Loading...
HomeMy WebLinkAboutBay to Sound Phase 5 DENIS NONCARROW 5 ®G� Town Hall,53095 Main Road TOWN CLERK ® P.O.Box 1179 Southold,New York 11971 REGISTRAR OF VITAL STATISTICS ZP ® Fax(631)765-6145 MARRIAGE OFFICER '�e�o ®� Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD September 8, 2022 Group for the East End Robert DeLuca PO Box 1792 Southold,NY 11971 Dear Mr. DeLuca, At the regular Town Board meeting held on September 6"', 2022, the Town Board has accepted the Proposal from the Group for the East End in connection with the Bay to Sound Integrated Trails Initiative Phase 5-Volunteer and recruitment coordination and Education Materials. A certified copy of the resolution is enclosed. Thank you for your bid. VerynNoncarrow enis Southold Town Clerk Encl. RESOLUTION 2022-744 ADOPTED DOC ID: 18361 A THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2022-744 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON SEPTEMBER 6, 2022: RESOLVED that the Town Board of the Town of Southold hereby accepts the Proposal from the Group for the East End in connection with the Bay to Sound Integrated Trails Initiative Phase 5- Volunteer and recruitment coordination and Educational Materials, in an amount not to exceed $70,000, as detailed below, subject to the approval of the Town attorney. Funds are available in account 1-1.19892.500.200'(BTS Phase 5 Contractual). Volunteer recruitment and coordination $11,120 Educational materials and resources $53,718 Restoration $5,162 Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Jill Doherty, Councilwoman SECONDER:Brian O. Mealy, Councilman AYES: Nappa, Doroski, Mealy, Doherty, Evans, Russell TLJQQFS!IPSUPO!QBSL Jomfu!Qpoe!Dpvouz!Qbsl-!Bstibnpnbrvf!Qsftfswf-!Qjqft!Dpwf!Qsftfswf-! Jojujbujwf!qspkfdu!bsfb!bsf!b!ofuxpsl!pg!ibcjubut!uibu!qspwjef!b!ifbmuiz!Tljqqfs!Ipsupo!Qbsl!boe!Nppsf“t!Xppet!bsf!”nvtu!wjtju•!qmbdft!up!pctfswf! b!xjef!wbsjfuz!pg!cjse!tqfdjft-!tpnf!pg!xijdi!bsf!ijhimjhiufe!cfmpx/!Hsbc! Cjset!pg!Cbz!up!Tpvoe gps!sftjefou!boe!njhsbupsz!tqfdjft!up!csffe-!gpsbhf!boe!pwfsxjoufs/zpvs!cjopdvmbst-!iju!uif!usbjmt-!boe!fokpz!uiftf!tqfdjbm!qmbdft!gps!cjsejoh" PwfocjseDpnnpo!ZfmmpxuispbuDpnnpo!ZfmmpxuispbuCmvf.xjohfe!XbscmfsZfmmpx.svnqfe!Xbscmfs Tfjvsvt!bvspdbqjmmb)nbmf*!Hfpuimzqjt!usjdibt)gfnbmf*!Hfpuimzqjt!usjdibtWfsnjwpsb!dzbopqufsbTfupqibhb!dpspobub Xbscmfst!bsf!tnbmm-!jotfdu.fbujoh!tpohcjset!uibu!cfmpoh!up!uif!psefs!Qbttfsjgpsnft-!uif!mbshftu!psefs!pg!cjset-!boe!pof!pg!uif!nptu!ejwfstf/! Uifz!dbo!cf!gpvoe!jo!b!xjef!sbohf!pg!ibcjubut!jodmvejoh!xppemboet-!hsbttmboet-!nbstift-!boe!fwfo!pvs!pxo!cbdlzbset"! Hsfbu!Dsftufe!Gmzdbudifs Nzjbsdivt!dsjojuvt Ptqsfz Qboejpo!ibmjbfuvt Nbhopmjb!XbscmfsQbmn!XbscmfsOpsuifso!QbsvmbOpsuifso!Xbufsuisvti Tfupqibhb!nbhopmjbTfupqibhb!qbmnbsvnTfupqibhb!bnfsjdbobQbslftjb!opwfcpsbdfotjt Hsfbu!Fhsfu Bsefb!bmcb Fbtufso!Tdsffdi.Pxm Nfhbtdpqt!btjp Sfe.xjohfe!CmbdlcjseHsfbu!Cmvf!Ifspo Xppe!Evdl Hsfbu!Ipsofe!Pxm )nbmf*!Bhfmbjvt!qipfojdfvt Bsefb!ifspejbt )nbmf*!Bjy!tqpotb Cvcp!wjshjojbovt )gfnbmf* )gfnbmf* Qipup!Dsfejut; Kjn!Dpmmjhbo<!Hsfbu!Fhsfu-!Hsfbu!Cmvf!Ifspo! Nfhbdfszmf!bmdzpo ªDposbe!K/!Pcsfhpo Kbz!Sboe Tfwfsbm!qvcmjd!qsftfswft!boe!qbslt!bsf!mpdbufe!xjuijo!uif!Cbz!up!Tpvoe!Usbjmt!Uijt!tjho!xbt!qsfqbsfe!xjui!gvoejoh!qspwjefe!cz! Uif!Cbz!up!Tpvoe!Usbjmt!Jojujbujwf“t!hpbm!jt!up!joufsdpoofdu!qsftfswft! uif!Ofx!Zpsl!Tubuf!Efqbsunfou!pg!Tubuf!voefs! Jojujbujwf!qspkfdu!bsfb/!!Bu!uiftf!mpdbujpot!zpv!dbo!tff!nboz!tqfdjft!pg!xjmemjgf!jodmvejoh! boe!qbslt!mpdbufe!xjuijo!uif!Upxo!pg!Tpvuipme“t!ibnmfu!pg!Hsffoqpsu! Ujumf!22!pg!uif!Fowjsponfoubm!Qspufdujpo!Gvoe/ UP cbz!!!!!tpvoe Ptqsfz-!Hsfbu!Cmvf!Ifspot-!Hsfbu!Fhsfut-!Sjwfs!Puufst-!Tobqqjoh!Uvsumft-!Qbjoufe!Uvsumft-! boe!uif!Wjmmbhf!pg!Hsffoqpsu!po!uif!Opsui!Gpsl!pg!Mpoh!Jtmboe! UPXO!PG wjb!ijljoh!usbjmt!boe!cjlf!qbuit!jo!psefs!up!dsfbuf!b!opo.npupsj{fe! upqtjef!wjfx!pg!uif!nbstift/!Tqfoe!bo!ipvs-!bo!bgufsoppo-!ps!b!xipmf!ebz!ijljoh!uiftf! TPVUIPME