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Home My WebLink AboutCub Scouts Pack 39 Cubmobile Soapbox Derby Race FF011-e DENIS NONCARROW =� °�y� Town Hall,53095 Main Road TOWN CLERK p P.O.Box 1179 y = Southold,New York 11971 REGISTRAR OF VITAL STATISTICS Q .1C Fax(631)765-6145 MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER �Ol �a0 Telephone(631)765-1800 FREEDOM OF INFORMATION OFFICER www.southoldtownnygov OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD September 21, 2022 Walter Sledge PO Box 503 Mattituck, NY 11952 Dear Mr. Sledge, The Southold Town Board, at its regular meeting held on September 20"i, 2022, has granted permission to Pack 39 Club Scouts to have its Annual Cubmobile Soapbox Derby Race on October 22, 2022 from 6:00 AM to 2:00 PM with a rain date of October 29`x', on the North side of Eastside Avenue, Mattituck. A certified copy of the resolution is enclosed. An insurance policy naming the Town of Southold as additionally insured has been filed with this office. Please be sure to contact Captain Ginas at the Police Department, 631-765-2600, as soon as possible, to coordinate traffic control. Very truly yours, Denis Noncarrow Southold Town Clerk Encl. RESOLUTION 2022-765 'asMo#7aaF il ADOPTED DOC ID: 18419 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2022-765 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON SEPTEMBER 20, 2022: RESOLVED that the Town Board of the Town of Southold hereby granted permission to Pack 39 Cub Scouts to hold its annual Cubinobile Soapbox Derby Race on October 22nd, 2022 from 6:00 AM to 2:00 PM, with a Raindate of October 29th, on the North side of Eastside Avenue, Mattituck, provided they adhere to the "Town of Southold Policy for Special Events on Town Properties and Roads. All Town fees for this event are waived. Denis Noncarrow Southold Town Cleric RESULT: ADOPTED [UNANIMOUS] MOVER: Brian O. Mealy, Councilman SECONDER:Louisa P. Evans, Justice AYES: Nappa, Doroski, Mealy, Doherty, Evans, Russell t ELIZABETH A. NEVILLE,MMC ��® Town Hall, 53095 Main Road TOWN CLERK P.O.Box 1179 Southold,New York 11971 REGISTRAR OF VITAL STATISTICS r Fax(631)765-6145 MARRIAGE OFFICER �. �� Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER RECEIVED OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD AUG 2 6 APPLICATION FOR A PERMIT TO HOLD A Southold Town Clerk SPECIAL EVENT Please provide ALL of the information requested below:Incomplete applications WILL NOT be reviewed. Date of Submission " d� Name of Event — �3 Name of Organization: 091�Tuc, I& e LACY Ue- C!L)b sco L� Is this a Not-For-Profit Event?Y1 es/No Contact's Name: �l�e-1� 1 Mailing Address: �(j Up < 1 1`J 2— Contact's Contact's Phone Number: J — ( l� " Vs�p�( ILIA, & �- Contact's Email Address: rn C,UYVI Event Location and Site Diagram: t (Use addit'o6 al padge} . n ce sary) ® � � - OZ� , pe ` .a Event Date(s): y' 1 (Include set up and shutdown times and dates) Nature of Event: CV SCJ m®\c;,\$ 1-Qe.Q (Please attach a detailed description to this application) Time Period (Hours) of Event: From to p Maximum Number of Expected Attendees: 1�o Specify any special requirements (i.e. road closure, police presence): If a Tent or other temporary structure will be used please contact the Southold Town Building Department at 631-765-1802 Q '-? /� Mailing Address to Send Event Permit to: lJ Event Fees: 0250 or ve is ith t 000 expected attendees 0 for events with 1000 or more expected attendees Clean-up Fees (Can NOT be waived): $1,500.00 Clean-up for Bicycle and/or Running Special events (ONLY) w'— $250 or more Clean-up deposit all other events CERTIFICATE OF INSURANCE REQUIRED: Not less than$2,000,000 naming the Town of Southold as an additional insured. ***NOTE: PLEASE SEE ATTACHED REVISED, ADOPTED TOWN POLICY*** Additional information and requirements may be required as deemed necessary by the Town Board. L) G c-a4&n Print name of Authorized Person filling out Sign(jr of Authorized Person filling out application application *Upon the request by applicant, the Town Board may waive in whole or in part any of the application requirements. ` 2 TOWN OF SOUTHOLD Policy for Special Events on Town Properties and Roads In addition to the criteria set forth in Chapter 205 of the Southold Town Code with respect to the review of events that are proposed to utilize or be held on any land owned, leased or controlled by the Town of Southold and, in particular, special events on Town roads, and with the exception of community organized parades, the issuance of a Special Event Permit by the Town Board will be subject to the following guidelines: 1. All events must be sponsored by a not-for-profit organization or recognized charity and the applicant must verify that all proceeds generated by the event are wholly for the benefit of said organization or recognized charity. 