HomeMy WebLinkAboutRFP Y �
December 2004. Page 1 of 4
Announcement of a
REQUEST FOR PROPOSALS °
For
GROUNDWATER SAMPLING, ANALYSIS, AND
REPORTING
Town of Southold Solid Waste Management District
[DUE DATE: Monday, January 9, 2005— see page 3 for Submission info]
Objective and Scope
The Town of Southold is required under New York State Department of Environmental
Conservation(NYSDEC)Part 360 regulations to provide quarterly sampling and analysis
of groundwater taken from 12 groundwater monitoring wells on the perimeter of the
Town's capped municipal solid waste landfill in Cutchogue,NY. Through this RFP the
Town of Southold seeks to engage a NYSDEC certified contractor to perform these
services for a minimum of two (2) years beginning in the first quarter of calendar year
2005:
Description of Work
The work consists of quarterly sampling and analysis of groundwater from 12 wells
around the landfill perimeter(see Figure 1) and the preparation of reports on the results
of sampling for NYSDEC and the Town,pursuant to the specifications in the Southold
Landfill Groundwater QA/QC Plan, attached. All of the work will be accomplished four
times in 2005 and four times in 2006,with quarterly reports on sampling results to be
furnished to the Town before the end of the each quarter. The selected contractor may
also be asked to perform additional work in 2607 and 2008, as described below.
Responders To This RFP
The Town seeks from responders quotes for annual costs for four(4) years of quarterly
groundwater sampling events (2005—2008, consisting, as noted above, of sampling,
analysis, and reporting). The Town intends to award a contract for two (2) years of
quarterly events (through 2006), with a Town option to continue the contract through
2008 at the quoted costs. Following the fourth quarter sampling of 2006, the Town plans
to seek from the DEC a reduction in sampling frequency to semi-annual events. It is
possible, therefore, that the contractor will be asked to perform only two events per year,
rather than four, in 2007 and 2008.
Groundwater RFP Page 2 of 4
Southold Landfill
Dec.2004
Summary of Sampling Activity
Groundwater sampling will be conducted quarterly, with the first round each year consisting of
analysis for 6 NYCRR Part 360Baseline Parameters and the subsequent three events consisting of
analysis for Routine Parameters . Quarterly sampling will be conducted for a minimum of two years.
Once a baseline has been established,the results will be evaluated to determine if the frequency,
number of wells, and monitoring parameters can be modified or reduced. During each sampling event,
each well will be purged a minimum of three well volumes prior to sample retrieval. Either dedicated
or disposable bailers will be used to collect samples after this purging procedure. Chain of custody
documents for each sample retrieved will be maintained by both the Consultant on behalf of the Town
and the laboratory performing the analysis.
During purging, field measurements for turbidity, temperature, conductivity, and pH, and the static
water level of each well,will be measured and recorded. The measurements will be summarized in the
quarterly reports.
Data Reporting/Deadlines
The laboratory data shall be independently validated by the Contractor in accordance with the
requirements of 6 NYCRR 360. Validation shall be performed by a qualified data validator,
acceptable to the NYSDEC, with demonstrated experience in validating landfill post-closure
monitoring groundwater sampling data. Proposers shall include in their proposals the resume for the
individual which will perform data validation.
A bound report must be prepared for each sampling event. The report shall be prepared in accordance
with the requirements of 6 NYCRR 360 and to the satisfaction of the NYSDEC and must include, at a
minimum, the information listed below. Four copies of each report must be provided to the Town of
Southold Solid Waste Management District not more than 45 calendar days after the sampling has
occurred, and not later than the 15th day of the third month of the subject calendar quarter(i.e.,reports
must be submitted to the Town by the 15th day of March, June, September, and December).
Minimum Required Groundwater Sampling_Report Information:
• Draft cover letter for transmittal of the report to NYSDEC
• A description of the sampling methods used for obtaining groundwater samples
• A description/verification of the QA/QC procedure utilized by the laboratory.
• A description/verification of the chain of custody procedures utilized.
• A figure showing the location of each of the monitoring wells sampled.
• A table or tables listing each monitoring well/sampling location, the date the sample was
obtained, and the value obtained for each parameter analyzed. Any value that exceeds
NYSDEC Class GA drinking water standards must be noted as such.
• A summary, with discussion, of the data with a comparison to the data from previous rounds of
sampling,including the data compiled in conjunction with the Southold Landfill Remedial
Investigation.
• Data validation report and data usability summary.
• Groundwater RFP Page 3 of 4
1 Southold Landfill
Dec.2004
After the Town has reviewed each draft quarterly report, the Contractor shall revise each report in
accordance with any comments received from the Town,prepare the final quarterly report, and submit
it to the NYSDEC on behalf of the Town. The Contractor shall be responsible for responding to any
comments from NYSDEC on the reports. Four copies of each final bound report shall be submitted to
the Town along with an electronic copy(pdf file) of each, including all figures, tables, text,
appendices, etc.
See Section 19.0 in the attached Southold Landfill Groundwater QA/QC Plan for sample forms to
assist in compiling this information.
Data Usage
The data generated from the field sampling program will be used to evaluate the effectiveness of the
landfill closure in accordance with 6 NYCRR 360. In addition, data will be used to monitor health
and safety of workers at the site and the health and safety of persons off-site.
If any data or deliverable is rejected by the NYSDEC due to the failure of the Contractor to comply
with the requirements of 6 NYCRR 360, the Contractor shall perform the additional work required to
the satisfaction of the NYSDEC at no additional cost to the Town.
Southold Landfill Groundwater QA/QC Plan
This Plan, attached, details all procedural and reporting requirements that must followed for the proper
completion of services requested in this RFP. The Plan also includes water quality analysis tables and
sample forms to assist with data compiling and reporting.
General/Miscellaneous Requirements
• The selected contractor must meet the Town insurance requirements as set forth in
Attachment 2.
• The selected contractor must pay the current prevailing wage as it applies.
• The laboratory used must be ELAP certified for all parameters and for CLP by the New
York State Department of Health.
• ALL RESPONDERS must demonstrate competency in performing water sampling of this
nature, and must show verification of at least 5 years of experience in groundwater
sampling pursuant to NYSDEC regulations in their proposal.
Submission of Proposal
Submissions in response to this solicitation should consist of a completed CONTRACTOR COST
PROPOSAL FORM(page 4 of this Announcement) and cover letter, to be mailed or hand-delivered to
the Southold Town Hall, 53095 Main Road, Southold,NY 11971, Att: James Bunchuck, on or before
Monday, January 9, 2005. Responders may also submit additional supportive statements or
information at their discretion.
Questions concerning this RFP may be referred to James Bunchuck at (631) 734-7685.
Groundwater RFP Page 4 of 4
Southold Landfill
Dec.2004
Town of Southold Solid Waste Management District
RFP For Post-Closure Groundwater Sampling.,Analysis,And Reporting
On the Southold Town Landfill
CONTRACTOR COST PROPOSAL
Cost Per Event
Sampling
.Estimated (Labor and Laboratory
Item Quantity Units Expenses) Analysis Reporting Total Per Event Annual Total
2005 Baseline One Per Event
Event
2005 Routine Three Per Event
Event
2006 Baseline One Per Event
Event
2006 Routine Three Per Event
Event
2007 Baseline One Per Event
Event
2007 Routine Three* Per Event
Event
2008 Baseline One Per Event
Event
2008 Routine Three* Per Event
Event
Grand Total(4
Years
Proposal Submitted By:
Firm Name:
Address: Authorized Agent(print name):
Title:
Signature: Date:
(Attach any additional supportive statements or documentation as desired)
*Town may seek reduction to semi-annual sampling.
