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Home My WebLink AboutCanon Solutions - Copiers for Highway & HRC RESOLUTION 2022-847 ADOPTED DOC ID: 18497 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2022-847 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON OCTOBER 18,2022: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Scott A. Russell to execute two lease agreements with Canon Solutions America, Inc. for the Highway Department's copier and Human Resource Center Copier and associated support services at a rate of One Hundred Thirty Two Dollars and Zero Cents ($132.00) per month for a term of forty- eight(48) months , subject to the approval by the Town Attorney, funded from budget line DB.5140.4.400.600. and A.1680.4.400.360. Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Greg Doroski,Councilman SECONDER:Louisa P. Evans, Justice AYES: Nappa, Doroski,Mealy, Doherty, Evans, Russell Trade in,Upgrade,Return,Buyout Schedule("Schedule")(SLS-900) Page 1 of 1 Can 0� Return Schedule,Rider B of Agreement Canon Solutions America,Inc.("CSA") Customer: SOUTHOLD,TOWN OF Salesperson: Linda C Lehman One Canon Park,Melville,NY 11747 (800}613-2228; Agreement#: MA6196 Transaction#: S1310317 Order date: 09/13/22 Customer("You") Customer Account: 1047792 Service Requested: Company: SOUTHOLD,TOWN OF Return Address:53095 Main Road Lease Information (if applicable) City:Southold County:SUFFOLK Leasing company name Lease Number State: NY Zip: 11971-4643 Phone: 631.765.1891 CFS 001-0545927-D21 Contact name:Lloyd Reisenberg Email:lloydr@town.southold.ny.us Alternate Contact: Alternate Phone: If"Buyout Reimbursement"is selected above,the following MUST be completed: $ To be paid upon delivery/acceptance pursuant to Rider B,Section 1. Payable to: Reason for check issuance: If transaction includes a Lease Upgrade or Buyout the following MUST be completed: Select ❑Not Applicable:No Equipment pick up required one: ❑✓ CSA will pick up the Equipment ✓❑ Return Equipment to CFS ❑ Return Equipment to CSA Original Order Date ❑You will return Equipment to leasing company according to the terms and conditions of your lease agreement ❑You will retain the equipment. Will retained equipment remain under a CSA Maintenance Agreement? ❑.No ❑ Yes:SELECT ONE:under an Existing Contract ❑ Or New Contract ❑ Trade in Equipment Condition: Equipment for Trade-In, Upgrade,or Return If transaction includes a Lease return the following MUST be completed: Return Item Description Serial it Equipment Location Contact Name& Email Alt pick up code Code Phone date UGTR 1403C036 IRADV4525IV2 XWH03206 275 PECONIC LN PO BOX 178 WASTE MAIN uoyd Reisenberg Iloydr@town.southold.@ny.us PECONIC,NY 11958-1411 531.765.1891 Pick Up/Return Information: ❑✓ Same Date as Delivery of Listed Items Specified on the Agreement ❑Other Specified Date: / / (but no longer than 30 days after delivery of Listed Items under Agreement Contact Name: Lloyd Reisenberg. Phone: 631.765.1891 Email: Iloydr@town.southold.ny.us Hours of Operation:9-4 Number of Steps: 0 Elevator: No Loading Dock:No Special Instructions: THIS RETURN SCHEDULE IS ENTERED INTO PURSUANT TO,AND INCORPORATES ALL OF THE TERMS OF,THE