The URL can be used to link to this page

Home My WebLink AboutOysterponds Historical Society DENIS NONCARROW =� G.f� Town Hall,53095 Main Road TOWN CLERK p - _ P.O.Box 1179 copi Southold,New York 11971 REGISTRAR OF VITAL STATISTICS 0 • Fax(631)765-6145 MARRIAGE OFFICER ® Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER `1► www.southoldtownny.gov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK TOWN OF SOUTHOLD March 30, 2022 Oysterponds Historical Society P.O.Box 70 Orient NY 11957 Dear Mrs., Olmstead, The Southold Town Board, at its regular meeting held on March 29th, the Town Board granted permission to the Oysterponds Historical Society to hold its annual Community Parade, on Sunday,, Ju-l-Oy :`rd �r2 A certified copy-oft e reso u ion is enclosed. An insurance policy naming the Town as additionally insured has been filed with this office. Please be sure to contact Captain Ginas at the Police Department, 765-2600, as soon as possible, to co rdinate traffic control. Very truly yo s, Denis Noncarrow Southold Town Clerk Enc. Southold Town Board - Letter Board Meeting of March 29, 2022 RESOLUTION 2022-282 Item# 5.20 ADOPTED DOC ID: 17920 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2022-282 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON MARCH 29,2022: RESOLVED that the Town Board of the Town of Southold hereby grants permission to the Oysterponds Historical Society to use the following route for its Heritage Day Parade in Orient on Sunday,July,3, 2022 staging to begin at 11:30 am on Oysterponds Lane, from there to Main Road to Village Lane to the end of Village Lane,provided they follow all the conditions in the Town's Policy for Special Events on Town Properties. Failure to comply with the conditions will result in the forfeiture of the clean-up deposit and denial of future requests. In addition, the police will post "No Parking" signs the night before the event as requested. All Town fees for this event are waived with the exception of the clean-up deposit. �L �� V Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Jill Doherty, Councilwoman SECONDER:Louisa P. Evans, Justice AYES: Nappa, Doroski, Mealy, Doherty, Evans Generated March 30, 2022 Page 34 ELIZABETH A.NEVILLE,MMC Town Hatt,53095 Main Road P.O.Box 1179 TOWN CLERK Southold,Now York 11971 � Fax(631)765-6145 REGISTRAR OF VITAL STATISTICS �- • MARRIAGE OFFICER ,4,` �i5 Telephone(631)765-1800 RECORDS MANAGEMENT OFFICER ` ` U `�,f11ifs www.southoldiownny.gov FREEDOM OF INFORMATION OFFICER OFFICE OF THE TOWN CLERK RECEIVED TOWN OF SOUTHOLD MAR 10 2022 APPLICATION FOR A PERMIT TO HOLD A J#0937 ru-.'d,3/a21aa SPECIAL EVENT Southold Town Clerk Plense. nrovide ALL ul'the Inform nlitm rcc ursled hclati�,Tnrom >lete.,i i)Mentions NV11.,L NOT be revletived. Date of Submission Name of Event —A_ � � F Name ofOrganization: . Is this a Not-For-Profit Even yes/No 's Name: Contact O _. \1614� � Mailing Address; C �`x� �� ) Contact's Phone Number:: Contact's Email Address; Cs riCC �- Event Location and Site Diagram: (Use additional paper"if necessary) Event Date(s); (Include set up an�shutdown times and dates) Nature of Event; .-V Ick t (Please attach a detailed description�t0 this application) r� Time Period (Hours) of Event; From^��.