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Home My WebLink AboutMattituck Chamber of Commerce - Street Fair FFOUr DENIS NONCARROW �� G.y Town Hall,53095 Main Road TOWN CLERK o= P.O.Box 1179 COD Z Southold,New York 11971. REGISTRAR OF VITAL STATISTICS 0 -Fax(631)765-6145 MARRIAGE OFFICER 'Y RECORDS MANAGEMENT OFFICER Telephone(631)765-1800 FREEDOM OF INFORMATION OFFICER www.southoldtownnygov OFFICE OF THE TOWN CLERK . TOWN OF SOUTHOLD Kelly J Fogarty P:O.Box 311 Mattituck,NY 11952 June 8, 2022 Dear, Kelly The Southold Town Board at its regular meeting held or une'h- 'e Town Board me• r, 'ssion to the Mattituck Chamber of Commerce to holds its street fair 4 r. 6:30am to 5:00pm. certified copy of the resolution is enclosed. An insurance policy naming the Town as additionally insured has been filed with this office. Please be sure to contact Captain Ginas at the Police Department, 765-2600, as soon as possible, to coordinate traffic control. V ry tr y your Denis Noncarrow Southold Town Clerk Enc. RESOLUTION 2022-505 ADOPTED DOC ID: 18170 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO. 2022-505.WAS. . ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON. JUNE'7, 2022: RESOLVED that the Town Board of the Town of Southold hereby grants permission.to the Mattituck Chamber of Commerce to hold its Annual Mattituck Street Fair and to close down Old Sound Avenue between Love Lane and Westphalia ,Mattituck on Saturday'July 9th,2022 from 6:30 AM to 5:00 PM provided they file a Certificate of Liability Insurance naming the Town of Southold as an additional insured for.two million dollars and comply with all the conditions of the Town's Policy for Special.Events on Town Properties. All fees, with the exception of the clean-up deposit; shall be waived. Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Jill Doherty, Councilwoman SECONDER:Greg Doroski, Councilman AYES: Nappa, Doroski, Mealy, Doherty, Evans, Russell RECEIVED JUN - 2 2 Southold Town Clerk APPLICATION FOR A PERMIT TO HOLD A SPECIAL EVENT 0 Please provide ALL of the information requested below.Incomplete applications WILL NOT be reviewed. O Date of Submission -31 12-L Name of Event 0 F:U S h i cm 2C( Shr2.2 -r I;v ( r' Name of Organization: M a-+k `j C-tc C tq a m b ee ` o Co m m es C C Is this a Not-For-Profit Event?(�/No Contact's Name: 1�e j f�j J . f,-o q o-r-r N Mailing Address: P o 60),- 3 ( L /Yl 0. +4� +-u C I<- g S 2 Contact's Phone Number: CP 3 ( - 2 9 00 - Ca ( 2 Contact's Email Address: 14 2( ( y K 5 C P A . Lo rr-\ Event Location and Site Diagram: o cl A,j.er I Lo,r e Ln ltd Lg r P!,rti if A (Use additional paper if necessary) Event Date(s): -71 q 12 2 C0 3 O ow" 5 ; 00 0 M (Include set up and shutdown times and dates) Nature of Event: Cr o-(2 "� ► { (Please attach a detailed description to this application) Time Period(Hours) of Event: From S to y Maximum Number of Expected Attendees: (o O Specify any special requirements (i.e.road closure,police presence): C O o- i GI c 5,j r'2 Revised 8/5/15 If a Tent or other temporary structure will be used please contact the Southold Town Building Department at 631-765-1802 Mailing Address to Send Event Permit to: VO box 3 I I 1Ma4 -%*+vc.!c, n ( 19 52 Event Fees: $250 for events with less than 1000 expected attendees $500 for events with 1000 or more expected attendees Clean-up Fees(Can NOT be waived): $1,500.00 Clean-up for Bicycle and/or Running Special events(ONLY) V $250 or more Clean-up deposit all other events CERTIFICATE OF INSURANCE REQUIRED: Not less than$2,000,000 naming the Town of Southold as an additional insured. ***NOTE: PLEASE SEE ATTACHED REVISED, ADOPTED TOWN POLICY*** Additional information and requirements may be required as deemed necessary by the Town Board. �ed If�o9ar -FA Print-nam of Authorized Ptfson filling out Signature of Aut' riz d Person Irilling o application application *Upon the request by applicant,the Town Board may waive in whole or in part any of the application requirements. LAJ 0- Revised 3/21/16 2 J i TOWN OF SOUTHOLD