SOUTHOLD LANDFILL
GROUNDWATER QUALITY ASSURANCE/QUALITY CONTROL PLAN
SOUTHOLD LANDFILL
QUALITY ASSURANCE/QUALITY CONTROL PLAN
TABLE OF CONTENTS
Section Title Page
1.0 Analytical Parameters..............................................................................1
2.0 Data Quality Requirements and Assessment...........................................1
2.1 Data Representativeness ..............................................................10
2.2 Data Comparability......................................................................10
2.3 Data Completeness.......................................................................1 l
3.0 Detailed Sampling Procedures..........................
3.1 Sample Identification...................................................................13
3.2 Sample Handling,Packaging and Shipping.................................13
3.3 Groundwater(Monitoring Well)..................................................14
4.0 Decontamination Procedures...................................................................15
4.1 Field Decontamination Procedures.............................:................15
4.2 Decontamination Procedure for Drilling .....................................16
4.3 Decontamination Procedure for Sampling Equipment................16
4.4 Decontamination Procedure for Well Casing/Screen and
DevelopmentEquipment .............................................................17
5.0 Laboratory Sample Custody Procedures..................................................18
6.0 Field Management Documentation..........................................................18
6.1 Location Sketch...........................................................................19
6.2 Sample Information Record.........................................................19
6.3 Chain of Custody.........................................................................20
6.4 Split Samples ...............................................................................21
6.5 Field Log Book............................................................................21
6.6 Daily Field Activity Report.........................................................23
6.7 Field Changes and Corrective Actions ........................................23
7.0 Calibration Procedures and Preventive Maintenance..............................23
8.0 Performance of Field Audits....................................................................24
9.0 Control and Disposal of Contaminated Material.....................................24
10.0 Documentation,Data Reduction and Reporting......................................24
11.0 Data Validation........................................................................................25
12.0 Performance and System Audits..............................................................25
13.0 Corrective Action.....................................................................................26
14.0 Trip Blanks (Travel Blanks) ....................................................................26
TABLE OF CONTENTS (continued)
Section Title page
15.0 Field Blanks (Field Rinsate Blank)/Equipment Blanks...........................27
16.0 Matrix Spikes/Matrix Spike Duplicates and Spiked Blanks....................27
17.0 Method Blanks.........................................................................................28
18.0 Field Management Forms........................................................................29
Sample Information Record
Chain of Custody Record
Daily Equipment Calibration Log
19.0 NYSDEC Sample Identification,Preparation and
Analysis Summary Forms..................................................................30
20.0 Field Audit Form......................................................................................31
List of Attachments
Part 360 Water Quality Analysis Tables..............................................................A
Groundwater Monitoring Well Location Map....................................... B
List of Tables
1-1 Summary of Monitoring Parameters........................................................ 2
1-2 Data Quality Requirements...................................................................... 7
1-2a Accuracy Requirements For VOC............................................ 9
1-3 Operations and Maintenance Sampling Matrix.......................................12
QUALITY ASSURANCE/QUALITY CONTROL PLAN
1.0 Analytical Parameters
The first round of samples will be analyzed for Baseline Parameters as defined in
6 NYCRR Part 360-2.11(c)(6) "Water Quality Analysis Table" (see Attachment A). The
subsequent rounds of sampling will be collected at three-month intervals and analyzed for
Routine Parameters as described in 6 NYCRR Part 360-2.11(c)(6) "Water Quality,Analysis
Table" (see Attachment A). If turbidity of a groundwater sample is greater than 50 NTUs, the
sample will be filtered for dissolved metals analyses. In such instances both filtered and
unfiltered samples will be analyzed for dissolved and total metals,respectively.
Table 1-1 presents a summary of the parameters/sample fractions to be analyzed together
with the sample location, type of sample, sample matrix, number of samples, frequency of
sample collection, type of sample container, method of sample preservation, holding time and
analytical method.
2.0 Data Quality Requirements and Assessment
Data quality requirements and assessments are provided in the 6/00 NYSDEC ASP,
which includes the detection limit for each parameter and sample matrix.Note that quantification
limits, estimated accuracy, accuracy protocol, estimate precision and precision protocol are
determined by the laboratory and will be in conformance with the requirements of the 6/00
NYSDEC ASP, where applicable. Table 1-2 presents a summary of the data quality
requirements.
In addition to meeting the requirements provided in the 6/00 NYSDEC ASP, the data
must also be useful in evaluating the nature and extent of contamination. Data obtained during
post closure monitoring will be compared to specific SCGs. The SCGs to be utilized include:
Matrix SCG
Groundwater Division of Water Technical and Operational Guidance Series
(TOGs) (1.1.1) - Ambient Water Quality Standards and Guidance
Values, dated June 1998.
Table 1-1
SOUTHOLD LANDFILL POST CLOSURE MONITORING
SUMMARY OF MONITORING PARAMETERS
Number of Container Sample Maximum
Sample Location Sample Tye Sample matrix Sample Fraction Samples* Frequency* Type/Size/No. Preservation Holding Time** Analytical Method
Monitoring Wells Grab Groundwater Total Kjeldahl 12 4 Plastic/1 Liter/l H2SO4 to pH<2 26 days 6/00 NYSDEC ASP
(Six new wells,six Nitrogen ICHEM 300 Cool to 4°C Method 351.1
existing wells) or equivalent
Grab Groundwater Ammonia 12 4 Plastic/1 Liter/1 H2SO4 to pH<2 26 days 6/00 NYSDEC ASP
ICHEM 300 Cool to 4°C Method 350.1
or equivalent
Grab Groundwater Nitrate 12 4 Plastic/100 ml/1 Cool to 4°C 24 hours 6/00 NYSDEC ASP
ICHEM 300 Method 9200
or equivalent
Grab Groundwater Chemical Oxygen 12 4 Glass/500 ml/1 H2SO4 to pH<2 26 days 6/00 NYSDEC ASP
Demand ICHEM 300 Cool to 4°C Method 410.1
or equivalent
Grab Groundwater Biochemical Oxygen 12 4 Glass/500 ml/1 Cool to 4°C 24 hours 6/00 NYSDEC ASP
Demand ICHEM 300 Method 405.1
or equivalent
Grab Groundwater Total Organic 12 4 Glass/500 ml/1 HCl to pH<2 26 days 6/00 NYSDEC ASP
Carbon ICHEM 300 Cool to 4°C Method 9060
or equivalent
Grab Groundwater Total Dissolved 12 4 Plastic/500 ml/1 Cool to 4°C 7 days 6/00 NYSDEC ASP
Solids ICHEM 300 Method 160.1
or equivalent
Grab Groundwater Sulfate 12 4 Plastic/500 ml/1 Cool to 4°C 26 days 6/00 NYSDEC ASP
ICHEM 300 Method 9035
or equivalent
Grab Groundwater Alkalinity 12 4 Plastic/500 ml/1 Cool to 4°C 12 days 6/00 NYSDEC ASP
ICHEM 300 Method 310.1
or equivalent
Grab Groundwater Total Phenols 12 4 Glass/1 Liter/1 0.008%Na2S203 28 days 6/00 NYSDEC ASP
ICHEM 300 Cool to 4°C Method 420.1
or equivalent
2
Table 1-1 (continued)
SOUTHOLD LANDFILL POST CLOSURE MONITORING
SUMMARY OF MONITORING PARAMETERS
Number of Container Sample Maximum
Sample Location Sample Type Sample matrix Sample Fraction Samples* Frequency* Type/Size/No. Preservation Holding Time** Analytical Method
Grab Groundwater Chloride 12 4 Plastic/500 ml/1 Cool to 4°C 26 days 6/00 NYSDEC ASP
ICHEM 300 Method 9250
or equivalent
Grab Groundwater Bromide 12 4 Plastic/500 ml/1 Cool to 4°C 26 days 6/00 NYSDEC ASP
ICHEM 300 Method 320.1
or equivalent
Grab Groundwater Total Hardness as 12 4 Plastic/500 ml/l HNO3 to pH<2 6 months 6/00 NYSDEC ASP
CaCO3 ICHEM 300 Cool to 4°C Method 130.1
or equivalent
Grab Groundwater Color 12 1 Plastic/500 ml/1 Cool to 4°C 24 hours 6/00 NYSDEC ASP
ICHEM 300 Method 110.1
or equivalent
Grab Groundwater Volatile Organics 12 1 Glass,clear/ Cool to 4°C*** 7 days for 6/00 NYSDEC ASP
40 ml/2 analysis Method EPA SOW
ICHEM 300 OLM04.2
or equivalent
Grab Groundwater Metals 12 4 Plastic/ HNO3 to pH<2 26 days for 6/00 NYSDEC ASP
1 Liter/l Cool to 4°C Hg analysis, Method EPA SOW
ICHEM 300 6 months ILM04.0
or equivalent for analysis
of others
Grab Groundwater Cyanide 12 1 Plastic,clear/ NaOH to pH>12 12 days for 6/00 NYSDEC ASP
250 nil/1 Cool to 4°C analysis Method 335.2
ICHEM 300
or equivalent
*Four rounds of sampling with 12 samples per round being collected.