MASTER SALES AND SERVICES AGREEMENT REFERENCED AS THE AGREEMENT#ABOVE AND THE APPLICABLE RIDER(S)("AGREEMENT").BY YOUR SIGNATURE BELOW,YOU AGREE TO TERMS AS SPECIFIED ABOVE,SUBJECT TO.THE TERMS AND CONDITIONS OF THE AGREEMENT.CUSTOMER REPRESENTS THAT EXECUTION OF THIS SCHEDULE HAS'BEEN DULY AUTHORIZED.YOU REPRESENT THAT YOU ARE AUTHORIZED TO EXECUTE THIS SCHEDULE ON CUSTOMER'S BEHALF. STANDARD TERMS AND CONDITIONS INCORPORATEDREIN ARE AVAILABLE AT ESS.CSA.CANON.COM/CUSTOMERDOCUMENTS,AND SHALL APPLY TO THE EXTENT NOT MODIFlAGREEMENT.V ACKNOWLEDGE RECEIPT OF A COPY OF THIS RETURN SCHEDULE. Customer's Aut 1 atu �G�4' i Printed Name Title '� Date b SLS-900 March 0 Lease Schedule("Schedule")-Blended(SER-800) Page 1 of 1 Gatt o� Customer:SOUTHOLD,TOWN OF CFS App#:1900625 Salesperson:Linda C Lehman Canon Solutions America,Inc.("CSA") Agreement#:MA6196 Transaction#:S1310317 Order Date:09/13/22 One Canon Park,Melville,NY 11747 Payment Information Equipment Maintenance Information (800}-613.2228 Listed Items Lease Term #of Lease Payments Maintenance included for all Equipment Billing Information I Customer Account: 1047792 48 Months 48 Excess Per Image Charge invoiced Civadedy by CFS Company.SOUTHOLD,TOWN OF DBA: PaymenP(`Plus Applicable Taxes) CFS Invoicing Per Unit Coverage Plan Address:53095 Main Road Total Leese Payment Fixed Price Plan Address 2: $132.00 shall be Invoiced Other Transaction Details Monthly City-Southold County:SUFFOLK Purchase Option:Fair Mafket Value State:NY Zip:11971.4643 Phone 0:631.765.1891 Due at Signing Tax Exempt(Certificate Attached) Contact:Lloyd Reisenberg Fox#: #of Payments in Advance Total Due at Signing Email:Iloydr@town.southold.ny.us 0 $0.00 Covered Device-Rider A(Office Equip/Cut Sheet Production) Covered Images Included In Payment Excess Per Image Charge(s) B&W.2,000 B&W.,$0.008701) Item Code Listed Items Description Qty Ship To&Maintenance Billing Information 55320002 IRADVDX48251 1 Shipping:275 PECONIC LN PO BOX 178 WASTE MAIN Delivery Date:1012522 40000002 INNER FINISHER-1-1 i 1 Address 2: 56340001 CABINET TYPE-W 1 City.PECONIC County.SUFFOLK State:NY Zip:11958-1411 38130001 DADF-BA1 1 Primary Customer Contact:Lloyd Reisenberg 49190001 SUPER G3 FAX BOARD-BHI - I Phone M.631.765:1891 Email:Iloydr@town.southold.ny.us 1972VO64 ESP NEXT GEN PCS POWER FILTER 120VOLTS 15 AMP XG-PCS-150 1 Meter Contact, 4144V252 IMAGERUNNER ADVANCE DX 484511483511411251INSTALLPAK 1 Phone M. Email: 2368VI19 LOW VOLUME CONNECTIVITY UP TO 3OPPM 1 IT Contact,Lloyd Reisenberg ImSupplies Pre-Installed Supplies Installed in Machine I Phone#:631.765.1 B91 Email:lloydr@town.southold.ny.us Billing: Address 2: City. County: State: Zip: Billing Contact: Phone#: Email: Elevator:No Loading Dock:No #of Steps:0 Hire of Operation:9-4 Additional Requirements: Consumables:Toner Only Meter Method:imageWare Remote _ For CSA USE ONLY: OC:COUNTY OF DUPAGE CONTRACT FI-R-0251-16 Fiscal Funding Config:A 169102795 THIS SCHEDULE IS ENTERED INTO PURSUANT TO,AND INCORPORATES THE TERMS OF,THE MASTER SALES AND SERVICES AGREEMENT REFERENCED AS THE AGREEMENT#ABOVE('AGREEMENT-),INCLUDING THE MASTER LEASE TERMS SET FORTH AS RIDER G THERETO WHICH SHALL CONTROL(THE-LEASE