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Southold Town Board -Letter Board Meeting of August 9, 2022 C--(,�, ) RESOLUTION 2022-656 Item# 5.12 ADOPTED DOC O ID. 18313 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2022-656 WAS ADOPTED AT THEREGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON AUGUST 9, 2022: RESOLVED that the Town Board of the Town of Southold hereby grants permission to CAST, to hold Special Event 2022-40 at CAST, 53930 Main RD, Southold,New York as applied for in Application CAST 3a for Jazz/ Salsa Band on September 17, 2022 from 5PM-9PM Provided they adhere to all conditions on the application, permit and to the Town of Southold Policy for Special Events and subject to the applicant's compliance with all executive orders of the State of New York. This permit is subject to revocation if the applicant fails to comply with any of the conditions of the approval or is unable to properly control traffic now into and out of the event. iL Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Louisa P. Evans, Justice SECONDER:Brian O. Mealy, Councilman AYES: Nappa, Doroski, Mealy, Doherty,Evans, Russell Generated August 10, 2022 Page 29 ®- %Xjf FO�,rt�, �G urn01 p_1®L4}n®S C z o • ao�� &0? 5 z Inn �� TOWN OF SOUTHOLD Town Code Chapter 205 "Public Entertainment and Special Events" SPECIAL EVENT PERMIT INSTRUCTIONS AND APPLICATION FORM Applications for a Special Event Permit are subject to an inter-departmental coordinated review by the Southold Town Board,Town Attorney,Town Assessors,Land Preservation,Building,Planning,Zoning Board of Appeals and Police Departments, and the Suffolk County Planning Commission. Application fee: $150.00 per application. Up to six (6) multiple events of the same type, occurring over a period of three months,may be permitted on one(1) application for a fee of$150.00. However, specific details of each event must be included with this application. All applications must be submitted at least 60 business days before the event. Applicants are encouraged to submit applications as early as possible. Any completed application that is not submitted 60 or more business days prior to the scheduled event may be rejected or subject to a late processing fee of$250.00 by the Office of the Town Clerk, unless a waiver is obtained. Requesting an expedited review must be submitted in writing to the Town Clerk. The Town Clerk will forward all applications to the Special Events Committee for processing. The Committee will obtain comments on all applications from relevant Town, County and/or State agencies and will forward completed applications to the Town Board with a recommendation as to whether to grant or deny the application. The Town reserves the right to request additional information from an applicant to address issues related to the health, safety, and welfare of the community. When is a Permit Required?. All Special Events,per Southold Town Code Article I, Section 205-2(Definitions)must obtain a permit. Occasional events on private residential properties hosted by the owner thereof that are by invitation such as family gatherings, weddings, graduations, parties or not-for-profit fundraisers do not require permits. Any use of residential property for profit, such as a venue for weddings or other events is prohibited. This application is deemed complete once all the following requirements are submitted to the Town Clerk: Please indicate submission of the following by checking off the boxes and signing below. 0 A completed application form signed by the owner and the event manager. Applications without property owner's signature/approval will be rejected. x FEE: Is the application being submitted at least 60 days before the event[ ] Yes [ ]No 0 If Yes,Fee of$ 150.00 has been submitted We request a waiver as a non-profit hosting a free event for the community If No,Fee of$ has been submitted Updated 8/7/2018 The applicant/owner of the property where the special event is proposed to take place must provide a certificate of insurance not less than 2 million dollars naming the Town of Southold as an additional insured 1v-4Q = C' N S!s Wf, a re- C— S r)tc,- l( YL o v�–?-rp'!�, CU-c ❑X A Parking/Event Plan: consistin-eof a survey, site plan and/or aerial view of the subject property that includes the locations of on-site parking, sanitary facilities, and tents or other temporary structure(s). (See application form for details) n/ Events for three hundred (300) or more people require submission and approval of a traffic control plan acceptable to the Town of Southold AND a qualified traffic controller must be provided at the event. (See application form for details) X Signature of Property Owner on the application authorizing Code Enforcement Personnel of the Town of Southold to enter the subject premises during the hours of the event to ensure compliance with any and all special event permit conditions. My signature below affirms that I have submitted all the information required above in connection with my application. bated Signature Activities associated with outdoor public events are strictly prohibited from taking place on land preserved through the sale of development rights to the Town of Southold, and can only take place on land preserved through the sale of development rights to the County of Suffolk with a permit issued by the Suffolk County Farmland Committee. If food is to be served, it must be catered and prepared off-site by food vendors who hold a permit to operate issued by the Suffolk County