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Home My WebLink AboutBoy Scout Troup #6 Car Show Y �4SUFFOL/r DENIS NONCARROW �� G.j, Town Hall,53095 Main Road TOWN CLERKp _ P.O.Box 1179 CA Z Southold,New York 11971 REGISTRAR OF VITAL STATISTICS O Fax(631)765-6145 MARRIAGE OFFICER y RECORDS MANAGEMENT OFFICER ��,( �ao Telephone oldt -nny.g00 FREEDOM OF INFORMATION OFFICER www.southoldtownnygov OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD March 30, 2022 Daniel Woods PO Box 67 Peconic,N.Y. 11958 Dear Mr. Woods, The Southold Town Board, at its regular meeting held on March; 301h 2022 me. .permission to the Boy Scout Troop# 6 to hold its annual Car Show o certified copy of the resolution is enclosed. An insurance policy naming the Town as additionally insured has been filed with this office. Please be-sure to contact Captain Ginas at the Police Department, 765-2600, as soon as possible, to coordinate traffic control. Very truly yours, Denis Noncarrow Southold Town Clerk Enc. . Y ��BUFrae�G1� RESOLUTION 2022-275 v �a ADOPTED DOC ID: 17908 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2022-275 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON MARCH 29, 2022: RESOLVED that the Town Board of the Town of Southold hereby grants permission to Boy Scout Troop 6 to hold its 32"Annual Antique Car Show setting up Friday, September 2°d.The event on Saturday, September 3rd 2022. Sunday , September 4th 2022 will be take down or rain date. All days are from 7:00 AM to 5:00 PM at the Peconic Lane Community Center, Peconic Lane, Peconic, provided they file with the Town Clerk a Two Million Dollar Certificate of Insurance naming the Town of Southold as an additional insured and comply with all the provisions of the Town's Special Permit Policy. All fees associated with this approval shall be waived, with the exception of the clean-up deposit. Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Brian O. Mealy, Councilman SECONDER:Sarah E. Nappa, Councilwoman AYES: Nappa, Doroski, Mealy, Doherty, Evans ELIZABETH A.NEVILLE MMC ®� ® Town Hall,53095 Main Road TOWN CLERK �� P.O.Box 1179 ,s Southold,New York 11971 Iv REGISTRAR OF VITAL STATISTICS Fax(631)765-6145 MARRIAGE OFFICER sj. ® �� Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK 7i'-,;7 o TOWN OF SOUTHOLD l MAR 2 3 2022 APPLICATION FOR A PERMIT TO HOLD A SPECIAL EVENT Please provide ALL of the information requested below:Incomplete applications WILL NOT be reviewed. Date of Submission Name of Event�&r o tfao� r nu-4 QXr S-off Name of Organization: SOtj6o\ ou I foo o (D Is this a Not-For-Profit Event?Yes/No � Contact's Name: Mailing Address:-?.0 . max (_� 2eco nl G t,�Y �qS Contact's Phone Number: (3( 59-7 Contact's Email Address: Co(Y) Event Location and Site Diagram: p,t-� u fNA's A �R rc�lC 1 CVno1 (Use additional paper if nec ary) EventDate(s): ` 1akaULQ-5-om ILl 'aoaa Spm (Include se up and shutdown times and dates) ``-- Nature of Event: .� U Co�S fbop (10n � Pirua\ c sboub (Please attach a detailed description to this application) Time Period (Hours) of Event: From M to ppm Maximum Number of Expected Attendees: Specify any special requirements (i.e. road closure, police presence): A nce 0,(-Gu(k� 4L ap p o & Ca ns �Ix -Y kcd i r If a Tent or other temporary structure will be used please contact the Southold Town Building Department at 631-765-1802 Mailing Address to Send Event Permit to:,p 6. Ba _�_Te Crn n 1 C . NY Event Fees: $250 for events with less than 1000 expected attendees $500 for events with 1000 or more expected attendees Clean-up Fees (Can NOT be waived): 500.00 Clean-up for Bicycle and/or Running Special events (ONLY) $250 r more Clean-up deposit all other events CERTIFICATE OF INSURANCE REQUIRED: Not less than $2,000,000 naming the Town of Southold as an additional insured. ***NOTE: PLEASE SEE ATTACHED REVISED, ADOPTED TOWN POLICY*** Additional information and requirements may be required as deemed necessary by the Town Board. P t na Authori erson filling out Signature of Authorized Person filling out application PPlic *Upon the request by applicant, the Town Board may waive in whole or in par[ any of the application requirements. e�.s e 1041 2 ACOI CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DDIYYY1) 03/11/22 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(les)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Laura Craig Marsh 8r McLennan Agency LLC PHONE g72-770-1402 a/c