**Holding times as listed for each method in Exhibit D of the 6/00 NYSDEC ASP and based upon VTSR(Verified Time of Sample Receipt).
***Samples are not to be preserved to pH<2.
3
Table 1-1 (continued)
SOUTHOLD LANDFILL POST CLOSURE MONITORING
SUMMARY OF MONITORING PARAMETERS
Number of Container Sample Maximum
Sample Location Sample Type Sample matrix Sample Fraction Samples Frequency Type/Size/No. Preservation Holding Time* Analytical Method
Site/Study Area Trip Blank Water Volatile Organics 1** 1 Glass,clear/ Cool to 4°C*** 7 days for 6/00 NYSDEC ASP
40 ml/2 analysis Method USEPA SOW
ICHEM 300 OLM04.2
series or
equivalent
*Holding times as listed for each method in Exhibit D of the 6/00 NYSDEC ASP and based upon VTSR(Verified Time of Sample Receipt).
**One trip blank will accompany each shipment of aqueous samples requiring volatile organic analysis.
***Samples are not to be preserved to pH<2.
4
Table 1-1 (continued)
SOUTHOLD LANDFILL POST CLOSURE MONITORING
SUMMARY OF MONITORING PARAMETERS
Number of Container Sample Maximum
Sample Location Sample Type Sample matrix Sample Fraction Samples Frequency Type/Size/No. Preservation Holding Time* Analytical Method
Site/Study Area Matrix Spike and Surface water/ Total Kjeldahl 1** 4 Plastic/1 Liter/1 H2SO4 to pH<2 26 days 6/00 NYSDEC ASP
Matrix Spike Groundwater Nitrogen ICHEM 300 Cool to 4°C Method 351.1
Duplicate or equivalent
Matrix Spike and Surface water/ Ammonia 1** 4 Plastic/1 Liter/1 H2SO4 to pH<2 26 days 6/00 NYSDEC ASP
Matrix Spike Groundwater ICHEM 300 Cool to 4°C Method 350.1
Duplicate or equivalent
Matrix Spike and Surface water/ Nitrate 1** 4 Plastic/100 ml/1 Cool to 4°C 24 hours 6/00 NYSDEC ASP
Matrix Spike Groundwater ICHEM 300 Method 9200
Duplicate or equivalent
Matrix Spike and Surface water/ Chemical Oxygen 1** 4 Glass/500 ml/1 H2SO4 to pH<2 26 days 6/00 NYSDEC ASP
Matrix Spike Groundwater Demand ICHEM 300 Cool to 4°C Method 410.1
Duplicate or equivalent
Matrix Spike and Surface water/ Biochemical Oxygen 1** 4 Glass/500 ml/1 Cool to 4°C 24 hours 6/00 NYSDEC ASP
Matrix Spike Groundwater Demand ICHEM 300 Method 405.1
Duplicate or equivalent
Matrix Spike and Surface water/ Total Organic 1** 4 Glass/500 ml/1 HCl to pH<2 26 days 6/00 NYSDEC ASP
Matrix Spike Groundwater Carbon ICHEM 300 Cool to 4°C Method 9060
Duplicate or equivalent
Matrix Spike and Surface water/ Total Dissolved 1** 4 Plastic/500 ml/1 Cool to 4°C 7 days 6/00 NYSDEC ASP
Matrix Spike Groundwater Solids ICHEM 300 Method 160.1
Duplicate or equivalent
Matrix Spike and Surface water/ Sulfate 1** 4 Plastic/500 ml/1 Cool to 4°C 26 days 6/00 NYSDEC ASP
Matrix Spike Groundwater ICHEM 300 Method 9035
Duplicate or equivalent
Matrix Spike and Surface water/ Alkalinity 1** 4 Plastic/500 ml/1 Cool to 4°C 12 days 6/00 NYSDEC ASP
Matrix Spike Groundwater ICHEM 300 Method 310.1
Duplicate or equivalent
Matrix Spike and Surface water/ Total Phenols 1** 4 Glass/1 Liter/1 0.008%Na2S203 28 days 6/00 NYSDEC ASP
Matrix Spike Groundwater ICHEM 300 Cool to 4°C Method 420.1
Duplicate or equivalent
5
Table 1-1 (continued)
SOUTHOLD LANDFILL POST CLOSURE MONITORING
SUMMARY OF MONITORING PARAMETERS
Number of Container Sample Maximum
Sample Location Sample Type Sample matrix Sample Fraction Samples Frequency Type/Size/No. Preservation Holding Time* Analytical Method
Site/Study Area Matrix Spike and Surface water/ Chloride 1** 4 Plastic/500 ml/1 Cool to 4°C 26 days 6/00 NYSDEC ASP
Matrix Spike Groundwater ICHEM 300 Method 9250
Duplicate or equivalent
Matrix Spike and Surface water/ Bromide 1** 4 Plastic/500 ml/1 Cool to 4°C 26 days 6/00 NYSDEC ASP
Matrix Spike Groundwater ICHEM 300 Method 320.1
Duplicate - or equivalent
Matrix Spike and Surface water/ Total Hardness as 1** 4 Plastic/500 ml/1 HNO3 to pH<2 6 months 6/00 NYSDEC ASP
Matrix Spike Groundwater CaCO3 ICHEM 300 Cool to 4°C Method 130.1
Duplicate or equivalent
Matrix Spike and Surface water/ Color 1** 1 Plastic/500 ml/1 Cool to 4°C 24 hours 6/00 NYSDEC ASP
Matrix Spike Groundwater ICHEM 300 Method 110.1
Duplicate or equivalent
Matrix Spike and Surface water/ Volatile Organics 1** 1 Glass,clear/ Cool to 4°C*** 7 days for 6/00 NYSDEC ASP
Matrix Spike Groundwater 40 ml/3 analysis Method USEPA SOW
Duplicate ICHEM 300 OLM04.2
series or
equivalent
Matrix Spike and Surface water/ Metals 1** 4 Plastic/1L/1 HNO3 to pH<2 26 days for 6/00 NYSDEC ASP
Matrix Spike Groundwater ICHEM 300 Cool to 4°C Hg analysis, Method USEPA SOW
Duplicate series or 6 months for ILMO4.0
equivalent analysis of others
Matrix Spike and Surface water/ Cyanide 1** 1 Plastic/lU1 NaOH to pH>12 12 days for 6/00 NYSDEC ASP
Matrix Spike Groundwater ICHEM 300 Cool to 4°C analysis Method 335.2
Duplicate series or
equivalent
*Holding times as listed for each method in Exhibit D of the 6/00 NYSDEC ASP and based upon VTSR(Verified Time of Sample Receipt).
**One set of MS/MSD for each round of sampling based upon 12 groundwater samples collected per round.
***Samples are not to be preserved to pH<2.
6
Table 1-2
SOUTHOLD LANDFILL POST CLOSURE MONITORING
DATA QUALITY REQUIREMENTS
Parameter Sample Matrix CRDL*(us/1) Estimated Accuracy Accuracy Protocol Estimated Precision Precision Protocol
Volatile Organics Liquid 5-10 0.87-2.48 ug/1 Vol.113,Chapter 4, 0.11 -4.00 ug/l Vol.IB,Chapter 4,
5-10 Method 8240,Table 7 Method 8240,Table 7
Metals(except cyanide) Liquid 0.2-5000 -- Vol.IA,Chapter 3, -- Vol.IA,Chapter 3,
0.2-5000 Method 6010**,Table 4 Method 6010**,
Table 4
Cyanide Liquid 10 85%-102% Vol.IC,Chapter 5, f0.02 mg/l Vol.IC,Chapter 5,
10 of recovery Method 9010 Method 9010
*Contract Required Detection Limits
**and SW-846 Methods for: Method
Mercury 7470
7
Table 1-2 (continued)
SOUTHOLD LANDFILL POST CLOSURE MONITORING
DATA QUALITY REQUIREMENTS
OBJECTIVES FOR PRECISION,ACCURACY AND COMPLETENESS
Matrix/Parameter Precision(%) Accuracy(o
Groundwater
VOCs(a) See Table 1-2a See Table 1-2a
Metals(b) ±25% 75-125
NOTES:
(a) Accuracy will be determined as percent recovery of surrogate spike compounds and matrix spike compounds. Surrogate and matrix.spike compounds
for VOCs are listed in Table 1-2a.Precision will be estimated as the relative standard deviation of the percent recoveries per matrix.