2. Events that require the closing of a road shall not be held on a holiday or at the same time or location of previously approved community or special events absent authorization from the Chief or Captain of the Police Department. 3. All motorcycle events shall be limited to 600 participants. 4. Applicants may only receive approval for one event in each calendar year. 5. The prior issuance of an approval does not bind the Town Board to approve the same or a similar event in the future. 6. Failure to comply with any condition of approval may result in revocation of approval and/or denial of future applications. In addition to the above, all Bicycle and/or Running Special Events shall be subject to the following guidelines: 1. There shall be no bicycle and/or running special events conducted within the Town of Southold during the period of June 1 to November 1. 2. Organizers and participants of bicycle and/or running special events shall fully adhere to the "rules of the road" including every applicable provision of the New York State Vehicle and Traffic Law, including but not limited to VTL §§1231-1234. 3. Organizers of bicycle and/or running special events shall post a deposit of one thousand five hundred dollars ($1,500.00) to ensure that the roads are returned to pre-event condition. 4. Where the expected number of persons or the duration of the bicycle and/or running special event may impact the health, safety and welfare of the public, as a condition to granting the permit, the Town Board, upon the recommendation of the Chief of Police, may require the applicant to reimburse the Town for the costs of increased police protection, public safety oversight, and public works facilitation, including any additional equipment as may be deemed necessary by the Chief of Police to adequately and safely control and protect the persons attending the event, the event area and traffic in and around the event area. Such costs shall include all necessary staffing and shall be provided to the applicant prior,to the issuance of the permit. 5. All bicycle events and/or running special events shall be limited to 600 participants. All special event approvals shall be subject to compliance with the following conditions: 1. They file with the Town Clerk a Two Million Dollar Certificate of Insurance naming the Town of Southold as an additional insured; a $250 or $500 filing fee (depending on size of event); a remuneration fee determined by the Chief or Captain of the Police Department for traffic control; $250.00 or more deposit for clean-up (deposit to be returned after event upon recommendation of the Southold Town Police Chief, Southold Town Police Department); 2. Make every effort to control noise; 3. Comply with Chapter 205 of the Southold Town Code to notify neighbors in advance of event; 4. Coordinate traffic control upon notification of the adoption of a Town Board resolution with Police Captain; 5. No permanent markings be placed on Town, County or State roads or property for the event; 6. Any road markings or signs for the event be removed within twenty-four(24) hours of the completion of the event; and 7. Any parade participants shall not throw candy or other objects at or in the direction of spectators along the parade route but such items may be handed directly to spectators. The Town Board reserves the right to waive or modify any or all of the above guidelines and conditions as it may deem appropriate under the circumstances presented and to deny any application for a special event that is determined to not be in the best interest of the residents of the Town of Southold. 4 Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 08/31/22 Receipt#: 305449 Quantity Transactions Reference Subtotal 1 Event Fee 10.15.2022 $250.00 Total Paid: $250.00 Notes: Payment Type Amount Paid By CK#101 $250.00 Scouts, Mattituck Cutchogue Cub Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Scouts, Mattituck Cutchogue Cub Pob 504 Mattituck, NY 11952 Clerk ID: DENISN Internal ID: 10.15.2022 Noncarrow, Denis From: Spiro, Melissa Sent: Wednesday, August 31, 2022 1:56 PM To: Noncarrow, Denis Subject: RE: Mattituck/Cutchogue Cubmobile race This is not preserved land. Melissa S. From: Noncarrow, Denis Sent: Wednesday, August 31, 2022 12:29 PM To: Blasko, Regina <rblasko@town.southold.ny.us>; Burke,John <johnbu@southoldtownny.gov>; Doroski, Melanie <Melanie.Doroski@town.southold.ny.us>; Easton,James<jamese@southoldtownny.gov>; Flatley, Martin , <mflatley@town.southold.ny.us>; Ginas,James<jginas@town.southold.ny.us>; Hagan, Damon <damonh@southoldtownny.gov>; Mirabelli, Melissa <melissa.mirabelli@town.southold.ny.us>; Norklun, Stacey <Stacey.Norklun@town.southold.ny.us>; Spiro, Melissa <Melissa.Spiro@town.southold.ny.us> Cc: Rudder, Lynda <lynda.rudder@town.southold.ny.us> Subject: Mattituck/Cutchogue Cubmobile race Please see application for Cub Scout event and let us know. Thankyou Denis Noncarrow Southold Town Clerk. Town of Southold, New York www.southoldtownny.gov denisn@southoldtownny.Qov 631-765-1800 CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information.It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication. i DENIS NONCARROW �� .