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HomeMy WebLinkAboutMighty North Fork Triathlon 0�0011FF0[,��® DENIS NONCARROW �� G.P, Town Hall,53095 Main Road TOWN CLERK p P.O.Box 1179 CIO g Southold,New York 11971 REGISTRAR OF VITAL STATISTICS 5 .1C Fax(631)765-6145 MARRIAGE OFFICER RECORDS MANAGEMENT OFFICER �o,� .� Telephone 765-1800 FREEDOM OF INFORMATION OFFICER www.southoldtldtownny.gov OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD March 28, 2022 efund oa�c� C IeQ.v� Cathy Demeroto n e ucy �1 Community Action Southold Town 53930 Main Road PO Box 1566 Southold,NY 11971 Dear Ms. Demeroto: The Southold Town Board, at its regular meeting held on March 15, 2022, granted permission to the Comm ction Southold Town to hold its annual Mighty North Fork Triathlon on Sunday a. 2w9 Nh. ` certified copy of the resolution is enclosed. An insurance policy naming the Town as additionally insured has been filed with this office. Please be sure to contact Captain Ginas at the Police Department, 765-2600, as soon as possible,to coordinate traffic control. Very truly yours, Ly da M Rudder Southold Deputy Town Clerk Enc. Southold Town Board -Letter Board Meeting of March 15, 2022 `°"�`"� RESOLUTION 2022-248 Item # 5.23 �l ��a� ADOPTED DOC ID: 17881 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2022-248 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON MARCH 15,2022: RESOLVED that the Town Board of the Town of Southold hereby grants permission for CAST to hold the "The 22st Annual Mighty North Fork Triathlon", at Cedar Beach Park, Southold,New York, on Sunday,May 29, 2022 using the following roads: Cedar Beach Road,Paradise Point Road,Bayview Road North,Anchor Lane,Pine Neck Road,Jacobs Lane and Main Bayview Road. and provided they file with the Town Clerk a Two Million Dollar Certificate of Insurance naming the Town of Southold as an additional insured; a$250.00 filing fee; $1500.00 deposit for clean-up (deposit to be returned after event upon recommendation of Chief Flatley, (Southold Town Police Department)provided they comply with the Town of Southold's Policy for Special events on Town Properties and Roads. Failure to comply with all provisions and conditions will result in the revocation of the permit. Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Jill Doherty, Councilwoman SECONDER:Greg Doroski, Councilman AYES: Nappa, Doroski, Mealy, Doherty, Evans, Russell Generated March 16. 2022 Page 34 X) ;A� ® OO Community Action Southold Town �WC , � ; `"� � ����� RECEIVED MIGHTY NORTH I FORK 500m swim-7m!bike-3.5ml run FEB 22 ` Date: February 18, 2022 To: Honorable Scott Russell, Town Supervisor SOL i'iold Town Clerk Town of Southold Board Members Denis Noncarrow, Town Clerk From: Cathy Demeroto, Executive Director, Community Action Southold Town Vicki Ventura, Race Director, EventPower Re: CAST Mighty North Fork Triathlon Community Action Southold Town and EventPower are partnering to launch the 21 st Annual CAST Mighty North Fork Triathlon. Our collaborative goal is to: • Produce a safe and profitable event • Integrate community • Donate directly to the community In previous years the CAST Mighty North Fork Triathlon has raised money to help the residents of Southold. This year would mark the 22nd Annual Triathlon. Enclosed please find the signed permit application for the 22nd Annual CAST Mighty North Fork Triathlon scheduled for May 29, 2022 at Cedar Beach in Southold, NY. The Triathlon begins at 6:50AM and is completed by 10:OOAM. The parking lot, beach and roads will be cleaned and the race site will-be cleared by 11:OOAM. The race consists of a 500 meter swim, a 7 mile bike ride, and a 3.5 mile run. The course will be the same as it has been over the previous