Bureau of Public Health Food Protection Unit. Updated 8/7/2018 APPLICATION FOR A PERMIT TO HOLD A SPECIAL EVENT Please provide ALL of the information requested below.Incomplete applications WILL NOT be reviewed. Special Event Permit# Applicant(s)name: CAST -Community Action Southold Town Date of Submission 7/21/2022 Name of Event LatiNext Band SCTM#'s 1000-Section 061.00 Block-04.00 Lot(s)019.001 Dates of Each Event: September 17, 2022 If Multiple Dates are requested, applicant must give all information for all dates. Nature of Event:LatiNext Band -jazz, salsa band (Please attach a detailed description of EACH event to this application) Time Period(Hours)of Event: From Spm to 9:30pm Town Services requested: ( )Yes (x )No If yes,Describe Police Dept._Highway Dept. Describe Services Maximum Number of Persons Attending At One Time: 100 Number of cars expected 40 Is a Tent or other temporary structure being used? [ x] Yes [ ]No If yes provide size(s)10x10 tent, portapotty Will food be served?[ ]Yes [x]No If yes provide number and name(s)of food vendor(s) Updated 8/7/2018 Suffolk County permit#(s) Will other vendors be on the premises during the event? [ x]Yes [ ]No If yes how many? 1 Describe Type ofvendor(s) Audio rental company Property Owner(name/address): Community Action Southold Town,53930 Main Rd.Southold Contact Person and Contact Tel.# Cathy Demeroto 631-477-1717 ext. 101 e-mail address cdemeroto@castnorthfork.org Event Location: Street-Hamlet Address: 53930 Main Road, Southold, NY 11971 SCTM 061.00 Block: 04.00 Lot(s): 019.001 Mailing Address to Send Event Permit to: PO Box 1566, Southold, NY 11971 Have any of the development rights been sold to the Town of Southold[ ]Yes [x]No and/or Suffolk County Agricultural Program? [ ] Yes [x]No If yes to either or both,, also indicate on the attached plan the boundaries of the reserved area upon which the event will take place. YOU MUST ATTACH A PARKING/EVENT PLAN TO THIS APPLICATION IF THE EXPECTED ATTENDANCE IS 300 OR MORE PEOPLE,YOU MUST ALSO ATTACH A TRAFFIC CONTROL PLAN(see next page) A Parking/Event Plan may be a survey, site plan and/or aerial view (for example Google Earth) of the subject property.INDICATE ON THE PLAN ALL of the following information: A parking/event plan showing: (1) The size of the property and its location in relation to abutting streets or highways. (2) The size and location of any existing building(s)or structure(s)that will be in operation during the course of the event and any proposed building, structure, or signs to be erected temporarily for the event. (3) The location of the stage or tents,if any. (4) The designated areas of use for spectators, exhibitors,vendors, employees and organizers. (5) Location of all entries and exits. (6) The location of all fire extinguishers and other fire safety equipment. (7) The location of all temporary utilities to be installed for the event,if any. (8) The layout of any parking area for automobiles and other vehicles and the means of ingress and egress for such parking areas. The parking spaces must allow for 300 sq. ft. per car. (9) A traffic control plan for vehicles entering and leaving the site for the proposed event. (10) Plan for the use of live outdoor music, loudspeakers and other sounds which will be used, if any, and the type and location of speakers and other audio equipment. (11) A description of emergency access and facilities related to the event. (12) Provisions to dispose of any garbage,trash,rubbish or other refuse. (13) Location and description of any additional lighting to be utilized in conjunction with the event. Updated 8/7/2018 (14) Location of sanitary facilities on site. Traffic Control Plan Events for three hundred(300) or more people also require submission and approval of a traffic control plan, acceptable to the Town of Southold,AND a qualified traffic controller must be provided. Please attached a written description and/or notate on the parking event plan the following: 1)Who will be conducting traffic,2)Where they will be stationed on site, 3)How they will direct the entrance, circulation,parking, and exiting of cars on site, and 4) Contact information for use by Southold Town Police. OWNER'S SIGNATURE: I am the Owner of the Property where this event is to be held and I agree to comply with the laws, rules, regulations, conditions, and requirements of the Code of the Town of Southold, including but not limited to the conditions listed below, as well as all other applicable agency rules and regulations pertaining to the activities under this event. Furthermore,I hereby swear or affirm that the information contained herein and attachments hereto are true and correct to the best of my knowledge, and agree to provide notice to the Town immediately should there be any material changes regarding to this application. . Furthermore,I hereby authorize Code Enforcement Personnel of the Town of Southold to enter the property during the hours of the permitted special event to make any and all inspections necessary in connection with this Special Event. Print name of Owner Signa a of Owner a, Cathy Demeroto Print name of Authorized Person/Representative Si 're of Autho,ize Person/Representative PERMISSION IS HEREBY GRANTED, SUBJECT TO THE FOLLOWING CONDITIONS: 1. By acceptance of this permit, applicant agrees to adequately supervise and direct all parking to be on the premises or at another site, and to provide parking assistants and any additional traffic controls necessary for this event. Parking is strictly prohibited on ANY Town, County or State Roads or Rights of Way. 2. Traffic control at events for three hundred(300) or more people shall be provided by a qualified traffic controller in accordance with the attached, approved traffic control plan. 3. One "on-premises" sign not larger than six (6) square feet in size may be displayed not longer than thirty (30) days before this event, and removed immediately after the event. Directional parking signs shall be adequately displayed. 