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HomeMy WebLinkAboutNew Suffolk Historical Council -ZL FFOLIr DENIS NONCARROW ti� Gy Town Hall,53095 Main Road TOWN CLERK o= P.O.Box 1179 Go Z Southold,New York 11971 REGISTRAR OF VITAL STATISTICS .� Fax(631)765-6145 MARRIAGE OFFICER Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER ��l `�►►� www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD Mark MacNish P.O.Box 714 Mattituok,NY 11952 Dear, Mark, The Southold Town Board, at its regular meeting held on June 71h, the Town Board granted permission to the Cutchogue—New Suffolk Historical Council to hold its Classic Rock and Roll car show setting up o g't0-e r' IBI6—""and having the event on September 17th, 2022. Rain date of September 18th 2022 A.certified copy of the resolution is enclosed. An insurance policy naming the Town as additionally insured has been filed with this office. Please be sure to contact Captain Ginas at the Police Department, 765-2600, as soon as possible, to coordinate traffic control. V ry tr ly yours, Denis Noncarrow Southold Town Clerk Enc. I . RESOLUTION 2022-506' .. ADOPTED DOC ID: 18172 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2022-506 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JUNE 7, 2022: -RESOLVED that the Town Board of the Town of Southold hereby grants permission to the Cutchogue-New Suffolk Historical Council to hold its Rock& Roll Car Show on the Cutchogue Village Green, Cutchogue on Saturday, September 17th,2022 from 9:00 AM to 4.00 PM. Set up will be Friday, September 16th and the rain date will be Sunday, September 18111-2022 provided they file a Certificate of Liability Insurance naming the Town of Southold as an additional insured for two million dollars $2,000,000.00 and-comply with all'the conditions of the Town's Policy for Special Events on Town Properties.. All.fees with the exception of the clean-up deposit shall be waived.. Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Greg Doroski, Councilman SECONDER:Brian O. Mealy, Councilman AYES; Nappa, Doroski;Mealy, Doherty, Evans, Russell ELIZABETH[A.NEVILLE,MMC Town Hall,53095 Main Road TO" CLERK P.O.Box 1179 a •.'. . �, Southold,New York 11971 REGISTRAR OF VITAL STATISTICS M 4 A 4 Fax 631 765-6145 .. Telephone(631)765-1800 MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER `'' " '` www.southoldtownny.gov ;m, l ' rF FREEDOM OF INFORMATION OFFICER , RECEIVED OFFICE OF THE TOWN CLERK j lr13 q q $V,0� TOWN OF SOUTHOLD MAY 2 4 2W APPLICATION FOR A PERMIT TO HOLD A Southold Town Clerk SPECIAL E'V'ENT L NO'T be Pleasc �tovidc-i\LL of tile infiop,rriitiicrn i'ec uestetl bcirr�i',Iariyna letc.zi licntiarrs W revie"ved. Date of Submission (5-: 2-4-22— ------ j of Event �J�� Q©� ` ed-V( U alu ' Name /r� � /�� Name of Organization: � Q Is this allot-For-Profit Event?Y s o Contact's Name: �G�"'� -----=-- Mailing Address: Contact's Phone Number: -3 Contact's Email Address: 1\\RcUI�s Event Location and Site Diagram: ( -G1 (Use additional paper if necessary) Event Date(s): (Include setipan�,(-Zds utdowti es and dates Nature of Event: (Please attach a detailed description to this application) Time Period (Hours) of Event: From—&—d4m— to Maximum Number of Expected Attendees: _- olice presence): TO`t G Specify any special requirements(i.e. road closure,p p Revised 8/5/15 If a Tent or other temporary structure will be used please contact the Southold Town Building Department at 631-765-1802 ` Mailing Address to Send Event Permit to: Next) ����► I 0 -A�f Event Fees: $250 for events with less than 1000 expected attendees $500 for events with 1000 or more expected attendees Clean-up Fees (Can NOT be waived): .$1,500.00 Clean-up for Bicycle and/or Running Special events (ONLY) $250 or more Clean-up deposit all other events Crlt'l'.1FIC?�TL OF'1NSURA'NCF ltE 1Jlltl M Not less than $2,000,000 naming the Town of 86utho.l'd as an,alditiotlal insured. *** OSE: PIL�EASE .s; E A TACI-1:E''D i:EVIS'E�3 ADOPTED TOWN IPOLIC�'Y'*** Additional information and requirements may be required as deemed necessary by the Town Board. 1 Sig e Per n lli g out application Print name of Authorized Person filling out g application *Upon the request by applicant,the Town Board may waive in whole or in part any of the application requirements. 2 Revised 3/21/16 Toy�i� or �o�r>L��1J1� Policy #'ar Soeci�at l+vents«n 7'o«�n i'r�rt�ertics.and Roads In addition to the criteria set forth in Chapter 205 of the Southold Town Code with respect to the review of events that are proposed to utilize or be held on any land owned, leased or controlled by the Town of South-tild acrd, in particular, special events on Town roads, and with the exception of commwiity organized parades, the issuance of a Special Event Permit by the Town Board will be subject to the following guidelines: 1. All events must be sponsored al arecognized holly forcharity theand the applicant must verify thatproceeds generated by the event are benefit of said organization or recognized charity. 2. Events that require the closing of a road shall not be held on a holiday or at the same time or location of previously approved community or special events absent authorization from the Chief or Captain of the Police Department. 