years. A map of the course is enclosed. Enclosed is a $250 check for the application fee, a $1500 check for the clean up deposit and a Certificate of Insurance for the Town of Southold. If you have any questions, please contact either Cathy Demeroto (631) 477-1717 or Vicki Ventura (516) 313-8329. m 6�r �.. ` . Town Hall,53095 Main Road ELIZABETH A.NEVILLE,MMC `� TOWN CLERK P.O.Box 1179 Southold,New York 11971 k 631 Fax 765-6145 REGISTRAR OF VITAL STATISTICS ( ) MARRIAGE OFFICER � f, � F4 Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER VI "1b� ' ° ���' www southoldtownny.gov FREEDOM OF INFORMATION OFFICER � ' RraCEIVE0 OFFICE OF OF SO OWN CLERK TOWN FEB 2 2 2022 APPLICATION FOR A PERMIT TO HOLD A Southdd'Po%`u n Clelk SPECIAL EVENT Please provide ALL of fire informsilictn re uesicd bolo`'.1ndoni letca licntians-�,N'IL'E N.OT be reviewed. Date of Submission Name of Event_ck: �� Name of Organization: (� `� :C rn���►�v��. ����� �, ��_\��OW� Is this allot-For-Profit Event?Yes/No Contact's Name: _�� ro Mailing Address: Contact's Phone Number: Contact's Email Address: �— Event Location and Site Diagram: .s (Use additional paper if necessary) Event Date(s): � `a (Include set up a d sh wn times and dates) Nature of Event: l (Please attach a detailed descriptio to this application) Time Period (Hours) of Event: From erN to Maximum Number of Expected Attendees: Specify any special requirements(i.e. road closure, police presence): Revised 8/5/15 If a Tent or other temporary structure will be used please contact the Southold Town Building Department at 631-765-1802 C Mailing Address to Send Event Permit to: "✓ �� �c� 9A Event Fees: ��—$250 for events with less than 1000 expected attendees $500 for events with 1000 or more expected attendees Clean-up Fees (Can NOT be waived): _$1,500.00 Clean-up for Bicycle and/or Running Special events(ONLY) $250 or more Clean-up deposit all other events CERTIh1CATL OI+ INSURANCE Rla UIIZCD'; Not less than$2,000,000 naming the Town of Southold as an additional insured. ***:1�t07C`E: PLEASLi .SEE-A�;TTACHIED REVRSED ADOPTED TOWN POLICY' Additional information and requirements may be required as deemed necessary by the Town Board. Print name of Authorized Person filling out Signature'Athorized Person filling out application application *Upon the request by applicant,the Town Board may waive in whole or in part any of the application requirements. 2 Revised 3/21/16 c� (A) ® O Community Fiction Southold Town 6 RECEIVED N#M 10 MIGHTY NORTH FORK FEB 2 2 2022 500m swim-7mi bike-3.5mi run Southold Town Clerk February 18, 2022 Dear Town Supervisor, Members of the Town Board and Town Clerk, This letter is to explain the mission of the CAST Mighty North Fork Triathlon to be held on May 29, 2022. This will be the 22"d annual Mighty North Fork Triathlon. Our mission is to fight poor health through a culture of care on Long Island. Focusing on goal setting, health, fitness and wellbeing we want to promote and grow the competitive sport of triathlon through the safe and fair conduct of races. We are looking to educate the community about physical and mental health and generate funds for research and local community outreach. The race consists of a 500 meter swim, a 7 mile bike, and a 3.5 mile run. The triathlon would start at 6:50 AM and be complete by 10:00 AM. The site, including the parking lot, beach and roads will be cleaned up by 11:00 AM. EventPower is proud to produce triathlons across Long Island. We currently produce 13 adult events and 3 youth events per season. We encourage participation from every ability and are open to anyone interested in athletics. For more information, please visit us at EventPowerLl.com. Sincerely, Victoria Ventura Race Director