4. Applicant indemnifies and holds harmless the Town of Southold from all claims, damages, expenses, suits and losses including but not limited to attorney's fees arising from activities under this permit. 5. Tent proposals must receive permit approval from the Southold Town Building Inspector before placement on the property and must meet all fire and safety codes. 6. This permit is valid only for the time, date, place and use specified above, and for the designated event. Each additional day will require a separate permit application, fee, and related documents for review, etc. at least 60 business days prior to the scheduled event. 7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant agrees to remove the temporary facilities from the premises within 48 hours after the day of the event. Updated 8/7/2018 8. On-site food preparation is NOT permitted, although food may be catered subject to all Suffolk County Department of Health regulations. 9. NO activities associated with this event; including but not limited to parking, ingress/egress/access, tents or temporary structure(s). or temporary sanitary facilities, shall be conducted on Town of Southold Purchase of Development Rights land. 10. NO activities associated with this event; including but not limited to parking, ingress/egress/access, tent(s) or temporary structure(s), or temporary sanitary facilities, shall be conducted on Suffolk County Purchase of Development Rights land without a permit issued by the Suffolk County Farmland Committee. 11. Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the legal limitations under the fire code or other codes which would prohibit such increased occupancy. 12. Access shall be provided for emergency vehicles,to all public assembly areas, all buildings, all work areas and any additional area where emergencies may occur. Two emergency-fire exits and exit paths from the building(s) on the property, to a public way or remote safe area, shall remain open and unobstructed at all times. 13. Owner assures full compliance with all fire, safety,building, and other Town laws. 14. Music,when outdoors,is required to stop at the time specified in the permit. Placement of the speakers must be in a location that affords the greatest protection from noise intrusion upon adjacent properties. 15. Owner will allow access to Code Enforcement Personnel of the Town of Southold during the hours of the special event to make any and all inspections necessary in connection with this Special Event. 16. ADDITIONAL CONDITIONS: ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREIN WILL TERMINATE THIS PERMIT. APPROVED Town of Southold Resolution Number: Date Issued: Updated 8/7/2018 CIAISI T CENTER FOR ADVOCACY I SUPPORT I TRANSFORMATION CAST CONCERT: LATINEXT Date: September 17, 2022 Timeline: 5:00 Load-in 7:00 Show Starts 9:00 Show Ends 9:30 Load Out and Clean-up Finished Location: CAST Yard (53930 Main Road, Southold) Details: 7:00 pm Concert: LatiNext Number of anticipated guests: 150 • Number of cars expected: 50 (can use CAST lot plus street parking) o Free event. 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F� � icy � :� �" t ► W'AST Center for , Support. .* �,'�i�" `4�V .. _e VllhRe Flower "` ' Florist , • ` , 0000 MOT �l 1 1* � Southold Opera %'.-•. , '' eora R closed mp _ -conic'Building r , h�GE)E)DS ions ure store �� '�.• NIS Hai"Salon 170 ' 53740 ."r '' ' *A� 'fa• , Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 07/25/22 Receipt#: 304116 Quantity Transactions Reference Subtotal 1 Event Fee 9.17.2022 $150.00 Total Paid: $150.00 Notes: Payment Type Amount Paid By CK#2749 $150.00 Community, Action Southold Town Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Community, Action Southold Town Po Box 159 Greenport, NY 11944 Clerk ID: DENISN Internal ID:9.17.2022 0 O� .� Office of the Town Attorney Town of Southold Town Hall Annex, 54375 Route 25 P.O. Box 1179 Southold, New York 11971-0959 Telephone : 631-765-1939 Facsimile: 631-765-6639 MEMORANDUM To: Mr. Denis Noncarrow, Town Clerk From: Melissa Mirabelli Secretary to the Town Attorney Date: August 10, 2022 Subject: Special Events —CAST— CAST3a With respect to the above-referenced matter, I am enclosing the original application with committee comments and resolution of Town Board approval of event. If you have any questions regarding the enclosed, please do not hesitate to call me. Thank you. Cc: /mm Enclosures Special Events Committee Application Summary and Recommendation Application name: Address: 51 W O ~�I V?n Qb)C 16W so Id, 0 Application number: C AS-T 30L Date of Event:q 1 n iaaaa- Time: r. Date Received by Town Clerk: arJ 0"102 Date Received by Committee: a�'I o110a'� Nature of Event (S): Ofnlg' -SA& Committee Comments Received by: Melissa Spiro �- Leslie Weisman Missy Mirabelli = ��1 � �0�^� o Co Chief Fiatley •eagt,ae ��ae ca�eo�e`a''1� Unty Heather Lanza — James Easton Mike Verity Claire Glew ��dclnxkA. Kevin Webster Committee Recommendation's: Approve as applied X Approve with Additional conditions: Hold Public Hearing Deny Special Event No: aoaa,- 140 Resolution No: A03a -(25(e Date: I a IAOda RECEIVED +3 ar' .,:,^fir', ✓t : aal� u1�Q..