(b) Accuracy will be determined as percent recovery of matrix spikes when appropriate or the percent recovery of a QC sample if spiking is
inappropriate. Precision will be determined as relative percent difference of matrix spike duplicate samples, or duplicate samples if spiking is
inappropriate.
Precision will be determined as the average percent difference for replicate samples. Accuracy will be determined as the percent recovery of matrix
spike samples or laboratory control samples,as appropriate.
Source: NYSDEC ASP
8
Table 1-2a
SOUTHOLD LANDFILL POST CLOSURE MONITORING
DATA QUALITY REQUIREMENTS
ACCURACY REQUIREMENTS FOR VOC
Spike Recovery Limits(%)
Water
Surrogate Compound
Toluene-d8 88-110
4-Bromofluorobenzene 86-115
1,2-Dichloroethane-d4 76-114
Matrix Spike Compound
1,1-Dichloroethene 61-145
Trichloroethane 71-120
Chlorobenzene 75-130
Toluene 76-125 -
Benzene 76-127
Source: NYSDEC ASP.
9
The methods of analysis will be in accordance with the 6/00 NYSDEC ASP. Specific
analytical procedures and laboratory QA/QC descriptions are not included in this QA/QC plan,
but will be available upon request from the laboratory selected to perform the analyses. The
laboratory will be New York State Department of Health (NYSDOH) Environmental Laboratory
Approved Program (FLAP) certified for organic and inorganic analyses, and also USEPA CLP
certified.
2.1 Data Representativeness
Representative samples will be collected as follows:
• Groundwater (Monitoring Well) - Samples will be obtained after the monitoring well
has been purged of three to five well casing volumes and field measurements (pH,
conductivity, temperature and turbidity) have stabilized, or until the well is purged
dry(whichever occurs first) and allowed to recharge. Samples will be collected with a
dedicated polyethylene bailer.
• Equipment Calibration- Field equipment used for field measurements will be
calibrated daily before use according to the manufacturer's procedures.
• Equipment Decontamination-Nonsterile sampling equipment will be decontaminated
prior to use at each location according to the NYSDEC approved'procedures
described on Section 1.8 of this QA/QC Plan.
2.2 Data Comparability
All data will be presented in the units designated by the methods specified by a
NYSDOH ELAP and CLP certified laboratory, and the 6/00 NYSDEC ASP. In addition, sample
locations, collection procedures, and analytical methods from earlier studies will be evaluated for
comparability with current procedures/methods.
10
2.3 Data Completeness
The acceptability of 100% of the data_is desired as a goal for this project. The
acceptability of less than 100% complete data, meeting all laboratory QA/QC protocols/
standards,will be evaluated on a case-by-case basis.
3.0 Detailed Sampling Procedures
Groundwater samples will be collected from different locations as part of the post closure
monitoring for the Southold Landfill. Sample locations will consist of monitoring wells.
Sampling procedures and equipment are described in this section. A summary of the sampling
program, including sample media, locations, depths, equipment, rationale and analytical
parameters is provided in Table 1-3. Sample collection will be performed in conformance with
procedures described in Section 1.6.3.
The materials involved in groundwater sampling are critical to the collection of high
quality monitoring information, particularly where the analyses of volatile, pH sensitive or
reduced chemical constituents are of interest. Sterile disposable polyethylene bailers will be
utilized for this project.
There will be several steps taken after the transfer of the water sample into the sample
container that are necessary to properly complete collection activities. Once the sample is
transferred into the appropriate container, the container will be capped and, if necessary, the
outside of the container will be wiped with a clean paper towel to remove excess sampling
material. The container will not be submerged in water in an effort to clean it. Rather, if
necessary, a clean paper towel moistened with distilled/deionized water will be used.
The sample container will then be properly labeled. Information such as sample number,
location, collection time and sample description will be recorded in the field logbook. Associated
forms (e.g., Chain of Custody forms) will then be completed and will stay with the sample. The
samples will be packaged in a manner that will allow the appropriate storage temperature (4°C)
11
Table 1-3
SOUTHOLD LANDFILL
POST CLOSURE MONITORING SAMPLING MATRIX
Environmental Number of
Program Element Media Sample Type/Depth Sam les Equipment Sam le Analyses
Groundwater Sampling Groundwater At surface of water in well after 12 Disposable polyethylene bailer. Baseline Parameters
(Round 1) purging well.
Groundwater Sampling Groundwater At surface of water in well after 12 Disposable polyethylene bailer. Routine Parameters
(Rounds 2-4) purging well.
Trip Blanks Aqueous Laboratory provided distilled water. 1* Sample supplied by laboratory. TCL VOC+ 10.
Matrix Spike/Matrix Aqueous Surface water and groundwater 1** Sample container or disposable Baseline/Routine
Spike Duplicates (split of sample). polyethylene bailer. Parameters
Note: No field blanks will be collected in accordance with New York State Department of Environmental Conservation guidance.
*One trip blank will accompany each shipment of aqueous samples requiring volatile organic compound analysis.
**One MS/MSD for each media for every 20 samples collected or one every 2 weeks if fewer than 20 samples.
12
to be maintained during shipment to the laboratory. Samples will be delivered to the laboratory
within 48 hours of collection.
3.1 Sample Identification
All samples collected during post closure monitoring at the Southold Landfill Site will be
labeled with a sample identification code. The code will identify the sample location, sample
matrix and series numbers for sample locations with more than one sample. Samples will be
labeled according to the following system:
• Sample Location: - Monitoring Well"MW"
• Sample Matrix: - Water"W"
• Sample Number: - For circumstances where more than one sample
of the same type and/or from the same location
will be collected, a consecutive sample number
will be assigned.
• Quality Assurance/ - Trip Blank"TB"
Qualily Control(QA/QC): _ Matrix Spike"MS"
- Matrix spike duplicate"MSD"
Based upon the above sample identification procedures, an example of a sample label
may be:
Sample Location QA/QC
MW-W-1- S
Sample Matrix Sample Number
3.2 Sample Handling,Packaging and Shipping
All analytical samples will be placed in the appropriate sample containers as specified in
the 6/00 NYSDEC ASP. The holding time criteria identified in Volume I for the individual
methods of the ASP will be followed, as specified in Table 1-1.
13
Prior to packaging any samples for shipment, the sample containers will be checked for
proper identification and compared to the field logbook for accuracy. The samples will then be
wrapped with a cushioning material and placed in a cooler (or laboratory shuttle) with a
sufficient amount of bagged ice or "blue ice" packs in order to keep the samples at 4°C until
arrival at the laboratory.
All necessary documentation required to accompany the sample during shipment will be
placed in a sealed plastic bag and taped to the underside of the cooler lid. The cooler will then be
sealed with fiber (duct) tape, and custody seals will be placed in such a manner that any opening
of the cooler prior to arrival at the laboratory can be detected.
All samples will be shipped to ensure laboratory receipt within 48 hours of sample
collection in accordance with NYSDEC requirements. The laboratory will be notified prior to the
shipment of the samples.
3.3 Groundwater(Monitoring)
1. Be certain that the sample location is noted on Location Sketch(see Section 1.9).
2. Measure the depth of water using a decontaminated water level indicator and compute
the volume of standing water in the well.
3. Remove three to five times the volume of standing water from the well until field
measurements (pH, conductivity, temperature, and turbidity) stabilize, or until the
well is dry, whichever occurs first, with a submersible pump. (Turbidity must be less
than 50 NTUs prior to collection of a sample for metals analysis. Greater than
50 NTUs may require filtering of the sample or waiting a maximum of 24 hours for
the turbidity to decrease.)
4. Remove the laboratory precleaned sample containers from sample cooler, label
container with an indelible marker, fill out Sample Information Record and Chain of
Custody Form (see Section 1.9).
5. Obtain a sample by using the disposable polyethylene bailer. The order to which the
samples are collected is: VOCs,metals, cyanide, and wet chemistry parameters.
14
6. If the turbidity exceeds 50 NTUs, then the well should be sampled for all constituents
except metals. The well can rest for a maximum of 24 hours until a turbidity reading
is less than 50 NTUs, once less than 50 NTUs, the metals sample can be collected.
7. If it is determined in consultation with the NYSDEC that filtering of the sample is
necessary (i.e., through direction from NYSDEC or after waiting a maximum of
24 hours), first collect an unfiltered sample in a sample container, replace the cover
on the sample container and label the sample. Next, pour an appropriate amount of
the remaining sample from the bailer into a second sample container through a filter
medium (0.45 microns) to remove particulates from suspension. Replace the cover on
the sample container and label the sample. The turbidity of both the filtered and
unfiltered sample will be recorded at the time of collection.
