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HomeMy WebLinkAbout05/12/2022 MATTITUCK PARK DISTRICT M AT T I T U C K . . PARK DISTRICT d P.O. BOX 1413 • MATTITUCK, NEW YORK 11952 Ph: (631) 298-9103 • Email: mattparkdist@optonline.net RECEIVED August 10,2022 AUG 11 2022 Mr. Denis Noncarrow, Town Clerk Southold Town Clerk Town of Southold PO Box 1179 Southold,NY 11971-0959 RE: Mattituck Park District Dear Mr. Noncarrow: Enclosed please`find the Mattituek Park District's meeting packet from:our regular'meeting held on May 12,2022 containing the meeting agenda, minutes, resolutions and the Treasurer's Report and special meeting minutes from May 3,2022 for filing with your office. If you have any questions regarding the enclosed,please do not hesitate to contact me. Thank you for your attention. Sincerely, Jennifer Mannino Secretary Enclosures REGULAR MEETING AGENDA Mattituck Park District Board of Commissioners Meeting Thursday, May 12, 2022 @ 6:30 p.m. Presiding Commissioners Charles Guell, Chairman Nick Deegan, Commissioner Kevin Byrne, Commissioner Chris Shashkin,Administrative Assistant Lyle Girandola,Treasurer Stephen Kiely, Legal Counsel Jennifer Mannino, Secretary PUBLIC COMMENT SESSION ON AGENDA ITEMS All other comments regarding non-agenda items will be held at the end of the meetina Please limit comments to no more than 5 minutes Call to Order Pledge Approval of 4/14/2022 Meeting Minutes Presented via email Approval of special meeting minutes from 4/20/22 and 5/3/22 Presented via email Treasurer's Report -L Girandola Old Business (a) Proposal for security cameras and locks Signage (a) Spreadsheet of updated signage needs RESOLUTIONS RESOLUTION 2022-36 RESOLUTION SETTING MEETING DATES FOR JUNE 2022 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby set the following meeting dates for the month of June: Work Session, Thursday, June 2, 2022 at 6:30 P.M., monthly meeting, Thursday, June 9, 2022 at 6:30 P.M. RESULT: Motion by, seconded by , all in favor and motion carried unanimously to approve Resolution 2022-36. RESOLUTION 2022-37 RESOLUTION APPROVING BILL REGISTER AND AUTHORIZING PAYMENT OF CURRENT BILLS RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approve the Bill Register submitted by the Treasurer for the May 12, 2022 meeting and further authorizes payment of the current bills. RESULT: Motion by, seconded by , all in favor and motion carried unanimously to approve Resolution 2022-37. RESOLUTION 2022-38 RESOLUTION ACCEPTING THE TURF MAINTENANCE BID FROM FINE CARE LANDSCAPING WHEREAS Fine Care Landscape submitted a bid for the Aldrich Lane property,the bid includes: 7 fertilizer treatments $3875.00: Turn on and inspect irrigation system in the spring/replace broken heads as needed $2445.00 Fall irrigation shut down and overseed the lawns$3025.00 Total bid $9345.00 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby accepts the bid from Fine Care Landscape located at 490 Manor Hill Lane, Mattituck NY to maintain the greens inside the fenced area at Aldrich Lane for the 2022 season. RESULT: Motion by, seconded by , all in favor and motion carried unanimously to approve Resolution 2022-38. RESOLUTION 2022-39 RESOLUTION SETTING THE BEACH USE PERMIT FEE FOR EVENTS FOR THE 2022 SUMMER SEASON WHEREAS: There have been requests to use Mattituck Park District beaches for events such as wedding ceremonies and media events. RESOLVED that the Board of Commissioners of the Mattituck Park District hereby set the following beach permit use fee for the 2022 summer season as follows: $100.00 for residents of the Mattituck Park District $800.00 for Non-residents RESULT: Motion by, seconded by , all iri favor and motion carried unanimously to approve Resolution 2022-39. RESOLUTION 2022-40 RESOLUTION AMENDING THE LANGUAGE OF THE CONTRACTS FOR EVENTS TO INCLUDE THE NEW YORK STATE HOST LAW RESOLVED that the Board of Commissioners of the Mattituck Park District hereby amend the contract for events to include the NY State host law and advise that there will be no security guard on the property. RESULT: Motion by, seconded by , all in favor and motion carried unanimously to approve Resolution 2022-40. - RESOLUTION 2022-41 RESOLUTION TO AMEND THE POLICY OF DOGS ON THE BEACH RESOLVED that.the Board of Commissioners of the Mattituck Park District hereby amends the policy to permit dogs on the beach only during off hours. No dogs will be permitted on the beaches during lifeguard hours. Dogs must be leashed at all times while on Park property. Pet owners are responsible for pet waste clean-up and disposal. Additional restrictions including specific hours and at individual locations and facilities will be evaluated and proper signage will be placed. RESULT: Motion by, seconded by , all in favor and motion carried unanimously to approve Resolution 2022-41 RESOLUTION 2022-42 RESOLUTION TO AMEND MATTITUCK PARK DISTRICT SIGNAGE AT ALL PARK