�. p'8m4iS JUL 2 5 2022 zee inn Town Attorneys Office ���, � TOWN OF SOUTHOLD ToNvii bode Chapter -gnd.Specaa1'tveuW SPECIAL EVENT PERMIT INSTRUCTIONS AND APPLICATION FORM Applications for a Special Event Permit are subject to an inter-departmental coordinated review by the Southold Town Board,Town Attorney,Town Assessors,Land Preservation,Building,Planning,Zoning Board of Appeals and Police Departments, and the Suffolk County Planning Commission. Application fee: $150.00 per application. Up to six (6) multiple events of the same type, occurring over a period of three months,may be permitted on one(1) application for a fee of$150.00. However, specific details of each event must be included with this application. All a' I:dgdoos iiimst-tie salbmifted at least 40 business days ;before the event. A. licants are encouraged tei<subn t._aiatilicatioiis as eairly"ns possibie. 'Any cosi:,pleted Apb1icati4iLfhat is natsiibh itt6d; 66 dr chore bu§iness clays orioi-J6Jh6 sclidilitTed- eyent rn�i elected or subject to,i late processing fee of$250 0 liy�t&l �Office�of the ;gnle5s a waiyer�ie olitaiiied. Requesting an expedited review must be submitted in writing to the Town Clerk. The Town Clerk will forward all applications to the Special Events Committee for processing. The Committee will obtain comments on all applications from relevant Town, County and/or State agencies and will forward completed applications to the Town Board with a recommendation as to whether to grant or deny the application. The Town reserves the right to request additional information from an applicant to address issues related to the health, safety, and welfare of the community. Ruben is a 1perinit-J egtdre& All Special Events,per Southold Town Code Article I, Section 205-2(Definitions)must obtain a permit. Occasional events on private residential properties hosted by the owner thereof that are by invitation such as family gatherings, weddings, graduations, parties or not-for-profit fundraisers do not require permits. Any use such`as Avenue fo tveddii gs or-btli&6verits=isbr6hibited. This.aiinlicafioai is'deeirrr�eil'coriililete once:aYl.the following re'quitemients aie"subriiitted to thelo Merl:• P►ease indcate subiiisioii at the following bv-cheelaiij 6ff the boxes aiid si in =ielow. A completed aplilication-form signed by the owner and the event manager. Applications without property owner's signature/approval will be rejected. FEE: Is the application being submitted at least 60 days before the event[ ] Yes [ ]No If Yes,Fee of$ 150.00 has been submitted We request a waiver as a non-profit hosting a free event for the community If No,Fee of$ has been submitted Updated 8/7/2018 ' 4 LXJ. The applicant/owner of the property where the special event is proposed to take place must provide a eerti'ricate--o-,fJ surarice not less than 2 million dollars naming the Triurri ni-Seiutl olti as an additioi l ir Liure .. to Cr �nf C�r` .. ;c S ti�rt ct (( ri o v%— �J►'"rte (�c `c .�C�-S-�— a .'4 M A P4rkifJgMV&fit:Plffw cozisisting�of a survey, site pl6n'anci7or aerial view 9f,.the subject property.tliat includes the locations of on-site parking, sanitary facilities, and tents or other temporary structure(s). (See application form for details) nl Events for three hundred (3 00) or more people require submission and approval of a tpffie 'cdintfdll plan acceptable to the Town of Southold AND a qualified traffic controller must be provided at the event. (See application form for details) Signature of Property Owner on the application authorizing Code Enforcement Personnel of the Town of Southold to enter the subject premises during the hours of the event to ensure compliance with any and all special event permit conditions. My signature below affirms that I have submitted all the.information required above in connection with my application. brctbd - S'iiairttture Activities associated with outdoor public events are strictly prohibited from taking place on land preserved through the sale of development rights to the Town of Southold, and can only take place on land preserved through the sale of development rights to the County of Suffolk with a permit issued by the Suffolk County Farmland Committee. If food is to be served, it must be catered and prepared off-site by food vendors who hold a permit to operate issued by the Suffolk County Bureau of Public Health Food Protection Unit. Updated 8/7/2018 M. APPLICATION FOR A PERMIT TO HOLD A SPECIAL EVENT �'Iease Pt•ovide'AtsUof tfie information requested b6low tncoin lefe ap iificatioii VIEUNOTrbe. reviewed. Special Event Permit# Applicant(s)name;_ CAST -Community Action Southold Town Date of Submission 7/21/2022 Name of Event LatiNext Band SCTM#'s 1000-Section 061.00 Block-04.00 Lc7t,(s)019.001 Dates of Each Event:"September 17, 2022 If Multiple Dates are requested, applicant must give all information for all dates.. Nature of Event:LatiNext Band -jazz, salsa band (Please attach a detailed'- etailed description of EACH event to this application) Time Period(Hours)of Event: From Spmto 9:30pm Town Services requested: ( )Yes (X )No If yes,Describe Police Dept. Highway Dept. Describe Services Maximum Number of Persons Attending At One Time:,100 Number of cars'expedted40 Is a Tent or other temporary structure being used? [ x] Yes [ ]No If yes provide size(s)10x10 tent, portapotty Will food be served?