CAST Mighty North Fork TRIATHLON INCIDENT ACTION PLAN The purpose of this Incident Action Plan(IAP)is to identify and mitigate any potential risks associated with the planning, implementation and successful completion of the above referenced event. The parties that are planning and coordinating this event are committed to ensuring that all participants,sponsors,community members and emergency personnel are able to partake in the event in a safe and organized manner.The procedural information contained herein will be strictly adhered to. Title of Event: The 22nd Annual CAST Mighty North Fork Triathlon Date of Event: May 29,2022- Start Time:6:50 AM(RAIN or SHINE) Event Description: Sprint Distance Triathlon:Swim:500 meters,Cycle:7 miles,Run 3.5 miles Location: 1) Swim:Cedar Beach, rectangle swim 2) Cycle-Exit Cedar Beach Rd heading North, Right turn onto Paradise Point Rd, Left turn onto N Bayview, Right turn at intersection of Bayview&Jacobs Lane continuing on Bayview Rd, Left turn at intersection of Bayview and Anchor Lane continue on Bayview, Left turn onto Pine Neck Rd, Left turn onto Main Bayview Rd,continue back to Cedar Beach 3) Run- Exit Cedar Beach Rd heading North, Right turn onto Paradise Point Rd, Left turn onto N Bayview, left tura at Jacobs Lane, Left Turn onto Main Bayview Rd,continue back to Cedar Beach. Command Post Location: Town-of Southold Police Captain Kruszeski:- fkruszeski@town.southold.nv.us 631-765-2600 Coordinator/Chairperson- Name: Vicki Ventura Phone Number: 516-313-8329 Email Address: vicki@eventpowerli.com Course Director- Name: Rodger King Phone: 516-637-5390 Email Address: info@eventpowerli.com Staff Coordinator- Name: Tara Hohlman Phone: 516-840-7259 Email Address: tara@eventpowerli.com Medical Emergencies Procedure All medical emergencies will be reported to the Command Post by use of Radios, cell phones or by verbal means. The Event Coordinator will call directly to the Command Post and report the incident/problem.The EMT(s)will report to the Command Post,as appropriate,when entering the event and notify the Command Post when leaving the event.The event coordinator will make sure an area is open to allow EMS personnel,vehicles and equipment access to the event grounds wherever emergency assistance is needed.The nearest hospital for receiving patients is East Long Island Hospital Police Emergencies Procedure For all police emergencies, Notification to the command post. Police enforcement will be provided by the Town of Southold Police with be station at position listed in the attached Course control document. Lost Child Procedure Police will be notified. In the event of a lost child, he/she should be taken to the Command Post. The child,'if able, will be asked to provide parent/ guardian information. Lost child announcements will be made from Stage, informing the crowd of the situation. The child will remain under the supervision of the Command Post who will ensure the child is comfortable and safe until his/her parent/guardian arrives. Police should be present tq check identification of adult claiming to be the parent/guardian before release. Communication Plan: We will be using cell phones and a police radio if supplied Important Phone Numbers: Event Coordinator: Vicki Ventura 516-313-8329 vicki@eventpowerli.com Ambulance&Emergency Services:- Southold Ambulance 631-765-3385 � :A Community Action Southold Town C—AMXAU�' MIGHTY NORTH FORK 500m swim-7m!bike-3.5mi run -71 Swim Course Swim starts in the water Keep all buoys on your left, except the final turn buoy should be on your right as you head to the swim exit �a0° "You must walk over the timing mat, through the swim chute, before entering the water. Bike Course a C cek Dr So Start at Cedar Beach �kcy Turn right onto Paradise Point Road a . - _ Ch rvie,e�c N Parish DI Left onto N. Bayview Road f Right to stay on N. Bayview Road 5 p. Left to stay on N. Bayview RoadyF, Nn-M--.Rd Eal Left onto Pine Neck Road 4 _' Left onto Main Bayview Road ° h° Left onto Cedar Beach Roads Run Course - � 6 � Start at Cedar Beach3 n 7 Dariiew Rd Ext = Turn right onto Paradise Point Road AWaik In the Woods Left onto N. Bayview Road a S Bed and8reaklast Le ��ado ti Great p� fG;Ra Hog Neck - Left onto Jacobs Lane - - there will be a Water Stop here p''� f' ' Suf,DikcD�RiY� nvironm`en`Ca`I�, p North Fork Sign - �-��'�'rp.�`L-- , Left onto Main Bayview Road as / - merges with bike course ' 1 8 5 Left onto Cedar Beach Road A �6e ® DATE(MWDD/YYYY) 1 )REP CERTIFICATE OF LIABILITY INSURANCE 12/14/2021 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, 'EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(les)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). PRODUCER CONTACT NAME: Insurance Office of America, Inc. PHONE FAX 1855 West State Road 434 c No Arc No): EAIL Longwood FL 32750 ADDRESS: INSURER(S)AFFORDING COVERAGE NAIC ft Licen :OE6 768 INSURERA:Everest National Insurance Company 10120 INSURED USATRIA-01 INSURER B:United States Fire Insurance Company 21113 USA Triathlon of Colorado 5825 Delmonico Dr INSURERC: Colorado Springs CO 80919 INSURER D: INSURER E: INSURER F COVERAGES CERTIFICATE NUMBER:476751141 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. IL7R TYPE OF INSURANCE ADDL S BR POLICY EFF POLICY EXP POLICYNUMBER MMID IDD LIMITS A X COMMERCIAL GENERAL LIABILITY Y Y SIBML02108-211 12/1/2021 12/1/2022 EACH OCCURRENCE $1,000,000 CLAIMS-MADE OCCUR DAMAGE TO PREM SES Ea occurRENTErence) $1,000,000 X Part.Legal Liab MED EXP(Any one person) $ PERSONAL&ADV INJURY $1,000,000 GEN'LAGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $2,000,000 POLICY❑ JERLOC PRODUCTS-COMP/OPAGG $2,000, 00 X OTHER: Event $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ Ea accident ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTYDAMAGE $ AUTOS ONLY AUTOS ONLY Per accident 4077887933 $ A UMBRELLA LIAS X OCCUR Y Y S16EX01473-211 12/1/2021 12/1/2022 EACH OCCURRENCE $10,000,000 X EXCESS LIAB CLAIMS-MADE AGGREGATE $10,000,000 DED I I RETENTION$ $ WORKERS COMPENSATION AND EMPLOYERS'LIABILITY YIN STATUTE ER ANYPROPRIETOR/PARTNER/EXECUTIVE NIA E.L.EACH ACCIDENT $ OFFICER/M EMBEREXCLUDED7 (Mandatory in NH) E.L.DISEASE-EA EMPLOYE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ B Participant Accident US1708130 12/1/2021 12/1/2022 Accident Medical 25,000 DESCRIPTION OF OPERATIONS'/LOCATIONS I VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached if more space is required) Coverage applies to the USA Triathlon sanctioned or approved event specified on this',cegificate. The certificate holder is an additional insured,where required by written contract or agreement,but only with respect to the operations of the named insured, and subject to the provisions and limitations of form ECG20 600-Additional Insured-Blanket when required by written contract,but only with respect to the USAT sanctioned or approved event specified on this certificate. The General Liability policy is primary as per Form ECG24 520(04/02)and the General Liability policy contains Form ECG24 522(04/02):Waiver of Transfer of Rights of Recovery Against others to US,but only as required by written contract or agreement executed by the named insured prior to an occurrence resulting See Attached... CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE. WILL BE DELIVERED IN Town of Southold ACCORDANCE WITH THE POLICY PROVISIONS. ' Town Hall,53095 Main Road Southold NY 11971 AUTHORIZED REPRESENTATIVE ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD _ AGENCY CUSTOMER ID: USATRIA-01 LOC#: AC Ro ADDITIONAL REMARKS SCHEDULE Page 1 of 1 AGENCY NAMED INSURED Insurance Office of America,Inc. USA Triathlon of Colorado 5825 Delmonico Dr POLICY NUMBER Colorado Springs CO 80919 CARRIER NAIC CODE EFFECTIVE DATE: ADDITIONAL REMARKS THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: 25 FORM TITLE: CERTIFICATE OF LIABILITY INSURANCE in a loss or a claim. Mighty North Fork Triathlon 2022-05-28 2022-05-29 Southold;NY 11971 ACORD 101 (2008101) ©2008 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD COMMERCIAL GENERAL LIABILITY ECG 20 600 05 09 THIS ENDORSEMENT CHANGES THE COVERAGE PART. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - AUTOMATIC STATUS WHEN . REQUIRED IN A WRITTEN AGREEM ENT'WITH YOU This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART A. Section II — Who Is An Insured is amended to C. The Limits of Insurance afforded to an additional include as an additional insured any person or or- insured shall be the lesser of the following: ganization with whom you have a written agree- 1. The Limits of Insurance required by the written ment that such person or organization be added agreement between the parties; or as an additional insured on your Coverage Part. Such person or organization is an additional in- 2. The Limits of Insurance provided by this Cov- sured only with respect to liability for "bodily in- erage Part. jury", "property damage"or"personal and advertis- D. With respect to the insurance afforded to an addi- ing injury" but only to the extent caused, in tional insured, this insurance does not apply to whole or in part, by: "bodily injury", "property damage"or "personal and 1. Your acts or omissions; or advertising injury" arising out of any act or orpis- 2. The acts or omissions of those acting on your sion of an additional insured or any of its employ- ees. behalf; in the performance of your operations for an addi- tional insured. B. The insurance afforded to an additional insured shall only include the insurance required by the terms of the written agreement and shall not be broader than the coverage provided within the terms of the Coverage Part. ECG 20 600 05 09 Copyright,Everest Reinsurance Company 2009 Page 1.of 1 ❑ Includes copyrighted material of Insurance Services Office,Inc.,used with its permission. INSURED COPY COMMERCIAL GENERAL LIABILITY ECG 24 522 04 02 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. WAIVER OF TRANSFER OF RIGHTS OF RECOVERY AGAI N ST OTH ERS TO U S This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name of Person or Organization: ANY PERSON OR ORGANIZATION FOR WHOM THE NAMED INSURED HAS AGREED BY WRITTEN CONTRACT TO FURNISH THIS WAIVER. (If no entry appears above, information required to complete this endorsement will be shown in the Declarations as applicable to this endorsement.) The TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US Condition (Section IV—COMMERCIAL . GENERAL LIABILITY CONDITIONS) is amended by the addition of the following: We waive any right of recovery we may have against the person or organization shown in the Schedule above because of payments we make for injury or damage arising out of your operations or "your work" done under a written agreement that requires you to waive your rights of recovery.The written agreement must be made prior to the date of the'bccurrence".This waiver applies only to the person or organization shown in the Schedule above. ECG 24 522 04 02 Includes copyrighted material of Insurance Services Office, Page 1 of 1 ❑ Inc., with its permission. INSURED COPY COMMERCIAL GENERAL LIABILITY ECG 24 520 04 02 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. AMENDMENT - OTHER