HomeMy WebLinkAboutBay to Sound Phase 5 DENIS NONCARROW 5 ®G� Town Hall,53095 Main Road
TOWN CLERK ® P.O.Box 1179
Southold,New York 11971
REGISTRAR OF VITAL STATISTICS ZP ® Fax(631)765-6145
MARRIAGE OFFICER '�e�o ®� Telephone(631)765-1800
RECORDS MANAGEMENT OFFICER www.southoldtownny.gov
FREEDOM OF INFORMATION OFFICER
OFFICE OF THE TOWN CLERK
TOWN OF SOUTHOLD
September 8, 2022
Group for the East End
Robert DeLuca
PO Box 1792
Southold,NY 11971
Dear Mr. DeLuca,
At the regular Town Board meeting held on September 6"', 2022, the Town Board
has accepted the Proposal from the Group for the East End in connection with the Bay to
Sound Integrated Trails Initiative Phase 5-Volunteer and recruitment coordination and
Education Materials. A certified copy of the resolution is enclosed.
Thank you for your bid.
VerynNoncarrow
enis
Southold Town Clerk
Encl.
RESOLUTION 2022-744
ADOPTED DOC ID: 18361 A
THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2022-744 WAS
ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON
SEPTEMBER 6, 2022:
RESOLVED that the Town Board of the Town of Southold hereby accepts the Proposal from
the Group for the East End in connection with the Bay to Sound Integrated Trails Initiative Phase
5- Volunteer and recruitment coordination and Educational Materials, in an amount not to exceed
$70,000, as detailed below, subject to the approval of the Town attorney. Funds are available in
account 1-1.19892.500.200'(BTS Phase 5 Contractual).
Volunteer recruitment and coordination $11,120
Educational materials and resources $53,718
Restoration $5,162
Denis Noncarrow
Southold Town Clerk
RESULT: ADOPTED [UNANIMOUS]
MOVER: Jill Doherty, Councilwoman
SECONDER:Brian O. Mealy, Councilman
AYES: Nappa, Doroski, Mealy, Doherty, Evans, Russell
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Noncarrow, Denis
From: Sepenoski, John
Sent: Friday, August 19, 2022 9:40 AM
To: Rudder, Lynda; Noncarrow, Denis
Cc: Norklun, Stacey
Subject: RE: BTS Phase 5 RFP
Attachments: GFEE Proposal-RFP Phase 5 B2S.PDF
Lyn & Denis,
We only received one bid on this, I have attached the PDF. The bid was from Group for the East End. Please get
accepting this on the agenda.
I copied Stacey for filing on LF.
Thanks.
John Sep
From: Sepenoski,John
Sent: Wednesday,July 6, 2022 3:28 PM
To: Rudder, Lynda <lynda.rudder@town.southold.ny.us>; Noncarrow, Denis<denisn@southoldtownny.gov>
Subject: BTS Phase 5 RFP
Lyn & Denis,
Attached is a draft of the ad language. I took what we used for phase 2 and updated it. You will need to add additional
boilerplate to this and you should proof it too.
I received my clearance on the RFP and draft contract package today so I need to proof that once more and it will be set.
Thanks.
John Sep
1
Southold Town Board -Letter Board Meeting of July 5, 2022
RESOLUTION 2022-567 Item# 5.11
ADOPTED DOC ID: 18229
THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO.2022-567 WAS
ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON
JULY 5,2022:
RESOLVED THE Town Board of the Town of Southold hereby authorizes and directs
Town Clerk Denis Noncarrow to advertise a Request for Proposals for the Bay to Sound
Integrated Trails Initiative Phase 5 Education, Volunteer Coordination and Restoration,
in accordance with specifications and qualifications, subject to the approval of the Town
Attorney.
Denis Nonearrow
Southold Town Clerk
RESULT: ADOPTED [UNANIMOUS]
MOVER: Brian O. Mealy, Councilman
SECONDER:Sarah E.Nappa, Councilwoman
AYES: Nappa, Doroski, Mealy, Doherty,Evans, Russell
Generated July 6, 2022 Page 28
STATE OF NEW YORK)
SS:
COUNTY OF SUFFOLK)
Denis Noncarrow, Town Clerk of the Town of Southold,New York being duly sworn,
says that on the 8th day of July , 2022, a notice of which the annexed printed
notice is a true copy was affixed, in a proper and substantial manner, in a most public
place in the Town of Southold, Suffolk County,New York, to wit: Town Clerk's
Bulletin Board, 53095 Main Road, Southold,New York and the Southold Town website,
www.southoldtownny.gov .
RFP Bay to Sound Integrated Trails Initiative Phase 5 Volunteer recruitment &
coordination; Educational materials & resources; Restoration.
Denis Noncarrow
Southold Town Clerk
Sworn before me this
8th day of Jull 2022.
� C
` /Notary Public
LYNDA M. RUDDER
Notary Public, State of New York
No.01 RU6020932
Qualified in Suffolk County
Commission Expires March,-,.3
a i +
Times Review Media Group Invoice#: 6afd072d
The Suffolk Times Date: 07/19/2022
Bill To Customer Email
SOUTHOLD TOWN CLERKlynda.rudder@town.southold.ny.us
Affidavits will be mailed or emailed (as ordered) 7 days AFTER THE
LAST INSERTION DATE.