3. All motorcycle events shall be limited to 600 participants, 4. Applicants may only receive approval for one event in each calendar year. 5. The prior issuance of an approval does not bind the Town Board to approve the same or a similar event in the future. approval may result in revocation of approval 6.. Failure to comply with any condition of and/or denial of future applications. In addition to the above, all Bicycle and/or Running Special Events shall be subject to the following guidelines: 1, There shall be no bicycle and/or running p lnts conducted within the Town of Southold during the period of June 1 to November 2. Organizers and participants of bicycle and/or running special events shall fully adhere to the"rules of the road"including every applicable provision of the New York State Vehicle and Traffic Law, including but not limited to VTL §§1231-1234. 3, Organizers of bicycle and/or running special shall post returned to pre-event thousand five hundred dollars ($1,500.00) to ensure that the roads are condition. 4, Where the expected,number of persons or the duration of the bicycle and/or running special event may impact Ilie health, safety and welfare of the public, as a condition to d,upon the recommendation of the Chief of Police, granting the permit;the Town Boar M require the applicant to reimburse"the Town for the costs of increased police protection,public;safety oversight,;and public works facilitation, including any additional equipment as,may'l?e c'J'I d necessary by the eventsef of the ev ent area ce to adequately and and traffic in andsafely control and protect the persons attending.the 3 Revised 3/21/16 around the event area. Such costs shall include all necessary staffing and shall be provided to the applicant prior to the issuance of the permit. 5. All bicycle events and/or running special events shall be limited to 600 participants. All special event approvals shall be subject to compliance with the following conditions: 1, They file with the Town Clerk a Two Million Dollar Certificate of Insurance naming the Town of Southold as an additional insured; a$250 or$500 filing fee (depending on size of event); a remuneration fee determined by the Chief or Captain of the Police Department for traffic control; $250.00 or more deposit for clean-up (deposit to be returned after event upon recommendation of the Southold Town Police Chief; Southold Town Police Department); 2. Make every effort to control noise; 3. Comply with Chapter 205 of the Southold Town Code to notify neighbors in advance of event; 4. Coordinate traffic control upon notification of the adoption of a Town Board resolution with Police Captain; n Town, County or State roads or property for the 5. No permanent markings be placed o event; 6. Any road markings or signs for the event be removed within twenty-four(24) hours of the completion of the event; and 7. Any parade participants along not throw candy or other the parade route but such items may beat or ln the handed direction of spectators g directly to spectators. The Town Board reserves the right to waive or modify any or all of the above guidelines and conditions as.it may deem appropriate under the circumstances presented and to deny ariy hat.is determined to-rioi be„in the best in erest of the residents of application for a:special event`t the Town of Southold. 4 Revised 3/21/16 rvicunuUn v Cutchogue UFSD AT vest Pointe mdominum 9 Cliff and Ed's Campground Q 'zs .5 . d o 7-Eleven 0 Cutchogue Hardware yary�srp . r°r QS hr Wines o,'reCn Touch of Ve ice United States Postal-Service \. ,aren's Country X044, -� Delicatessen Cutchogue Dine 9��d\ aPCj` 25 26 •Cutchogue Village Green Cutchogue New... y5 � dN 26 j Sweet Dreams Bed&® Breakfast Cutchogue Cha Sunny Side.Up Bed and Breakfars3 p0J y Dr Salt Air Farm 0 Tae Ln- S l f I NSl- 'p0• V6 i Ceds Path WaY �-f� " � #� ��;v�i�•t.-Cts() ��. ; _ ; - �: � - - - �_ + �. yrs Ica; ck" - 6woj �' + s L,9 4 a +� .p r �Q � 1 otddi-Ift4 f N� .N y a,ta n i 140AL Sw ,Q�hd t era- �a,acfooamiEa+aa l i � sns�+anr�e�a.mtyr•. � - 1 t+ro.an►e�sb�Ea�noariaR.�df . 1 r+�mtha�euoniar.ide,de�y $.g� k^-�I.e�deoNal�tmHtot.a _ �wm�eysgmeia�sge�i+-.c�3 i•--�L�dntlehlEe�dPfmobn:�3 s�� rltlfsFead�kr-.�. ` =:a�s�mmo[seaeuottrat"y Nature of Event: September 17, 10-4 (rain date Sept. 18) Classic Rock and Roll Car show Village Green Collaborative event with the Long Island Moose Car Club This will be a typical antique car show where we hope to attract approx. 