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HomeMy WebLinkAboutOld Town Farm 2023-02 �o�gFfO(K3 RESOLUTION 2022-871 oyAi�� °f BaaADOPTED DOC ID: 18517 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2022-871 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOW_ N BOARD ON NOVEMBER 1, 2022: RESOLVED that the Town Board of the Town of Southold hereby grants permission to The Old Town Farm LLC, to hold Special Event 2023-2 at the Old Town Farm, 2355 Main Bayview RD, Southold,New York as applied for in Application OTF2a-d for Private family weddings on May 27, 2023, September 9, 2023, September 23, 2023 and September 30, 2023 from 4PM to I OPM. All parking must be contained on site. Provided they adhere to all conditions on the application,permit and to the Town of Southold Policy for Special Events. This permit is subject to revocation if the applicant fails to comply with any of the conditions of the approval,or is unable to properly control traffic flow into and out of the event. Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [5 TO 11 MOVER: Greg Doroski, Councilman SECONDER:Sarah E.Nappa, Councilwoman AYES: Nappa, Doroski,Mealy, Doherty, Evans NAYS: Scott A. Russell �:1':CEIVED - �� NOV ' 3 M22 Southold Town Clerk Office of the Town Attorney Town of Southold Town Hall Annex, 54375 Route 25 P.O. Box 1179 Southold, New York 11971-0959 Telephone :,,_ 631-765-1939 Facsimile: 631-765-6639 MEMORANDUM To: Mr. Denis Noncarrow, Town Clerk J From: Melissa Mirabelli Secretary to the Town Attorney Date: November 2, 2022 Subject: Special Events —Old Town Farm With respect to the above-referenced matter, I am enclosing the original application with committee comments and resolution of Town Board approval of event. If you have any questions regarding the enclosed, please do not hesitate to call me. Thank you. /mm Enclosures Special Events Committee Application Summary and Recommendation Application name: Old 1(�YWM-- *Df ,�)(J Tiree�Farvn Address: 3� 6 nrayvWmja M wRk Application number:_ pTlQ -A Date of Event: 51 a-+I ao a3 ; a I a I ao)3�� 1 I a3_ aoDL3 ck 1501 R0313 Time: Date Received by Town Clerk: Aoaa Date Received by Committee: a I al I-AOANI Nature of Event (S): n Y Committee Comments Received bv: Penis P18H.'alow Y, Melissa Spiro Leslie Weisman Missy Mirabelli Capp-. 6tr% -S August Ruckdeschel- County Heather Lanza effies Festan Mike Verity X Claire_Glew Bill Btl* 7UhVxIBUi(U Kevin Webster Committee Recommendation's: Approve as applied Approve with Additional conditions: see. Hold Public Hearing Deny Special Event No: 0(0` Resolution No: aoaa- Date: 1 ao2-a i } i RECEIVED SEP 21 2022 Town Attorney's Office RECEIVE® SEP 19 Southold Tb:wn.Clerk A LICAT16N'FOR A PERMIT TO HOLD A SPECIAL.EVENT -klease provi-deAL1,offheetitormation requested beta,.v Incoriiptete;WpticafimrisWILL-.Noo be. reviewed. i,c3Ef vel 1__)a r + -ciL:::�CL Special Event Permit#.. Applicant(s)name-, O t : j Ot�c)-N :�"e4 f214 LL-L Date of Submission Name of Event t I t,4'e. SCTM#'s 1006-Section - -7Block V Lot(s) f�•2 3 Dates of Each Event:� Z7,o. 7. 023 If Multiple Dates are requested,applicant must give all information for all dates. Nature of Event. fly' (Please attach a detmiled escrgption.of EACH event to this jappl chtibn Time Period(Hours)of Event From �t'00 pt to 10!00 Town Services requested: ( )Yes (A No If yes,Describe Police Dept Highway Dept. Describe Services Maximum Number of Persons Attending At One Time: 250 Number of cars expected -7Sw�w Is a Tent or other temporary structure being used?[?q Yes[ ]No If yes provide size(s) AS r wcl Will food be served?00 Yes [ ]No If yes provide number and name(s)of food vendor(s) 'T.A•1 ` Updated 8/7/2018 � C®N &GIS • t Suffolk County permit#(s) -- Will other vendors be on the premises during the event?( ]Yes ( ]No if yes how many? D,escd.be, Type of vendor(s) l -fib @.o-�.. V ko , Property Owner(name/address): r6way a 1>Ott` Contact Person and Contact Tel# t�vy�3Aael qj F J tom= e-mail address tvt4> 0.' yyy�►'•COb Event Location:Street-Hamlet Address:, 3 S(a riCnn D SCTM# } a Mailing Address to Send Event Permit to: -5A IMV Have any of the development rights been sold o.the Town of Southold[ ]Yes o andlor Suffolk CountyAgricultural Program? ]Yes ]No If yes to either or both.also nclicate on the' gn gz aftoliedd 21an flig bound .ie sift s ry ' are iinjin. Tic t e. ent a lace '117.'1?