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HomeMy WebLinkAboutSouthold Yacht Club DENIS NONCARROW ®� G.f� Town Hall, 53095 Main Road TOWN CLERK P.O.Box 1179 COD Southold,New York 11971 REGISTRAR OF VITAL STATISTICS Fax(631)765-6145 MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER ��l �ao Telephone 765-1800 FREEDOM OF INFORMATION OFFICER www.southoldtldtownny.gov OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD Mike Callanan, May, 30"2022 P.O. Box, 546 Southold N.Y. 11971 Dear Mr Callanan. The Southold Town Board, at its regular meeting held on May 241h°2022, the Town Board granted permission to the Southold Yacht Club to have their Annual World's Nk"5-aLongest Sunfish race on July 9th,,2022 with rain date JAlso the Annual Carol st s'� 1 Smith Regatta0 l 2k. a d 2X2 wrth a rain date of August 2022. A certified copy of the resolution is enclosed. An insurance policy naming the Town as additionally insured has been filed with this office. Please be sure to contact Captain Ginas at the Police Department, 765-2600, as soon as possible,to coordinate traffic control. Ver my yours, Denis Noncarrow Southold Town Clerk Enc. �o�y�FFOlA' 4 RESOLUTION 2022-456 ADOPTED DOC ID: 18124 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2022-456 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON MAY 24, 2022: RESOLVED that the Town Board of the Town of Southold hereby grants permission to the Southold Yacht Club to park overflow vehicles in the grass area and adjacent road at Goose Creek Beach, on July 9, 2022 (rain date July 10, 2022) for their World's Longest Sunfish Race; July 21-22, 2022 (rain date August 1, 2022) for their Annual Carol Smith Regatta provided the applicant meets all of the requirements as listed in the Town Policy on Special Events and Use of Recreation Areas and Town Roads and subject to the applicant's compliance with all executive orders of the State of New York. Failure to comply with all provisions and conditions will result in the revocation of the permit. Placards will be supplied by the Yacht Club for members that do not have a Southold Town parking permit which should be placed on the vehicle's dashboard for those participants who do not have parking permits. Southold Yacht Club is required to provide Capt. Ginas a copy of the placard prior to the event. Failure to comply with policy procedures will result in forfeiture of clean up deposit. Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Greg Doroski, Councilman SECONDER:Brian O. Mealy, Councilman AYES: Nappa, Doroski, Mealy, Doherty, Evans, Russell I 0100w- . V SOUTHOLD YACHT CLUB P.O..Box 546 • North Parish Drive • Southold,New York 11971 631-765-5629 www.southoldyachtclub.com RECEIVED April 29,2022 Mr.Denis Noncarrow �l'r� Southold Town Clerk MA1�/ 19 2022 53095 Main Road PO Box 1179 Southold,NY 11971 Southold Town Clerk Re:Application for A Permit to Hold a Special Event Dear Mr.Noncarrow: We enclose a completed Application for a Permit to Hold a Special Event and request that this Application be considered at the next Town Board meeting. We enclose one(1)application for two(2)events of the same type occurring over a period of less than three months. The events are sailing regattas as follows: The 5111 Annual World's Longest Sunfish Race Around Shelter Island,NY—July 9,2022(rain date July 10,2022),and The 461'Annual Carol Smith Regatta—July 21-22,2022(rain date August 1,2022). Specific event details of each event are included with this application. Event descriptions are included on Attachment#1. We enclose: (1) Completed Application for a Permit to Hold a Special Event, (2) Application fee of$250, (3) Clean-up deposits of$250 for each event, (4) Southold Yacht Club's current Certificate of Liability Insurance,and (5) Parking/Event plan(Attachment#2). Please notify me in