50-80 antique cars for public viewing. There will be public choice trophies presented. Up to 3 food trucks will be at the event. CUTCNEW-01 MEICHLER CERTIFICATE OF LIABILITY INSURANCE DATE(Ml'YY, 4/26//2022022 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT East End Insurance AgencyPHONE FAX- P.O.Box 1406 Afc,N . Ext):(631)765-3811 Alc,No 765-3846 Southold,NY 11971 EA •MILSS• INSURERS AFFORDING COVERAGE NAIC# INSURER A:MARKEL INSURANCE COMPANY INSURED INSURER B: Cutchogue New Suffolk INSURER C: Historical Council P.O.Box 714 INSURER D: Cutchogue,NY 11935 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INT R TYPE OF INSURANCE ADSD SUBR POLICY NUMBER POLICY EFF POLICY EXP LIMITS WVQD A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE 11000,000 CLAIMS-MADE X OCCUR X HUP1488-06 5/1/2022 5/1/2023 DAMASTORENTED 100,000 u c MED EXP(Any oneperson) $ 5,000 PERSONAL&ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 X POLICY[:]JECT FILOC PRODUCTS-COMP/OP AGG $ 2,000,000 OTHER: HIRED NON OWN A 1,000,000 AUTOMOBILE LIABILITY COMBINED SINGLE LIMITE. $ ANY AUTO BODILY INJURY Per person)— $ - — OWNED OAUTOSONLY AUTOS ONLY BODILY INJURY Per accident AUTOS ONLY NON-OWNED Pe0r acciAent AMAGE - $ A X UMBRELLA LIAB EACH OCCURRENCE 1,000,000 EXCESS LIAR HUU1489-06 5/1/2022 5/1/2023 AGGREGATE $ DED X RETENTION$ 10,000 WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LIABILITY Y/NISTATUTE ANY PROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED' ❑ N/A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,maybe attached if more space is required) Certificate holder is included as additional insured for all events held by the named insured during the policy term CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Town of Southold THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN PO BOX 1179 ACCORDANCE WITH THE POLICY PROVISIONS. Southold,NY 11971 ----.,� AUTHORIZED REPRESENTATIVE i ACORD 25(2016/03) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Born, Sabrina From: Born, Sabrina Sent: Wednesday, May 25, 2022 9:27 AM To: Blasko, Regina; Burke, John; Flatley, Martin; Ginas, James; Goodwin, Dan; Hagan, Damon; Mirabelli, Melissa; Norklun, Stacey; Orientale, Michael; Spiro, Melissa Subject: Emailing: SE-Cutch-NewSuffHistCncl_20220525083941.pdf Attachments: SE-Cutch-NewSuffHistCncl_20220525083941.pdf, SE-Cutch-NewSuffHistCncl_ 20220525084059.pdf Good Morning, Please find attached 2 special event applications from the Cutchogue-New Suffolk Historical Council. Please approve/disapprove and provide a cost analysis. Thank you, .5aA . Deputy Town Clerk Southold Town Clerk's Office 53095 Route 25 P.O. Box 1179 Southold,NY 11971 Ph: 631-765-1800 ext. 1226 Fax: 631-765-6145 Your message is ready to be sent with the following file or link attachments: SE-Cutch-NewSuffHistCncl 20220525083941.pdf Note:To protect against computer viruses, e-mail programs may prevent sending or receiving certain types of file attachments. Check your e-mail security settings to determine how attachments are handled. 1 Rudder, Lynda From: Rudder, Lynda Sent: Friday,June 3, 2022 12:58 PM To: Blasko, Regina; Burke,John; Doroski, Melanie; Easton,James; Flatley, Martin;Ginas, James; Hagan, Damon; Mirabelli, Melissa; Norklun, Stacey; Spiro, Melissa Subject: 2 events Attachments: concert_20220603125513.pdf; car show_20220603125544.pdf Importance: High Please provide approval/disapproval and cost analysis for each event, thank you. Your message is ready to be sent with the following file or link attachments: concert_20220603125513.pdf car show_20220603125544.pdf Note:To protect against computer viruses, e-mail programs may prevent sending or receiving certain types of file attachments. Check your e-mail security settings to determine how attachments are handled. i Rudder, Lynda From: Easton,James Sent: Monday,June 6, 2022 8:09 AM To: Rudder, Lynda Subject: RE: 2 events I have no objection to these events taking place. Thank you, James Easton Fire Marshal jamese@southoldtownny.gov (W)631-765-1802 PRIVELEGED AND CONFIDENTIAL COMMUNICATION CONFIDENTIALITY NOTICE: This electronic mail transmission is 'intended only for the use of the individual or entity to which it is addressed and may contain confidential information belonging to the sender which is protected by privilege. If you are not the intended recipient,you are hereby notified that any disclosure, copying, distribution, or the taking of any action in reliance on the contents of this information is strictly prohibited. If you have received this transmission in error, please notify the sender immediately by e-mail and delete the original message. -----Original Message----- From: Rudder, Lynda<lynda.rudder@town.southold.ny.us> Sent: Friday,June 3, 2022 12:58 PM To: Blasko, Regina <rblasko@town.southold.ny.us>; Burke,John<johnbu@southoldtownny.gov>; Doroski, Melanie <Melanie.Doroski@town.southold.ny.us>; Easton,James<jamese@southoldtownny.gov>; Flatley, Martin <mflatley@town.southold.ny.us>; Ginas,James<jginas@town.southold.ny.us>; Hagan, Damon <damonh@southoldtownny.gov>; Mirabelli, Melissa<melissa.mirabeIli @town.southold.ny.us>; Norklun,Stacey <Stacey.Norklun@town.southold.ny.us>; Spiro, Melissa <Melissa.Spiro@town.southold.ny.us> Subject:2 events Importance: High Please provide approval/disapproval and cost analysis for each event,thank you. Your message is ready to be sent with the following file or link attachments: concert_20220603125513.pdf car show_20220603125544.pdf Note:To protect against computer viruses, e-mail programs may prevent sending or receiving certain types of file attachments. Check your e-mail security settings to determine how attachments are handled. i Rudder, Lynda From: Spiro, Melissa Sent: Monday,June 6, 2022 8:23 AM To: Rudder, Lynda Subject: RE: 2 events