TERNS).TO THE EXTENT THE TERMS OF AN EXISTING CFS MASTER AGREEMENT ARE REFERENCED ON THIS SCHEDULE(THE-EXISTING MASTER CFS LEASE-)AND ARE APPLICABLE TO THIS SCHEDULE,THEY SHALL CONTROL OVER YSA, E TERMS SET FORTH AS RIDER G TO THE AGREEMENT FOR SO LONG AS THE EXISTING MASTER CFS LEASE REMAINS IN EFFECT.STANDARD TERMS AND COMMONS AND APPLICABLE RIOSIS INCORPORATED HEREIN ARE AVAILABLE .COMIGUSTOMERDO MENTS AND SHALL APPLY TO THE EXTENT NOT MODIFIED BY THEAGREEMENT.THIS SCHEDULE CONSTITUTES A LEASE OF THE LISTED ITEMS,AND IS BINDING ON CUSTOMER UPON SIGNING BY CUSTOMEON CSA AND LESSOR AS PROVIDED M THE LEASE TERMS.THIS SCHEDULE IS NON-CANCELABLE BY CUSTOMER CUSTOMER REPRESENTS THATEXECUTION OF TMS SCHEDULE HAS BEEN DULY AUTHORIZED.9Y YOUR SIGNA CUSLEASE THE LISTED ITEMS AN ,IF SELECTED.TO PURCHASE THE MAINTENANCE SERVICES DESIC�R'1/aC_E\10 HEREIN.YOU ACKNOWLEDGE RECEIPT OF A COPY6F THIS S/C1lME��D E Q 7_�1 CustomerAuthodzed Signa re do d Name: Tee: y' v \\DJatJ1e: • ACCEPT CE CERTIFICATE To:CSA and Lessor.Customer certifies that(a)the listed Items referred to in the above Schedule have been received.(b)installation has been completed,(c)the Listed Items have been examined by Customer and am in good operating order and condition and are,in all respects•satisfactory to the Customer,and(d)the Listed Items am Irrevocably accepted by the Customer for all purposes under the Agreement.Accordingly,Customer hereby authorizes billing under this Srhedule. Authorized Signature: Printed Name: Title: Date: For Internal Purposes Only: CFS Authorized SignaWre: Printed Name: Title: Date: SER-800 Blended Lease Mzmh2020 - '-Requires lmageWARE Remote i= y RESOLUTION 2022-847 ADOPTED DOC ID: 18497 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2022-847 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON OCTOBER 18,2022: RESOLVED that the Town Board of the Town of Southold hereby authorizes and directs Supervisor Scott A. Russell to execute two lease agreements with Canon Solutions America, Inc. for the Highway Department's copier and Human Resource Center Copier and associated support services at a rate of One Hundred Thirty Two Dollars and Zero Cents ($132.00)per month for a term of forty- eight(48) months , subject to the approval by the Town Attorney, funded from budget line DB.5140.4.400.600. and A.1680.4.400.360. Denis Nonearrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Greg Doroski, Councilman SECONDER:Louisa P. Evans, Justice AYES: Nappa,Doroski, Mealy, Doherty, Evans,Russell Trade in, Upgrade,Return,Buyout Schedule("Schedule")(SLS-900) Page 1 of 1 Ca�O� Return Schedule,Rider B of Agreement Canon Solutions America,Inc.("CSA") Customer: SOUTHOLD,TOWN OF Salesperson: Linda C Lehman One Canon Park,Melville,NY 11747 Agreement#: MA6196Transaction#: S1310182 (800}613-2228 Order date: 09/13/22 Customer("You") Customer Account: 1047792 Service Requested: Company: SOUTHOLD,TOWN OF Return IAddress:53095 Main Road Lease Information(if applicable) (City:Southold County:SUFFOLK Leasing company name Lease Number State: NY Zip: 11971-4643 Phone:631.765.1891 CFS 001-0545927-022 Contact name:Lloyd Reisenberg Email:Iloydr@southoldtownny.gov Alternate