writing(at the above PO address)or via e-mail to mcallanan@nhl.com convenience to confirm that the permit has been granted. Please e-mail or call me at(917)723-7766 if you have any questions regarding this application or if you require additional information. Thank you for your kind attention to this matter. j Sincerer 4 Mike Callanan Commodore Southold Yacht Club �, Town Hall,53095 Main Road ELIZABETH A.NEVILLE,MMC ' •. P.O.Box 1179 TOWN CLERK Southold,New York 11971 Ax Fax 631 765-6145 REGISTRAR OF VITAL STATISTICS , Telephone(631)765-1800 MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER �'� www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER RECEIVED OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD MAY 19 2022 APPLICATION FOR A PERMIT TO HOLD A Southold Town Clerk SPECIAL EVENT 2' Pleuge movide;ALL.of'flte information re ucsfccl 3e1011':Indom lete'a Iicriiions=yVILLNOT-,bc: nevi,etived: Date of Submission, `Vza_ALD 2.2- S i's T 2- SiS: Ar.St�UAt. tri.^,'?l.�°� bt.�L-►ESC 5ve��� Rn � Name of Event �% �3v L ►a (?k G TAr Name of Organization: . L �Is this a Not-For-Profit Event es o Contact's Name: M�IC,E L LR t� t-►Mo�JOR Mailing Address: 'PQ bD1 Contact's Phone Number: (q i1) 1 Contact's Email Address: Gt.110. Gt U1 X11' Event Location and Site Diagram: JULY 21 -Zz 2o2z (Use additional paper if necessary) Event Date(s):s JL11_y a 20 2 �2 CRi�► '� V� i O 2022• - 1►.3 �_i ,2U'�2� __} _ (include set up and shutdown times and dates) Nature of Event: (Please attach a detailed description to this application) Time Period(Hours) of Event: From 1 t-'t_ to Maximum Number of Expected Attendees: olice resence Pk'G2K 1►J(a OtJ '�O�IJ 0— ��� ' Specify any special requirements(i.e. road closure, p p ) �— �b0 E11 IUIJ� AD Vabu ir^ AT E 2- Revised Revised 8/5/15 If a Tent or other temporary structure will be used please contact the Southold Town Building Department at 631-765-1802 Mailing Address to Send Event Permit to: cn `Tn lid �ACAT Gt_L1t� VP bbd 5o Event Fees: $250 for events with less than 1000 expected attendees ' 4A 1 $500 for events with 1000 or more expected attendees Clean-up Fees (Can NOT be waived): $1,500.00 Clean-up for Bicycle and/or Running Special events(ONLY) $250 or more Clean-up deposit all other events C ,--it CERj. '.]Vlt,'ATt OF I:N U 1ANCE..RCOU,IRF.0;; Not less than$2,000,000 naming the Town of �Southold•as:ati�:additioi�al ii}sured; ***.DOTE: PT'FASk s»I. .TTA CHH D 10EVISE"D .ADOPTED TO' POLICY*** Additional information and requirements may be required as deemed necessary by the Town Board. I -VX Print name of Authorized Person filling out Signature ofJthorized Person filling out application application *Upon the request by applicant,the Town Board may waive in whole or in part any of the application requirements. 2 Revised 3/21/16 Southold Yacht Club Attachment#1 to Application for a Permit to hold a Special Event 511t Annual World's Longest Sunfish Race Around Shelter Island, NY Southold Yacht Club proposes to host the 51St Annual World's Longest Sunfish Race Around Shelter Island, NY on Saturday,July 9,2022. (Rain date July 10, 2022.) This unique nautical marathon is open to single and doubles Sunfish sailors. As the crow flies,the nautical distance around Shelter Island,starting and finishing at Southold Yacht Club, is 21.3 miles.Since crows don't tack, however, it is estimated that the distance for the average race sailed over the years is the equivalent of a nautical marathon (approximately 26 miles). The World's Longest Sunfish Race has become one of the most exciting,enduring and popular competitions on the Sunfish Class calendar. Sunfish sailors from across the country have enjoyed spirited competition in sometimes challenging conditions that vary wildly from year to year. 46th Annual Carol Smith Regatta The Carol Smith