This is not preserved land. Melissa S. -----Original Message----- From: Rudder, Lynda Sent: Friday,June 03, 2022 12:58 PM To: Blasko, Regina <rblasko@town.southold.ny.us>; Burke,John<johnbu@southoldtownny.gov>; Doroski, Melanie <Melanie.Doroski@town.southold.ny.us>; Easton,James<jamese@southoldtownny.gov>; Flatley, Martin <mflatley@town.southold.ny.us>; Ginas,James<jginas@town.southold.ny.us>; Hagan, Damon <damonh@southoldtownny.gov>; Mirabelli, Melissa<melissa.mirabell i@town.southoId.ny.us>; Norklun, Stacey <Stacey.Norklun@town.southoId.ny.us>; Spiro, Melissa <Melissa.Spiro@town.southold.ny.us> Subject: 2 events Importance: High Please provide approval/disapproval and cost analysis for each event,thank you. Your message is ready to be sent with the following file or link attachments: concert_20220603125513.pdf car show_20220603125544.pdf Note:To protect against computer viruses, e-mail programs may prevent sending or receiving certain types of file attachments. Check your e-mail security settings to determine how attachments are handled. 1 Rudder, Lynda From: Flatley, Martin Sent: Monday,June 6, 2022 2:56 PM To: Rudder, Lynda; Blasko, Regina; Burke,John; Doroski, Melanie; Easton,James; Ginas, James; Hagan, Damon; Mirabelli, Melissa; Norklun, Stacey, Spiro, Melissa Subject: RE: 2 events Attachments: CA 'or istorical Sacety far=S .xls; Cost Analysis Grathwohl COncert.xls I have no objections to either of these events being approved. I have attached my cost analysis reports for both events. With regards to the Car Show on September 17,we will try to have a TCO present depending on how many are still working by then.This is the same date as the Maritime Festival in Greenport, where we use all of our available TCOs as a rule. Martin Flatley, Chief of Police Town of Southold Police Department 41405 State Route 25 Peconic, N.Y. 11958 Tel: 631-765-3115 The information contained in this electronic message and any attachments to this message are intended for the exclusive use of the addressee(s) and may contain information that is privileged, confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient,you are hereby notified that any review, retransmission, conversion to hard copy, copying, reproduction, circulation, publication, dissemination or other use of, or taking of any action, or omission to take action, in reliance upon this communication by persons or entities other than the intended recipient is strictly prohibited. If you have received this communication in error, please (i) notify us immediately by telephone at 631.765.2600, (ii) return the original message and all copies to us at the address above via the U.S. Postal Service, and (iii) delete the message and any material attached thereto from any computer, disk drive, diskette, or other storage device or media. -----Original Message----- From: Rudder, Lynda <lynda.rudder@town.southold.ny.us> Sent: Friday,June 3, 2022 12:58 PM To: Blasko, Regina <rblasko@town.southold.ny.us>; Burke,John<johnbu@southoldtownny.gov>; Doroski, Melanie <Melanie.Doroski @town.southold.ny.us>; Easton,James<jamese@southoldtownny.gov>; Flatley, Martin <mflatley@town.southold.ny.us>; Ginas,James<jginas@town.southold.ny.us>; Hagan, Damon <damonh@southoldtownny.gov>; Mirabelli, Melissa <melissa.mirabelli@town.southold.ny.us>; Norklun,Stacey <Stacey.Norklun @town.southold.ny.us>; Spiro, Melissa <Melissa.Spiro@town.southold.ny.us> Subject: 2 events Importance: High Please provide approval/disapproval and cost analysis for each event, thank you. Your message is ready to be sent with the following file or link attachments: concert_20220603125513.pdf i car show_20220603125544.pdf Note:To protect against computer viruses, e-mail programs may prevent sending or receiving certain types of file attachments. Check your e-mail security settings to determine how attachments are handled. 2 Town of Southold Police Department Special Event Cost Analysis Event: Classic Rock and Roll Car Show I - Date(s): September 17,2022 F - Location: Cutchogue Village Green 7, Hrly 7X'47 A 07 7 JEW; Reg Hours OT Hrs Wage Total Comments H�rly Reg 4olt—r&s OT AIrs Total Comments Te Traffic A4 1 - C.* � 7 7-,7 Reg Hours JOTHrs Total Comments TC Officers 7.00 $18.00 $126.00 TC Officer TC Officer ............. #of vehicles Cost/hr Hours Total Police Vehicles $1 O/hr 7 $70.00 Marine $15/hr Command Van $15/hr ATVs $5/hr Total Cost-- $196.00 Prepared by Chief.M. Flatley 6/6/2022 Page 1 Vendor No. Chccl&Na >_ >< ..................._......................................... Town of Southold New York - PaymentVoucher Vendor Name Vendor Address Ellte1E'd b . .3'................................................ + ............................I.............. 1�t y i1 a _t. -� — .S.. ist� c,�(. . . I� 1 Vendor Telephone um er r P b l� NY f 1 Q 3 5 �:w..0V...IC :;::::::::::::::::::::::::::::::::::::::::: Vendor Contact OV` btA v✓L Invoice Invoice Invoice Net Purchase Order Number Date Total Discount Amount ClaimedNumber Description of Goods or Services >":GeriefaT tied"er`:Fund and:Account.Niffliber;iE E P g.....-P&........................................ .................................................................................... r .. 