S. Gently pour the sample into the sample container taking care not to spill on outside of
bottle or overfill container and replace cover on the sample container. Samples for
volatile organic analyses, will have no air space in the sample vial prior to sealing.
This is done by filling the vial such that there is a meniscus on top. Carefully, slide
the septum, Teflon side down, onto.the top of the vial and cap the vial. Check for
bubbles by turning the vial upside down and tapping it lightly. If bubbles appear,
reopen the vial, remove the septum and add more sample (or resample). Replace the
septum, recap and check for bubbles. Continue until vial is bubble-free.
9. Return sample container to sample cooler.
10. Dispose of bailer.
11. Place disposable personal protective equipment into a 55-gallon drum.
4.0 Decontamination Procedures
All field sampling equipment should be sterile and dedicated to a particular sampling
point. In instances where this is not possible, a field cleaning (decontamination) procedure will
be used in order to reduce the chances of cross contamination between sample locations. A
decontamination station will be established for all field activities. This will be an area located
away from the source of contamination so as not to adversely impact the decontamination
procedure,but close enough to the sampling area to keep equipment handling to a minimum.
4.1 Field Decontamination Procedures
All nondisposable equipment will be decontaminated at appropriate intervals (e.g., prior
to initial use, prior to moving to a new sampling location and prior to leaving the site). Different
15
decontamination procedures are -used for various types of,equipment that perform the field
activities as discussed below. When using field decontamination,"it is advisable to start sampling.
in the area of the site with the lowest contaminant probability and proceed through to the areas of
highest suspected contamination.
4.2 Decontamination Procedure for Drilling
All equipment such as drill rigs, backhoes and other mobile equipment should receive an
initial cleaning prior to use at the site. The equipment will then be decontaminated prior to
leaving the site and each time it returns on-site. Unless otherwise specified and approved, all
wash/rinse solutions should be collected and contained on-site. The actual fate of this material
will be determined after review of analytical data generated from samples and on-site discharge
impacts have been evaluated.
After the initial washing, cleaning may be reduced to those areas that are in close
proximity to materials being sampled. Drill rig items such as auger flights, drill rods, and drill
bits are to be cleaned in between sample locations.
All decontamination generated wastes will be contained in 55-gallon drums and stored in
the designated area.
Drilling equipment will be decontaminated in the following manner:
• Scrub all surfaces thoroughly with nonresidual nonionic anionic detergent (such as
alconox) and tap water using a brush to remove particulate matter, or surface film.
This is necessary in order to remove any solids buildup on the back of the rig, auger
flights, drill rods, drilling head, etc. Any loose paint chips, paint flakes and rust must
also be removed.
• Steam clean(2120F).
4.3 Decontamination Procedure for Sampling Equipment
Teflon, PVC, polyethylene; polystyrene and stainless steel sampling equipment
decontamination procedures will be the following:
16
• Wash thoroughly with nonresidual nonionic anionic detergent (such as alconox) and
clean potable tap water using a brush to remove particulate matter or surface film.
• Rinse thoroughly with tap water.
• Rinse thoroughly with distilled water.
• Rinse in a well ventilated area with methanol(pesticide grade) and air dry.
• Rinse thoroughly with distilled water and air dry.
• Wrap completely in clean aluminum foil with dull side against the equipment. For
small sampling items, such as scoops, decontamination will take place over a drum
specifically used for this purpose.
The first step, a soap and water wash, is to remove all visible particulate matter and
residual oils and grease. This is followed by a tap water rinse and a distilled/deionized water
rinse to remove the detergent. Next, a high purity solvent rinse.is designated for trace organics
removal. Methanol has been chosen because it is not an analyte of concern in the TCL. The
solvent must be allowed to evaporate and then a final distilled/deionized water rinse is
performed. This rinse removes any residual traces of the solvent. The aluminum wrap protects
the equipment and keeps it clean until it is used at another sampling location.
4.4 Decontamination Procedure for Well Casing/
Screen and Development/Purging Equipment
Field cleaning of well casing and screen should consist of a manual scrubbing.to remove
foreign material and steam cleaning, inside and out, until all traces of oil and grease are removed.
If precleaned certified well casing and screen can be obtained from the manufacturer this would
also be acceptable. This material should then be stored in such a manner so as to preserve it in
this condition. Special attention to threaded joints may be necessary to remove cutting oil or
weld burn residues.
Materials and equipment that will be used within the monitoring well casing for the
purposes of well development and purging shall also be decontaminated.
17
The submersible pump will be decontaminated by the following procedures:
1. Place pump in a water solution of an nonionic anionic surfactant solution (such as
unscented Tide or Alconox) solution and wash the outside of the pump with a scrub
brush.
2. Pump approximately five gallons of the wash solution through the pump.
3. Place pump in bucket of clean water and pump out five gallons of water.
4. Wipe down the cable with deionized water and a paper towel.
5. Decontamination water will be disposed of on-site.
5.0 Laboratory Sample Custody Procedures
A NYSDOH ELAP and CLP certified laboratory meeting the requirements for sample
custody procedures, including cleaning and handling sample containers and analytical equipment
will be used. The laboratory's Standard Operating Procedures (SOPS) will be available upon
request.
6.0 Field Management Documentation
Proper management and documentation of field activities is essential to ensure that all
necessary work is conducted in accordance with the sampling plan and QA/QC Plan in an
efficient and high quality manner. Field management procedures include following proper chain
of custody procedures to track a sample from collection through analysis, preparing a Location
Sketch, completing Sample Information Record Forms, Chain of Custody Forms maintaining a
daily Field Log Book, preparing Daily Field Activity Reports, completing Field Change Forms
and filling out a Daily Air Monitoring Form. Copies of each of these forms are provided in
Section 1.21. Proper completion of these forms and the field logbook are necessary to support
the consequent actions that may result from the sample analysis. This documentation will support
that the evidence was gathered and handled properly.
18
6.1 Location Sketch
Each sampling point shall have its own location,sketch (Attachment B) with permanent
references, to the maximum extent practicable.
6.2 Sample Information Record
At each sampling location, the Sample Information Record Form is filled out and
maintained including, but not limited to,the following information:
• Site name
• Sample crew
• Sample location
• Field sample identification number
• Date
• Time of sample collection
• Weather conditions
• Temperature
• Sample matrix
• Method of sample collection and any,factor that may affect its quality adversely
• Well information(groundwater only)
• Field test results
• Constituents sampled
• Remarks (Sample Compositing Information)
19
6.3 Chain of Custody
The Chain of Custody (COC) is initiated at the laboratory with bottle preparation and
shipment to the site. The COC remains with the sample at all times and bears the name of the
person assuming responsibility for the samples. This person is tasked with ensuring secure and
appropriate handling of the bottles and samples. When the form is complete, it should indicate
that there were no lapses in sample accountability.
A sample is considered to be in an individual's custody if any of the following conditions
are met:
• It is in the individual's physical possession, or
• It is in the individual's view after being in his or her physical possession, or
• It is secured by the individual so that no one can tamper with it, or
• The individual puts it in a designated and identified secure area.
In general, COC Forms are provided by the laboratory contracted to perform the
analytical services. At a minimum, the following information shall be provided on these forms:
• Project name and address
• Project number
• Sample identification number
• Date
• Time
• Sample location
• Sample type
• Analysis requested
• Number of containers and volume taken
• Remarks
20
• Type of waste
• . Sampler(s)name(s) and signature(s)
• 'Spaces for relinquished by/received by signature and date/time.
For this particular study, forms provided by theJaboratory will be utilized. A copy of this
form is contained in Section 1.21.
The COC Form is filled out and signed by the person performing the sampling. The
original of the form travels with the sample and is signed and dated each time the sample is
relinquished to another party, until it reaches .the laboratory or analysis is completed. The field
sampler keeps one copy and a copy is retained for the project file. The sample container must
also be labeled with an indelible marker with a minimum of the following information:
• Sample number
• Analysis to be performed
• Date of collection
• Compositing information
A copy of the completed form is returned by the laboratory with the analytical results.
6.4 Split Samples
Whenever samples are being split with another party, a Receipt for Samples Form must
be completed and signed. A copy of this form can be found in Section'1.21. A copy of the COC
Form will accompany this form. The present work plan does not provide for split samples.
