENT OF NON-COLLUSION
(To be completed by each Bidder)
In accordance with Section 103-d General Municipal Law, effective September 1, 1966, every bid or proposal
hereafter made to a political subdivision of the State of any public department, agency, or official thereof or to
a fore district or any agency or official thereof for work or services performed or to be performed or goods sold
or to be sold, shall contain the following statement subscribed to by the bidder and affirmed by such bidder as
true under the penalties of perjury; non-collusive bidding certification.
A. By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in
the case of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury,
that to the best of knowledge and belief:
(1) The prices in this bid have been arrived at independently without collusion, consultation,
communication, or agreement, for the purpose of restricting competition, as to any matter
relating to such prices with any other bidder or any competitor.
(2) Unless otherwise required by law, the prices which have been quoted in this bid have not been
knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to
opening, directly or indirectly, to any other bidder or to any competitor.
(3) No attempt has been made or will be made by the bidder to induce any other person,partnership,
or corporation to submit or not to submit a bid for the purpose of restricting competition.
B. The person signing this bid or proposal certifies that he has fully informed himself regarding the
accuracy of the statements contained in this certification, and under the statements contained in this
certification,and under the penalties of perjury,affirms the truth thereof,such penalties being applicable
to the bidder, as well as the person signing in its behalf.
C. That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of
this certificate by the signature of this bid or proposal on behalf of the corporate bidder.
RESOLUTION
Resolved that of the
(Name of signatory) (Name of Corporation)
Be authorized to sign and submit the bid or proposal of this corporation for the following Project:
and to include in such bid or proposal the certificate as to non-collusion required by section one-hundred-three-d
(103-d) of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or miss-
statements in such certificate this corporate bidder shall be liable under the penalties of perjury.
The foregoing is true and correct copy of the resolution adopted by corporation at a meeting of the Board of
Directors,held on the day of , 20
(SEAL OF THE CORPORATION)
Laws of New York, 1965
Ch. 751, Sec. 103-d, as amended&
effective on September 1, 1965. Signature
Times Review Media Group Invoice #: 013e8e88
The Suffolk Times Date: 10/11/2022
Bill To Customer Email
SOUTHOLD TOWN CLERK lynda.rudder@town.southold.ny.us
I
i
Affidavits will be mailed or emailed (as ordered) 7 days AFTER THE
LAST INSERTION DATE.
Description Publish Date Amount'
PUBLIC 10/20/2022 $64.37
I Affidavit(eMail) 1 $25.00
4 �
i Affidavit(Mail) 0 $0.00
•
Total: $89.37
Please remit checks payable to: Balance:
$89.37
Times Review Media Group
PO Box 1500
Mattituck, NY 11952
The invoice number MUST be included on your check to ensure that your payment is
applied correctly.
t '
I
LEGAL NOTICE
NOTICE TO BIDDERS
NOTICE IS HEREBY GIVEN in
accordance with the provisions of
Section 103 of the General
Municipal Law,that sealed
Requests for Proposals are sought
and requested for the following
project: Downs Farm Preserve
Stewardship,Education and
Programs.
Request for Proposals
specifications may be picked up at
the Town Clerk's office,53095 Main
Road,Southold,New York 11971;
Monday through Friday from 8:00
a.m.to 4:00 p.m.
The sealed Request for Proposals
will be received by the Town Clerk
of the Town of Southold,at the
Southold Town Hall,53095 Main
Road,Southold,NY 11971,until
4: PM,PM,Thursday,November
3r ,2022,at which time they will
be opened and read aloud in
public.
The Town Board of the Town of
Southold reserves the right to reject
any and all bids and waive any and
all informalities and reject any and
all bids and to retain bids for 45
days from the date of receipt of any
bid should it be deemed in the best
interest of the Town to do so. The
CONTRACTOR SHALL NOT
withdraw their bid during this
period.
This invitation to bid is not an offer
and shall in no way bind the Town
of Southold to award a contract for
performance of the project. Should
the Town of Southold decide to
award a contract,the Town
reserves the right to select a
submission that,on its sole
judgment,is consistent with and
responsive to the policies,goals,
and objectives of the Town
programs irrespective of whether it
is the lowest-priced proposal,if it is
determined to be in the best
interest of the citizens of Southold
and State of New York.All
Contractor proposals are subject to
an evaluation based on the
qualifications,experience,services,
costs,and the consistency with the
requirements of this RFP as well as
"best value." Best value means the
basis for awarding contracts[for
services]comes from proposals
that"optimize quality,cost,and
efficiency among responsive and
responsible offerors"(State Finance
Law,Article 11,§163). The Town
reserves the right to reject any or all
proposals and amend/modify as
needed.