[ ]Yes [x]No If yes provide number and name(s)of food vendor(s)- Updated 8/7/2018 Suffolk County permit#(s)_ Will s) - Will other vendors be on the premises during the event?[ x]Yes [ ]No If yes how many? 1 Describe Type ofvendor(s) Audio rental company Property Owner(name/address);, Community Action Southold Town, 53930 Main Rd. Southold Contact Person and Contact Tel.#.-Cathy Demeroto 631-477-1717 ext. 101 e-mail address cdemeroto@castnorthfork.org Event Location: Street-Hamlet Address: 53930 Main Road, Southold, NY 11971 061.00 Block: 04.00 Lot(s): 019.001 Mailing Address to Send Event Permit to:, PO Box 1566, Southold, NY 11971 Have any of the development rights been sold to the Town of Southold[ ]Yes [x]No and/or Suffolk County Agricultural Program? [ ] Yes [x]No Tfyes to etlie�.or:"litst}i.al5b:`indcate on the ;attached Ip sn the bciuriclar�,es iif t}i`"e'reserred aiea tit�ion uwiiiclz the esr ne -t will fakeP}ace Qr`CInMyry7g8T ATTACH ti7�gPnAy1R_gK�cyryt�nt �l/Etll NTvP�LgAN TO yTHIS ^�A}]�PIq'gLIC�`-ATgl N`�-Fy--1 I��E_ 1A1Y1„.r"1L17- U iJR'mo A�'d Ka LL' Lr�FCA lYA1..11,7 A ALi?iJ E 1'AYi.k A . TRAFFIC C'()1` TROLAIL AN C.see nelt`nagel A-Parkin�,-/Evetit`'lPlan may be a sufi%V. site Wan and/dr it ia1 view or'exam&G60ZJ6 Earth) iaf `tlie ttibj6A protierly.IfN[kA'I'E Oi.4'T l EAAAll ol:`th,e",folly =ing'inirnrm tion: A parking/event plan showing: (1) The size of the property and its location in relation to abutting streets or highways. (2) The size and location of any existing building(s) or structure(s)that will be in operation during the course of the event and any proposed building, structure, or signs to be erected temporarily for the event. (3) The location of the stage or tents,if any. (4) The designated areas of use for spectators,exhibitors,vendors, employees and organizers. (5) Location of all entries and exits. (6) The location of all fire extinguishers and other fire safety equipment. (7) The location of all temporary utilities to be installed for the event, if any. (8) The layout of any parking area for automobiles and other vehicles and the means of ingress and egress for such parking areas. The parking spaces must allow for 300 sq. ft. per car. (9) A traffic control plan for vehicles entering and leaving the site for the proposed event. (10) Plan for the use of live outdoor music, loudspeakers and other sounds which will be used, if any, and the type and location of speakers and other audio equipment. (11) A description of emergency access and facilities related to the event. (12) Provisions to dispose of any garbage,trash,rubbish or other refuse. (13) Location and description of any additional lighting to be utilized in conjunction with the event. Updated 8/7/2018 (14) Location of sanitary facilities on site. Traffic:Cont-r' -Plan Events for three hundred(300) or more people also require submission and approval of a traffic control plan, acceptable to the Town of Southold,ANDA qualified trafficcoiitrolier niii.�firoyided,Please attached a written description and/or notate on the parking event plan the following: 1)Who will be conducting traffic,2)Where they will be stationed on site, 3)How they will direct the entrance, circulation,parking,and exiting of cars on site, and 4)Contact information for use by Southold Town Police. 61y, TUR I am the Owner of the Property where this event is to be held and I agree to comply with the laws, rules, regulations, conditions, and requirements of the Code of the Town of Southold, including but not limited to the conditions listed below, as well as all other applicable agency rules and regulations pertaining to the activities under this event. Furthermore,I hereby swear or affirm that the information contained herein and attachments hereto are true and correct to the best of my knowledge, and agree to provide notice to the Town immediately should there be any material changes regarding to this application. . Furthermore,I hereby authorize Code Enforcement Personnel of the Town of Southold to enter the property during the hours of the permitted special event to make any and all inspections necessary in connection with this Special Event Print name of Owner of Owner.; , . f Cathy Demeroto `: ! Print name of Authorized Person/Representative :Sig`MAIJr-e_of Authorize;- PersoiyRepresenuove P 1211�� 5��1►lLl YS 1E Yt1�13I'-f:1ZAf�3'IICTi .`SU737�G :TO THE.F'C�I I�C� wG C�1---jffYC91�TS: 1. By acceptance of this permit, applicant agrees to adequately supervise and direct all parking to be on the premises or at another site, and to provide parking assistants and any additional traffic controls necessary for this event. Parkin is strictly lirahr"hited=ciri-ANY Tt�v✓n-'Cc urity or-`Mate Rad&or,RigZits of Waw 2. Traffic control at events for three hundred(300) or more people shall be provided by a qualified traffic controller in accordance with the attached, approved traffic control plan. 3. One "on-premises" sign not larger than six (6) square feet in size may be displayed not longer than thirty (30) days before this event, and removed immediately after the event. Directional parking signs shall be adequately displayed. 4. Applicant indemnifies and holds harmless the Town of Southold from all claims, damages, expenses, suits and losses including but not limited to attorney's fees arising from activities under this permit. 5. Tent proposals must receive permit approval from the Southold Town Building Inspector before placement on the property and must meet all fire and safety codes. 