Policy for Special Events on Town Properties and Roads In addition to the criteria set forth in Chapter 205 of the Southold Town Code with respect to the review of events that are proposed to utilize or be held on any land owned, leased or controlled by the Town of Southold and, in particular, special events on Town roads, and with the exception of community organized parades, the issuance of a Special Event Permit by the Town Board will be subject to the following guidelines: 1. All events must be sponsored by a not-for-profit organization or recognized charity and the applicant must verify that all proceeds generated by the event are wholly for the benefit of said organization or recognized charity. 2. Events that require the closing of a road shall not be held on a holiday or at the same time or location of previously approved community or special events absent authorization from the Chief or Captain of the Police Department. 3. All motorcycle events shall be limited to 600 participants. 4. Applicants may only receive approval for one event in each calendar year. 5. The prior issuance of an approval does not bind the Town Board to approve the same or a similar event in the future. 6. Failure to comply with any condition of approval may result in revocation of approval and/or denial of future applications. In addition to the above, all Bicycle and/or Running Special Events shall be subject to the following guidelines: 1. There shall be no bicycle and/or running special events conducted within the Town of Southold during the period of June 1 to November 1. 2. Organizers and participants of bicycle and/or running special events shall fully adhere to the"rules of the road" including every applicable provision of the New York State Vehicle and Traffic Law, including but not limited to VTL §§1231-1234. 3. Organizers of bicycle and/or running special events shall post a deposit of one thousand five hundred dollars ($1,500.00) to ensure that the roads are returned to pre-event condition. 4. Where the expected number of persons or the duration of the bicycle and/or running special event may impact the health, safety and welfare of the public, as a condition to granting the permit, the Town Board, upon the recommendation of the Chief of Police, may require the applicant to reimburse the Town for the costs of increased police protection, public safety oversight, and public works facilitation, including any additional equipment as may be deemed necessary by the Chief of Police to adequately and safely control and protect the persons attending the event, the event area and traffic in and Revised 3/21/16 3 around the event area. Such costs shall include all necessary staffing and shall be provided to the applicant prior to the issuance of the permit. 5. All bicycle events and/or running special events shall be limited to 600 participants. All special event approvals shall be subject to compliance with the following conditions: 1. They file with the Town Clerk a Two Million Dollar Certificate of Insurance naming the Town of Southold as an additional insured; a$250 or$500 filing fee (depending on size of event); a remuneration fee determined by the Chief or Captain of the Police Department for traffic control; $250.00 or more deposit for clean-up (deposit to be returned after event upon recommendation of the Southold Town Police Chief, Southold Town Police Department); 2. Make every effort to control noise; 3. Comply with Chapter 205 of the Southold Town Code to notify neighbors in advance of event; 4. Coordinate traffic control upon notification of the adoption of a Town Board resolution with Police Captain; 5. No permanent markings be placed on Town, County or State roads or property for the event; 6. Any road markings or signs for the event be removed within twenty-four(24) hours of the completion of the event; and 7. Any parade participants shall not throw candy or other objects at or in the direction of spectators along the parade route but such items may be handed directly to spectators. The