Contact: Alternate Phone- If"Buyout Reimbursement'is selected above,the following MUST be completed: $ To be paid upon delivery 1 acceptance pursuant to Rider B,Section 1. Payable to: Reason for check issuance: If transaction includes a Lease Upgrade or Buyout the following MUST be completed: Select ❑Not Applicable:No Equipment pick up required one: ❑✓ CSA will pick up the Equipment ❑✓ Return Equipment to CFS ❑ Return Equipment to CSA Original Order Date ❑You will return Equipment to leasing company according to the terms and conditions of your lease agreement ❑You will retain the equipment. Will retained equipment remain under a CSA Maintenance Agreement? ❑No ❑ Yes:SELECT ONE:under an Existing contract ❑ Or New Contract ❑ Trade in Equipment Condition: Equipment for Trade-in,Upgrade,or Return If transaction includes a Lease return the following MUST be completed: Return Item Description Serial# Equipment Location Contact Name& Email Alt pick up code Code Phone date UGTR 14040033 IRADV45351V2 XVZO7449 750 PACIFIC ST MATTITUCK,NY 11852-1553 Uoyd Reisenberg Iloydr@town.southold@ny.us 631.765.1891 Pick Up/Return Information: ❑✓ Same Date as Delivery of Listed Items Specified on the Agreement ❑Other Specified Date: / / (but no longer than 30 days after delivery of Listed Items under Agreement Contact Name: Lloyd Reisenberg Phone: 531.765.1891 Email: lloydr@southoldtownny.gov Hours of Operation:9-5 Number of Steps: 0 Elevator: No Loading Dock:No Special Instructions: THIS RETURN SCHEDULE IS ENTERED INTO PURSUANT TO,AND INCORPORATES ALL OF THE TERMS OF,THE MASTER SALES AND SERVICES AGREEMENT REFERENCED AS THE AGREEMENT#ABOVE AND THE APPLICABLE RIDER(S)("AGREEMENT").BY YOUR SIGNATURE BELOW,YOU AGREE TO TERMS AS SPECIFIED ABOVE,SUBJECT TO THE TERMS AND CONDITIONS OF THE AGREEMENT.CUSTOMER REPRESENTS THAT EXECUTION OF THIS SCHEDULE HAS BEEN DULY AUTHORIZED.YOU REPRESENT THAT YOU ARE AUTHORIZED TO EXECUTE THIS SCHEDULE ON CUSTOMER'S BEHALF. STANDARD TERMS AND CONDITIONS INCORPORATED HEREIN ARE AVAILABLE AT ESS.CS a ANON.COM/CUSTOMERDOCUMENTS,AND SHALL APPLY TO THE EXTENT NOT MODIFIED.V E AGREEMENT.YOU ACKNOWLEDGE RECEIPT OF Y OF THIS RETUPpN S EDULE. Customer's Authorized Sig atur Printed Name Title �� Date jo askI SLS-900 March 2020 - T ��■f Lease Schedule("Schedule")-Blended(SER-800) Page 1 of 1 Customer:SOUTHOLD,TOWN OF CFS App#: Salesperson:Linda C Lehman Canon Solutions America,Inc("CSA") Agreement#:MA6196 Transaction#:S1310182 Order Date:09/13122 One Canon Park,Melville,NY 11747 Payment Information Equipment Maintenance Information (BCD)-613-2228 Listed Items Lease Term #of Lease Payments Maintenance included for all Equipment Billing Information I Customer Account:1047792 48 Months 48 Excess Per Image Charge invoiced Quarterly by CFS Company.SOUTHOLD,TOWN OF DBA: Payment(*Plus Applicable Taxes) CFS Involcing Per Unit Coverage Plan Address:53095 Main Road Total Lease Payment Fixed Price Plan Address 2: $175.00 shall be invoiced Other Transaction Details Monthly City.Southold County:SUFFOLK Purchase Option:Fair Market Value State:NY Zip:11971-4643 Phone#:631.765.1891 Due at Signing Tax Exempt(Certificate Attached) Contact:Uoyd Reisenberg Fax#- #of