No):972-770-1699 8144 Walnut Hill Lane, 16th Floor Dallas TX 75231 ADDRESS.. laura.craig@marshmma.com INSURERS AFFORDING COVERAGE NAIC INSURER A:Evanston Insurance Company 35378 INSURED BSALFLCA INSURER 8: Boy Scouts of America,National Council and Al of its affiliates and subsidiaries oy Scouts of America,Suffolk County Council INSURER C: ne Independence Hill,Suite 202 INSURER D: armingville,NY 11738 INSURER E INSURER F: COVERAGES CERTIFICATE NUMBER:525827147 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPEOFINSURANCE ADDLSUBR POLICYEFF POLICYEXP LIMBS LTR POLICYNUMBER MMMO M/DD A X COMMERCIAL GENERAL LIABILITY V3130009136 3/1/2022 3/1/2023 EACH OCCURRENCE $1,000,000 CLAIMS-MADE a OCCUR PRENTED M SES(GE TOR Ea occurrence) $1,000,000 MED EXP(Any one person) $ PERSONAL&ADV INJURY $1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERALAGGREGATE $10,000,000 POLICY❑jEa 0 LOC PRODUCTS-COMP/OP AGG $ OTHER: $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ Ea accident ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY(Per accident) $ HIRED NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLYPer accident A X UMBRELLALIAB OCCUR V3XEC0009135 3/1/2022 3/1/2023 EACH OCCURRENCE $6,500,000 EXCESS LIAB HCLAIMS-MADE AGGREGATE $13,000,000 DED I I RETENTION $ WORKERS COMPENSATION AND EMPLOYERS'LIABILITY YIN STATUTE ERH ANYPROPRIErORIPARTNER/EXECUTIVE ❑ NIA E.L.EACH ACCIDENT $ OFFICER/MEMBEREXCWDED? (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below IF-L DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,maybe attached H more space Is required) Certificate holder is named as an additional insured by virtue of a written or oral contract or by the issuance%xistence of a permit or certificate of insurance but only with respect to operations by or on behalf of the Insured,Or to facilities of,or facilities used by the Insured and then only of the limits of liability specified in such contract for the event specified.Primary and Non-Contributory applies as required by written contract or agreement Waiver of Subrogation applies when required by written contract or agreement Sexual Molestation coverage is incorporated in the policy and addressed by endorsment and is subject to the policy period,terms,limits and conditions of the policy. Certificate holders include directors,officers,agents,owners,volunteers,mortgagees and landlords as required by written contract or agreement. For.Al Official Scout Activities CERTIFICATE HOLDER CANCELLATION Town of Southold SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE 53095 Route 25 THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Southold,NY 11971 ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE 1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016103) The ACORD name and logo are registered marks of ACORD w r Rudder, Lynda From: Rudder, Lynda Sent: Wednesday, March 23, 2022 8:33 AM To: Blasko, Regina; Burke,John; Doroski, Melanie; Easton, James; Flatley, Martin; Ginas, James; Hagan, Damon; Mirabelli, Melissa; Norklun, Stacey; Spiro, Melissa Subject: Boy Scout Car Show Attachments: bs car show_20220323080045.pdf Please review and supply approval/disapproval and cost analsys 1 Town of Southold Police Department Special Event Cost Analysis Event: Boy Scout Troop 6 Car Show I Date(s): September 3, 2022 1 Location: Peconic Community Center W t Reg Hours OT Hrs Hrly Wage Total Comments Dg Hours OT Hrs jHrly age Total Comments :0—k7u]ME' 7 &Olu 9, 4M-X�, '---I'-- Reg Hours (OT Hrs –I rly Wage Total -Comments TC Officer#1 8 $18.00 $144.00 TC Officer#2 TC Officer TC Officer TC Officer xU7 E, T."L:� q�!�p '97 n-�Lx--Z, ,09 V;, - -'r f'-Total r PD Vehicles #of vehicles 1 $10.00 $80.00 $80.00 Command Van Marine Patrol Boats ,Total Department Cost for Event = $224.00 Prepared by Chief M. Flatley 3/23/2022 Page 1 ` u ,Mtl ' Rudder, Lynda From: Flatley, Martin Sent: Wednesday, March 23, 2022 1:56 PM To: Rudder, Lynda; Blasko, Regina; Burke,John; Doroski, Melanie; Easton,James; Ginas, James; Hagan, Damon; Mirabelli, Melissa; Norklun, Stacey; Spiro, Melissa Subject: RE: Boy Scout Car Show Attachments: CABoyScoutShow22.xls I have no objections to this event being held as in the past. My Cost Analysis report is attached. Martin Flatley, Chief of Police Town of Southold Police Department 41405 State Route 25 Peconic, N.Y. 11958 Tel: 631-765-3115 The information contained in this electronic message and any attachments to this