INSURANCE (PRIMARY NONCONTRIBUTORY) This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART A. Paragraph a. PrimaryInsurance of 4. Other Insur- ance of SECTION IV COMMERCIAL GENERAL LIABILITY CONDITIONS is replaced by the following: a. Primary Insurance This insurance is primary except when b. below applies. If this insurance is primary, our obliga- tions are not affected unless any of the other insurance,is also primary. Then, we will share , with all that other insurance by the method de- scribed in c. below, except that we will not seek contribution from any party with whom you have agreed in a written contract or agreement that this insurance will be primary and noncon- tributory, if the written contract or agreement was made prior to the subject "occurrence" or offense. ECG 24 520 04 02 Includes copyrighted material of Insurance Services Office, Inc., Page 1 of 1 ❑ with its permission. INSURED COPY CAST MightyNorth Fork Triathlon 2022 �•, Awards • _ m „ Nutrition/ o _ Bike In/ water Bike Out Results 10x10 Tent �t ,! Bike Support Race Equipment tPort-O-Johns r` It> Run Out Finish Line Enter/Exit Y• Born, Sabrina From: Born, Sabrina Sent: Thursday, March 3, 2022 1:52 PM To: Blasko, Regina; Burke,John; Doroski, Melanie; Flatley, Martin; Ginas,James; Goodwin, Dan; Hagan, Damon; Mirabelli, Melissa; Norklun, Stacey; Spiro, Melissa;Tabor, Roger Subject: FW: Emailing: SE-CAST Triathlon_20220222133214.pdf Attachments: SE-CAST Triathlon_20220222133214.pdf Importance: High 2nd Request. Please see first email sent on 2/22/2022 below. Thank you, Sabrina M. Born Deputy Town Clerk Southold Town Clerk's Office 53095 Route 25 P.O. Box 1179 Southold, NY 11971 Ph: 631-765-1800 ext. 1226 Fax: 631-765-6145 -----Original Message----- From: Born, Sabrina Sent:Tuesday, February 22, 2022 1:47 PM To: Blasko, Regina <rblasko@town.southold.ny.us>; Burke,John<johnbu@southoldtownny.gov>; Doroski, Melanie <Melanie.Doroski @town.southold.ny.us>; Flatley, Martin <mflatley@town.southold.ny.us>; Ginas,James <jginas@town.southold.ny.us>; Goodwin, Dan <dang@southoldtownny.gov>; Hagan, Damon <damonh@southoldtownny.gov>; Mirabelli, Melissa <melissam@southoldtownny.gov>; Norklun, Stacey <Stacey.Norklun@town.southold.ny.us>; Spiro, Melissa <Melissa.Spiro@town.southo Id.ny.us>;Tabor, Roger <rogert@southoldtownny.gov> Subject: Emailing:SE-CASTTriathlon_20220222133214.pdf Good Afternoon, Attached is a special event application from C.A.S.T.for their Mighty North Fork Triathlon. It was received in our office today, 2/22/2022. Please provide this office with any comment/concerns and a cost analysis for this event. Thank you, Sabrina M. Born Deputy Town Clerk Southold Town Clerk's Office 53095 Route 25 P.O. Box 1179 Southold, NY 11971 Ph: 631-765-1800 ext. 1226 Fax: 631-765-6145 1 Your message is ready to be sent with the following file or link attachments: SE-CAST Triathlon_20220222133214.pdf Note:To protect against computer viruses, e-mail programs may prevent sending or receiving certain types of file attachments. Check your e-mail security settings to determine how attachments are handled. 2 Born, Sabrina From: Born, Sabrina Sent: Tuesday, February 22, 2022 1:47 PM To: Blasko, Regina; Burke,John; Doroski, Melanie; Flatley, Martin; Ginas,James; Goodwin, Dan; Hagan, Damon; Mirabelli, Melissa; Norklun, Stacey; Spiro, Melissa;Tabor, Roger Subject: Emailing: SE-CAST Triathlon_20220222133214.pdf Attachments: SE-CAST Triathlon_20220222133214.pdf Good Afternoon, Attached is a special event application from C.A.S.T. for their Mighty North Fork Triathlon. It was received in our office today, 2/22/2022. Please provide this office with any comment/concerns and a cost analysis for this event. Thank you, Sabrina M. Born Deputy Town Clerk Southold Town Clerk's Office 53095 Route 25 P.O. Box 1179 Southold, NY 11971 Ph: 631-765-1800 ext. 1226 Fax: 631-765-6145 Your message is ready to be sent with the following file or link attachments: SE-CAST Triathlon 20220222133214.pdf Note:To protect against computer viruses, e-mail programs may prevent sending or receiving certain types of file attachments. Check your e-mail security settings to determine how attachments are handled. 