`tCTIviD r `9 TE1�dtDiJ3 '��30thDl2 t �ltl�P `C)PIE YOU 1J5 t('AUS, A'E"1' iCtl ;/ lt)Lrl:,AIT 4scnc rrac i Parl3lnQ/ vettt Plait inAvbe a sdarveti Si$e ilatt aivtl/br Aeriat vae�v(for 6xbimnle G6ogle->�;arth),mf D&.UWgct pXnee Til A`l'l%f�T+T ,P 1 UI.€ifthe ollnwi infOr tstioat• A pa"g/event plan showing: (1) The size of tlie-property and its location in relation to abutting streets or highways. (2) The.size:amd Iocatiob of'ooy W solig tixaildiug(s);csr 0iurWro(s)t, A W'in c P6ratiQw during the course of the event and any Proposed:building,structure,or signs to be erected temporarily for the event. (3) The location of the stage or tents,if any. (4) The designated areas of use for spectators,exhibitdrs,vendors,employees and organizers. l (5) Location of all entries and exits. j (6) The location of all firebxtingiiishers and other fire safety equipment. (7) The location of all temporary utilities to be installed for the event,if any. j (9) The layout of any parking area for automobiles and other vehicles and the means of ingress and egress for such parking areas. The parking spaces must allow for 300 sq.ft. per car. i (9) A traffic control plan fox Yoliteles.outeriiig and leading_thesite for the proposed event. (10) Plan for the use of live outdoor music,loudspeakers and other sounds which will be used, if any,and the type and location of speakers and other audio equipment. (11) A description of emergency aecess and facilities related to the event. (12) Provisions to dispose of any garbage,trash,rubbish or other refuse. (13) Location and description of any additional lighting to be utilized in conjunction with the event. Updated 8/7/2018 i } (14) Location of sanitary facilities on site. TraMc Control Flan, Events for three hundred(300)or more people also require submission and approval of a traffic control plan,acceptable to.the Town of Sduftld,AND a analiflOd IMM6 controller mgit b&provided:Pl�s& attached a written description.and/or notate on the parking event plan the following:1)Who will be conductiT4.traffic,2)Where they will be stationed on site,3)How they will direct the entrance, circulation,parking,and exiting of cars on site,and 4)Contact information for use by Southold Town Police. OWNEX&SIGN4TURE.- 1 ant the Owner of the-Property-where-this event is to be held and lAgree to comply with the low, rules,regulations,conditions,and requirements of the Code of the Town ofSoftthold,iflehrdil;g but not limited to the conditions fisted below,as well as all other applicable agency rules and regulations pertaining to the activities under this event. Furthermore,1hereby swear or afflrm that the information contained herein and attachments hereto are true and correct to the best of my knowledge, and agree to provide notice to the Town immq4iately should there be any material changes regarding to, this application.. Furthermore,I hereby authorize Code Enforcement Personnel of the Town of Southold to enter the property during the hours of thepermitted special event to make any and all inspections necessaiy in connection with this Special Event. Print name of Owner Sign re of Qwner Print name of Authofized PersonAepres6tative Signature of Authorized Person/Rcpreseni;iive 1. By acceptance of this permi4 applicant agrees to adequately supervise and direct all parking to be on the premises or at another site, and to,provide parking assistants and any additional traffic controls necessary for this event.Parking is ctiictly-nrohihifea!DnAW� minly or State Roadc or, ' 2. Traffic control at events for three hundred(300)or more people shall be provided by a qualified traffic controller in accordance with the attached,approved traffic control plan_ 3. One "on-premises" sign not larger than six (6) square feet in size may be displayed not longer than thirty (30) days before,this,event, And iefnOedinullediat* after the event, Direptional j2a*iAg,sig s. shall be adequately displayed. 4. Applicant indemnifies-and holds harmless.the Tov Fn.bfSQ-u'thoIclfibiliall-claims:i, a0es, expenses, suits and lossbs,iftcuding but limited( ttqrnqy�s ans activities under this permit. 5. Tent proposals must receive permit approval from the Soutb9ld Town Building Inspector b6fore placement on the property and must meet all fire and safety codes. 