Regatta is SYC's signature junior regatta for Optimist,sunfish, laser and c420 sailors ages 7-18. The regatta originated in 1976 as the Peconic Gardiners Junior&Midget Sunfish Championships and was expanded to include additional fleets in the early 2000's. Junior sailors return to SYC year after year for competitive racing and outstanding hospitality. Dates:July 21 and 22, 2022. (Rain date August 1, 2022.) The regatta is part of the Peconic Gardiners Junior Sailing Association Championship Series. Client#:25104 SOUTHYAC ACORD. CERTIFICATE OF LIABILITY INSURANCE DATDIYYYY) 4!225/205/2022 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT:If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer any rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT AME CT Linda J.Wagner Starkweather 8r Shepley(WE) PHONE 401 596-2212 AX 401-735-1059 A/C No Ext: AIC,No PO Box 549 E-MAIL Iwa ner starshe ADDRESS: g p•com Providence,RI 02901-0549 INSURER(S)AFFORDING COVERAGE NAIC# 401596-2212 INSURER A:Intact Insurance INSURED INSURER B: Southold Yacht Club INSURER C PO Box 546 INSURER D Southold,NY 11971 INSURER E INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LTR INSR WVD POLICY NUMBER MMIDD MMIDD LIMITS A X COMMERCIAL GENERAL LIABILITY B5JH52642 04/19/2022 04/19/2023 EACH OCCURRENCE $110001000 CLAIMS-MADE 51 OCCUR PREMISES Ee oNccTurrence $100,000 MED EXP(Any one person) s5,000 PERSONAL&ADV INJURY $1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $2,000,000 PRO- PRODUCTS-COMP/OP AGG $1,000,000 POLICY❑JECT LOC OTHER: $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT Ea accident ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS HIRED NON-OWNED Peraccident) PERTDAMAGE $ AUTOS ONLY AUTOS ONLY UMBRELLA LIABOCCUR EACH OCCURRENCE $ EXCESS LIAB HCLAIMS-MADE AGGREGATE $ DED I I RETENTION$ $ WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LIABILITY S ANY PROPRIETOR/PARTNER/EXECUTIVE Y I N E.L.EACH ACCIDENT $ OFFICERIMEMBER EXCLUDED? F N/A (Mandatory In NH) E.L.DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ A Bumbershoot BSJH52842 4/19/2022 04/19/2023 $2,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached if more space Is required) Certificate Holder is included as Additional Insured ATIMA CERTIFICATE HOLDER CANCELLATION Town of Southold Town Hall SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN P.O.Box 1179 ACCORDANCE WITH THE POLICY PROVISIONS. Southold,NY 11971 AUTHORIZED REPRESENTATIVE ©1988-2015 ACORD CORPORATION.All rights reserved. ACORD 25(2016/03) 1 of 1 The ACORD name and logo are registered marks of ACORD #S1908221/M1908220 LJW Southold Yacht Club Attachment#2 to Application for a Permit to hold a Special Event Parking Plan/Survey 1/2 We respectfully request to use the Town of Southold property adjacent to the Southold Yacht Club for temporary event only parking. Please see attached survey with details. As in prior years,event participants would use both the asphalt parking lot(blue)and the open grass area (green)south of the parking lot/restrooms. Southold Yacht Club organizers will encourage participants to use the open grass area so Town residents retain access to the parking lot. Attachment to Application for a Permit to hold a Special Event ti Parking Plan/Survey 2/2 SURVEY OF PROPERTY AT SOUTHOLD S 0 TOWN OF SOUTHOLD SUFFOLK COUNTY XY, 1000--71-01-03 SCALE V=30' DECEAW?14 2014 d YMY1.2015(MMMADOM) 3*� YEST MaE a4 FA Mc Mar /PC A.Y �011 -M wtM amain®ur Mw z -3 M Z ZONE xe: J 71 4- 0 % > ------------- A zo/q, (h AE d ftItrNc *A Irq) 11000 ZW FROM MM MAP hWBM J610X0166H w r Atr2xAAr4V M AWWV M -"EY&A WAJ= Na"Mal I.