1 4 L&J pr" S- Born, Sabrina From: Spiro, Melissa Sent: Thursday, March 3, 2022 3:15 PM To: Born, Sabrina Subject: RE: Emailing: SE-CAST Triathlon_20220222133214.pdf This is not on Town preserved lands. Melissa S. -----Original Message----- From: Born,Sabrina Sent:Thursday, March 03,2022 1:52 PM To: Blasko, Regina <rblasko@.town.southold.ny.us>; Burke,John <johnbu@southoldtownny.gov>; Doroski, Melanie <Melanie.Doroski@town.southold.ny.us>; Flatley, Martin <mflatley@town.southold.ny.us>; Ginas,James <jginas@town.southold.ny.us>; Goodwin, Dan <dang@southoldtownny.gov>; Hagan, Damon <damonh@southoldtownny.gov>; Mirabelli, Melissa<melissam@southoldtownny.gov>; Norklun,Stacey <Stacey.Norklun@town.southold.ny.us>;Spiro, Melissa <Melissa.Spiro@town.southold.ny.us>;Tabor, Roger <rogert@southoldtownny.gov> Subject: FW: Emailing:SE-CAST Triathlon_20220222133214.pdf Importance: High 2nd Request. Please see first email sent on 2/22/2022 below. Thank you, Sabrina M. Born Deputy Town Clerk Southold Town Clerk's Office 53095 Route 25 P.O. Box 1179 Southold, NY 11971 Ph: 631-765-1800 ext. 1226 Fax: 631-765-6145 -----Original Message----- From: Born, Sabrina Sent:Tuesday, February 22, 2022 1:47 PM To: Blasko, Regina <rblasko@town.southold.ny.us>; Burke,John<johnbu@southoldtownny.gov>; Doroski, Melanie <Melanie.Doroski@town.southold.ny.us>; Flatley, Martin <mflatley@town.southold.ny.us>; Ginas,James <jginas@town.southold.ny.us>; Goodwin, Dan <dang@southoldtownny.gov>; Hagan, Damon <damonh@southoldtownny.gov>; Mirabelli, Melissa <melissam@southoldtownny.gov>; Norklun, Stacey <Stacey.Norklun @town.southold.ny.us>; Spiro, Melissa <Melissa.Spiro@town.southold.ny.us>;Tabor, Roger <rogert@southoldtownny.gov> Subject: Emailing:SE-CASTTriathlon_20220222133214.pdf Good Afternoon, Attached is a special event application from C.A.S.T.for their Mighty North Fork Triathlon. It was received in our office today, 2/22/2022. Please provide this office with any comment/concerns and a cost analysis for this event. 1 Thank you, Sabrina M. Born Deputy Town Clerk Southold Town Clerk's Office 53095 Route 25 P.O. Box 1179 Southold, NY 11971 Ph: 631-765-1800 ext. 1226 Fax: 631-765-6145 Your message is ready to be sent with the following file or link attachments: SE-CAST Triathlon_20220222133214.pdf Note:To protect against computer viruses, e-mail programs may prevent sending or receiving certain types of file attachments. Check your e-mail security settings to determine how attachments are handled. 2 P1 Born, Sabrina From: Flatley, Martin Sent: Thursday, March 3, 2022 4:12 PM To: Born, Sabrina; Blasko, Regina; Burke, John; Doroski, Melanie; Ginas,James; Goodwin, Dan; Hagan, Damon; Mirabelli, Melissa; Norklun, Stacey; Spiro, Melissa;Tabor, Roger Subject: RE: Emailing: SE-CAST Triathlon_20220222133214.pdf Attachments: NF Triathalon Cost Analysis, 2022.xls I have no objections to this event being approved, my cost analysis is attached. Martin Flatley, Chief of Police Town of Southold Police Department 41405 State Route 25 Peconic, N.Y. 11958 Tel: 631-765-3115 The information contained in this electronic message and any attachments to this message are intended for the exclusive use of the addressee(s) and may contain information that is privileged, confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient,you