OFX!ZPSL qsftfswft!boe!fokpz!b!rvjfu!sftqjuf!gspn!uif!cvtz!xpsme/!Xip!lopxt!xibu!zpv“mm!tff@ TpvuipmeUpxoOZ/hpw dpoofdujpo!gspn!uif!Qfdpojd!Cbz!up!uif!Mpoh!Jtmboe!Tpvoe/ HspvqgpsuifFbtuFoe/psh Noncarrow, Denis From: Sepenoski, John Sent: Friday, August 19, 2022 9:40 AM To: Rudder, Lynda; Noncarrow, Denis Cc: Norklun, Stacey Subject: RE: BTS Phase 5 RFP Attachments: GFEE Proposal-RFP Phase 5 B2S.PDF Lyn & Denis, We only received one bid on this, I have attached the PDF. The bid was from Group for the East End. Please get accepting this on the agenda. I copied Stacey for filing on LF. Thanks. John Sep From: Sepenoski,John Sent: Wednesday,July 6, 2022 3:28 PM To: Rudder, Lynda <lynda.rudder@town.southold.ny.us>; Noncarrow, Denis<denisn@southoldtownny.gov> Subject: BTS Phase 5 RFP Lyn & Denis, Attached is a draft of the ad language. I took what we used for phase 2 and updated it. You will need to add additional boilerplate to this and you should proof it too. I received my clearance on the RFP and draft contract package today so I need to proof that once more and it will be set. Thanks. John Sep 1 Southold Town Board -Letter Board Meeting of July 5, 2022 RESOLUTION 2022-567 Item# 5.11 ADOPTED DOC ID: 18229 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO.2022-567 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JULY 5,2022: RESOLVED THE Town Board of the Town of Southold hereby authorizes and directs Town Clerk Denis Noncarrow to advertise a Request for Proposals for the Bay to Sound Integrated Trails Initiative Phase 5 Education, Volunteer Coordination and Restoration, in accordance with specifications and qualifications, subject to the approval of the Town Attorney. Denis Nonearrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Brian O. Mealy, Councilman SECONDER:Sarah E.Nappa, Councilwoman AYES: Nappa, Doroski, Mealy, Doherty,Evans, Russell Generated July 6, 2022 Page 28 STATE OF NEW YORK) SS: COUNTY OF SUFFOLK) Denis Noncarrow, Town Clerk of the Town of Southold,New York being duly sworn, says that on the 8th day of July , 2022, a notice of which the annexed printed notice is a true copy was affixed, in a proper and substantial manner, in a most public place in the Town of Southold, Suffolk County,New York, to wit: Town Clerk's Bulletin Board, 53095 Main Road, Southold,New York and the Southold Town website, www.southoldtownny.gov . RFP Bay to Sound Integrated Trails Initiative Phase 5 Volunteer recruitment & coordination; Educational materials & resources; Restoration. Denis Noncarrow Southold Town Clerk Sworn before me this 8th day of Jull 2022. � C ` /Notary Public LYNDA M. RUDDER Notary Public, State of New York No.01 RU6020932 Qualified in Suffolk County Commission Expires March,-,.3 a i + Times Review Media Group Invoice#: 6afd072d The Suffolk Times Date: 07/19/2022 Bill To Customer Email SOUTHOLD TOWN CLERKlynda.rudder@town.southold.ny.us Affidavits will be mailed or emailed (as ordered) 7 days AFTER THE LAST INSERTION DATE. DescriOtion Publish Date Amount PUBLIC 07/28/2022 $49.44 Affidavit(eMail) 1 $25.00 Affidavit(Mail) 0 $0.00 Total: $74.44 Please remit checks payable to: Balance: $74.44 Times Review Media Group PO Box 1500 Mattituck, NY 11952 The invoice number MUST be included on your check to ensure that your payment is applied correctly. LEGAL NOTICE AMENDED NOTICE OF BID NOTICE IS HEREBY GIVEN in accordance with the provisions of Section 103 of the General Municipal Law,that sealed Requests for Proposals are sought and requested for the following project: Bay to Sound Integrated Trails Initiative Phase 5 Volunteer recruitment&coordination; Educational materials& resources; Restoration. Request for Proposals specifications may be picked up at the Town Clerk's office, 53095 Main Road, Southold, New York 11971; Monday through