All bids must be signed and sealed
in an envelope plainly marked
"Downs Farm Preserve
Stewardship,Education and
Programs"and submitted to the
Office of the Town Clerk.The bid
price shall not include any tax,
federal,state,or local,from which
the Town of Southold is exempt.
BY ORDER OF THE SOUTHOLD
TOWN BOARD
Dated: October 18,2022
Denis Noncarrow
Southold Town Clerk
LEGAL NOTICE
NOTICE TO BIDDERS
NOTICE IS HEREBY GIVEN in accordance with the provisions of Section 103 of the General
Municipal Law, that sealed Requests for Proposals are sought and requested for the following
project: Downs Farm Preserve Stewardship, Education and Programs.
Request for Proposals specifications may be picked up at the Town Clerk's office, 53095 Main
Road, Southold,New York 11971; Monday through Friday from 8:00 a.m. to 4:00 p.m.
The sealed Request for Proposals will be received by the Town Clerk of the Town of Southold,
at the Southold Town Hall, 53095 Main Road, Southold,NY 11971, until 4:00 PM, Thursday,
November 3rd,2022, at which time they will be opened and read aloud in public.
The Town Board of the Town of Southold reserves the right to reject any and all bids and waive
any and all informalities and reject any and all bids and to retain bids for 45 days from the date
of receipt of any bid should it be deemed in the best interest of the Town to do so. The
CONTRACTOR SHALL NOT withdraw their bid during this period.
This invitation to bid is not an offer and shall in no way bind the Town of Southold to award a
contract for performance of the project. Should the Town of Southold decide to award a
contract, the Town reserves the right to select a submission that, on its sole judgment, is
consistent with and responsive to the policies, goals, and objectives of the Town programs
irrespective of whether it is the lowest-priced proposal, if it is determined to be in the best
interest of the citizens of Southold and State of New York. All Contractor proposals are subject
to an evaluation based on the qualifications, experience, services, costs, and the consistency with
the requirements of this RFP as well as "best value." Best value means the basis for awarding
contracts [for services] comes from proposals that"optimize quality, cost, and efficiency among
responsive and responsible offerors" (State Finance Law, Article 11, § 163). The Town reserves
the right to reject any or all proposals and amend/modify as needed.
All bids must be signed and sealed in an envelope plainly marked"Downs Farm Preserve
Stewardship,Education and Programs" and submitted to the Office of the Town Clerk. The
bid price shall not include any tax, federal, state, or local, from which the Town of Southold is
exempt.
BY ORDER OF THE SOUTHOLD TOWN BOARD
Dated: October 18, 2022 Denis Noncarrow
Southold Town Clerk
STATE OF NEW YORK)
SS:
COUNTY OF SUFFOLK)
Denis Noncarrow, Town Clerk of the Town of Southold,New York being duly sworn,
says that on the 19th day of October , 2022, a notice of which
the annexed printed notice is a true copy was affixed, in a proper and substantial manner,
in a most public place in the Town of Southold, Suffolk County, New York, to wit:
Town Clerk's Bulletin Board, 53095 Main Road, Southold, New York and the Southold
Town website, www.southoldtownny.gov .
RFP Downs Farm Preserve
nis oncarrow
Southold Town Clerk
Sworn before me this
19 day of Ober
:La-L,
Notary Public
LYNDA M. RUDDER
Notary Public, State of New York
No.01 RU6020932 _
Qualified in ires Ma ch 8,Coun20
Commission Exp'
Rudder, Lynda
From: Russell, Scott
Sent: Friday, October 7, 2022 8:11 PM
To: Sepenoski,John; Russell, Scott
Cc: Rudder, Lynda
Subject: RE: Downs Farm Preserve RFP
Yes,that would be fine
Sent from my Verizon,Samsung Galaxy smartphone
--------Original message--------
From: "Sepenoski,John" <johnsep@town.southold.ny.us>
Date: 10/7/22 7:23 PM (GMT-05:00)
To: "Russell, Scott" <Scott.Russel l@town.southoId.ny.us>
Cc: "Rudder, Lynda" <lynda.rudder@town.southold.ny.us>
Subject: Re: Downs Farm Preserve RFP
Scott,
See below concerning the Downs Farm RFP for the 5 year contract. I missed getting this on for the 10/4
meeting. Are you okay with Lyn submitting this to Suffolk Times for advertising on 10/17 even though the,
resolution would not be approved until 10/18? This will save us a week if you are okay with it.