6. This permit is valid only for the time, date, place and use specified above, and for the designated event. Each additional day will require a separate permit application, fee, and related documents for review, etc. at least 60 biYsiizess ilavg btior-to ilie scliedulect event: 7. Adequate temporary sanitary facilities must be provided by applicant for this event and applicant agrees to remove the temporary facilities from the premises within 48 hours after the day of the event. Updated 8/7/2018 8. On-site food preparation is NOT permitted, although food may be catered subject to all Suffolk County Department of Health regulations. 9..' !NO-_-'60tfQiti&9 as§beititedvkh this e ejiE including parkirig. ingress/ -e.=- s.s/access. of Safftlial ,Prircliase:0tDevel, J,ot NO activities a"s"sociated�uJtfi tfiiq,:evdnt. indWiLiq but not limited-0airkahLy. inLy-'r-&s&gJe5s/atce9si tent' or tem.p0j:aLyr sfi-uctureesjjor fernporaLy saniffiii'-r facillitid'&-,�Wlf'b c"o sifffiblk-,C6uhly Pqt�6s&'d' b' evefooment R8�Cks- lagd-t '-Withqut a- Hermit issued by Alpe Suffolk- County Farnilaha, 11.Issuance of this permit does not authorize in any manner the occupancy of any building exceeding the legal limitations under the fire code-or other codes which would prohibit such increased occupancy. 12. Access shall be provided for emergency vehicles,to all public assembly areas, all buildings, all work areas and any additional area where emergencies may occur. Two emergency-fire exits and exit paths from the building(s) on the property, to a public way or remote safe area, shall remain open and unobstructed at all times. 13. Owner assures fall compliance with all fire, safety,building, and other Town laws. 14. Music,when outdoors,is required to stop at the time specified in the permit.Placement of the speakers must be in a location that affords the greatest protection from noise intrusion upon adjacent properties. 15. Owner will allow access to Code Enforcement Personnel of the Town of Southold during the hours of the special event to make any and all inspections necessary in connection with this Special Event. 16. ADDITIONAL CONDITIONS; ANY VIOLATIONS IN CONNECTION WITH THE CONDITIONS LISTED HEREIN WILL TERMINATE THIS PERMIT. APPROVED Town of Southold Resolution Number: Date Issued: Updated 8/7/2018 ® DATE(MMIDDNYYY) AC Ro CERTIFICATE OF LIABILITY INSURANCE oa/o1J2o22 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTEA CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: if the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or'be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER NAME T Lauren Murphy Roy H Reeve Agency,Inc. PHONE A1 (631)298-4700 arc No: (631)298-3850 C No Ext: PO Box 54 ADDRESS: Imurphy@royreeve.com 13400 Main Road INSURER(S)AFFORDING COVERAGE NAIC# Mattituck NY 11952 INSURERA: Philadelphia Indemnity Ins Co 18056 INSURED INSURERS: Community Action Southold Town Inc(CAST) INSURERC: PO BOX 1566 INSURER D: INSURER E: Southold NY 11971 INSURER F: COVERAGES . CERTIFICATE NUMBER: CL228117499 REVISION NUMBER: THIS IS TO CERTIFY THATTHE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAYBE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES,LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. LTR TYPE OF INSURANCE IND WVO POLICY HUMBER PMIDDY MMR)Y EXP LIMITS COMMERCIAL GENERALUABILRY EACH OCCURRENCE $ 1'000'000 DAMAGE TO RENTED 100,000 CLAIMS-MADE ®OCCUR PREMISES a occurrence $ MED EXP(Any one person) $ 5'000 A PHPK2436408 08/16/2022 08116!2023 PERSONAL&ADV INJURY $ 1.000,000 GEN'LAGGREGATELIMIT APPLIES PER." GENERALAGGREGATE $ 2.000.000 POLICY E jECT El LOC PRODUCTS-COMP/OPAGG $ 1,000,000 $ OTHER: AUTOMOBILE LIABILITY (E2a� tl D SINGLE LIMIT $ ANYAUTO BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY Per accident $ UMBRELLA UAB HOCCUR EACH OCCURRENCE $ EXCESS LIAR CLAIMS-MADE AGGREGATE $ DEO RETENTION$ $ WORKERS COMPENSATION PER ERH AND EMPLOYERS'LJABILIY Y I N ANY PROPRIETORIPARTNERIEXECUTIVE ❑ N/A E.L EACH ACCIDENT $ OFFICERIMEMBER EXCLUDED? (Mandatory In NH) E.L.DISEASE-EA EMPLOYEE $ H yos,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT . $ DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached H more space Is required) RE: 9/17122 Fundraiser Town of Southold is included as Additional Insured with respect to General Liability. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN Town of Southold ACCORDANCE WITH THE POLICY PROVISIONS. PO Box 1179 AUTHOR_¢EO REPRESENTATIVE Southold NY 11971 1�A' lC `� ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016103) The ACORD name and logo are registered marks of ACORD CENTER FOR ADVOCACY ( SUPPORT TRANSFORMATION CAS's CONCERT: LATINEXT Date: September 17, 2022 Timeline: 5:00 Load-in 7:00 Show Starts 9:00 Show Ends 9:30 Load Out and Clean-up Finished Location: CAST Yard (53930 Main Road, Southold) Details: 7:00 pm Concert: LatiNext b Number of anticipated guests: 150 V Number of cars expected: 50 (can use CAST lot plus street parking) e Free event. No charge. '.', t ;•;ie.$'�"e.nip -�4,F�.,�.'''...d`y"" l � § s a^�e :• `';;X If - �:e�a'u x_��`-•i� -�:jr.�L ���.`rX; - $ �F:��:'e Kik='. "• tr a•I� _ ,.S,:.ioan t�RA33`.G.zaS; '. NIL ` 4 r, , .'r _.oq�Y,ag`f,�ti{;;4�s�Sz.;`•.'`(�.'�yl�`�� - F,'$,a.. � .,�F �. x V X .� a rA..' � � .^, .; • " J „''�,' bit"`°�,�+• ,�„.,-�., aS',�: ,�A„� �'Jy y�'y{`'�;'�L ,3�, sc, _ -. 4P ~ � M4.KY ,1�'� gy�y maw wC f 6`•;��� {�'A*� ,; p��.Y • rte": A'.' ;t( y!' `' � � � ,�"�a t �. 1 •`` ^ '"�� +:�;dw ��<.` 'gym �^„�r''h`�,�'. y�>,.+x L s fid,., E r �.Y •. � i•�• q.