Town Board reserves the right to waive or modify any or all of the above guidelines and conditions as it may deem appropriate under the circumstances presented and to deny any application for a special event that is determined to not be in the best interest of the residents of the Town of Southold. Revised 3/21/16 4 A''� ® DATE(MMIDD/YYYY) CERTIFICATE OF LIABILITY INSURANCE 06/02/2022 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Lauren Murphy NAME: Roy H Reeve Agency,Inc. PHONE (631)298-4700 FAX (631)298-3850 A1C No Ext: AIC,No PO Box 54 E-MAIL Imurphy@royreeve.com ADDRESS: 13400 Main Road INSURER(S)AFFORDING COVERAGE NAIC# Mattituck NY 11952 INSURERA: Hartford Fire Insurance Co 19682 INSURED INSURER B: Mattituck Chamber Of Commerce INSURER C: PO Box 1056 INSURER D: INSURER E: Mattituck NY 11952 INSURER F: COVERAGES CERTIFICATE NUMBER: CL226217060 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAYBE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR AUDLSUBR EFF POLICY LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER MM/DDYIYYYY MM/DD/YY P LIMITS COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 2,000,000 CLAIMS-MADE FX1 OCCUR PREM SESOEa occurrrence $ 300'000 MED EXP(Anv one person) g 10,000 A 12SBMBE3606 11/21/2021 11/21/2022 PERSONAL SADVINJURY $ 2,000,000 GEN'LAGGREGATE LIMITAPPLIES PER: GENERAL AGGREGATE $ 4,000,000 PRO- LOC PRODUCTS-COMP/OPAGG $ 4,000,000 POLICY F1 OTHER: $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ Ea accident ANYAUTO BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY Per accident UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB HCLAIMS-MADE AGGREGATE $ DED I I RETENTION$ $ WORKERS COMPENSATION PER OTFF AND EMPLOYERS'LIABILITY YIN STATUTE ER ANY PROPRIETOR/PARTNERIEXECUTIVE ❑ NIA E.L EACH ACCIDENT $ OFFICERIMEMBER EXCLUDED? (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS/LOCATIONS I VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) RE: Street Fair-July 9,2022 Town of Southold is included as Additional Insured with respect to General Liability per the terms and conditions of form#SS0008-Business Liability Coverage Form. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN Town of Southold ACCORDANCE WITH THE POLICY PROVISIONS. PO Box 1179 AUTHORIZED REPRESENTATIVE Southold NY 11971 @ 1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD Rudder, Lynda From: Rudder, Lynda Sent: Thursday,June 2, 2022 2:55 PM To: Blasko, Regina; Burke,John; Doroski, Melanie; Easton,James; Flatley, Martin; Ginas, James; Hagan, Damon; Mirabelli, Melissa; Norklun, Stacey; Spiro, Melissa Subject: Mattituck Street Fair Attachments: matt fair_20220602143602.pdf Importance: High Please provide approval/disapproval and cost analysis, thank you Note:To protect against computer viruses, e-mail programs may prevent sending or receiving certain types of file attachments. Check your e-mail security settings to determine how attachments are handled. 1 Rudder, Lynda From: Easton,James Sent: Thursday,June 2, 2022 4:41 PM To: Rudder, Lynda Subject: RE: Mattituck Street Fair I have no objection to this event taking place. Thank you, James Easton Fire Marshal jamese@southoldtownny.gov (W) 631-765-1802 PRIVELEGED AND CONFIDENTIAL COMMUNICATION CONFIDENTIALITY NOTICE: This electronic mail transmission is intended only for the use of the individual or entity to which it is addressed and may contain confidential information belonging to the sender which is protected by privilege. If you are not the intended recipient,you are hereby notified that any disclosure, copying, distribution,or the taking of any action in reliance on the contents of this information is strictly prohibited. If you have received this transmission in error, please notify the sender immediately by e-mail and delete the original message. -----Original Message----- From: Rudder, Lynda<lynda.rudder@town.southold.ny.us> Sent:Thursday,June 2, 2022 2:55 PM To: Blasko, Regina <rblasko@town.southold.ny.us>; Burke,John<johnbu@southoldtownny.gov>; Doroski, Melanie <Melanie.Doroski@town.southold.ny.us>; Easton,James<jamese@southoldtownny.gov>; Flatley, Martin <mflatley@town.southold.ny.us>; Ginas,James<jginas@town.southold.ny.us>; Hagan, Damon <damonh@southoldtownny.gov>; Mirabelli, Melissa<melissa.mirabell i@town.southoId.ny.us>; Norklun,Stacey <Stacey.Norklun@town.southoId.ny.us>;Spiro, Melissa<Melissa.Spiro@town.southold.ny.us> Subject: Mattituck Street Fair Importance: High Please provide approval/disapproval and cost analysis,thank you Note:To protect against computer viruses, e-mail programs may prevent sending or receiving certain types of file attachments. Check your e-mail security settings to determine how attachments are handled. 1 Rudder, Lynda From: Spiro, Melissa Sent: Monday,June 6, 2022 8:30 AM To: Rudder, Lynda Subject: RE: Mattituck Street Fair This is not preserved land. Melissa S. -----Original Message----- From: Rudder, Lynda Sent:Thursday,June 02, 2022 2:55 PM To: Blasko, Regina <rblasko@town.southold.ny.us>; Burke,John<johnbu@southoldtownny.gov>; Doroski, Melanie <Melanie.Doroski@town.southold.ny.us>; Easton,James<jamese@southoldtownny.gov>; Flatley, Martin <mflatley@town.southold.ny.us>; Ginas,James<jginas@town.southold.ny.us>; Hagan, Damon <damonh@southoldtownny.gov>; Mirabelli, Melissa <melissa.mirabelli@town.southold.ny.us>; Norklun,Stacey <Stacey.Norklun@town.southold.ny.us>;Spiro, Melissa <Melissa.Spiro@town.southold.ny.us> Subject: Mattituck Street Fair Importance: High Please provide approval/disapproval and cost analysis,thank you Note:To protect against computer viruses, e-mail programs may prevent sending or receiving certain types of file attachments. Check your e-mail security settings to determine how attachments are handled. i Rudder, Lynda From: Flatley, Martin Sent: Monday,June 6, 2022 2:58 PM To: Rudder, Lynda Subject: RE: Mattituck Street Fair Attachments: Zaft Street Fai=92.xls I have no objections to this event being approved, my cost analysis report is attached Martin Flatley,Chief of Police Town of Southold Police Department 41405 State Route 25 Peconic, N.Y. 11958 Tel: 631-765-3115 The information contained in this electronic message and any attachments to this message are intended for the exclusive use of the addressee(s) and may contain information that is privileged, confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient,you are hereby notified that any review, retransmission, conversion to hard copy,copying, reproduction,circulation, publication, dissemination or other use of, or taking of any action, or omission to take action, in reliance upon this communication by persons or entities other than the intended recipient is strictly prohibited. If you have received this communication in error, please (i) notify us immediately by telephone at 631.765.2600, (ii) return the original message and all copies to us at the address above via the U.S. Postal Service, and (iii) delete the message and any material attached thereto from any computer, disk drive, diskette, or other storage device or media. -----Original Message----- From: Rudder, Lynda <lynda.rudder@town.southold.ny.us> Sent: Thursday,June 2, 2022 2:55 PM To: Blasko, Regina <rblasko@town.southold.ny.us>; Burke,John<johnbu@southoldtownny.gov>; Doroski, Melanie <Melanie.Doroski@town.southold.ny.us>; Easton,James<jamese@southoldtownny.gov>; Flatley, Martin <mflatley@town.southold.ny.us>; Ginas,James<jginas@town.southold.ny.us>; Hagan, Damon <damonh@southoldtownny.gov>; Mirabelli, Melissa<melissa.mirabelli@town.southold.ny.us>; Norklun, Stacey <Stacey.Norklun@town.southold.ny.us>; Spiro, Melissa <Melissa.Spiro@town.southold.ny.us> Subject: Mattituck Street Fair Importance: High Please provide approval/disapproval and cost analysis,thank you Note:To protect against computer viruses, e-mail programs may prevent sending or receiving certain types of file attachments. Check your e-mail security settings to determine how attachments are handled. 