6.5 Field Log Book
Field logbooks must be bound and should have consecutively numbered, water resistant
pages. All pertinent information regarding the site and sampling procedures must be
21
documented. Notations should be made irilogbook fashion, noting the time and date of all
entries.- Information recorded in this notebook should include, but not be limited to, the
following:
The first page of the log contains the following information:
• Project name and address
• Name, address and phone number of field contact
• Waste generator and address, if different from above
• Type of process (if known), generating waste
• Type of waste
• Suspected waste composition, including concentrations
Daily entries are made for the following information:
• Purpose of sampling
• Location of sampling point
• Number(s) and volumes) of sample(s)taken
• Description of sampling point and sampling methodology
• Date and time of collection, arrival and departure
• Collector's sample identification number(s)
• Sample distribution and method of storage and transportation
• References, such as sketches of the sampling site or photographs of sample collection
• Field observations, including results of field analyses (e.g., pH, temperature, specific
conductance),water levels, drilling logs, and organic vapor and dust readings
• Signature of personnel responsible for completing log entries.
22
6.6 Daily Field Activity Report
At the end of each day of field work, the Field Operations Manager, or designee,
completes this form noting personnel on-site and summarizing the work performed that day,
equipment, materials and supplies used, results of field analyses, problems and resolutions. This
form is then signed and is subject to review. A copy of the,Daily Field Activity Report form is
contained in Section 1.21.
6.7 Field Changes and Corrective Actions
Whenever there is a required or recommended investigation/sampling change or
correction, a Field Change Form must'be completed by the Field Operations Manager and
approved by the Town.
7.0 Calibration Procedures and Preventive Maintenance
The following information regarding equipment will be maintained at the project site:
1. Equipment calibration and operating procedures, which will include provisions for
documentation of frequency, conditions, standards and records reflecting the
calibration procedures, methods of usage and repair history of the measurement
system. Calibration of field equipment will be done daily at the sampling site so that
any background contamination can be taken into consideration and the instrument
calibrated accordingly.
2. Critical spare parts, necessary tools and manuals will be on hand to facilitate
equipment maintenance and repair.
Calibration procedures and preventive maintenance, in accordance with the NYSDEC
6/00 ASP, for laboratory equipment is contained in the laboratory's SON and is available upon
request.
23
8.0 Performance of Field Audits
During field activities, the QA/QC officer may accompany sampling personnel into the
field to verify that the site sampling program is being properly implemented and to detect and
define problems so that corrective action can be taken. All findings will be documented and
provided to the Field Operations Manager. A copy of Field Audit form is in Section 1.23.
9.0 Control and Disposal of Contaminated Material
During sampling of the monitoring wells, water will be generated from purging.
Specifically, all water associated with the wells will be disposed of on-site. Decontamination
water will also be disposed of on-site.
In general, soiled personal protective equipment (PPE) and disposable sampling
equipment (i.e., bailers, tongue depressors, scoops) will be considered solid waste and contained
and disposed off-site. If hazardous waste contamination of PPE or disposable equipment is
suspected, due to elevated measurements of screening instruments, visual observations, odors or
other means, PPE and equipment will be drummed and secured on-site until a hazardous waste
determination can be made. Once a determination has been made, an approved disposal method
will be employed.
10.0 Documentation,Data Reduction and Reporting
A NYSDOH ELAP and CLP certified laboratory meeting requirements for
documentation, data reduction, and reporting will be used. All data will be cataloged according
to sampling locations and sample identification nomenclature which is described in Section 1.6.1
of the QA/QC plan.
NYSDEC "Sample Identification and Analytical Requirement Summary" and "Sample
Preparation and Analysis Summary" forms (for VOC Analysis, B/N-A Analysis, Pesticides/PCB
Analysis and Inorganic Analysis) will be completed and included with each data package. These
24
forms are contained in Section 1.22. The sample tracking forms are required and supplied by the
6/00 NYSDEC ASP.
11.0 Data Validation
As described in Section 1.13 above, summary documentation regarding data validation
will be completed by the laboratory using NYSDEC forms contained in Section 1.22, and
submitted with the data package.
A Data Usability Summary Report (DUSR) will be prepared instead of full data
validation. The DUSR is prepared by reviewing and evaluating the analytical data. The
parameters to be evaluated in reference to compliance with analytical method protocols include
all chain-of-custody forms, holding times, raw data - (instrument print out data and
chromatograms), calibrations,. blanks, spikes, controls, surrogate recoveries, duplicates and
sample data. If available, field sampling notes should also be reviewed and any quality control
problems should be evaluated as to their effect on the usability of the sample data.
The DUSR shall describe the samples and analysis parameters reviewed. Data
deficiencies, analytical protocol deviations and quality control problems shall be described and
their effect on the data discussed.
Re-sampling and re-analysis recommendations will be made, if necessary. Data
qualifications are documented for each sample analyte following the NYSDEC ASP 6/00
guidelines.
12.0 Performance and System Audits
A NYSDOH ELAP and CLP certified laboratory, which has satisfactorily completed
performance audits and performance evaluation samples shall be used.
25
13.0 Corrective Action
A NYSDOH ELAP and CLP certified laboratory shall meet the requirements for
corrective action protocols, including sample "clean up" to attempt to eliminate/mitigate "matrix
interference."
The 6/00 NYSDEC ASP protocols include both mandatory and optional sample cleanup
and extraction methods. Florisil column cleanup is required for the pesticide/PCB fraction of
both soil and water samples. There are several optional cleanup and extraction methods noted in
the 6/00 NYSDEC ASP protocol. These include: Silica gel column cleanup, acid-base partition,
steam distillation and sulfuric acid cleanup for PCB analysis.
It should be noted, that if these optional cleanup and extraction methods are requested by
NYSDEC, holding time requirements should not be exceeded due to negligence of the
laboratory. However, subsequent to selection of the analytical laboratory for this project, a
meeting will be scheduled among representatives of the NYSDEC, the Town and the laboratory
to discuss these issues and establish procedures to ensure good and timely communications
among all parties.
14.0 Trip Blanks (Travel Blanks)
The primary purpose of this type of blank is to detect additional sources of contamination
that might potentially influence contaminant values reported in actual samples both
quantitatively and qualitatively. The following have been identified as potential sources of
contamination:
• Laboratory reagent water
• Sample containers
• Cross contamination in shipment
• Ambient air or contact with analytical instrumentation during preparation and
analysis at the laboratory
• Laboratory reagents used in analytical procedures
26
A trip blank consists of a set of 40 ml sample vials filled at the laboratory with laboratory
demonstrated analyte free water. Trip blanks should be handled, transported and analyzed in the
same manner as the samples acquired that day, except that the sample containers themselves are
not opened in the field. Rather, they just travel with the sample cooler. Trip blanks must
accompany samples at a rate of one per shipment. The temperature of the trip blanks must be
maintained at 4°C while on-site and during shipment. Trip blanks must return to the laboratory
with the same set of bottles they accompanied in the field.
The purpose of a trip blank is to control sample bottle preparation and blank water quality
as well as sample handling. Thus, the trip blank travels to the site with the empty sample bottles
and back from the site with the collected samples in an effort to simulate sample handling
conditions. Contaminated trip blanks may indicate inadequate bottle cleaning or blank water of
questionable quality. Trip blanks are implemented only when collecting water samples, and
analyzed for volatile organic compounds only(i.e.,baseline sampling).
15.0 Field Blank(Field Rinsate Blank)/Equipment Blank
Field blanks will not be required for this project, since disposable bailers are being
utilized for sample collection.
16.0 Matrix Spikes/Matrix Spike Duplicates and Spiked Blanks
Matrix spike (MS), matrix spike duplicates (MSD), and matrix spike blanks (MSB)
samples are quality control procedures, consistent with 6/00 NYSDEC ASP specifications, used
by the laboratory as part of its internal QA/QC program. The MS and MSD are aliquots of a
designated sample (water or soil), which are spiked with known quantities of specified
compounds. They are used to evaluate the matrix effect of the sample upon the analytical
methodology as well as to determine the precision of the analytical method used. A MSB is an
aliquot of analyte-free water, prepared in the laboratory, and spiked with the same solution used
to spike the MS and MSD. The MSB is subjected to the same analytical procedure as the
MS/MSD and used to indicate the appropriateness of the spiking solution by calculating the
27
spike compound recoveries. The procedure and frequency regarding the MS, MSD and MSB are
defined in the 6/00 NYSDEC ASP. Site, specific MS and MSDs should be collected at a
frequency of one per 20 samples or every 7 days (one for each sample delivery group), for each
sample matrix collected (i.e., water, soil, etc.). The laboratory is required to analyze an MSB at
the same frequency as the MS/MSD.