DescriOtion Publish Date Amount
PUBLIC 07/28/2022 $49.44
Affidavit(eMail) 1 $25.00
Affidavit(Mail) 0 $0.00
Total: $74.44
Please remit checks payable to: Balance:
$74.44
Times Review Media Group
PO Box 1500
Mattituck, NY 11952
The invoice number MUST be included on your check to ensure that your payment is
applied correctly.
LEGAL NOTICE
AMENDED NOTICE OF BID
NOTICE IS HEREBY GIVEN in
accordance with the provisions of
Section 103 of the General
Municipal Law,that sealed
Requests for Proposals are sought
and requested for the following
project: Bay to Sound Integrated
Trails Initiative Phase 5 Volunteer
recruitment&coordination;
Educational materials&
resources; Restoration.
Request for Proposals
specifications may be picked up at
the Town Clerk's office, 53095 Main
Road, Southold, New York 11971;
Monday through Friday from 8:00
a.m.to 4:00 p.m.
The sealed Request for Proposals
will be received by the Town Clerk
of the Town of Southold, at the
Southold Town Hall, 53095 Main
Road, Southold, NY 11971, until
2:00 PM,Thursday,August 18th
2022, at which time they will be
opened and read aloud in public.
The Town Board of the Town of
Southold reserves the right to reject
any and all bids and waive any and
all informalities and reject any and
all bids and to retain bids for 45
days from the date of receipt of any
bid should it be deemed in the best
interest of the Town to do so.The
CONTRACTOR SHALL NOT
withdraw their bid during this
period.
This invitation to bid is not an offer
and shall in no way bind the Town
of Southold to award a contract for
performance of the project. Should
the Town of Southold decide to
award a contract, it shall be
awarded to the lowest responsible
bidder.
All bids must be signed and sealed
in an envelope plainly marked "Bay
to Sound Integrated Trails
Initiative Phase 5 Volunteer
recruitment&coordination;
Educational materials&
resources; Restoration" and
submitted to the Office of the Town
Clerk.The bid price shall not
include any tax,federal, state, or
local,from which the Town of
Southold is exempt.
Dated: July 5, 2022
Denis Noncarrow
Southold Town Clerk
6afd072d-863e-4f8d-84be-8968d3b36345 lynda.rudder@town.southold.ny.us
AFFIDAVIT OF PUBLICATION
The Suffolk Times
State of New York,
County of,Suffolk,
The undersigned is the authorized designee of The Suffolk Times, a Weekly Newspaper published in
Suffolk County, New York. I certify that the public notice,a printed copy of which is attached hereto,
was printed and published in this newspaper on the following dates:
July 28, 2022
This newspaper has been designated by the County Clerk of Suffolk County, as a newspaper of record in
this county, and as such, is eligible to publish such notices.
� l
Signature
Eliot T. Putnam
Printed Name
Subscribed and sworn to before me,
This 01 day of September 2022
Notary SI nat r
..........
AD
OF NEW PORK
- 7 NOTARY PUBLIC
Notary Public Stamp nl UANY
Q•
0IRE6399443 p� .
A
SOUTHOLD TOWN CLERK 1
i G
6afd072d-863e-4f8d-84be-89b8d3b36345 lynda.rudder@town.southold.ny.us
AFFIDAVIT OF PUBLICATION
The Suffolk Times
LEGAL NOTICE
AMENDED NOTICE OF BID
NOTICE IS HEREBY GIVEN in accordance with the provisions of Section 103 of the General Municipal Law,
that sealed Requests for Proposals are sought and requested for the following project: Bay to Sound
Integrated Trails Initiative Phase 5 Volunteer recruitment&coordination; Educational materials&
resources; Restoration.
Request for Proposals specifications may be picked up at the Town Clerk's office,53095 Main Road,
Southold, New York 11971; Monday through Friday from 8:00 a.m.to 4:00 p.m.
The sealed Request for Proposals will be received by the Town Clerk of the Town of Southold, at the
Southold Town Hall,53095 Main Road,Southold, NY 11971, until 2:00 PM,Thursday;August 18th 2022,
at which time they will be opened and read aloud in public.
The Town Board of the Town of Southold reserves the right to reject any and all bids and waive any and
all informalities and reject any and all bids and to retain bids for 45 days from the date of receipt of any
bid should it be deemed in the best interest of the Town to do so,The CONTRACTOR SHALL NOT
withdraw their bid during this period.
This invitation to bid is not an offer and shall in no way bind the Town of Southold to award a contract
for performance of the project.Should the Town of Southold decide to award a contract,it shall be
awarded to the lowest responsible bidder.
All bids must be signed and sealed in an envelope plainly marked "Bay to Sound Integrated Trails
Initiative Phase 5 Volunteer recruitment&coordination; Educational materials& resources;
Restoration" and submitted to the Office of the Town Clerk.The bid price shall not include any tax,
federal, state,or local,from which the Town of Southold is exempt.
Dated:July5, 2022
Denis Noncarrow
Southold Town Clerk
SOUTHOLD TOWN CLERK 2