5iiiiiiiiiii. �Aaa -'-8'� o � -a2 �5U �v_ can-u, 1 ::d:..::::::.;:::::,::: e &55Car 5koW 5 0 ......................................................................... Payee Certification a ment Certification The undersigned(Claimant)(Acting on behalf of the above named claimant) I hereby certify th he mate Ii Is above specified have been received by me does hereby certify that the foregoing claim is true and correct,that no part has in good ndition w4out substitution,the services properly been paid,except as therein stated,that the balance therein stated is actually performed and at the qu t ies eof ha a been verified with the exceptions due and owing,and that taxes from which the Town is exempt are excluded. or discre n ie o ed,an pay is approved. Signature Title Signature Company Name Date Title ®wk 'Date aA Southold Town Board - Letter Board Meeting of October 4, 2022 RESOLUTION 2022-784 Item# 5.8 ADOPTED DOC ID: 18435 THIS IS TO'CERTIFY THAT THE.FOLLOWING RESOLUTION NO. 2022-784 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON OCTOBER 4, 2022: WHEREAS the Cutchogue New Suffolk Historical Council has supplied the Town of Southold with a Clean-up Deposit fee in the amount of$250.00 for their Classic Car Show RESOLVED that Town Board of the Town of Southold hereby authorizes a refund be issued in the amount of$250.00 to Cutchogue New Suffolk Historical Council,PO Box 714, Cutchogue NY 11935. Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Brian O. Mealy, Councilman SECONDER:Sarah E.Nappa, Councilwoman AYES: Nappa, Doroski, Mealy, Doherty, Evans, Russell } Generated October 5, 2022 Page 20- DENIS NONCARROW =�® o�y� Town Hall,53095 Main Road TOWN CLERK ® P.O.Box 1179 CA = Southold,New York 11971 REGISTRAR OF VITAL STATISTICS S .lC Fax(631)765-6145 MARRIAGE OFFICER 'y�0 aQ�' Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER 1 '1► www.southoldtownnygov FREEDOM OF INFORMATION OFFICER OFFICE OF THE.TOWN CLERK TOWN OF SOUTHOLD Mark MacNish P.O.Box 714 Mattituck;NY 11952 Dear, Mark, The Southold Town Board, at its regular meeting held on June 7th, the Town Board . granted permission to the Cutchogue—New Suffolk Historical.Council to , _rld its James n.�: Grathwohl Memorial Concert at the V tfiag Gree >� "n � of >5`'0 pm to 8:30 pm. A certified copy of the resolution is enclosed. An insurance policy naming the Town as additionally insured has been filed with this office. Please be sure to contact Captain Ginas at the Police Department, 765-2600, as soon as possible, to coordinate traffic control. Very t4Noncarr Denis Southold Town Cler Enc. RESOLUTION 2022-507 ADOPTED DOC ID: 18173 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2022-507 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JUNE 7,.2022:. RESOLVED that the Town Board of the Town of Southold hereby grantspermission to the Cutcho ue-New Suffolk Historical Council to hold its James Grathwohl Memorial concert on the Village Green in Cutchogue on July 28th,2022 from 5:OOpm to 8:30pm provided they file with the Town Clerk a One Million Dollar Certificate of Insurance naming the Town of Southold as an.additional insured and contact Capt. Ginas upon receipt of the approval of this resolution to coordinate traffic control. Support is for this year only, as the Southold Town Board continues to evaluate the use of town roads. Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Louisa P. Evans, Justice SECONDER:Brian O. Mealy, Councilman AYES: Nappa, Doroski, Mealy, Doherty, Evans, Russell ELIZADETH A.IoiEVILLE MMC Town Hall,53095 Main Road fe P.O.BOX 1179 TOWN CLERK .i - n Southold,New York 11971 REGISTRAR.OF VITAL STATISTICS mow- ' „�a Fax(631)765-6145 MARRIAGE OFFICER . . - Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER Y www•southoldtownny.gov FREEDOM OF INFORMATION OFFICER ti RECEIVED OFFICE OF THE TOWN CLERK I-*rBJ l G $2W-� TOWN OF SOUTHOLD VAY 2 4 2022 APPLICATION FOR A PERMIT TO HOLD A Southold Town Clerk SPECIAL EVENT 'Please j,tile infariusriiorr I•cc u6ted beloW.InCur:i lete,tin lieations%N1I:LI-NOT be revi_ eived. Date of Submission 2� �, ewt C'�m,��. Name of Event �rd dwc 1 Name of Organization. Is this allot-For-Profit Event es L l Contact's Name: Mailing Address: C � ®` —q /v 1 11A qq Contact's Phone Number: R Contact's Email Address: Event Location and Site Diagram: (Use additional paper if necessary) Event Date(s): �� (Include se up a d shut own times and dates) Nature of Event: (please attach a detai ed description to this application) Time Period (Hours) of Event: From �___---to Q Maximum Number of Expected Attendees: �U a police Specify any special requirements(i.e. road closure, pce presenee Revised 8/5/15 If a Tent or other temporary structure will be used please contact the Southold Town Building Department s at 631-765-1802 5j�cs Mailing Address to Send Event Permit to: Event Fees:��rj� $250 for events with less than 1000 expected attendees $500 for events with 1000 or more expected attendees Clean-up Fees (Can NOT be waived): 61,500.00 Clean-up for Bicycle and/or Running Special events(ONLY) 250 or more Clean-up deposit all other events CICt�`C'Il'iCATi'�Ol'' INS[II2r4NCi+. 