PROPERTIES TO REFLECT CURRENT POLICIES RESOLVED that the Board of Commissioners of the Mattituck Park District hereby amends the Park District signs and will replace with updated signs to reflect current policies. RESULT: Motion by, seconded by , all in favor and motion carried unanimously to approve Resolution 2022-42 RESOLUTION 202243 RESOLUTION TO APPROVE THE PURCHASE OF KAYAK AND PADDLEBAORD RACKS.FOR SEASONAL RENTAL RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approve the purchase of three kayak racks to be placed at Love Lane, Veteran's Park and Mattituck Yacht Club to store a kayak or paddleboard. The fee will be$100.00 for a seasonal permit or$35.00 monthly. RESULT: Motion by, seconded by , all in favor and motion carried unanimously to approve Resolution 2022-43 "PLEASE PRACTICE SAFE SOCIAL DISTANCING" MATTITUCK PARK DISTRICT BOARD OF COMMISSIONERS REGULAR MEETING MINUTES May 12, 2022 Attendance Charles Gueli, Chairman via telephone Nick Deegan, Commissioner Kevin Byrne, Commissioner Chris Shashkin,Administrative Assistant Lyle Girandola, Treasurer Stephen Kiely, Legal Counsel Jennifer Mannino, Secretary Denise Geis and Maureen Deegan were present from the public. CALL TO ORDER Meeting called to order 6:30 PM Public Comment Maureen Deegan thanked the Commissioners for resolution 2022-39 for keeping the price reasonable for residents. She also thanked them for having the summer concert series again. M Deegan is very concerned with 2022-41, permitting dogs on the beach, she is concerned for safety of people, and who will be responsible for"policing'the clean up of pet waste. She suggested allowing dogs on one of the beaches and not at ALL of the parks. There are people with special needs or who fear dogs and is concerned for possible issues. Her other concern is that 5:00 PM is too early to allow dogs on the beach as people are still on the beaches. K Byrne explained the reason for changing the policy is the current policy of"no dogs"is not working and there needs to be some sort of guidelines to better manage dogs on the beaches and parks. As there are many people who would like to take their dogs to the park or beach and having hours or specified areas where pets are allowed will be a more reasonable approach. S Kiely asked why MPD decided to move forward with this resolution,the answer is MPD wanted to make the rules more reasonable in response to requests from residents. M Deegan asked if this was an official request, it was not official, it was casual conversation from several residents. K Byrne suggested to have a public meeting for discussion before passing this resolution. C Shashkin read Southold Town code for dogs on the beaches, which is slightly different than MPD's proposal. APPROVAL OF MINUTES Motion by C Gueli, seconded by N Deegan, all in favor and motion carried unanimously to approve the Minutes from the April 14, 2022 and the special meeting minutes from April 20, 2022, (with revisions) and May 3, 2022 submitted via email. TREASURER'S REPORT(L Girandola) Presented/Discussed: Statement of Activity dated May 2022 showing April 2022 YTD and 2022 Full year estimate/actual Sales/revenue spreadsheet for January 2022-April 2022 Cash balance report • L Girandola MPD budget is in a good position to date but need to keep a.careful watch as time goes on as budget is very tight and expenditures need to be limited. • Sales for rentals are way ahead compared to last year but could be due to the price increase. • C Gueli asked if there was any way to save on the natural gas bill? N Deegan explained it was for the Community room and the heating is very expensive. • L Girandola noted that the Operational and Site Maintenance category is where the most savings can come from as the other categories are more fixed in nature. Motion by Gueli seconded by N Deegan, all in favor and motion carried unanimously to accept and approve the Treasurer's Report. Old Business-Various proposals • C Shashkin only received one proposal from Competition Locksmith for the lock replacement, S Kiely informed that it is required to have 3 proposals. C Shashkin will reach out to more businesses for proposals. • S Kiely recommended to look into the Latch App where you can control the locks from a cell phone. C Shashkin said there is no wifi at Breakwater, Bailie Beach or Aldrich Lane so the App is not a good option. C Shaskin presented the proposal from Suffolk Security Systems for the upgraded security camera system,the estimate may be lower as the control panel may not have to be reconfigured. • S Kiely suggested that with modern technology, there is an App that can be used for security similar to a ring system for homes. N Deegan suggested to use the cameras that are on the property and just update the locks. Love Lane • C Shashkin presented the proposals for windows and awnings at Love Lane, T Pumillo and N Deegan can install the windows. • The