1 Y � Town of Southold Police Department Special Event Cost Analysis Event: Mattituck's Old Fashioned Street Fair Date(s): July 9, 2022 Location: Old Sound Avenue, Mattituck Patrol Allacon forEve t ._ . . Reg Hours OT Hrs Hrly Wage Total Comments a ic@OfticeTs P.O.Sanders 3 $55.19 $165.57 Speclal Reg Hours OT Hrs Hy Wage rl7RTotal Comments B�cy4clel?atrol K9Unit 'HI huiay Pat_ol 1Varr e n is Traffic.:Con,role ::a x , d Reg Hours OT Hrs Hrly Wage Total Comments TC Officer#1 11 $18.00 $198.00 TC Officer#2 11 $18.00 $198.00 TC Officer#3 11 $18.00 $198.00 TC Officer TC Officer w- PD,Vehicles #of vehicles $/hr Total 4 $10.00 $360.00 $360.00 Command Van Marine Patrol Boats Total Department Cost for Event = $1,119.57 Prepared by Chief M. Flatley 6/6/2022 Page 1 Christine Christie PO Box 1626 Mattituck, NY 11952 June 2,2022 Mattituck Chamber of Commerce -� PO Box 1056 Mattituck, NY 11952 .I� '' 2022 SUPERVISOR'S OFFICE To Whom It May Concern: TOWIN OF SOUTHOLD RE: Love Lane Street Fair July 9,2022 Being a resident of Southold Town for nearly 35 years, my family and I have always enjoyed attending all the local parades,events,festivals;and street fairs.Over the past several years the Love Lane Street fair has always been a wonderful event.Vendors used to be set up on Love Lane, Pike Street,and Westphalia Avenue. However the last few Street Fairs the vendors were relocated to Old Sound Avenue, leaving Love Lane and Pike Street available for pedestrian traffic. Our house is located on Old Sound Avenue(directly across from the Southold Nutrition Center) and we have never complained about the noise,diesel fumes from the food vendors or the irresponsible people that throw their garbage on our lawn. While the police do a good job directing traffic they always place police barricades on the western side our driveway,which prevents access to our driveway. During these events we have approached the traffic control officers and asked them to PLEASE put the barricades on the Eastern side of our driveway,: We were told if we needed to leave we can move the barricade,pull out of the driveway,and put the barricade back. I feel this is unfair as it is not our responsibility to move Police barricades. All we are asking is for the police to place the barricades a few feet East(far enough East)to enable us to have easier access to our driveway. This is a multi-family dwelling. We have medical personnel, landscapers and residents that need to get to work at different times of the day. Prior to this years` Love Lane Street fair we wanted to submit this written request in order to avoid confrontations between the police and the people residing here. Thank you for your time and consideration. If you feel the need to discuss this with me please feel free to contact me at 631-455-5799. Sincerely, Christine Christie CC: Martin Flatley,Southold Police Department Scott'Russell,<Southold.Town Supervisor,, Southold Town Board - Letter Board Meeting of July 19, 2022 �.`"°�� RESOLUTION 2022-609 Item# 5.16 YJa� ADOPTED DOC ID: 18270 THIS IS TO CERTIFY THAT THE FOLLOWING RESOLUTION NO.2022-609 WAS ADOPTED AT THE REGULAR MEETING OF THE SOUTHOLD TOWN BOARD ON JULY 19,2022: WHEREAS the following groups have supplied the Town of Southold with a refundable Clean- up Deposit fee, for their events and WHEREAS the Southold Town Police Chief,Martin Flatley, has informed the Town Clerk's office that this fee may be refunded, now therefor be it RESOLVED that Town Board of the Town of Southold hereby authorizes a refund be issued in the amount of the deposit made to the following Name Date Received Amount of Deposit Mattituck Chamber of Commerce 5/31/2022 250.00 PO Box 1056 Mattituck,NY 11952 New Suffolk Civic Association 4/13/2022 250.00 PO Box 642 New Suffolk,NY 11956 Oysterponds Historical Society 3/18/2022 250.00 PO Box 70 Orient NY 11957 Southold Village Merchants 2/28/2022 250.00 PO Box 1356 Southold NY 11971 Denis Noncarrow Southold Town Clerk RESULT: ADOPTED [UNANIMOUS] MOVER: Sarah E. Nappa, Councilwoman SECONDER:Jill Doherty, Councilwoman AYES: Nappa, Doroski, Mealy, Doherty, Evans, Russell Generated July 20, 2022 Page 34