6. This permit is valid only for the time, date, place and use specified above, and for the designated event Each additional day will require a separate permit application, fee, and related documents for review,etc.at R%A60business mdam scheduled T 'or to the duted.event. j 7. Adequate temporary sanitary,fabilities must be provided by-applicant for this event and applicant u aft th agrees to remove the temporary facilities from the premises within48 hours ager e day of the event. Updated 8/712018 a. on-site, food preparation is NOT permit(4 although food may be catered_ subject to all!Suffolk County Department of Health regulations. 9. NQ activIties. socia ed svi _.g.event: indudi tit of 1- '.t t6a i nt(G)or tenmorary strnc6ie�,$) or'femnorm_._y sanitary facilities shall be"conilricfed on Town of Southold .purchase of nelonment It its land. 10_NO activities associated 7th this event including---but not-Iitnited to Par#rirta ingress/caress/access., t " 6r-tc mporw st' i tisre:s' tem ina sane a facilities - h 'll e,c""nduc e an Si�ffnik C un Purchase of -Development Rights land u ithout a �2&mit issued by the-Siiffolk bounty Parmland Committee: 11.Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the legal limitations under the fire code or other codes which would prohibit such increased occupancy. 12. Access shall be provided for emergency vehicles,to all public assembly areas,all buildings,all work areas and any additional area where emergencies may occur. Two emergency-fie exits and exit paths from the building(s) on the property, to a public, way or remote safe area, shall remain open and unobstructed at all times. 13. Owner assures full compliance with all fire,safety,building,and other Town laws. 14. Music,when outdoors,is required to stop at the time specified in the permit.Placement of the speakers must be in a location that affords the greatest protection from noise intrusion upon adjacent properties. 15. Owner will allow access to Code Enforcement Personnel of the Town of Southold during the hours of'the special event to make any and all inspections necessary in connection with,this Special Event 16. ADDITIONAL CONDITIONS: ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREIN WILL TER.WUNATE THIS PERMIT. APPROVED Town of Southold Resolution Number: Date Issued: . Updated 8/?/2019 The Old Town Farm !Nae 1753 2355 Main Bayview Rd Southold NY 11971 631-369-1300 Sept 19,2022 Soathq]4.Town-Board Town Hall Southold,NY 11971 Supplemental Information for Special Event Application#2 for 2023 Four farm wedding dates on our private 17 acre farm property are requested. All are similar in that they are generally outdoor tented and catered receptions for not more that 250 invited attendees. Any amplified outdoor music will be cut off at 10:00PM.No more than 75 cars are expected at any event and parking will all be on site.No town services are requested. Four event dates in addition to thQsp requested in application dated July 12022 are sought in this application. A parking plan sh9wi#gI sufficient on-site parking area and ingress/egress is attached. A current certificate of insurance naming The Town of Southold as an additional insured is also attached. CERTIFICATE OF LIABILITY INSURANCE I D�ncai�on THIS CERTIFICATE IS ISSUED ASA NATTER OF INFORMATION ONLYAND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER-THIS CERTIFICATE DOES NOT AFFIRKATNEL'Y`OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTTTUTEA CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOMER IMPORTANT. If the cortificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WANED,subject to the berms and cmWitiona of the policy,certain policies may require an endorsement- A statement on this cw flcate does not confer rights to the certificate holler in lieu of such endarsement{s). PRODUCER CONT4CT Christmas Tree Dept Keelson Partners aHc° (503)22&.1422 FAX He): {503)22B-2488 707 5V11 Washington.Suite 1440 ADDRESS seMce�e�ceelson com lasuREPisl AFFORDING COUEtAGE NAiC 0 Portland OR 97205 536 ISVRERA: Great Northern Insurance Go INSURED muRHts: _ - DarCs Christmas Tree Farm.DBA: INSURER C: - Edward and Judy Dart aNSURER D- - 2355 Main Bayview Rd ttasuRER E: - Southold—. --- COVERAGES CERTIFICATE NUMBER: 2022 GL REVISION NUMBER: THIS IS TO CERTIFY THATTHE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQMEMENT;TERMOR CONOMON