Please let us know.
Thanks.
John Sep
From: Rudder, Lynda
Sent: Friday, October 7, 2022 10:38 AM
To:Sepenoski,John
Subject: Re: Downs Farm Preserve RFP
you would have to get the supervisor permission because I would have to send it to the paper before the
meeting to meet the papers deadline. Mondays before noon
From:Sepenoski,John
Sent:Thursday,October 6,2022 7:15:19 PM
'To: Rudder, Lynda
Subject: Re: Downs Farm Preserve RFP
1
Remind me, if they approve 10/18 ad can be published 10/20 or we have to wait until 10/27?
From: Rudder, Lynda
Sent:Thursday, October 6,2022 4:25:34 PM
To:Sepenoski,John; Noncarrow, Denis; Hansen-Hightower, Kristie
Subject: Re: Downs Farm Preserve RFP
John the resolution is on for the next TB meeting. Ad can't be placed until resolution is approved
From:Sepenoski,John
Sent:Thursday,October 6, 2022 1:18:29 PM
To: Rudder, Lynda; Noncarrow, Denis
Subject: Re: Downs Farm Preserve RFP
Wasn't it on the last meeting? If not then we need the reso too.
From: Rudder, Lynda
Sent:Thursday, October 6, 2022 9:29:04 AM
To:Sepenoski,John; Noncarrow, Denis
Subject: RE: Downs Farm Preserve RFP
John does this have a resolution? Is it the one for Group for the East End?
From:Sepenoski,John<johnsep@town.southold.ny.us> �
Sent:Wednesday, October 5, 2022 3:53 PM
To: Noncarrow, Denis<denisn@southoldtownny.gov>; Rudder, Lynda <lynda.rudder@town.southold.ny.us>
Subject: Downs Farm Preserve RFP
Below is the ad copy for the Downs Farm Preserve RFP. Please publish this 10/13/2022. Note there is no grant involved
in this so we do not have to worry about the State Contractor website. I have it closing 11/3/2022.
1 will be directly soliciting several local organizations for responses and will get you a copy of the RFP.package for other
interested parties by 10/13/2022.
Thanks.
John Sep
NOTICE IS HEREBY GIVEN in accordance with the provisions of Section 103 of the General Municipal Law,that sealed
Requests for Proposals are sought and requested for the following project: Downs Farm Preserve Stewardship,
Education and Programs.
Request for Proposals specifications may be picked up at the Town Clerk's office, 53095 Main Road, Southold, New York
11971; Monday through Friday from 8:00 a.m. to 4:00 p.m.
The sealed Request for Proposals will be received by the Town Clerk of the Town of Southold, at the Southold Town Hall,
53095 Main Road, Southold, NY 11971, until 4:00 PM,Thursday, November 3'd, 2022, at which time they will be opened
and read aloud in public.
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The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities
and reject any and all bids and to retain bids for 45 days from the date of receipt of any bid should it be deemed in the
best interest of the Town to do so. The CONTRACTOR SHALL NOT withdraw their bid during this period.
This invitation to bid is not an offer and shall in no way bind the Town of Southold to award a contract for performance
of the project. Should the Town of Southold decide to award a contract,the Town reserves the right to select a
submission that, on its sole judgment, is consistent with and responsive to the policies, goals, and objectives of the Town
programs irrespective of whether it is the lowest-priced proposal, if it is determined to be in the best interest of the
citizens of Southold and State of New York.All Contractor proposals are subject to an evaluation based on the
qualifications, experience,services, costs, and the consistency with the requirements of this RFP as well as "best
value." Best value means the basis for awarding contracts [for services] comes from proposals that"optimize quality,
cost, and efficiency among responsive and responsible offerors" (State Finance Law,Article 11, § 163). The Town
reserves the right to reject any or all proposals and amend/modify as needed.
All bids must be signed and sealed in an envelope plainly marked "Downs Farm Preserve Stewardship, Education and
Programs" and submitted to the Office of the Town Clerk.The bid price shall not include any tax, federal, state, or local,
from which the Town of Southold is exempt.
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