�,�x. ;{I �> •. >� p°-* -,'r ';ys; �' .,f'r '' s,^"° .:.' `Y'' e -" i d y T" "-"�•tk" r•e�i }`-a { ♦'. '•+' - t 1, xuJffi ° n � : ,�"..^•, ,,,sem �.y4, �r�` +'� 5� 9 9} A ,'� '�'r��; i„''��� F� ��ht+l' •.1„ $+ :l.b l T- <x * .gra ,r, Y,:. rv> � � � }r.- �t• fif1".i��R ��' • Q 6 � � ,}+''yam - � � � 6,' �•- Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 07/25/22 Receipt#: 304116 Quantity Transactions Reference Subtotal 1 Event Fee 9.17.2022 $150.00. Total Paid: $150.00 Notes:- Payment Type Amount Paid By CK#2749 $150.00 Community, Action Southold Town Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name.: Community, Action Southold Town Po Box 159 Greenport, NY 11944 Clerk ID: DENISN Internal ID:9.17.2022 Mirabelli, Melissa From: Spiro, Melissa Sent: Thursday,July 28, 2022 10:13 AM To: Mirabelli, Melissa Subject: RE: CAST Special Event#2 This is not preserved land. Melissa S. From: Mirabelli, Melissa Sent:Thursday,July 28, 2022 9:37 AM To: Spiro, Melissa <Melissa.Spiro@town.southold.ny.us>; Easton,James<jamese@southoldtownny.gov>; Killean,Jade <Jade.Killean@suffolkcountyny.gov>; Glew,Claire<Claire.clew@town.southold.ny.us>;Webster, Kevin <kevin.webster@town.southold.ny.us> Cc:Amakawa,Andrew<And rew.Amakawa @suffolkcountyny.gov>; Kerr, Mikael<Mikael.Kerr@suffolkcountyny.gov> Subject: CAST Special Event#2 Please send any and all questions and comments to me Thank you MMfelissa MI9.. Ifirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office(631) 765-1939 Fax(631)765-6639 ******************************************************************************************* This electronic mail transmission may contain confidential or privileged information. If you believe that you have received the message in error, please notify the sender by reply transmission and delete the message without copying or disclosing it. ******************************************************************************************* Mirabelli, Melissa From: Leslie Weisman Forward Sent: Thursday,July 28, 2022 9:52 AM To: Mirabelli, Melissa Cc: Verity, Mike; Flatley, Martin; Burke,John; Lanza, Heather;Weisman, Leslie Subject: Re: CAST Special Event Attachments: Cast 9.17.2022_2022072S154729.pdf No objections. Leslie Sent from my iPad On Jul 28,2022, at 9:36 AM, Mirabelli, Melissa <melissa.mirabelli@town.southold.ny.us>wrote: Please send comments and or questions Thank you Velissa M jirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax (631)765-6639 This electronic mail transmission may contain confidential or privileged information. If you believe that you have received the message in error, please notify the sender by reply transmission and delete the message without copying or disclosing it. ***************************************************************************************** 1 Mirabelli, Melissa From: Lanza, Heather Sent: Thursday,July 28, 2022 9:47 AM To: Mirabelli, Melissa;Verity, Mike;Flatiey, Martin; Burke,John;Weisman, Leslie Subject: RE: CAST Special Event OK From: Mirabelli, Melissa<melissa.mirabelli@town.southold.ny.us> Sent:Thursday,July 28, 2022 9:36 AM To:Verity, Mike<Mike.Verity@town.southold.ny.us>; Flatley, Martin<mflatley@town.southold.ny.us>; Burke,John <johnbu@southoldtownny.gov>; Lanza, Heather<heather.lanza@town.southold.ny.us>;Weisman, Leslie <lesliew@town.southold.ny.us> Subject: CAST Special Event Please send comments and or questions Thank you Melissa M Mirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax(631)765-6639 ******************************************************************************************* This electronic mail transmission may contain confidential or privileged information. If you believe that you have received the message in error, please notify the sender by reply transmission and delete the message without copying or disclosing it. ******************************************************************************************* 1 Mirabelli, Melissa From: flatley, Martin Sent: Thursday,July 28, 2022 9:46 AM To: Mirabelli, Melissa;Verity, Mike; Burke, John; Lanza, Heather; Weisman, Leslie Subject: RE: CAST Special Event I have no objections to this event being approved.There is plenty of public parking in Southold Village as well. Martin Flatley, Chief of Police Town of Southold Police Department 41405 State Route 25 Peconic, N.Y. 11958 Tel: 631-765-3115 F The information contained in this electronic message and any attachments to this message are intended for the exclusive use of the addressee(s)and may contain information that is privileged, confidential and exempt from disclosure under applicable law. if the reader of this message is not the intended recipient,you are hereby notified that any review,retransmission, conversion to hard copy,copying,reproduction,circulation,publication, dissemination or other use of,or taking of any action,or omission to take action,in reliance upon this communication by persons or entities other than the intended recipient is strictly prohibited. if you have received this communication in error,please(i)notify us immediately by telephone at 631,765.2600, (ii)return the original message and all copies to us at the address above via the U.S.Postal Service,and(iii)delete the message and any material attached thereto from any computer, disk drive,diskette,or other storage device or media. From: Mirabelli, Melissa<melissa.mirabelli@town.southold.ny.us> Sent:Thursday,July 28, 2022 9:36 AM To:Verity, Mike<Mike.Verity@town.southold.ny.us>; Flatley, Martin<mflatley@town.southold.ny.us>; Burke,John <johnbu@southoldtownny.gov>; Lanza, Heather<heather.lanza@town.southold.ny.us>;Weisman, Leslie <lesliew@town.southold.ny.us> Subject: CAST Special Event Please send comments and or questions Thank you Melissa 117 Mirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax (631)765-6639 i ******************************************************************************************* This electronic mail transmission may contain confidential or privileged information. If you believe that you have received the message in error, please notify the sender by reply transmission and delete the message without copying or disclosing it. ******************************************************************************************* z Mirabelli, Melissa From: Glew, Claire Sent: Friday,July 29, 2022 10:09 AM To: Mirabelli, Melissa Subject: RE: CAST Special Event#2 Missy, The Assessors have no objection to this event. Cla.4-eiClew Assistant to Assessor Town of Southold Board of Assessors (631)765-1937 Phone (631)765-1356 Fax www.southoldtownnV.gov claireg@southoldtownny.gov From: Mirabelli, Melissa<melissa.mirabelli@town.southold.ny.us> Sent:Thursday,July 28, 2022 9:37 AM To:Spiro, Melissa <Melissa.Spiro@town.southold.ny.us>; Easton,James<jamese@southoldtownny.gov>; Killean,Jade <Jade.Killean@suffolkcountyny.gov>; Glew, Claire<Claire.Glew@town.southold.ny.us>;Webster, Kevin <kevin.webster@town.southold.ny.us> Cc:Amakawa,Andrew<And rew.Amakawa @suffolkcountyny.gov>; Kerr, Mikael<Mikael.Kerr@suffolkcountyny.gov> Subject: CAST Special Event#2 Please send any and all questions and comments to me Thank you Melissa 11 Mirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 ( Main RD) P.O. Box 1179 Southold,NY 11971 i Office (631) 765-1939 Fax (631)765-6639 This electronic mail transmission may contain confidential or privileged information. If you believe that you have received the message in error, please notify the sender by reply transmission and delete the message without copying or disclosing it. ******************************************************************************************* 2 Mirabelli, Melissa From: Killean,Jade <Jade.Killean@suffolkcountyny.gov> Sent: Monday,August 1, 2022 2:57 PM To: Mirabelli, Melissa Cc: Amakawa, Andrew; Kerr, Mikael Subject: RE:CAST Special Event#2 Hi Missy, Regarding the Special Event at the Community Action Southold Town,we do not have any comments as the property is neither SC PDR nor is it adjacent to County holdings. Thank you, Jade Jade xiCCean Planner Suffolk County Dept.of Economic Development&Planning Division of Planning& Environment 100 Veterans Memorial Higbway,2nd Floor Hauppauge,NY 11788 631-853-6044 Tel r a c # ic e GRCEN Save a tree.Read,don't print,ema:s. CONFIDENTIALITY NOTICE: This electronic mail transmission is intended solely for the use of the individuauentity to whom it is addressed and may contain confidential information belonging to the sender. If you are not the intended recipient,you are hereby notified that any disclosure,copying, distribution,or the taking of any action in reliance on the contents of this information is strictly prohibited. If you have received this transmission in error,please notify the sender immediately by e-mail and delete the original message. From: Mirabelli, Melissa<melissa.mirabelli@town.southold.ny.us> Sent:Thursday,July 28, 2022 9:37 AM To:Spiro, Melissa <Melissa.Spiro@town.southold.ny.us>; Easton,James<jamese@southoldtownny.gov>; Killean,Jade<Jade.Killea n@suffolkcountyny.gov>; Glew, Claire<Claire.Glew@town.southold.ny.us>;Webster, Kevin<kevin.webster@town.southoid.ny.us> Cc:Amakawa,Andrew<Andrew.Amakawa@suffolkcountyny.gov>; Kerr, Mikael <MiiRael.Kerr@suffolkcountyny.gov> Subject: CAST Special Event#2 1 ATTENTION: This email came from an external source. Do not open attachments or click on links from unknown senders or unexpected emails. Please send any and all questions and comments to me Thank you Z. ,Uelissa 1V. Afirabelli Secretary to the Town Attorney Town of Southold Southold Town Hall Annex 54375 Route 25 (Main RD) P.O. Box 1179 Southold,NY 11971 Office (631) 765-1939 Fax (631)765-6639 ******************************************************************************************* This electronic mail transmission may contain confidential or privileged information. If you believe that you have received the message in error, please notify the sender by reply transmission and delete the message without copying or disclosing it. ******************************************************************************************* 2 SF�t RESOLUTION 2022-656 hoS cps ADOPTED DOC ID: 18313 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2022-656 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON AUGUST 9, 2022: RESOLVED that the Town Board of the Town of Southold hereby grants permission to CAST, to hold Special Event 2022-40 at CAST, 53930 Main RD, Southold,New York as applied for in Application CAST 3a for Jazz/Salsa Band on September 17, 2022 from 5PM-9PM Provided they adhere to all conditions on the application,permit and to the Town of Southold Policy for Special Events and subject to the applicant's compliance with all executive orders of the State of New York. This permit'is subject to revocation if the applicant fails to comply with any of the conditions of the approval or is unable to properly control traffic flow into and out of the event. Denis Noncarrow Southold Town Clerk RESULT: - ADOPTED [UNANIMOUS] MOVER: Louisa P. Evans, Justice SECONDER:Brian O. Mealy, Councilman AYES: Nappa, Doroski, Mealy, Doherty, Evans,Russell