message are intended for the exclusive use of the addressee(s) and may contain information that is privileged, confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient,you are hereby notified that any review, retransmission, conversion to hard copy,copying, reproduction, circulation, publication, dissemination or other use of, or taking of any action, or omission to take action, in reliance upon this communication by persons or entities other than the intended recipient is strictly prohibited. If you have received this communication in error, please (i) notify us immediately by telephone at 631.765.2600, (ii) return the original message and all copies to us at the address above via the U.S. Postal Service, and (iii) delete the message and any material attached thereto from any computer, disk drive, diskette, or other storage device or media. -----Original Message----- From: Rudder, Lynda <lynda.rudder@town.southold.ny.us> Sent: Wednesday, March 23, 2022 8:33 AM To: Blasko, Regina <rblasko@town.southold.ny.us>; Burke,John<johnbu@southoldtownny.gov>; Doroski, Melanie <Melanie.Doroski@town.southold.ny.us>; Easton,James<jamese@southoldtownny.gov>; Flatley, Martin <mflatley@town.southoId.ny.us>; Ginas,James<jginas@town.southold.ny.us>; Hagan, Damon <damonh@southoldtownny.gov>; Mirabelli, Melissa <melissa.mirabelli@town.southold.ny.us>; Norklun,Stacey <Stacey.Norklun @town.southold.ny.us>; Spiro, Melissa <Melissa.Spiro@town.southold.ny.us> Subject: Boy Scout Car Show Please review and supply approval/disapproval and cost analsys 1 Town of Southold Police Department Special Event Cost Analysis Event: Boy Scout Troop 6 Car Show I Date(s): September 3, 2022 Location: Peconic Community Center P to low" Rg" n .Event .� 77 Reg Hours OT a Total Comments PoliceOffreers IN= Spe i V 7 total' Reg Hours OT Firs ri-ly-Wag C o m m-_e,,r t s :Bicycle P,�atrol Higl way YiO 22-- 7, Reg Hours OT Hrs Hrly Wage Total Comments TC Officer#1 8 $18.00 $144.00 TC Officer#2 TC Officer TC Officer TC Officer 77. E4yi 7 "T.1 7, _PD Ve-'11-icles #of vehicles _$/hr Total' 1 $10.00 $80.00 $80.00 Command Van -Marine Patrol Boats ,Total Department Cost for Event = $224.00 Prepared by Chief M. Flatley 3/25/2022 Page 1 Rudder, Lynda From: Spiro, Melissa Sent: Thursday, March 24, 2022 9:05 AM To: Rudder, Lynda Subject: RE: Boy Scout Car Show This is not Town preserved land. Melissa S. -----Original Message----- From: Rudder, Lynda Sent: Wednesday, March 23, 2022 8:33 AM To: Blasko, Regina <rblasko@town.southold.ny.us>; Burke,John <johnbu@southoldtownny.gov>; Doroski, Melanie <Melanie.Doroski@town.southold.ny.us>; Easton,James<jamese@southoldtownny.gov>; Flatley, Martin <mflatley@town.southold.ny.us>; Ginas,James<jginas@town.southold.ny.us>; Hagan, Damon <damonh@southoldtownny.gov>; Mirabelli, Melissa<melissa.mirabelli@town.southold.ny.us>; Norklun, Stacey <Stacey.Norklun@town.southold.ny.us>; Spiro, Melissa <Melissa.Spiro@town.southold.ny.us> Subject: Boy Scout Car Show Please review and supply approval/disapproval and cost analsys Rudder, Lynda From: Flatley, Martin Sent: Wednesday, March 23, 2022 1:56 PM To: Rudder, Lynda; Blasko, Regina; Burke,John; Doroski, Melanie; Easton,James; Ginas, James; Hagan, Damon; Mirabelli, Melissa; Norklun, Stacey; Spiro, Melissa Subject: RE: Boy Scout Car Show Attachments: CABoyScoutShow22.xls I have no objections to this event being held as in the past. My Cost Analysis report is attached. Martin Flatley, Chief of Police Town of Southold Police Department 41405 State Route 25 Peconic, N.Y. 11958 Tel: 631-765-3115 The information contained in this electronic message and any attachments to this message are intended for the exclusive use of the addressee(s) and may contain information that is privileged, confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient,you are hereby notified that any review, retransmission, conversion to hard copy, copying, reproduction, circulation, publication, dissemination or other use of, or taking of any action, or omission to take action, in reliance upon this communication by persons or entities other than the intended recipient is strictly prohibited. If you have received this communication in error, please (i) notify us immediately by telephone at 631.765.2600, (ii) return the original message and all copies to us at the address above via the U.S. Postal Service, and (iii) delete the message and any material attached thereto from any computer, disk