Payments in Advance Total Due at Signing Email:Iloydr@southoldtownny.gov 0 $0.00 Covered Device-Rider A(Office Equip/Cut Sheet Production) Covered Images Included in Payment Excess Per Image Charge(s) B&W:5,000 B&W:$0.008600 Item Code Listed Items Description Qty Ship To&Maintenance Billing Information 55310002 IRADVDX48351 1 Shipping:750 PACIFIC ST Delivery Date:11101122 49170002 CASSETTE FEEDING UNrr-AW1 1 Address 2 40000002 INNER FINISHER-1.1 1 City:MATTITUCK County:SUFFOLK State:NY Zip:11952-1553 40630001 SINGLE PASS DADF-C1 1 Primary Customer Contact:Lloyd Reisenberg 4144V252 IMAGERUNNER ADVANCE DX4945114835U48251 INSTALL PAK 1 Phone#:631.765.1891 Emai(:Iloydr@southoldtownny.gov-. 2368VI20 MIDVOLUME CONNECTIVITY 30MPM UPTO 79PPM 1 Meter Contact: IntSuppiies Pre-installed Supplies Installed in Machine 1 Phone#: Email: IT Contact:Loyd Reisenberg Phone#:631.765.1891 Email:Iloydr@southoldtownny.gov Billing: Address 2: City. County. State: Zip: Billing Contact: Phone#: Email: Elevator.No Loading Dock:No #of Steps:0 Hrs of Operation:9-5 Additional Requirements: Consumables:Toner Only Meter Method:ImageWare Remote For CSA USE ONLY: OC:COUNTY OF DUPAGE CONTRACT FI-R-0251-18 Fiscal Funding Config:A 169104909 THIS SCHEDULE IS ENTERED INTO PURSUANT TO,AND INCORPORATES THE TERMS OF,THE MASTER SALES AND SERVICES AGREEMENT REFERENCED AS THE AGREEMENT 9 ABOVE CAGREEMENT-,INCLUDING THE MASTER LEASE TERMS SET FORTH AS RIDER G THERETO WHICH SHALL CONTROL(THE-LEASE TERMS-).TO THE EXTENT THE TERMS OF AN EXISTING CFS MASTER AGREEMENT ARE REFERENCED ON THIS SCHEDULE(THE-EXISTING MASTER CFS LEASES AND ARE APPLICABLE TO THIS SCHEDULE,THEY SHALL CONTROL OVER THE MASTENON. EASE TERMS SET FORTH AS RIDER G TO THE AGREEMENT FOR SO LONG AS THE EXISTING MASTER CFS LEASE REMAINS IN EFFECT.STANDARD TERMS AND CONDITIONS AND APPLICABLE RIDERS INCORPORATED HEREIN ARE AVAILABLE AT ISS N COM/CU—O -RDOCUMENTS AND SHALL APPLY TO THE EXTENT'NOT MODIFIED BY THE AGREEMENT.THIS SCHEDULE CONSTITUTES A LEASE OF THE LISTED ITEMS,AND IS BINDING ON CUSTOMER UPON SIGNING BY CUSTOMER,AND IS ING ON CSA AND LESSOR AS PROVIDED IN THE LEASE TERMS THIS SCHEDULE IS NON-CANCELABLE BY CUSTOMER CUSTOMER REPRESENTS THATEXECUTION OF THIS SCHEDULE HAS BEEN DULY AUTHORIZED.BY YOUR SIGNATURE.CUSTOM S TO LEASE THE LISTED ITEMS AND,IF SELECTED.TO PURCHASE THE MAINTENANCE SERVICES DESC HERE'IN`.YOU ACKNOWLEDGE REECCEIIPTT OFA COPY pFTLTIS�SCHEDULE. Customer Authorized Signa PArd-dQ S c 1 R 5�0 k Du ae�__u C \\Dd/�9Av\J ACCEPTANCE CERTIFICATE Y' To:CSA and Lessor.Customer certifies that(a)the Listed Items rafened to in the above Schedule have been received,(b)Installation has been completed,(c)the Listed Items have been examined by Customer and are in good operating order and condition and are,in all respects,satisfactory to the Customer,and(d)the Listed Items are irrevocably accepted by the Customer far all purposes under the Agreement.Accordingly,Customer hereby authorizes billing under this Schedule. Authorized Signature: Printed Name: Title: Date: For Internal Purposes Only: CFS Authorized Signature; Printed Name: Title: Date: --------- "Requires ImageWARE Remote SER-600 Blended lease March 2020