17.0 Method Blanks
A method blank is an aliquot of laboratory water or soil, which is spiked with the same
internal and surrogate compounds as the samples. Its purpose is to define and determine the level
of laboratory background contamination. Frequency, procedure ,and maximum laboratory
containment concentration limits are specified in the 6/00 NYSDEC ASP as follows:
The laboratory shall prepare and analyze one laboratory reagent blank(method blank) for
each group of samples of a similar matrix (for water or soil samples), extracted by-a similar
method (separatory funnel, continuous liquid extraction or sonication) and a similar
concentration level (for volatile and semivolatile soil.samples only) for the following, whichever
is most frequent:
• Each case of field samples received, or
• Each 20 samples in a case,including matrix spikes and reanalyses, or
• Each 7 calendar day period during which field samples in a case were received (said
period beginning with the receipt of the first sample in that sample delivery group), or
• Whenever samples are extracted.
Volatile analysis requires one method blank for each 12-hour time period when volatile
target compounds are analyzed.
28
18.0 Field Management Forms
29
Date:
SAMPLE INFORMATION RECORD
Site: Sample Crew:
Sample Location/Well No.
Field Sample I.D.Number Time
Weather Temperature
Sample Type:
Groundwater Sediment
Surface Water/Stream Air
Soil Other(describe,i.e.
water,septage,etc.)
Well Information(fill out for groundwater samples)
Depth to Water Measurement Method
Depth of Well Measurement Method
Volume Removed Removal Method
Field Test Results
Color pH Odor
Temperature(°F Specific Conductance(umhos/cm)
Other(OVA,Methane Meter,etc.
Constituents Sampled
Remarks:
Well Casing Volumes
GAL/FT 1'/"=0.077 2" =0.16 3" =0.37 4"=0.65
1%=0.10 2% =0.24 3% =0.50 6"=-1.46
CHAIN-OF-CUSTODY RECORD Page Of
REPORT TO INVOICE TO
OMPANY PHONE COMPANY PHONE LAB PROJECT#:
AME FAX NAME FAX
TURNAROUND TIME:
DDRESS ADDRESS
TY/ST/Zip CITY/ST/ZIP
.[ENT PROJECT NAME: CLIEN•1'PROJECT#: CLIENT P.O*
REQUESTED ANALYSES
w ,
z
SAMPLE DATEMIME aQ C LAB ID z COMMENTS
IDENTIFICATION SAMPLE) C c7 3 ti U
/
F# RELINOUISHED BY DATEMME ACCEPTED BY DATEITIME ADDITIONAL REMARKS: COOLER TEMP:
WHITE:LABORATORY COPY YELLOW:REPORT COPY PINK:CLIENTS COPY
Date:
DAILY EQUIPMENT CALIBRATION LOG
Project Name:
Project Number: Calibrated by:
Instrument Name Calibration Readings and
and Model Number Method Time Observations
19.0 NYSDEC Sample Identification, Preparation and Analysis Summary Forms
30
NEW YORK STATE DEPARTMENT OF ENVIRONMENTAL CONSERVATION
SAMPLE IDENTIFICATION AND
ANALYTICAL REQUIREMENT SUMMARY
Customer Laboratory Ana 'cal Re uirements
Sample Sample *VOA *BNA *VOA *Pest 'Metals 'Other
Code Code GC/MS GC/MS GC PCBs
Method Method Method Method
NEIN YORK STATE DEPARTMENT OF ENVIRONMENTAL CONSERVATION
SAMPLE PREPARATION AND ANALYSIS SUMMARY
VOLATILE(VOA)
ANALYSES
Laboratory Date Date Recd Date Date
Sample ID Matrix Collected at Lab Extracted Anal
NEW YORK STATE DEPARTMENT OF ENVIRONMENTAL CONSERVATION
SAMPLE PREPARATION AND ANALYSIS SUMMARY
INORGANIC ANALYSES
Laboratory Date Recd Date
Sample ID Matrix Metals Requested at Lab Anal ed
20.0 Field Audit Form
31
FIE M AUDIT FORM
Site: ' Date:
Persons On-site.-. QA/QC Officer Conducting Audit:
Project:
1. Is safety equipment in use(hardhats,respirators,gloves etc.): YES NO-
2. Is a decontamination station,equipment and supplies on site and in
working order: Methanol YES NO
Alconoa YES NO
D.I.Water YES NO
Scrub Brushes YES NQ
Stearn Cleaner Y .,
Comments:
3. Is the site/investigation areas secured(fence,markers,etc.): YES NO
Comments:
4. Is contaminated material properly stored and in a secure area: YES NO
Comments:
FIELD AUDIT FORM(continued)
5. Are forms filled out properly:
Field Log Book YES NO
Chain of Custody YES NO
Equipment Calibration Log YES NO
Daily Field Activity Report YES NO
Location Sketch YES NO
Sample Information Record YES NO
Equipment Usage Forn YES NO
Comments:
6. Is the proper sampling and field measurement equipment,including
calibration supplies on site: YES NO
Comments:
7. Are there adequate sample containers,including deionized water for
QA/QC:. Field Blanks YES NO
Trip Blanks YES NO
Comments:
8. Is the equipment decontaminated properly:
Sampling equipment YES NO
Construction equipment YES NO
Comments:
FIELD AUDIT FORM(continued)
9. is field measurement equipment calibrated:
Daily YES NO
Properly YES NO
Comments:
10. Are samples collected and labeled properly: YES NO
Comments:
.11. Are samples stored at 49C: YES NO
Comments:
12. Are coolers properly sealed and packed for shipment including
Chain of Custody taped to underside of lid: YES NO
Comments:
13. Is a copy of the Field Investigation Work Plan available on site: YES NO
Comments:
FIELD AUDIT FORM(continued)
14. Is a copy of the QA/QC Plan available on site: YES NO
Comments:
15. Are investigation personnel familiar with the Work Pian and QA/QC Plan: YES NO
Comments:
16. Are quality control samples taken.-
Trip
aken:Trip Blanks YES NO
Field Flanks YES NO
Comments:
17. Are samples shipped in a timely and appropriate manner. YES NO
Comments:
18. Has the laboratory been contacted regarding planned shipment of samples: YES NO
Comments:
FIELD AUDIT FORM(continued)
General Comments:
ATTACHMENT A
PART 360 WATER QUALITY ANALYSIS TABLES
Part 360 Water Quality Analysis Tables page 1 of 7
6 NYCRR Part 360 Parameters
Target Compound List(TCL)and .
Contract Required Quantitation Limit
Contract Required
Parameter Quantitation Level
CAS Number (Ng/L)
Routine Parameters
Leachate Indicators:
1. Total Kjeldahl Nitrogen,as N 60
2. Ammonia,as N 50
3. Nitrate-Nitrite 00
5 ,1 1
4. Chemical Oxygen Demand(COD) 1. Biochemical Oxygen Demand(BODS) 002 000
6. Total Organic Carbon 2,000
7. Total Dissolved Solids(TDS) 10 000
8. Sulfate ,000,000
9. Total Alkalinity as CaCO3 5 5
10. Total Phenols 10
11. Chloride 5,000
12. Bromide 2,000
13. Total Hardness as CaCO3 20,000
Inorganic Parameters:
1. Cadmium,Total 5
2. Calcium,Total 40
3. Iron,Total 100
4. Lead,Total 5
5. Magnesium,Total 5
6. Manganese,Total 15
7. Potassium,Total 15
8. Sodium,Total 40
10
6/2000
Part 360 Water Quality Analysis Tables Page 2--df 7
6 NYCRR Part 360 Parameters
Target Compound List(TCL) and
Contract Required Quantitation Limit(Continued)
Contract Required
Quantitation Level
Parameter CAS Number (pg/L)
Baseline Parameters
Leachate Indicators:
7. Total Kjeldahl Nitrogen,as N 60
2. Ammonia,as N 50
3. Nitrate-Nitrite 100
4. Chemical Oxygen Demand(COD) 1,000
5. Biochemical Oxygen Demand(BOD5) 2,000
6. Total Organic Carbon 2,000
7. Total Dissolved Solids(TDS) 10,000.
8. Sulfate 5,000
9. Total Alkalinity as CaCO3 6,000
10. Total Phenols 10
11. Chloride 5,000
12. Bromide 2,000
13. Total Hardness as CaCO3 20,000
14. Color 80
15. Boron 7440-42-8 20
Inorganic Parameters:
I. Aluminum,Total 10
2. Antimony,Total 30
3. Arsenic,Total 10
4. Barium,Total 20
5. Beryllium,Total 5
6. Cadmium,Total 5
7. Calcium,Total 40
8. ' Chromium,Total 10
9. Chromium,Hexavalent 18540-29-9 30
10. Cobalt,Total 10
11. Copper,Total
12. Cyanide,Total 10
10
13. Iron,Total 100
14. Lead,Total 5
15. Magnesium,Total 5
16. Manganese,Total 45
17. Mercury,Total 0.2
18. Nickel,Total 40
19. Potassium,Total 40
20. Selenium,Total 6
21. Silver,Total 10
22. Sodium,Total 10
612000
Part 360 Water Quality Analysis Tables page 3 of 7
6 NYCRR Part 360 Parameters
Target Compound List(TCL) and
Contract Required Quantitation Limit(Continued)
Contract Required
Parameter CAS Number Quantitation Level
W/L)
Baseline Parameters(Continued)
Inorganic Parameters(continued):
23. Thallium,Total 10
24. Vanadium,Total 40
25. Zinc,Total 20
Organic Parameters:
I. Acetone 67-64-1 5
2- Acrylonitn'le 107-13-1 10
3. Benzene 71-43-2 1
4. Bromochlormethane 74-97-5 1
5. Bromodichloromethane 75-27-4. 1
6. Bromoform 75-25-2 1
7. Bromomethane 74-03-9 1
8. 2-Butanone 78-9 5
9. Carbon disulfide 75-15-0 1
10. Carbon tetrachloride 56-23-0 1
11. Chlorobenzene 108-90-7 1
12. Chloroethane 75-00-3 1
13. Chloroform 67-06-3 1
14. Chloromethane 74-87-3 1
15. Dibromochloromethane 124-48-1 1
16. 1,2-Dibromo-3-chloro-propane 96-12-8 1
17. 1,2-Dibromoethane 106-93-4 1
18. 1,2-Dichlorobenzene 95-50-1 1
19. 1,3-Dichlorobenzene 541-73-1 1
20. 1,4-Dichlorobenzene 106-46-7 1
21. trans-1,4-Dichloro-2-butene 110-57-6 10
22. . 1,1-Dichloroethane 75-34-3 1
23. 1,2-Dichloroethane 107-06-2 1
24. 1,1-Dichloroethene 75-35-4 1
25. cis-1,2-Dichloroethene 156-59-2 1
26. trans-1,2-Dichloroethene 156-60-5 1
27- Dichloromethane (Methylene chloride) 75-09-2 2
28- 1,2-Dichloropropane 78-87-5 1
29. cis-1,3-Dichloro-propene 10061-01-5 1
30. trans-1,3-Dichloro-propene 10061-02-6 1
31. Ethylbenzene 100-41-4 1
612000
Part 360 Water Quality Analysis Tables page 5 of 7
6 NYCRR Part 360 Parameters
Target Compound List(TCL) and
Contract Required Quantitation Limit(Continued)
Contract Required
Quantitation Level
Parameter CAS Number (pg/L)
Expanded Parameters
Leachate Indicators:
I. Total Kjeldahl Nitrogen,as N 60
2. Ammonia,as N 50
3. Nitrate-Nitrite 100
4. Chemical Oxygen Demand(COD) 1,000
5. Biochemical Oxygen Demand(BOD$) 2,000
6. Total Organic Carbon 2,000
7. Total Dissolved Solids(TDS) 10,000
8. Sulfate 5,000
9. Total Alkalinity as CaCO3 6,000
10. Total Phenols 10
11. Chloride 5,000
12. Bromide 2,000
13. Total Hardness as CaCO3 20,000
14. Color 80
15. Boron 74.40-42-8 20
Inorganic Parameters:
16. Aluminum,Total 10
17. Antimony,Total 30
18. Arsenic,Total 10
19. Barium,Total 20
20. Beryllium,Total 5
21. Cadmium,Total 5
22. Calcium,Total 40
23.. Chromium,Total 10
24. Chromium,Hexavalent 18540-29-9 30
25. Cobalt,Total 10
26. Copper,Total 10
27. Cyanide,Total 10
28. Iron,Total 100
29. Lead,Total 5
30. Magnesium,Total 5
31. Manganese,Total 15
32. Mercury,Total 0-2
33. Nickel,Total 40
34. Potassium,Total 40
35. Selenium,Total 5
36. Silver,Total 10
37. Sodium,Total 10
612000
Part 360 Water Quality Analysis TAbles page 6 of 7
6 NYCRR Part 360 Parameters
Target Compound List(TCL)and
Contract Required Quantitation Limit
(Continued)
Contract Required
Quantitation Level
Parameter CAS Number (Ng/L)
Baseline Parameters(Continued)
Inorganic Parameters(continued):
38. Thallium,Total 10
39. Vanadium,Total 40
40. Zinc,Total 20
Organic Parameters:
1. Acetone 67-64-1 5
2. Acrylonitrile 107-13-1 10
3. Benzene 71-43-2 1
4. Bromochlormethane 74-97-5 1
5. Bromodichloromethane 75-27-4 1
6. Bromoform 75-25-2 1
7. Bromomethane 74$3-9 1
8. 2-Butanone 78-93-3 5
9. Carbon disulfide 75-15-0 1
10. Carbon tetrachloride 56-23-5 1
11. Chlorobenzene 108-90-7 1
12. Chloroethane 75-00-3 1
13. Chloroform 67-66-3
14. Chloromethane 74- -3"87 1
15. Dibromochloromethane 124-48-1 1
16. 1,2-Dibromo-3-chloro-propane 96-12-8 1
17. 1,2-Dibromoethane 106-93-4 1
18. 1,2-Dichlorobenzene 95-50-1 1
19. 1,3-Dichlorobenzene 541-73-1 1
20. 1,4-Dichlorobenzene 106-46-7 1
21. trans-1,4-Dichloro-2-butene 110-57-6 10
22. 1,1-Dichloroethane 7534-3 1
23. 1,2-Dichloroethane 107-06-2 1
24. 1,1-Dichloroethene 75-35-4 1
25. cis-1,2-Dichloroethene 156-59-2 1
26. trans-1,2-Dichloroethene 156-60-5 1
27. ' Dichloromethane (Methylene chloride) 75-09-2 2
28. 1,2-Dichloropropane 7837-0 1
29. cis-1,3-Dichloro-propene 10061-01-5 1
6/2000
Part -360 Water Quality Analysis Tables page' 7 of 7
6 NYCRR Part 360 Parameters
Target Compound List(TCL) and
Contract Required Quantitation Limit
(Continued)
Contract Required
Quantitation Level
Parameter CAS Number (pg1L)
Baseline Parameters(Continued)
Organic Parameters(Continued):
30. trans-1,3-Dichloro-propene 10061-02-6 1
31. Ethylbenzene 100-41-4 1
32. 2 Hexanone 591-78-6 5
33. lodomethane 74-88-4 1
34. 4-Methyl-2 pentanone 108-10-1 5
35. Styrene 100-42-5 1
36. 1,1.1,2-Tetrachloroethane 630-20-6 1
37. 1,1.2,2-Tetrachloroethane 79-34-5 1
38. Tetrachloroethene 127-18-4 1
39. Toluene 108-88-3 1
40. 1,1,1-Trichloroethane 71-55-6 1
41. 1,1.2-Trichloroethane 79-00-5 1
42. Trichloroethene 79-01-6 1
43. Trichlorofluoromethane 75-09.4 1
44. 1,2,3 Trichloropropane 96_18-4 1
45. Vinyl acetate 108-05-4 1
46. Vinyl chloride 75-01-4. 1
47. Xylenes(Total) 1330-20-7 1
6/2000
ATTACHMENT B
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MONITORING WELL B
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SOUTHOLD LANDFILL
CUTCHOGUE,NEW YORK
GROUNDWATER MONITORING WELL
LOCATION MAP