OFANY CONTRACTOR QTHER DOCUMENTWIT14 RESPECTTO WHICH THIS CERTIFICATE MAY-BE ISSUED OR MAY-PERTI4tN,THE INSURANCEAFFORDED BY�THE POLICIES DESCRIBED HEREIN IS SUBJECTTO ALLTHE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS POLICYFFF POEX LTR TYPE OF INSURANCE W90 WVD POLTCYNt MSIR• dMID O! VAT`' X COY6iERCIALGENERNLLIA6ILITY EACilOCCURRENCE g 2,000.000 CLAIMS4AADE �OCCUR PREMISESiEa esurience. S 250,000 ' MFJI EXP lAnv one msa+1 s Excluded A Y 35766060 09101/2022 09/0112023 PERSONALBADUINJURY, S_2,000°000 GEtTL'AGGREGATELIMITAPPLIESPEft GENERALAGGREGATE_ s 4,00Q000 POUcY El JJEECT ©LOC PRODUCTS-COUPIOP,AGG S 4.000.000 OTHER s AUTOMOBILEUAIEEITY CO&t8(Ne0-SINGLE LI?)T' s [Ezecdd�ak ... - ANY AUTO BODILY INJURY(Per person) S OWNED SCHEDULED SODILYINJURY(PeraccideM) S AUTOS ONLY AUTOS FARED NON-OWNED PROPERTY. E S AUTOS ONLY AUTOS ONLY Perac6derl . S UMBRELLA UAB � EACROCCURRENCE S EXCESSLIABSHDE AGGREGATE. S. D& RETENTION 5 S ' WoWRS COMPENSATIONSTAME ERS AND EMPLOYERS LABILITY YIN ANY PROPRIETOR+?ARTNERIEXECUTIVE ❑ ,NIA E.L EACH ACCIDENT s OFFICERRAEMBER EXCLUDED? > (MandatorylnNH). LDISEASE-PAeutxr s It VIM descnTaoaaxlcr _-.--- DESCRIPTION.OFOPERATIONS WOW: EL DISEASE-POUCYLIMIT S DESCRIPTION OF OPERATIONS I LOCATHM I VEHICLES(ACORD 101.Addr(lanal Rmtnkc Schedule.may be arllaactwd If mom space is requhed) Certificate Holder is added as an Adddiorlal h sumd as#mk interests may appear subject to po5cy term.conditions.&exclusions. CERTIFICAT E HOLDER CANd LLAtION 8E CAN GEFdtff -' THE EXPIRATION DATE THEREOF,NOTICe WILL BE DELIVERED IN Town of SauUrold ACCORDANCE WTTN THE POLICY PROVISIONS. 2355 Mein Bayview Road 4a1T11AORigD REPRESr-f.dTATTUE Southold NY 11971 j(/ y 01988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2019103) The ACORD name and logo are registered rrfartre of ACORD 9/19/2022 r : 4Mcsa T36.R+E5s R _ =1 ' l Aor Iil •�fi M�lf j -z+�:y��[Aa/jj}Ifs I I ow resr wl.e 'It OnsrOtte SCOM fAGV WO-00.0273 I r /J Fi ANft • fWf�i1'T{UWTY A78A.17AV" arsr TOW-OF OUTHOLD.KV �.�y,, .ev 'SLAqmC.OLWTY MY - _ Ara U"'r.�,:, J •�" ci�.t3 a '� "r % r�%i'm-urr nolmt-ra•a u Paw .tf70 ilutlC2d.S!lB;T Ink Spot Printing & Copy Center 631.765.3625 fo(a)inksnotsou thold.coni 1Alw4rx:1111<`a C}tSt?Ll l t(3iC1.CFC?M i i i i v3 Mirabelli, Melissa From: Glew, Claire Sent: Friday, September 23, 2022 11:57 AM To: Mirabelli, Melissa Cc: Webster, Kevin Subject: RE: Old Town Farm - 2023 Applications Hi Missy, The events are not on the portion of the property that are receiving an Ag Exemption. Best Regards, CLaid rel(�IPW Assistant to Assessor Town of Southold Board of Assessors (631)765-1937 Phone (631)765-1356 Fax www.southoldtownny.gov claireg@southoldtownny.gov From: Mirabelli, Melissa<melissa.mirabelli@town.southold.ny.us> Sent:Wednesday, September 21, 2022 4:56 PM To:Spiro, Melissa<Melissa.Spiro@town.southold.ny.us>; Glew, Claire<Claire.Glew@town.southold.ny.us>; Webster, Kevin<kevin.webster@town.southold.ny.us>; Easton,James<jamese@southoldtownny.gov> Subject: Old Town Farm-2023 Applications Please send me any questions and or comments. Thank you 1Vlelissa JV. A-firabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 i Office (631) 765-1939 Fax (631)765-6639 This electronic mail transmission may contain confidential or privileged information. If you believe that you have received the message in error,please notify the sender by reply transmission and delete the message without copying or disclosing it. 2 Mirabelli, Melissa From: Leslie Weisman Forward Sent: Thursday, September 22, 2022 3:27 PM To: Mirabelli, Melissa Cc: Verity, Mike; Ginas,James; Burke,John; Weisman, Leslie; Lanza, Heather Subject: Re: Special Event Old Town Farm - 2023 applications This is the standard application they submit. Since these have been regularly approved by the Town Board I have no objections Leslie. On Wed,Sep 21, 2022 at 4:54 PM Mirabelli, Melissa<melissa.mirabelli@town.southold.ny.us>wrote: As always please send me all questions comments and or concerns 111elissaa M Afirarbelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax (631)765-6639 This electronic mail transmission may contain confidential or privileged information. If you 1 believe that you have received the message in error, please notify the sender by reply transmission and delete the message without copying or disclosing it. 2