-MrM Y,%�DWMW MWSTATrADWArMLAK nmrAM MCDM=0-9�Z ALL MmM%I AFEA 83,3M SO.K. P.a sAo.u+as tact sty aye amvnsa.wt a'ne aakmr R"AIMM hMM TO RE VNE P.O.Bax sOs sovrh=MY.i1NT 114-128 Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 05/19/22 Receipt#: 298569 Quantity Transactions Reference Subtotal 1 Clean-Up Deposit 7/2022a $250.00 1 Clean-Up Deposit 7/2022b $250.00 1 Event Fee 7/2022a-b $250.00 Total Paid: $750.00 Notes: Clean-up depositsClean-up depositsClean-up deposits Payment Type Amount Paid By CK#441 $250.00 Southold, Yacht Club CK#442 $500.00 Southold, Yacht Club Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Southold, Yacht Club P O Box 546 Parish Drive Southold, NY 11971 Clerk ID: SABRINA Internal ID:7/2022a-b Born, Sabrina From: Born, Sabrina Sent: Thursday, May 19, 2022 2:44 PM To: Blasko, Regina; Burke,John; Flatley, Martin; Ginas,James; Goodwin, Dan; Hagan, Damon;. Mirabelli, Melissa; Norklun, Stacey; Orientale, Michael; Spiro, Melissa Subject: Emailing: Special Event-Sthld Yach_20220519141819.pdf Attachments: Special Event-Sthld Yach_20220519141819.pdf Good Afternoon, Attached is a special event application received from the Southold Yacht Club. Please provide approval/disapproval and a cost analysis. Thank you, Deputy Town Clerk Southold Town Clerk's Office 53095 Route 25 P.O. Box 1179 Southold, NY 11971 Ph: 631-765-1800 ext. 1226 Fax: 631-765-6145 Your message is ready to be sent with the following file or link attachments: Special Event-Sthld Yach_20220519141819.pdf Note:To protect against computer viruses, e-mail programs may prevent sending or receiving certain types of file attachments. Check your e-mail security settings to determine how attachments are handled. 1 Born, Sabrina From: Spiro, Melissa Sent: Thursday, May 19, 2022 3:17 PM To: Born, Sabrina Subject: RE: Emailing: Special Event-Sthld Yach_20220519141819.pdf This is not preserved land. Melissa S. From: Born, Sabrina Sent:Thursday, May 19, 2022 2:44 PM To: Blasko, Regina <rblasko@town.southold.ny.us>; Burke,John <johnbu@southoldtownny.gov>; Flatley, Martin <mflatley@town.southold.ny.us>; Ginas,James<jginas@town.southold.ny.us>; Goodwin, Dan <dang@southoldtownny.gov>; Hagan, Damon <damonh@southoldtownny.gov>; Mirabelli, Melissa <melissa.mirabelli@town.southold.ny.us>; Norklun, Stacey<Stacey.Norklun@town.southold.ny.us>; Orientale, Michael <michaelo@southoldtownny.gov>; Spiro, Melissa <Melissa.Spiro@town.southold.ny.us> Subject: Emailing: Special Event-Sthld Yach_20220519141819.pdf Good Afternoon, Attached is a special event application received from the Southold Yacht Club. Please provide approval/disapproval and a cost analysis. Thank you, S Deputy Town Clerk Southold Town Clerk's Office 53095 Route 25 P.O. Box 1179 Southold, NY 11971 Ph: 631-765-1800 ext. 1226 Fax: 631-765-6145 Your message is ready to be sent with the following file or link attachments: Special Event-Sthld Yach_20220519141819.pdf Note:To protect against computer viruses, e-mail programs may prevent sending or receiving certain types of file attachments. Check your e-mail security settings to determine how attachments are handled. 1 Born, Sabrina From: Flatley, Martin Sent: Thursday, May 19, 2022 3:34 PM To: Born, Sabrina; Blasko, Regina; Burke,John; Ginas, James; Goodwin, Dan; Hagan, Damon; Mirabelli, Melissa; Norklun, Stacey; Orientale, Michael; Spiro, Melissa Subject: RE: Emailing: Special Event-Sthld Yach_20220519141819.pdf I have no objections to either event being approved as in the past.With regards to parking,either the Town Clerk's Office or the Southold Yacht Club should devise a parking placard for the events to be displayed by participants on their vehicle dashboards. Martin Flatley, Chief of Police Town of Southold Police Department 41405 State Route 25 Peconic, N.Y. 11958 Tel: 631-765-3115 The information contained in this electronic message and any attachments to this message are intended for the exclusive use of the addressee(s)and may contain information that is privileged, confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient,you