Friday from 8:00 a.m.to 4:00 p.m. The sealed Request for Proposals will be received by the Town Clerk of the Town of Southold, at the Southold Town Hall, 53095 Main Road, Southold, NY 11971, until 2:00 PM,Thursday,August 18th 2022, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities and reject any and all bids and to retain bids for 45 days from the date of receipt of any bid should it be deemed in the best interest of the Town to do so.The CONTRACTOR SHALL NOT withdraw their bid during this period. This invitation to bid is not an offer and shall in no way bind the Town of Southold to award a contract for performance of the project. Should the Town of Southold decide to award a contract, it shall be awarded to the lowest responsible bidder. All bids must be signed and sealed in an envelope plainly marked "Bay to Sound Integrated Trails Initiative Phase 5 Volunteer recruitment&coordination; Educational materials& resources; Restoration" and submitted to the Office of the Town Clerk.The bid price shall not include any tax,federal, state, or local,from which the Town of Southold is exempt. Dated: July 5, 2022 Denis Noncarrow Southold Town Clerk 6afd072d-863e-4f8d-84be-8968d3b36345 lynda.rudder@town.southold.ny.us AFFIDAVIT OF PUBLICATION The Suffolk Times State of New York, County of,Suffolk, The undersigned is the authorized designee of The Suffolk Times, a Weekly Newspaper published in Suffolk County, New York. I certify that the public notice,a printed copy of which is attached hereto, was printed and published in this newspaper on the following dates: July 28, 2022 This newspaper has been designated by the County Clerk of Suffolk County, as a newspaper of record in this county, and as such, is eligible to publish such notices. � l Signature Eliot T. Putnam Printed Name Subscribed and sworn to before me, This 01 day of September 2022 Notary SI nat r .......... AD OF NEW PORK - 7 NOTARY PUBLIC Notary Public Stamp nl UANY Q• 0IRE6399443 p� . A SOUTHOLD TOWN CLERK 1 i G 6afd072d-863e-4f8d-84be-89b8d3b36345 lynda.rudder@town.southold.ny.us AFFIDAVIT OF PUBLICATION The Suffolk Times LEGAL NOTICE AMENDED NOTICE OF BID NOTICE IS HEREBY GIVEN in accordance with the provisions of Section 103 of the General Municipal Law, that sealed Requests for Proposals are sought and requested for the following project: Bay to Sound Integrated Trails Initiative Phase 5 Volunteer recruitment&coordination; Educational materials& resources; Restoration. Request for Proposals specifications may be picked up at the Town Clerk's office,53095 Main Road, Southold, New York 11971; Monday through Friday from 8:00 a.m.to 4:00 p.m. The sealed Request for Proposals will be received by the Town Clerk of the Town of Southold, at the Southold Town Hall,53095 Main Road,Southold, NY 11971, until 2:00 PM,Thursday;August 18th 2022, at which time they will be opened and read aloud in public. The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and all informalities and reject any and all bids and to retain bids for 45 days from the date of receipt of any bid should it be deemed in the best interest of the Town to do so,The CONTRACTOR SHALL NOT withdraw their bid during this period. This invitation to bid is not an offer and shall in no way bind the Town of Southold to award a contract for performance of the project.Should the Town of Southold decide to award a contract,it shall be awarded to the lowest responsible bidder. All bids must be signed and sealed in an envelope plainly marked "Bay to Sound Integrated Trails Initiative Phase 5 Volunteer recruitment&coordination; Educational materials& resources; Restoration" and submitted to the Office of the Town Clerk.The bid price shall not include any tax, federal, state,or local,from which the Town of Southold is exempt. Dated:July5, 2022 Denis Noncarrow Southold Town Clerk SOUTHOLD TOWN CLERK 2