drive, diskette, or other storage device or media. -----Original Message----- From: Rudder, Lynda <lynda.rudder@town.southold.ny.us> Sent: Wednesday, March r23, 2b22 8:33 AM To: Blasko, Regina <rblasko@town.southold.ny.us>; Burke,John <johnbu@southoldtownny.gov>; Doroski, Melanie <Melanie.Doroski@town.southold.ny.us>; Easton,James<jamese@southoldtownny.gov>; Flatley, Martin <mflatley@town.southold.ny.us>; Ginas,James<jginas@town.southold.ny.us>; Hagan, Damon <damonh@southoldtownny.gov>; Mirabelli, Melissa <melissa.mirabelli@town.southold.ny.us>; Norklun, Stacey <Stacey.Norklun@town.southold.ny.us>;Spiro, Melissa <Melissa.Spiro@town.southold.ny.us> Subject: Boy Scout Car Show Please review and supply approval/disapproval and cost analsys 1 Rudder, Lynda From: Easton,James Sent: Wednesday, March 23, 2022 12:25 PM To: Rudder, Lynda Subject: RE: Boy Scout Car Show I have no objection to this event taking place. James Easton Fire Marshal,Town of Southold JamesE@southoldtownny.gov (W) 631-765-1802 PRIVELEGED AND CONFIDENTIAL COMMUNICATION CONFIDENTIALITY NOTICE: This electronic mail transmission is intended only for the use of the individual or entity to which it is addressed and may contain confidential information belonging to the sender which is protected by privilege. If you are not the intended recipient,you are hereby notified that any disclosure, copying, distribution, or the taking of any action in reliance on the contents of this information is strictly prohibited. If you have received this transmission in error, please notify the sender immediately by e-mail and delete the original message. -----Original Message----- From: Rudder, Lynda <lynda.rudder@town.southold.ny.us> Sent: Wednesday, March 23, 2022 8:33 AM To: Blasko, Regina <rblasko@town.southold.ny.us>; Burke,John <johnbu@southoldtownny.gov>; Doroski, Melanie <Melanie.Doroski@town.southold.ny.us>; Easton,James<jamese@southoldtownny.gov>; Flatley, Martin <mflatley@town.southold.ny.us>; Ginas,James<jginas@town.southold.ny.us>; Hagan, Damon <damonh@southoldtownny.gov>; Mirabelli, Melissa <melissa.mirabelli@town.southold.ny.us>; Norklun, Stacey <Stacey.Norklun@town.southold.ny.us>; Spiro, Melissa <Melissa.Spiro@town.southold.ny.us> Subject: Boy Scout Car Show Please review and supply approval/disapproval and cost analsys i i 1 Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * . Date: 03/28/22 Receipt#: 295739 Quantity Transactions Reference Subtotal 1 Event Fee 9.3.2022 $250.00 Total Paid: $250.00 Notes: Payment Type Amount Paid By CK#1103 $250.00 Scouts, Troop 6 Boy Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Scouts, Troop 6 Boy Pob 67 Peconic, NY 11958 Clerk ID: DENISN Internal ID: 9.3.2022 Vendor No. Check No., Town of Southold, New York - Payment Voucher Vendor Name Vendor Address Entered by; - �7 SQa+h61J Q D. t�J C) Audit:Date . Vendor Telepho ne Nutmbelr pwyl j�i Ny �r � Town Clerk Vendor Contact Invoice Invoice Invoice Net Purchase Order Number Date Total Discount Amount Claimed Number Description of Goods or Services General Ledger Fund and Account Number P4712H ao as ZOO 5x00 6/R �o 0 3 Toial 9 15aCn Payee CertificationD part ent Certification The undersigned(Claimant)(Acting on belialf of the above named claimant) 1 hereby certify that a ma cri s above s cified have been received by me does hereby certify that the foregoing claim is true and correct,that no part has in good co dition wit ut bst' tion, e services pr rly been paid,except as therein stated,that the balance therein stated is actually performed and th the quanti'e tere hav e n verifi with the exceptions due and owing,and that taxes from which the Town is exempt are excluded. o discrepan ' ote ,an ay ent' approved. iy Signature Title Signature Company Name Date Title Owj�/ Ci Date RESOLUTION 2022-764 ADOPTED DOC ID: 18416 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2022-764 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON SEPTEMBER 20, 2022: WHEREAS the Southold Boy Scout Troop # 6 has supplied the Town of Southold with a Clean- up Deposit fee in the amount of$250.00 for their Car Show. RESOLVED that Town Board of the Town of Southold hereby authorizes a refund be issued in the amount of$250.00 to Southold Boy Scout Troop #6, PO Box 67, Peconic NY 11958. Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Greg Doroski, Councilman SECONDER:Louisa P. Evans, Justice AYES: Nappa, Doroski, Mealy, Doherty, Evans, Russell