� Town Hall,53095 Main Road TOWN CLERK ® P.O.Box 1179 S Southold,New York 11971 REGISTRAR OF VITAL STATISTICS ® Fax(631)765-6145 MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER ®�( �`�® Telephone 765-1800 FREEDOM OF INFORMATION OFFICER www.southoldtldtownny.gov OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD September 7, 2022 Walter Sledge PO Box 504 Mattituck,NY 11952 Dear Mr. Sledge, The Southold Town Board, at its regular meeting held on September 6t", 2022 has granted ermission to Pack 39 Cub Scouts to have its Annual Cubmobile Soapbox Derby Race on Qctbbcr 1 Story, 2C12�2 rom 6:00 AM to 2:00 PM with a Thai date of October 2�2n�, on the North side of Eastside Avenue, Mattituck. A certified copy of the resolution is enclosed. An insurance policy naming the Town as additionally insured has been filed with this office. Please be sure to contact Captain Ginas at the Police Department, 631-765-2600, as soon as possible, to coordinate traffic control. V truly rs, Denis Noncarrow Southold Town Clerk Encl. RESOLUTION 2022-736 ADOPTED DOC ID: 18392 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2022-736 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON SEPTEMBER 6, 2022: RESOLVED that the Town Board of the "Town of Southold hereby granted permission to Pack 39 Cub Scouts to hold its annual Cubmobile Soapbox Derby Race on October 15th, 2022 from 6:00 AM to 2:00 PM, with a Raindate of October 22rd, on the North side of Eastside Avenue, Mattituck, provided they adhere to the Town of Southold Policy for Special Events on Town Properties and Roads. All Town fees for this event are waived. Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Louisa P. Evans, Justice SECONDER:Sarah E. Nappa, Councilwoman AYES: Nappa, Doroski, Mealy, Doherty, Evans, Russell Vendor No. l'e`es1N Town Southold, New York - Pa m en t Voucher ch er Y Vendor Address Enfeseib .> fs Vendor Name ....3!................................................. r �•'::.�.•,..: z. r......:::c:r•r:c..........c::r...... Ad - �'eo►�f� �.0. vox 503 u a t Vendor Telephone Number (, ' Mil NY-- 1185 a ::.:::..:.................................. Vendor Contact S Net Purchase Order Invoice Invoice Invoice i d or Services ::::General I ed`erEiiid:aiidAccOuuE'I<Tiimber ::: Number Date Total Discount , Amount ClaimedNumber Description of Goods '.......:.................g...................................................... 00 11 A �a a as �lea,K. It. : .. .. . ........ .. .. .. .... pro Payee Certification Department Certification The undersigned(Claimant)(Acting on behalf of the above named claimant) I hereby certify that the mate' s ove specified ave been received by me does hereby certify that the foregoing claim is true and correct,that no part has in good condition thou ubstitution, a services properly been paid,except as therein stated,that the balance therein stated is actually performed and that the qu tities ereof hav een verified with the exceptions due and owing,and that taxes from which the Town is exempt are excluded. or discre ancies oted,and a t is approved. ld.Signa Ti Signature n Company Name Date 142Ata Title Ow tr✓� � Date �� a ,Q Southold Town Board - Letter Board Meeting of November 1, 2022 RESOLUTION 2022-882 Item# 5.17 ADOPTED DOC ID: 18532 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO.2022-882 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON NOVEMBER 1,2022: WHEREAS the following groups have supplied the Town of Southold with a Clean-up Deposit for their events and RESOLVED that Town Board of the Town of Southold hereby authorizes a refund be issued in to the following: Name Date Received Amount Walter Sledge 8/31/22 $250.00 Matt- Cutch Cub Scout Pack 39 PO Box 503 Mattituck,NY 11952 Bob Kuhne 5/16/22 $250.00 Old Town Arts& Crafts Guild PO Box 392 Cutchogue,NY 11935 Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Louisa P. Evans, Justice SECONDER:Brian O. Mealy, Councilman AYES:' Nappa, Doroski,Mealy, Doherty, Evans, Russell Generated November 2, 2022 Page 27