�_— to ° Maximum Number of Expected Attendees; Specify any special requirements(i,e,road closure,police presence): . Revised 8/5/15 If a Tent or other temporary structure will be used please contact the Southold Town Building Department at 631-765-1802 Mailing Address to Send Event Permit to; OI� , Fees: I '�7 �QiQ � 0 Event F ��f�� /Y� 1 uff $250 for events with less than 1000 expected attendees $500 for events with 1000 or more expected attendees Clean-up Fees (Can NOT be waived): $1,500.00 Clean-up for Bicycle and/or Running Special events(ONLY) =$250 or more Clean-up deposit all other events Cr,lt'fll�1C'r1']'1 Oh' INSUI2ANCt+' ltgOU[lti�;ll; Not less than$2,000,000 naming the Town of Southold as an additional insured. ***MOTE: PLEASE SEE A r r.A C[-I CA REVISED ADOPTED TOWN POLICY*** Additional information and requirements may be required as deemed necessary by the Town Board, 1 — si nature of utl) riz d erson#illin out application Print name of Authorized Person filling out 8 I application *Upon the request by applicant,the Town Board may waive in whole or in part any of the application requirements, 2 Revised 3/21/16 Heritage Day -- Oysterponds Historical Society - Parade participants will lineup on Oysterponds Lane at 11:30 am on Sunday July 3 d, 2022. - The parade will begin at 12 pm - leaving Oysterponds Lane, turning right onto Rt. 25 then quickly turning right onto Village Lane. - The parade will continue the end of Village Lane. (by W Bay Avenue) - Vehicle will disperse to the left, off Village Lane. Following the parade, there will be a reading of the Declaration of Independence on the steps of the Old Point School House from approximately 12:30— 1:00 pm. If possible, we would like to have the traffic ,blocked on Village Lane between Orchard Street and Vincent Street during this time. We would like to have No Parking signs posted on Village Lane from the main road to the Yacht Club one or two days before. OYST H IS-01 GANCO NA A�R® CERTIFICATE OF LIABILITY INSURANCE DATE(MMIO22 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER,THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW, THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED,the policy(les)must have ADDITIONAL INSURED provisions or be endorsed, If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER NQ ERCT Neefus Stype Agency afc°,No Ex1t:(631)722-3500 (arc No):(631)722-3591 711 Union Ave. EMAIL Aquebogue,NY 11931 info@nsainsure.com AODREss: INSURER SI AFFORDING COVERAGE NAIC tt INSURER A•Markel Insurance CO INSURED INSURER B: _. Oysterponds Historical Society INSURER C: Village Lane,PO Box 70 INSURERD: Orient,NY 11957 INSURER E: _ INSURER F: COVERAGES CERTIFICATE NUMBER: EVISION N MBE THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, _EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SU POLICY NUMBER POLICY EFF POL DY EXP LIMITS TYPE OF INSURANCE p p 1000'000 A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE S ' _.__ CLAIMSAIADE ❑X OCCUR X HUP1412.06 3111/2022 3111/2023 DAMAGE TOREN7ED 100,000 curre �._.._ X HIRED/NON OWNED MED EXP(Anyone erson $ 5,000 PERSONAL a ADV INJURY S 1,000,000 GENERAL AGGREG GEN'L AGGREGATE LIMIT APPLIES PER: ATE 2'000,000 X POLICY j Oo F-1 LOC PRODUCTS-COMP/OP AGO 2,000,000 OTHER: S CO eBiN.cl ElSINGLE LIMIT $ AUTOMOBILE LIABILITY - ANY AUTO BODILY INJURY Perperson) ,-, OWNED SCHEDULED BODILY INJURY Per ggdent $ AUTOS ONLY AUTOS � H��aRED NON-OWN2 0 PeOaecidsni AMAGE _ Al1TOS ONLY AUTOS oey S A X UM13RELLALIAD X OCCUR EACH OCCURRENCE S 1,000,000 EXCESS LIAR CLAIMS-MADE HUU1411-06 3/1112022 3/11/2023 AGGREGATE S _ DED X I RETENTIONS 10,000 1,000,000 11000,000 PER OTH- WORKERS COMPENSATION S E AND EMPLOYERS'LIABILITY Y I N ANY cGPRFROt1/PRIETflORRIPARTNER[EXECUTIVE E.L.EACH ACCIDENT $ andatOFY o NFi)EXCLUUED7 N 1 A E.L.DISEASE•EA EMPLOYE $ If yes,describe under E.L.DISEASE-POLICY LIMIT S DESCRIPTION OF OPERATIONS below DESCRIPTION OF OPERATIONS/LOCATIONS 1 VEHICLES (ACORD 101,Additional Remarks Schedule,may be altached if more space Is required) Certificate holder is included as additional Insured wtlh respect to general Ilablllty as required by written contract. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Town of Southold ACCORDANCE WITH THE POLICY PROVISIONS, 53095 Route 25 PO Box 1179 Southold,NY 11971 AUTHORIZED REPRESENTATIVE ACORD 25(201$103) O 1988-2015 ACORD CORPORATION. All rights reserved, The ACORD name and logo are registered marks of ACORD { RECEIVED lU1�! .irl YAR 10 2022 itsi -,)ond,:) c�tatc;�'�t � �>cu:�t ry Southold Town Clerk March 10,2022 To whore it may concern, We our hosting our annual Heritage Day Parade on Sunday July 3,2022 and were hoping that since we are not for profit you would be able to waive the$250 event fee for us, Thank you in advance. Sincerely, Melissa Groeneveld OHS Administrator Town of Southold P.O Box 1179 Southold, NY 11971 * * * RECEIPT * * * Date: 03/23/22 Receipt#: 295505 Quantity Transactions Reference Subtotal 1 Clean-Up Deposit 7/3/22 $250.00 Total Paid: $250.00 Notes: Payment Type Amount Paid By CK#0939 $250.00 Oysterponds, Historical Society Southold Town Clerk's Office 53095 Main Road, PO Box 1179 Southold, NY 11971 Name: Oysterponds, Historical Society P O Box 70 1555 Village La Orient, NY 11957 Clerk ID: SABRINA Internal ID:7/3/22 Born, Sabrina From: Born, Sabrina Sent: Wednesday, March 23, 2022 9:42 AM To: Blasko, Regina; Burke,John; Doroski, Melanie; Flatley, Martin; Ginas, James; Goodwin, Dan; Hagan, Damon; Mirabelli, Melissa; Norklun, Stacey; Orientale, Michael; Spiro, Melissa Subject: OHS Heritage Day Parade Attachments: Parade-OPHS_20220323093444.pdf Good Morning, Please see that attached special event application from Oysterponds Historical Society for their Heritage Day Parade on 7/3/22. Please email this office with any concerns and a cost analysis of the event. Thank you, Deputy Town Clerk Southold Town Clerk's Office 53095 Route 25 P.O. Box 1179 Southold,NY 11971 Ph: 631-765-1800 ext. 1226 Fax: 631-765-6145 i Born, Sabrina From: Flatley, Martin Sent: Wednesday, March 23, 2022 2:49 PM To: Born, Sabrina; Blasko, Regina; Burke,John; Doroski, Melanie; Ginas, James; Goodwin, Dan; Hagan, Damon; Mirabelli, Melissa; Norklun, Stacey; Orientale, Michael; Spiro, Melissa Subject: RE: OHS Heritage Day Parade Attachments: Orient Heritage Paradenosalaries.xls I have no objections to this event being approved as in the past. My Cost Analysis Report is attached Martin Flatley, Chief of Police Town of Southold Police Department 41405 State Route 25 Peconic, N.Y. 11958 Tel: 631-765-3115 The information contained in this electronic message and any attachments to this message are intended for the exclusive use of the addressee(s)and may contain information that is privileged,confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient,you are hereby notified that any review,retransmission,conversion to hard copy,copying,reproduction,circulation,publication, dissemination or other use of,or taking of any action, or omission to take action,in reliance upon this communication by persons or entities other than the intended recipient is strictly prohibited. If you have received this communication in error,please(i)notify us immediately by telephone at 631.765.2600, (ii)return the original message and all copies to us at the address above via the U.S. Postal Service, and(iii)delete the message and any material attached thereto from any computer,disk drive,diskette, or other storage device or media. From: Born,Sabrina <sabrina.born@town.southold.ny.us> Sent: Wednesday, March 23, 2022 9:42 AM To: Blasko, Regina <rblasko@town.southold.ny.us>; Burke,John<johnbu@southoldtownny.gov>; Doroski, Melanie <Melanie.Doroski @town.southold.ny.us>; Flatley, Martin <mflatley@town.southold.ny.us>; Ginas,James <jginas@town.southold.ny.us>; Goodwin, Dan <dang@southoldtownny.gov>; Hagan, Damon <damonh@southoldtownny.gov>; Mirabelli, Melissa <melissa.mirabelli@town.southold.ny.us>; Norklun, Stacey <Stacey.Norklun@town.southold.ny.us>; Orientale, Michael <michaelo@southoldtownny.gov>; Spiro, Melissa <Melissa.Spiro@town.southold.ny.us> Subject: OHS Heritage Day Parade Good Morning, Please see that attached special event application from Oysterponds Historical Society for their Heritage Day Parade on 7/3/22. Please email this office with any concerns and a cost analysis of the event. Thank you, Deputy Town Clerk Southold Town Clerk's Office 53095 Route 25 1 Town of Southold Police Department Special Event Cost Analysis Event: Oysterponds Heritage Day Parade Date(s): July 3, 2022 Location: Village Lane, Orient Patrol allocatori�for Euent:,y Reg Hours OT Hrs Hrly Wage Total Comments �Pa�ce Off�cers� _' PO Hindeliter 2 $77.96 - Reg Hours OT Hrs Total Comments ;B�cy lePatrol' _ K 9aUMt #HchuuayPatral � ��" PO gOnufrak 1 $72.49 PO Flatley 1 $72.49 Marine Units�g �"" Traffic Control "g 441 T Reg Hours OT Hrs Hrly Wage Total Comments TC Officer#1 2 $18.00 $36.00 TC Officer#2 2 $18.00 $36.00 TC Officer TC Officer TC Officer 9, 47 PD Vehicles #of vehicles $/hr Total 5 $10.00 $80.00 $80.00 Command Van Marine Patrol Boats Total Department Cost for Event= 1 11 $374.94 Prepared by Chief M. Flatley 3/23/2022 Page 1 Vendor No. Clecic No Town of Southold, New York - Payment Voucher Vendor Name 4fid / Vendor Address Entered70 by ...... V ��OS l � t� l__- _ - Audit Date .. . Vendor Telephone Number l � Town Clerk 1 (757 Invoice Invoice Invoice Net Purchase Order Number Dale Total Discount ;Amount Claimed Number .Description of Goods or Servic s General Ledger-Fund and`Account Number.> T1.030 i i Total Payee Certification De ent Certification The undersigned(Claimant)(Acting on behalf of the above named claimant) I hereby certify tValenve specified have been received by me does hereby certify that the foregoing claim is true and correct,that no part has in good cstitution,the services properly been paid,except as therein stated,that the balance therein stated is actually performed and thatof have been verified with the exceptions due and owing,and that taxes from which the Town is exempt are excluded. or dand yment' approved. Signature Title:Deputy Town Clerk Signature Company Name Date Title: Town Clerk Date p �� Southold Town Board - Letter Board Meeting of July 19,2022 RESOLUTION 2022-609 Item# 5.16 ADOPTED DOC ID: 18270 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2022-609 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JULY 19,2022: WHEREAS the following groups have supplied the Town of Southold with a refundable Clean- up Deposit fee, for their events and WHEREAS the Southold Town Police Chief, Martin Flatley,has informed the Town Clerk's office that this fee may be refunded, now therefor be it RESOLVED that Town Board of the Town of Southold hereby authorizes a refund be issued in the amount of the deposit made to the following Name Date Received Amount of Deposit Mattituck Chamber of Commerce 5/31/2022 250.00 PO Box 1056 Mattituck,NY 11952 New Suffolk Civic Association 4/13/2022 250.00 PO Box 642 New Suffolk,NY 11956 Oysterponds Historical Society 3/18/2022 250.00 PO Box 70 Orient NY 11957 Southold Village Merchants 2/28/2022 250.00 PO Box 1356 Southold NY 11971 Denis Nonearrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Sarah E.Nappa, Councilwoman SECONDER:Jill'Doherty, Councilwoman AYES: Nappa, Doroski, Mealy, Doherty, Evans, Russell Generated July 20, 2022 Page 34