12E tllltEll: Not less than$2,000,000 naming the Town of ..Southold as.aii'additt0jj4l insured. ***.NOTE: PLEASE' 9 E AT'TACi�E� It�E'F�Y��� A.T�(IPTED TOWIN POLICY*** Additional information and requirements may be required as deemed necessary by the Town Board. Prin' t name of Authorize Person filling out Sin u o Au o i e Pers n i ing out app ication application *Upon the request by applicant,the Town Board may waive in whole or in part any of the application requirements. 2 Revised 3/21/16 T+a�1V.OF S®[JT��7LD I'otiCy for Spec i��l ti"ents oii Tatij�ii 1'ronerties and Roads In addition to the criteria set forth in Chapter 205 of the Southold Town Code with respect to the review of events that are proposed to utilize or be held on any land owned, leased or controlled by the Town of So.uth6ld and; in.particular, special events on Town roads, and with the exception of comi71 mitt'orggfti%CCs parades, the issuance of a Special Event Permit by the Town Board will be subject to the following guidelines: 1. All events must be sponsored by a not-for-profit organization or recognized charity and the applicant must verify that all proceeds generated by the event are wholly for the benefit of said organization or recognized charity. 2. Events that require the closing of a road shall not be held on a holiday or at the same time or location of previously approved community or special events absent authorization from the Chief or Captain of the Police Department. 3, All motorcycle events shall be limited to 600 participants. 4. Applicants may only receive approval for one event in each calendar year. 5. The prior issuance of an approval does not bind the Town Board to approve the same or a similar event in the future. 6,. Failure to comply with any condition of approval may result in revocation of approval and/or denial of future applications. In addition to the above, all Bicycle and/or Running Special Events shall be subject to the following guidelines: 1. There shall be no bicycle and/or running special events lnts conducted within the Town of Southold during the period of June 1 to Nov 2, Organizers and participants of bicycle and/or running special events shall fully adhere to the."rules of the road" including every applicable provision of 231 -1234.New ork State Vehicle and the Law, including but not limited to VTL §§ 3, Organizers of bicycle and/or running special tshall post returned to pre-event thousand five hundred dollars ($1,500.00)to ensure hat the roads are condition. 4. Where the expected number of person1et or the.and welfare of the public,aasda co ditio n to � specral event may impact the health, sfy granting the.permif,t11e Town Board;:upon the recommendation of the Chief of Police, may granting the applicant to reimburse the Town for the costs of increased police protection,public safety oversight,,'and public works facilitation, including any additional equipment as may be deemed necessary by the Chief the ev ent area and traffic andolice to adequately and safely control and protect�the persons attending.the event, 3 Revised 3/21/16 around the event area. Such costs shall include all necessary staffing and shall be provided to the applicant prior to the issuance of the permit, 5. All bicycle events and/or running special events shall be limited to 600 participants. All special event approvals shall be subject to compliance with the following conditions: 1, They file with the Town Clerk a Two Million Dollar Certificate of Insurance naming the Town of Southold as an additional insured; a$250 or$500 filing fee (depending on size of event); a remuneration fee determined by the Chief or Captain of the Police Department for traffic control; $2500 or more deposit commendat on of the Southold Toor clean-up wn Police Chief,to be returned after event upon Southold Town Police Department); 2. Make every effort to control noise; 3. Comply with Chapter 205 of the Southold Town Code to notify neighbors in advance of event; on notification of the adoption of a Town Board 4, Coordinate traffic control up resolution with Police Captain; n Town, County or State roads or property for the 5. No permanent markings be placed o event; 6. Any road markings or signs for the event be removed within twenty-four(24) hours of the completion of the event; and 7. Any parade participants shall not throw candy or other objects at or in the direction of spectators along the parade route but such items may be handed directly to spectators. The Town Board reserves the right to waive or modify any or all of the above guidelines and conditions as it riay:deem appropriate under the circumstances presented and to deny any application s.it special event that.is de , rind to riot be_in the best interest of the residents of the Town of Southold. 