Commissioners reviewed the 3 proposals for water heaters • The Commissioners agree that the tankless water heater is sufficient for Love Lane • K Byrne was concerned with the line on the proposal from Intricate Tech Solutions that says"Electrical and gas to be completed by other" • C Shashkin will call Ben Doroski for Doroski Electric for an installation price • N Deegan suggested to look into purchasing the tank from Lowes and have our own plumber and electrician install the heater for a better savings. The Commissioners agreed. • Proposals for stucco repair of the building, the proposal for acrylic with mesh was the lowest however only 2 proposals were received, S Kiely reminded that the procurement policy requires 3 proposals. C Shashkin will try to get a third proposal. Park Sians • C Shashkin is still working on getting a full inventory of the signs at all of the parks,this will be discussed at a future meeting • N Deegan would like a"no camping, no fires and no taking of the driftwood" sign in Spanish and English as soon as possible at Bailies and Breakwater. RESOLUTIONS RESOLUTION 2022-36 RESOLUTION SETTING MEETING DATES FOR JUNE 2022 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby set the following meeting dates for the month of June: Work Session, Thursday, June 2, 2022 at 6:30 P.M., monthly meeting, Thursday, June 9, 2022 at 6:30 P.M. RESULT: Motion by C Gueli seconded by K Byrne, all in favor and motion carried unanimously to approve Resolution 2022-36. RESOLUTION 2022-37 RESOLUTION APPROVING BILL REGISTER AND AUTHORIZING PAYMENT OF CURRENT BILLS RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approve the Bill Register submitted by the Treasurer for the May 12, 2022 meeting and further authorizes payment of the current bills. RESULT: Motion by N Deegan, seconded by C Gueli, all in favor and motion carried unanimously to approve Resolution 2022-37. RESOLUTION 2022-38 RESOLUTION ACCEPTING THE TURF MAINTENANCE BID FROM FINE CARE LANDSCAPING WHEREAS Fine Care Landscape submitted a bid for the Aldrich Lane property, the bid includes: 7 fertilizer treatments $3875.00: Turn on and inspect irrigation system in the spring/replace broken heads as needed $2445.00 Fall irrigation shut down and overseed the lawns$3025.00 Total bid $9345.00 RESOLVED that the Board of Commissioners of the Mattituck Park District hereby accepts the bid from Fine Care Landscape located at 490 Manor Hill Lane, Mattituck NY to maintain the greens inside the fenced area at Aldrich Lane for the 2022 season. RESULT: Motion by C Gueli, seconded by K Byrne to NOT APPROVE resolution 2022-38 RESOLUTION 2022-39 RESOLUTION SETTING THE BEACH USE PERMIT FEE FOR EVENTS FOR THE 2022 SUMMER SEASON WHEREAS: There have been requests to use Mattituck Park District beaches for events such as wedding ceremonies and media events. RESOLVED that the Board of Commissioners of the Mattituck Park District hereby set the following beach permit use fee for the 2022 summer season as follows: $100.00 for residents of the Mattituck Park District $800.00 for Non-residents RESULT: Motion by K Byrne, seconded by C Gueli, all in favor and motion carried unanimously to approve Resolution 2022-39. RESOLUTION 2022-40 RESOLUTION AMENDING THE LANGUAGE OF THE CONTRACTS FOR EVENTS TO INCLUDE THE NEW YORK STATE HOST LAW RESOLVED that the Board of Commissioners of the Mattituck Park District hereby amend the contract for events to include the NY State host law and advise that there will be no security guard on the property. -- RESULT: TABLED RESOLUTION 2022-41 RESOLUTION TO AMEND THE POLICY OF DOGS ON THE BEACH RESOLVED that the Board of Commissioners of the Mattituck Park District hereby amends the policy to permit dogs on the beach only during off hours. No dogs will be permitted on the beaches during lifeguard hours. Dogs must be leashed at all times while on Park property. Pet owners are responsible for pet waste clean-up and disposal. Additional restrictions including specific hours and at individual locations and facilities will be evaluated and proper signage will be placed. RESULT: TABLED RESOLUTION 2022-42 RESOLUTION TO AMEND MATTITUCK PARK DISTRICT SIGNAGE AT ALL PARK PROPERTIES TO REFLECT CURRENT POLICIES RESOLVED that the Board of Commissioners of the Mattituck Park District hereby amends the Park District signs and will replace with updated signs to reflect current policies. RESULT: TABLED RESOLUTION 2022-43 RESOLUTION TO APPROVE THE PURCHASE OF KAYAK AND PADDLEBOARD RACKS FOR SEASONAL RENTAL RESOLVED that the Board of Commissioners of the Mattituck Park District hereby approve the purchase of three kayak racks to be placed at Love Lane, Veteran's Park and Mattituck Yacht Club to store a kayak or paddleboard. Policies to be determined. RESULT: Motion by K Byrne, seconded by C Gueli, all in favor and motion carried unanimously to approve Resolution 2022-43. Meeting adjourned 8:23 PM