are hereby notified that any review,retransmission,conversion to hard copy,copying,reproduction,circulation,publication, dissemination or other use of, or taking of any action, or omission to take action,in reliance upon this communication by persons or entities other than the intended recipient is strictly prohibited. If you have received this communication in error,please(i)notify us immediately by telephone at 631.765.2600, (ii)return the original message and all copies to us at the address above via the U.S.Postal Service, and(iii)delete the message and any material attached thereto from any computer, disk drive, diskette, or other storage device or media. From: Born, Sabrina <sabrina.born@town.southold.ny.us> Sent:Thursday, May 19, 2022 2:44 PM To: Blasko, Regina <rblasko@town.southold.ny.us>; Burke,John <johnbu@southoldtownny.gov>; Flatley, Martin <mflatley@town.southold.ny.us>; Ginas,James<jginas@town.southold.ny.us>; Goodwin, Dan <dang@southoldtownny.gov>; Hagan, Damon <damonh@southoldtownny.gov>; Mirabelli, Melissa <melissa.mirabelli@town.southold.ny.us>; Norklun, Stacey<Stacey.Norklun@town.southold.ny.us>; Orientale, Michael <michaelo@southoldtownny.gov>; Spiro, Melissa <Melissa.Spiro@town.southold.ny.us> Subject: Emailing: Special Event-Sthld Yach_20220519141819.pdf Good Afternoon, Attached is a special event application received from the Southold Yacht Club. Please provide approval/disapproval and a cost analysis. Thank you, Deputy Town Clerk Southold Town Clerk's Office 53095 Route 25 P.O. Box 1179 i Southold Town Board_Letter Board Meeting of August 9, 2022 RESOLUTION 2022-664 Item 9 5.20 ADOPTED DOC ID: 18321 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2022-664 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON AUGUST 9, 2022: WHEREAS the following groups have supplied the Town of Southold with a refundable Clean- up Deposit fee, for their events and WHEREAS the Southold Town Police Chief, Martin Flatley, has informed the Town Clerk's office that this fee may be refunded, now therefor be it RESOLVED that Town Board of the Town of Southold hereby authorizes a refund be issued in the amount of the deposit made to the following Name Date Received Amount of Deposit Southold Yacht Club inc 5/19/22 500.00 PO Box 546 Southold,NY 11971 Cutchogue New Suff. Historical Council 5/25/22 250.00 PO Box 714 Cutchogue,NY 11935 North Fork Country Club 5/19/22 250.00 PO Box 725 Cutchogue,NY 11935 Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Jill Doherty, Councilwoman SECONDER:Greg Doroski, Councilman AYES: Nappa, Doroski, Mealy, Doherty, Evans, Russell Generated August 10, 2022 Page 39 Vendor No. Check-,Nb.::,.. Town of Southold, New York - Payment Voucher Vendor Name )O Vendor Address Entered by 4C� // Dd✓ Audit Date. Vendor Telephone Number - /� ,Ol �� Town Invoice Invoice Invoice Net Purchase Order Number Dale Total Discount (Amount Claimed Number Description of Goods or Services General Ledger Fund':and Account Number E ........... .......... . . ........... .. .... .. ... . . ............ . .. ... .......... ........ . .. ..... ........... Total j Pay'ee Certification De rtment Certification The undersigned(Claimant)(Acting on behalf of the above named claimant) I hereby certify that t mat rials above specified have been received by me does hereby certify that the foregoing claim is true and correct,that no part has in good c/he"qu ion w thout substitution,the services properly been paid,except as therein stated,that the balance therein stated is actually performed and thaan tie er@of have been verified with the exceptions due and owing,and that taxes from which the Town is exempt are excluded. or iscr an ie ote and yment is approved. dr Signature Title:Deputy Town Clerk Signature Company Na.rie Date Title: ut own Clerk Date O z���