4 Revised 3/21/16 CUTCNEW-01 MEICHLER ACORO® CERTIFICATE OF LIABILITY INSURANCE DATE 4/26//2(M2 DIYYYY) `---�� 022 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER NANTACT East End Insurance AgencyPHONE FAX P.O.Box 1406 A/c,No,Ext):(631)765-3811 ac,No:(631)765-3846 Southold,NY 11971 E-MAIL- INSURERS AFFORDING COVERAGE NAIC# INSURER A:MARKEL INSURANCE COMPANY INSURED INSURER B: Cutchogue New Suffolk INSURER C: Historical Council P.O.Box 714 INSURER D, Cutchogue,NY 11935 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY NUMBER POLICY EFFLTR rOrM IPOLIIC-Y EXP LIMBS A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 CLAIMS-MADE [X]OCCUR X HUP1488-06 5/1/2022 5/1/2023 DAEAGSETORENTED $ 100,000 MED EXP(Any oneperson) $ 5,000 PERSONAL&ADV INJURY $ 1,000,000 GEN'LAGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 X POLICY PEC LOC PRODUCTS-COMP/OPAGG $ 2'000,000 OTHER: 1HIRED NON OWN A $ 1,000,000 J AUTOMOBILE LIABILITY COMBI(Ea iNdED SINGLE LIMIT $ ANY AUTO BODILY INJURY Perperson) $ ' --. OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY-Per accident AIT OS ONLY NON-OWNED ONLY Pear acc dent AMAGE $ A X UMBRELLA LIAB X OCCUR EACH OCCURRENCE 1,0009000 EXCESS LIAB CLAIMS-MADE HUU1489-06 5/1/2022 5/1/2023 AGGREGATE $ DED I X IRETENTION$ 109000 $ WORKERS COMPENSATION SER OTH- AND EMPLOYERS'LIABILITY Y/N OFFICER/MEMBER EXCLUDED'ECUTIVE ❑ N/A E.L.EACH ACCIDENT $ (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE S If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) Certificate holder is included as additional insured for all events held by the named insured during the policy term CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Town of Southold THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. PO Box 1179 Southold,NY 11971 _ AUTHORIZED REPRESENTATIVE ACORD 25(2016/03) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Nature of Event: July 28, 7:30 PM—8:45 (75 min. without intermission) Attendees will be encouraged to come at 5:00 and bring a picnic dinner. Jim Grathwohl Memorial concert featuring the Sound Symphony Philharmonic Village Green Free of Charge to the public, bucket to be passed, Advertise to be open to bring picnic dinner and your own seating. Invite the people to come earlier . Set up orchestra on parking area facing hill leading to Wickham house to duplicate stadium seating as was done in the past. Band will play mostly classical music with one song by Douglas Moore. We supply microphone with speaker, electricity supply for plug in of music stand lights, and 50 chairs. They bring their own music stands. No rain date, indoor venue must be provided in case of rain. (Mattituck-Cutchogue School?) r' rviauuuLIn V Cutchogue UFSD. vest Pointe �• rndominum Q, Cliff and Ed's Campground 25 ' Via, .•;�0 7-Eleven Q Cutchogue Hardware QS hr Wines rA01Irein. 5 . irk Touch bf Ve tee United States Postal Service aren's Country 4-4 \'\ D licatessen fisO�. Cutchogue Dine 4y�p•. 25 •, t 1, 26 \` •Cutchogue Village Green Cutchogue New..., Sweet Dreams Bed&ilf Breakfast Cutchogue Sunny Side,Up Bed and Breakfarst DT Salt Air Farm o• _Path"Way - f 26 70 iYie _ R•N� L iioa�dwBs�P�@+Q w - $,s► � �_ . . .� � _ .ate 's _ .• ��� ��too�` _ _ �► a sQ ro h� v w a� p � 335 9'1 P'IE Al tj �,4` _ �sSd .L�� X73 O� � �►` AIX z • IN Born, Sabrina From: Born, Sabrina Sent: Wednesday, May 25, 2022 9:27 AM To: Blasko, Regina; Burke, John; Flatley, Martin; Ginas,James; Goodwin, Dan; Hagan, Damon; Mirabelli, Melissa; Norklun, Stacey; Orientale, Michael; Spiro, Melissa Subject: Emailing: SE-Cutch-NewSuffHistCncl_20220525083941.pdf Attachments: SE-Cutch-NewSuffHistCncl_20220525083941.pdf; SE-Cutch-NewSuffHistCncl_ 20220525084059.pdf Good Morning, Please find attached 2 special event applications from the Cutchogue-New Suffolk Historical Council. Please approve/disapprove and provide a cost analysis. Thank you, Deputy Town Clerk Southold Town Clerk's Office 53095 Route 25 P.O. Box 1179 Southold,NY 11971 Ph: 631-765-1800 ext. 1226 Fax: 631-765-6145 Your message is ready to be sent with the following file or link attachments: SE-Cutch-NewSuffHistCncl 20220525083941.pdf Note:To protect against computer viruses, e-mail programs may prevent sending or receiving certain types of file attachments. Check your e-mail security settings to determine how attachments are handled. 1 Rudder, Lynda From: Rudder, Lynda Sent: Friday,June 3, 2022 12:58 PM To: Blasko, Regina; Burke,John; Doroski, Melanie; Easton,James; Flatley, Martin; Ginas, James; Hagan, Damon; Mirabelli, Melissa; Norklun, Stacey; Spiro, Melissa Subject: 2 events Attachments: concert_20220603125513.pdf, car show_20220603125544.p4f Importance: High Please provide approval/disapproval and cost analysis for each event,thank you. Your message is ready to be sent with the following file or link attachments: concert_20220603125513.pdf car show_20220603125544.pdf Note:To protect against computer viruses, e-mail programs may prevent sending or receiving certain types of file attachments. Check your e-mail security settings to determine how attachments are handled. 