are hereby notified that any review, retransmission, conversion to hard copy, copying, reproduction, circulation, publication, dissemination or other use of, or taking of any action, or omission to take action, in reliance upon this communication by persons or entities other than the intended recipient is strictly prohibited. If you have received this communication in error, please (i) notify us immediately by telephone at 631.765.2600, (ii) return the original message and all copies to us at the address above via the U.S. Postal Service, and (iii) delete the message and any material attached thereto from any computer, disk drive, diskette, or other storage device or media. -----Original Message----- From: Born, Sabrina <sabrina.born@town.southold.ny.us> Sent: Thursday, March 3, 2022 1:52 PM To: Blasko, Regina <rblasko@town.southold.ny.us>; Burke,John<johnbu@southoldtownny.gov>; Doroski, Melanie <Melanie.Doroski @town.southold.ny.us>; Flatley, Martin <mflatley@town.southold.ny.us>; Ginas,James <jginas@town.southold.ny.us>; Goodwin, Dan <dang@southoldtownny.gov>; Hagan, Damon <damonh@southoldtownny.gov>; Mirabelli, Melissa <melissam@southoldtownny.gov>; Norklun, Stacey <Stacey.Norklun@town.southold.ny.us>; Spiro, Melissa <Melissa.Spiro@town.southold.ny.us>;Tabor, Roger <rogert@southoldtownny.gov> Subject: FW: Emailing: SE-CAST Triathlon_20220222133214.pdf Importance: High 2nd Request. Please see first email sent on 2/22/2022 below. Thank you, Sabrina M. Born Deputy Town Clerk Southold Town Clerk's Office 53095 Route 25 P.O. Box 1179 Southold, NY 11971 1 Ph: 631-765-1800 ext. 1226 Fax: 631-765-6145 -----Original Message----- From: Born, Sabrina Sent:Tuesday, February 22, 2022 1:47 PM To: Blasko, Regina <rblasko@town.southold.ny.us>; Burke,John<johnbu@southoldtownny.gov>; Doroski, Melanie <Melanie.Doroski@town.southold.ny.us>; Flatley, Martin <mflatley@town.southold.ny.us>; Ginas,James <jginas@town.southold.ny.us>; Goodwin, Dan <dang@southoldtownny.gov>; Hagan, Damon <damonh@southoldtownny.gov>; Mirabelli, Melissa<melissam@southoldtownny.gov>; Norklun, Stacey <Stacey.Norklun@town.southo Id.ny.us>;Spiro, Melissa <Melissa.Spiro@town.southo Id.ny.us>;Tabor, Roger <rogert@southoldtownny.gov> Subject: Emailing: SE-CASTTriathlon_20220222133214.pdf Good Afternoon, Attached is a special event application from C.A.S.T.for their Mighty North Fork Triathlon. It was received in our office today, 2/22/2022. Please provide this office with any comment/concerns and a cost analysis for this event. Thank you, Sabrina M. Born Deputy Town Clerk Southold Town Clerk's Office 53095 Route 25 P.O. Box 1179 Southold, NY 11971 Ph: 631-765-1800 ext. 1226 Fax: 631-765-6145 Your message is ready to be sent with the following file or link attachments: SE-CAST Triathlon20220222133214.pdf Note:To protect against computer viruses, e-mail programs may prevent sending or receiving certain types of file attachments. Check your e-mail security settings to determine how attachments are handled. 2 Town of Southold Police Department Special Event Cost Analysis Event: Mighty North Fork Triathalon Date(s): May 29, 20221_ 1 Location: Bayview Area, Southold I-Reg Hours OT Hrs Hrly Wage Total Comments Sgt. Simmons 2 $171.58 PO Chenche 2 $136.72 PO Sanders 2 $110.38 HP-2 Flatley 2— $144.98 4 b A Reg Hours OT Hrs Hrly Wage Total Comments ' U .M arine, C B.C. Kirincic 2 $77.32 BC Dimon 2 $62.48 Reg Hours OT Hrs Hrly Wage Total Comments TC-1 2 $18.00 $36.00 TC-2 2 $18.00 $36.00 TC-3 2 $18.00 11 $36.00 i m 'n rN*W,-" Fuel for Police Boat $80/hr boat= $160.00 $166.00 PID Vehicles=$1 O/hr 9 vehicles for 1 18 hrs $180.00 Total Department Cost for Event= $ ;-979.88 Prepared by Capt.M. Flatley 3/4/2022 Page 1