1 Rudder, Lynda From: Flatley, Martin Sent: Monday,June 6, 2022 2:56 PM To: Rudder, Lynda; Blasko, Regina; Burke,John; Doroski, Melanie; Easton, James; Ginas, James; Hagan, Damon; Mirabelli, Melissa; Norklun, Stacey; Spiro, Melissa Subject: RE: 2 events Attachments: CA for Historical Society Car Show.xls Cast alysis Gra woh',� COncert.xi's I have no objections to either of these events being approved. I have attached my cost analysis reports for both events. With regards to the Car Show on September 17, we will try to have a TCO present depending on how many are still working by then.This is the same date as the Maritime Festival in Greenport, where we use all of our available TCOs as a rule. Martin Flatley, Chief of Police Town of Southold Police Department 41405 State Route 25 Peconic; N.Y. 11958 Tel: 631-765-3115 The information contained in this electronic message and any attachments to this message are intended for the exclusive use of the addressee(s) and may contain information that is privileged, confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient,you are hereby notified that any review, retransmission, conversion to hard copy, copying, reproduction, circulation, publication, dissemination or other use of, or taking of any action, or omission to take action, in reliance upon this communication by persons or entities other than the intended recipient is strictly prohibited. If you have received this communication in error, please (i) notify us immediately by telephone at 631.765.2600, (ii) return the original message and all copies to us at the address above via the U.S. Postal Service, and (iii) delete the message and any material attached thereto from any computer, disk drive, diskette, or other storage device or media. -----Original Message----- From: Rudder, Lynda <lynda.rudder@town.southold.ny.us> Sent: Friday,June 3, 2022 12:58 PM To: Blasko, Regina <rblasko@town.southold.ny.us>; Burke,John<johnbu@southoldtownny.gov>; Doroski, Melanie <Melanie.Doroski@town.southold.ny.us>; Easton,James<jamese@southoldtownny.gov>; Flatley, Martin <mflatley@town.southold.ny.us>; Ginas,James<jginas@town.southold.ny.us>; Hagan, Damon <damonh@southoldtownny.gov>; Mirabelli, Melissa <melissa.mirabelli@town.southold.ny.us>; Norklun,Stacey <Stacey.Norklun@town.southoId.ny.us>; Spiro, Melissa <Melissa.Spiro@town.southold.ny.us> Subject: 2 events Importance: High Please provide approval/disapproval and cost analysis for each event, thank you. Your message is ready to be sent with the following file or link attachments: concert_20220603125513.pdf 1 h car show_20220603125544.pdf Note:To protect against computer viruses, e-mail programs may prevent sending or receiving certain types of file attachments. Check your e-mail security settings to determine how attachments are handled. z Town of Southold Police Department Special Event Cost Analysis Event: IJames F. Grathwohl Memorial Concert Date(s): IJuly 28, 2022 Location: Cutchogue Village Green 5 44 &M,""NRAN'r, "CA LI da a ata W-h-t Reg Hours OT Hrs Hrly Wage Total Comments l patrol' Reg Hours OT Hrs Total Comments Ld�RLQ K09Unit Jtf-Mr 011 ff- ZRR R6 E, 4G Hours—70T�Hr '7 Total Comments TC Officers 4.50 18.00 $81.00 TC Officer 1.00 18.00 $18.00 TC Officer Equipment s s",- #of vehicles' Cost/hr j Hours Total Police Vehicles $1 O/hr 5.5 $55.00 Marine $15/hr Command Van $15/hr ATVs $5/hr =7 Total Cost= $154.00 Prepared by Chief.M. Flatley 6/6/2022 Page 1 Southold Town Board - Letter Board Meeting of August 9, 2022 RESOLUTION 2022-664 Item# 5.20 ADOPTED DOC ID: 18321 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2022-664 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON AUGUST 9, 2022: WHEREAS the following groups have supplied the Town of Southold with a refundable Clean- up Deposit fee, for their events and WHEREAS the Southold Town Police Chief, Martin Flatley, has informed the Town Clerk's office that this fee may be refunded, now therefor be it RESOLVED that Town Board of the Town of Southold hereby authorizes a refund be issued in the amount of the deposit made to the following Name Date Received Amount of Deposit Southold Yacht Club inc 5/19/22 500.00 PO Box 546 Southold,NY 11971 Cutchogue New Suff. Historical Council 5/25/22 250.00 PO Box 714 Cutchogue,NY 11935 North Fork Country Club 5/19/22 250.00 PO Box 725 Cutchogue,NY 11935 Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Jill Doherty, Councilwoman SECONDER:Greg Doroski, Councilman AYES: Nappa, Doroski, Mealy, Doherty, Evans, Russell Generated August 10, 2022 Page 39 Vendor No. Check No. Town of Southold, New York - Payment Voucher Vendor Name J^ Vendor Address Entered by';. #5W Audit-Date w Vendor Telephone Number O� (e, Town.Clerk';;.':; Invoice Invoice Invoice Net Purchase Order Number Date Total Discount Amount Claimed Number Description of Goods or Services : General'Ced'er Fund and Accouiif Number.' _ g............ ..... - V o a 6 XX T Total Payee Certification Department Certification The undersigned(Claimant)(Acting on behalf of the above named claimant) I hereby certify that the m ials above specified have been received by me does hereby certify that the foregoing claim is true and correct,that no part has in good conditi . I lout substitution,the services properly been paid,except as therein stated,that the balance therein stated is actually performed and that th leant' les ereof e been verified with the exceptions due and owing,and that taxes from which the Town is exempt are excluded. or di r an oted, d pa hent is approved. Signature Title:Deputy Town Clerk Signature l Company Name Date Title: own Clerk Date